ALC AFMIS Flashcards

Questions and Answers

What screen allows a user to view an order transaction that has not yet been receipted by TISA or Dining Facility?

AJK-O004-1

What is the tolerable allowance for subsistence accountability in a garrison dining facility according to army regulations?

When subsistence transfers between dining facilities take place, who will be notified?

Responsible food advisor

What must first be initiated prior to generating an order worksheet?

Production schedule Signup and view all the answers

Once a shopping list has been released to SSMO for processing you may make changes to it if it has not been released to the vendors.

False Signup and view all the answers

What report allows a dining facility manager to view only subsistence items that are on an orders worksheet but not available for issue?

Order worksheet exception report Signup and view all the answers

Where would you go to see if there were any price updates to subsistence items in AFMIS this week?

AJK-P009-5 Signup and view all the answers

TISA item identification number (TIIN) is the last 6 digits of a national stock number (NSN) for each item listed on the stockage level report on AFMIS.

False Signup and view all the answers

Who reviews and finalizes all shopping lists prior to releasing them to TISA?

Senior food operations sgt Signup and view all the answers

Using your AFMIS, what is the TIIN for 'Onions, green, fresh, US#1, Iceless, 1/8 lb, CS'?

SKIPPED QUESTION Signup and view all the answers

Using your AFMIS terminal, what is the unit of issue for 'Lettuce, fresh, iceberg, US#1'?

LB Signup and view all the answers

For a higher dollar subsistence item review, how many items are audited?

A minimum of 4 Signup and view all the answers

No production schedules have been inputted into AFMIS; can an order be placed?

False Signup and view all the answers

What does a negative number on your balance on hand in AFMIS indicate?

The quantity of this item was used when in fact it was not available due to incorrect data entry. Signup and view all the answers

What report produces an audit trail for any one or all subsistence items?

Transaction register report Signup and view all the answers

If a shopping list is not marked ready to send, what will happen?

False Signup and view all the answers

When preparing your dining facility's order for submission to stores, you cannot separate the order by vendors.

False Signup and view all the answers

When an installation's food program personnel or customers are dissatisfied with a product they are using or when the installation wishes to introduce a new product, the FPM will conduct which process first?

Product demonstration Signup and view all the answers

Using your AFMIS terminal, what is TIIN 'E19-9436'?

Tortillas, variety, fzn, flour Signup and view all the answers

To encourage feedback, what should the FOS establish with the supporting unit?

Enlisted advisory council Signup and view all the answers

What does the preparation time on the production schedule represent to the individual preparing the product?

Start time Signup and view all the answers

Who must sign an AFMIS production schedule upon completion of the meal?

Shift leader Signup and view all the answers

Name three important factors/considerations when planning menus in the dining facility.

Nutrition, supply factor, complementors, seasonal considerations Signup and view all the answers

How many production templates may be stored in AFMIS at one time?

999 Signup and view all the answers

Who has the ability to create and edit production schedules on the AFMIS system?

SFOS and assigned senior staff Signup and view all the answers

Explain why the projected head count field on AFMIS production schedules is an important entry.

Meal cost report, projected earnings, amount allotted Signup and view all the answers

Which of the following is not an option for creating a production schedule within AFMIS?

Army 14 day menu Signup and view all the answers

Additional production schedules may be saved on the AFMIS system after the original production schedule from which they were created is saved to the system.

False Signup and view all the answers

A subsistence order may be created before production schedules for the assigned days are created.

True Signup and view all the answers

Kitchen requisitions must be completed within how many days of their creation?

The entire accounting period for the month that they were created in Signup and view all the answers

What report number allows a SFOS to print more than one recipe card from a PS at one time?

AJK-P012-1 Signup and view all the answers

How many calories are in 3 servings of fried Philippine egg roll?

399 Signup and view all the answers

What screen on the AFMIS system allows a user to edit a production template?

AJK-S002B Signup and view all the answers

Projected plate cost is automatically updated on an AFMIS PS when numbers are placed in the portions field.

False Signup and view all the answers

Recipes not on the AFMIS system recipe card tables may be created and placed into AFMIS by what person?

FPM Signup and view all the answers

The official issue frequency schedule for orders is located in what section of the AFMIS system?

None; there is no official issue frequency schedule. Signup and view all the answers

What does a yellow warning symbol in the cost/portion field signify?

Exceeds recipe threshold Signup and view all the answers

What report allows for a comparison between per plate earnings and actual per plate cost?

Meal cost report Signup and view all the answers

You notice that per plate costs for a PS are very high; what could cause this other than larger portions to be prepared?

Recipe ingredients on recipe card are incorrect Signup and view all the answers

Once a kitchen requisition has been finalized, it can only be edited again before the accounting period has been closed out by the installation.

False Signup and view all the answers

The DA Form 4552 is required for all meals served in the dining facility.

