Automating Business Communication

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Questions and Answers

What is the primary advantage of using ICT in sending information?

  • It is more expensive than traditional methods
  • It allows for more personalization
  • It enables faster communication (correct)
  • It is more time-consuming

What is the main benefit of using Mail Merge in Microsoft Word?

  • It is a more efficient way to copy and paste documents
  • It only works with a limited number of recipients
  • It allows for more creative document design
  • It enables automation of recurring tasks (correct)

What is the primary limitation of traditional methods of sending information?

  • They are slow and inefficient (correct)
  • They are not secure
  • They are too expensive
  • They are not environmentally friendly

What is the scenario in which Mail Merge is commonly used?

<p>Sending out advertising materials to various recipients (B)</p> Signup and view all the answers

What is the problem with creating a document and copying and pasting it several times?

<p>It is only suitable for a small number of recipients (D)</p> Signup and view all the answers

What is the main reason why computer skills are important?

<p>To use software to its full potential (C)</p> Signup and view all the answers

What is the primary purpose of the form document in a mail merge?

<p>To contain the main body of the message that remains the same (D)</p> Signup and view all the answers

What is the term used to describe the place holders in the form document?

<p>All of the above (D)</p> Signup and view all the answers

What is the advantage of creating a data file within Microsoft Word application?

<p>It allows fields to be filled up on the form document without altering the main document (D)</p> Signup and view all the answers

What is the purpose of the Label Generator in Microsoft Word?

<p>To print individual addresses on envelopes or labels (B)</p> Signup and view all the answers

What is the relationship between the form document and the list or data file in a mail merge?

<p>The list or data file is used to fill in the placeholders in the form document (B)</p> Signup and view all the answers

What is the advantage of using other data management applications like Excel or Access in the mail merge process?

<p>It allows for more efficient data management and extraction (C)</p> Signup and view all the answers

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