Business Communication

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Questions and Answers

In what circumstances would you be more likely to speak to someone than to write to them in a business setting?

  • When making a complaint
  • When explaining or clarifying a situation
  • When making a request
  • When discussing an issue (correct)

What are some of the reasons why we may need to communicate with others in a business setting?

  • To sell a product
  • To express emotions
  • To entertain others
  • To pass on information (correct)

Why is it important to be able to use a range of different methods and styles in business communication?

  • To match the tone and purpose of the communication (correct)
  • To make the communication more difficult
  • To show off your communication skills
  • To confuse the recipient

What is the main reason for communicating orally?

<p>To receive instant feedback from your audience (B)</p> Signup and view all the answers

When should you communicate in writing?

<p>To have a discussion (A)</p> Signup and view all the answers

What is the advantage of communicating in writing when sending the same message to a number of people?

<p>It is quicker and cheaper (B)</p> Signup and view all the answers

What is the disadvantage of communicating orally when a considered response is required?

<p>A considered response might be better (B)</p> Signup and view all the answers

Why is it easier to clarify a complex subject in writing than orally?

<p>You can plan your document and correct any errors before sending it out (D)</p> Signup and view all the answers

When is it better to communicate orally?

<p>To receive instant feedback from your audience (D)</p> Signup and view all the answers

What is the main reason for communicating in writing?

<p>To retain a permanent record (B)</p> Signup and view all the answers

What is the disadvantage of receiving instant feedback orally?

<p>It can be disadvantageous to have a considered response (C)</p> Signup and view all the answers

What is the advantage of communicating in writing when sending the same message to a number of people?

<p>It is quicker and cheaper (D)</p> Signup and view all the answers

What is the main reason for creating a discussion document?

<p>To provide a basis for discussion (B)</p> Signup and view all the answers

Flashcards

Best Business Communication Method (Discussion)

Oral communication is ideal for issues needing immediate feedback or discussion.

Oral Communication Advantage

Allows for instant feedback from the audience.

Written Communication Advantage (Multiple Recipients)

Efficient and cost-effective when conveying the same message to many people.

Written Communication Advantage (Complex Subjects)

Allows for detailed explanation and error correction before delivery.

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Written Communication Purpose

Creates a permanent record of the communication.

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Oral Communication Disadvantage (Complex Response)

May not facilitate adequate time for a considered response.

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Business Communication Needs

Involves conveying information and ideas to achieve business goals.

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Communication Methods Variety

Utilizing different methods and styles is crucial for effective business communication.

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Discussion Document Purpose

Provides a foundation for group discussions and collaboration.

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Oral Feedback Disadvantage

Instantaneous feedback can be problematic when a comprehensive response is desired.

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Communication Style Importance

Matching communication style to the purpose ensures effectiveness.

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Business Communication Need

The need to transmit information across departments or with external parties.

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