True Signup and view all the answers

The kitchen requisition may be generated in how many places on the AFMIS system?

1 Signup and view all the answers

Name the types of inventories that are available to be executed on the AFMIS system.

Monthly, weekly Signup and view all the answers

What report should you view prior to conducting the end of the month inventory?

Open transaction report Signup and view all the answers

What AFMIS screen allows a user to view a list of all inventories that have been conducted and finalized?

AJK-I005A Signup and view all the answers

The total dollar value of the monthly inventory (perishable and semi-perishable) will not exceed the total dollar value of what?

Dining facility 6 day average period earnings Signup and view all the answers

An item you purchased last month that is no longer available for issue; can you still account for this item through the kitchen requisition and inventory process?

False Signup and view all the answers

For semi-annual and end of the year inventory, explain what must be done differently for the execution of this process.

Designated person verifies (DA PAM 30-22) Signup and view all the answers

To create a dining facility to a dining facility transfer, what must you have?

Dining facility name Signup and view all the answers

What field is not on an inventory count sheet?

Total qty Signup and view all the answers

Once entering in all of your counts for an inventory, you may review your counts before finalizing your inventory.

False Signup and view all the answers

The AFMIS system does not allow you to set your inventory up to match your storage areas.

False Signup and view all the answers

What process allows a user to process relief documents into AFMIS Web so that the dining facility can receive monetary credit for lost/destroyed items?

FLIPL Signup and view all the answers

What report is used to identify items with inventory counts that do not match the system balance on hand?

Variance report Signup and view all the answers

What process will allow an AFMIS user to view their current balance on hand for subsistence items other than an inventory report?

Stock age level report Signup and view all the answers

Can an inventory be deleted before it is completed?

False Signup and view all the answers

If your monthly inventory is not completed in 5 calendar days, what will happen?

You will receive a book inventory. Signup and view all the answers

What report should be filled out when a problem is encountered when receiving subsistence at the dining facility?

DA form 75 89 Signup and view all the answers

You just performed an inventory and made some major errors regarding U/I and quantities on a few items; can you use the inventory adjustment process on AFMIS to correct these errors?

True Signup and view all the answers

What button must be pushed before inventory can be finalized in AFMIS?

Print variance report Signup and view all the answers

What AFMIS report does the food program manager use as a tool for dining facility equipment replacement?

Equipment replacement report Signup and view all the answers

Where can the life expectancy for food service equipment be found?

TB ______, DA form 3988 (equipment replacement record) Signup and view all the answers

What disposition classification is used for a filing record when a specific time period is not known, and the disposition is event-driven?

KEN Signup and view all the answers

Does the responsible food advisor have the capability to edit one of its dining facilities' AFMIS equipment replacement report?

False Signup and view all the answers

What AFMIS DFO process feeds the food program manager's AFMIS equipment replacement report?

Equipment inventory Signup and view all the answers

What acquisition year should be entered for a piece of equipment from the AFMIS equipment catalog?

AJK-M021C Signup and view all the answers

What is the inflation rate used by the United States Army for dining facility equipment?

8% Signup and view all the answers

What AFMIS report gives a detailed financial listing of dining facility equipment that will need to be budgeted for in a given (future) year?

Equipment replacement record Signup and view all the answers

When entering new equipment, what field is not required?

False Signup and view all the answers

Training programs for all dining facility personnel on the initial operation and operator maintenance of food service equipment will be conducted by whom?

DPW Signup and view all the answers

Allowances for food preparation, serving, and storage equipment for appropriated fund dining facilities are found where?

CTA 50-909 Signup and view all the answers

What function must be done on the AFMIS system prior to an equipment transfer being executed?

The user must print first Signup and view all the answers

What AFMIS process is used to enter data into the system for food service equipment/decor that is not generated by any other equipment replacement process for all buildings?

No replacement plan acquisition process Signup and view all the answers

When should the dining facility equipment replacement record be updated?

Whenever a piece of equipment is replaced/deleted Signup and view all the answers

Operational dining facilities must be provided with a copy of what for each piece of mechanical equipment in the dining facility?

TM ____ Signup and view all the answers

What is the report number on AFMIS that coincides with DA Form 3988?

AJK-M023-1 Signup and view all the answers

What AFMIS screen number allows a user to search for and view executed equipment transfers?

AJK-M025E Signup and view all the answers

What screen number allows a user to add a piece of equipment to an AFMIS equipment transfer?

AJK-M025C Signup and view all the answers

Can a user make adjustments to a headcount record for the current accounting period after finalizing that day's headcount?

True Signup and view all the answers

What screen number allows you to create headcount for the breakfast meal today?

AJK-H002A Signup and view all the answers

What screen number allows the dining facility user to update the responsible commander's signature block?

