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Automating Business Communication

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Questions and Answers

What is the primary advantage of using ICT in sending information?

It is more expensive than traditional methods

It allows for more personalization

It enables faster communication (correct)

It is more time-consuming

What is the main benefit of using Mail Merge in Microsoft Word?

It is a more efficient way to copy and paste documents

It only works with a limited number of recipients

It allows for more creative document design

It enables automation of recurring tasks (correct)

What is the primary limitation of traditional methods of sending information?

They are slow and inefficient (correct)

They are not secure

They are too expensive

They are not environmentally friendly

What is the scenario in which Mail Merge is commonly used?

Sending out advertising materials to various recipients Signup and view all the answers

What is the problem with creating a document and copying and pasting it several times?

It is only suitable for a small number of recipients Signup and view all the answers

What is the main reason why computer skills are important?

To use software to its full potential Signup and view all the answers

What is the primary purpose of the form document in a mail merge?

To contain the main body of the message that remains the same Signup and view all the answers

What is the term used to describe the place holders in the form document?

All of the above Signup and view all the answers

What is the advantage of creating a data file within Microsoft Word application?

It allows fields to be filled up on the form document without altering the main document Signup and view all the answers

What is the purpose of the Label Generator in Microsoft Word?

To print individual addresses on envelopes or labels Signup and view all the answers

What is the relationship between the form document and the list or data file in a mail merge?

The list or data file is used to fill in the placeholders in the form document Signup and view all the answers

What is the advantage of using other data management applications like Excel or Access in the mail merge process?

It allows for more efficient data management and extraction Signup and view all the answers