Applying Fonts in Word

Applying Fonts

• A font is a combination of typeface and type style
• Word allows changing fonts and applying text attributes like bold, italic, or underline
• To apply a font, click the Home tab and select the Font group
• Click the Font arrow to change the font for selected text or a new document
• Select a font from the displayed list

Applying Fonts (Continued)

• A font's characteristic is the presence or absence of thin lines that end the main stroke of each letter
• Serif fonts contain thin lines/extensions at the top and bottom of primary strokes (e.g., Times New Roman)
• Sans serif fonts (sans from the French word meaning "without") do not have these lines (e.g., Arial)
• Serif fonts are often used for body text in newspapers and magazines
• Sans serif fonts are more effective for smaller text like headlines, logos, and web pages
• Monospaced fonts (e.g., Courier New) use the same horizontal space for every character, often used in tables and financial documents
• Proportional fonts allocate space according to the character width, used for research papers, status reports, and letters

Changing Text Appearance

• The Font group is located on the Home tab
• Word allows for bolding, underlining, italicizing text, highlighting, changing font color and case, and using different text effects
• Clear Formatting button clears formatting
• To highlight text, use the Text Highlight Color command
• The mouse pointer changes shape when over the document to highlight text
• To stop highlighting, click another color or press Esc to stop highlighting; to remove, select No Color

Changing Font Settings

• Clicking the Font Dialog Box Launcher in the Font group opens the Font dialog box
• The dialog box lets you set font style, size, and type
• Additional formatting can be set, like strikethrough, double strikethrough, superscript, subscript, small caps and all caps

Text Effects

• Text effects include shadow, outline, reflection, or a glow
• WordArt styles, number styles, ligatures, and stylistic sets are all available
• Ligatures combine two characters into one, and stylistic sets are advanced character sets for fonts like Windows and Macintosh
• Ligatures and stylistic sets are often used in formal documents

Formatting a Paragraph

• Changing alignment (left, right, justify, center), indentation, tab stops, and line spacing affects document appearance
• Borders and shading around paragraphs or pages enhance emphasis and formatting
• Paragraph formatting commands are in the Paragraph group on the Home tab

Formatting a Paragraph (Continued)

• Left alignment, the default setting, places text at the left margin
• Right alignment positions text at the right margin with a ragged left edge
• Center alignment centers the text equally from both margins
• Justified alignment ensures even spacing between the left and right margins

Paragraph Spacing

• Paragraph spacing is the space between paragraphs
• Proper spacing differentiates paragraphs, helps clear where one paragraph ends and another begins, and is used to separate paragraphs
• It's controlled by the Line and Paragraph Spacing command in the Paragraph group of the Home tab

Line Spacing

• Line spacing is the space between lines of text
• Common line spacing options are single, double, or 1.5
• Specify exact spacing, minimum size or multiple line spacing intervals

Setting Indents

• Indents control how much a paragraph is set away from a margin, enabling various formattings
• Common indent types include first line indent, hanging indent, left indent, and right indent
• The ruler provides tools for setting and adjusting indents for various document formats

Borders and Shading

• Borders are lines added around paragraphs, pages, tables, or images
• Shading is a background color used in paragraphs, pages, or tables

Applying Borders and Shading

• Applying borders/shading using the Borders and Shading arrow in the Paragraph group opens the Borders and Shading dialog box
• Page borders are used for decorative layouts on pages or slides
• Pre-made clip-art borders are also available

Creating Lists

• Lists organize information by topic or sequence
• Numbered lists, created from the Paragraph group on the Home tab, are used for step-by-step directions or information ordered sequentially
• Bulleted lists are used for unordered items or a simple itemization
• Multilevel lists organize items into sub-lists

Selecting a Document Theme

• A document theme combines color, font, and graphics
• It creates a unified design with predefined color, font style, and special effects, making documents instantly professional

Formatting Text Into Columns

• Columns format text into vertical blocks
• Text flows downwards in the first column then upwards in the other columns
• Columns formatting options are controlled by the Columns dialog box on the Page Layout tab

Applying Styles

• Styles are named collections of formatting characteristics
• Styles automate the formatting process, making documents consistent in appearance
• Styles can be character or paragraph-based, affecting characters/paragraphs
• Some are linked (affect both character and paragraph formats)
• Normal style is the default, preset style in Word

Working with Objects

• Objects, like pictures, text boxes, tables, clip art, and graphics, are items within documents
• Objects are selectable, movable, resizable
• Text can be wrapped around objects for design purposes

Inserting Pictures

• Insert pictures from online resources, computers, storage devices, or online accounts like Flickr
• Pictures can be added at the insertion point, or any other place within the document
• The 'Insert' tab has specific commands to add pictures

Formatting Pictures

• Contextual tabs (like Picture Tools Format tab) contain commands specific to pictures
• The format tab allows text wrap, cropping, picture styles, and effects (such as brightness, contrast)

Inserting Text Boxes

• Text boxes are used for emphasis, creating banners, or displaying quotes or excerpts
• They can be selected and customized, including alignment with other items, positioning, and text wrapping

Inserting WordArt

• WordArt is a feature that allows formatting text with special effects (color, shadows, 3D effects)
• Unlike regular text, WordArt objects cannot be formatted as a document