AJK-A004B Signup and view all the answers

Where on AFMIS can you get a report of all headcount entered into the AFMIS system for any desired date range?

AJK-H003A Signup and view all the answers

When creating a cash collection voucher, you can place the food service sergeant, food service officer, or the food advisor's signature block on the report for signing purposes.

False Signup and view all the answers

The cash total remaining on the AFMIS system should be what at the end of each month (accounting period)?

You should have no money on your system Signup and view all the answers

What is the final step in closing out a cash collection voucher?

Dispersing voucher number Signup and view all the answers

You have screened your daily headcount paperwork and found a mistake under your SIK entry; you realized you entered 125 SIK when you should have entered 100 SIK. What screen number would you go to in order to make an adjustment?

AJK-H002B Signup and view all the answers

Who is required to brief each head counter on the responsibilities before the individual assumes headcount duties?

Food service sgt Signup and view all the answers

Where on AFMIS would you go to view a summary of all cash turn-in for this fiscal year?

AJK-A007-1 Signup and view all the answers

What meals may be designated as holiday meals during the fiscal year? What effect does this have on the dining facility earnings?

Thanksgiving, Christmas, Army birthday; Extra 25% Signup and view all the answers

May headcount from a previous accounting period be edited as long as it is in the current fiscal year that you are operating in?

False Signup and view all the answers

What additional duties are assigned to the head counter during meal time?

NONE Signup and view all the answers

What report allows a user to view a list of all the cash transactions that have affected the cash on hand (COH) for the activity during a specific time frame?

Cash audit report Signup and view all the answers

Cash sheets and monies collected from cash-paying customers must be secured in what?

Non-moveable Signup and view all the answers

When creating a cash collection voucher, the disbursing officer data will automatically populate on the created voucher.

True Signup and view all the answers

May a closed cash collection voucher be edited?

False Signup and view all the answers

What AFMIS report contains a list of cash collection vouchers prepared by the dining facility or reserve unit for a specific date or range of dates?

Cash turn in summary report Signup and view all the answers

How much money collected from the headcount must be carried over to the new fiscal year?

None Signup and view all the answers

In the AFMIS system, how many suppliers can you create under the catered meal?

All of the above Signup and view all the answers

Who can approve your grocery or catered meal once you have submitted your request in AFMIS?

Food program manager Signup and view all the answers

Headcount data cannot be entered until the meal has been approved and the system date is equal or greater than the meal date.

True Signup and view all the answers

Study Notes

AFMIS Flashcards Overview

AJK-O004-1 is the screen for viewing unreceipted order transactions.
Tolerable subsistence accountability in dining facilities is set at 5% per army regulations.
Responsible Food Advisor is notified during subsistence transfers between dining facilities.
A production schedule must be initiated before creating an order worksheet.
Once released to SSMO, a shopping list cannot be modified if not sent to vendors.

Reports and Worksheets

The Order Worksheet Exception Report shows subsistence items in an order worksheet that are not available for issue.
AJK-P009-5 is where price updates for subsistence items can be viewed.
A negative balance indicates an item was recorded as used without being available due to data entry errors.
Transaction Register Report provides an audit trail for subsistence items.

Dining Facility Management

Senior Food Operations Sergeant reviews and finalizes shopping lists before sending to TISA.
The expected plate cost in production schedules updates with input in the portion field, but it is false that it happens automatically.
AFMIS allows a maximum of 999 production templates to be stored at once.
Menu planning must consider nutrition, supply factors, complementors, and seasonal elements.

Production and Inventory Procedures

A kitchen requisition must be completed within the accounting period it originated.
Monthly and weekly inventories can be executed on AFMIS; preparation for monthly inventories requires viewing the Open Transaction Report.
DA Form 4552 is required for all meals served.

Equipment and Financial Management

Equipment Replacement Reports are crucial for replacing dining facility equipment.
The inflation rate for dining facility equipment is set at 8%.
Training on food service equipment is conducted by the Directorate of Public Works (DPW).
Cash Collection Vouchers must reflect zero remaining cash at the end of each month.

Headcount and Cash Management

Headcount adjustments are permissible after finalization for the current accounting period.
The cash audit report provides a detailed account of cash transactions affecting cash on hand.
Non-movable secure storage is required for collected cash and cash sheets.

Miscellaneous

Holiday meals, including Thanksgiving and Christmas, can generate an additional 25% in dining facility earnings.
Food Program Manager approves grocery or catered meal requests submitted in AFMIS.
No amount from headcount collected carries over into the new fiscal year.

Studying That Suits You

Use AI to generate personalized quizzes and flashcards to suit your learning preferences.

Description

Test your knowledge with these flashcards on the Army Food Management Information System (AFMIS) as part of the Advanced Leader Course (ALC). Each card covers key concepts related to order transactions, subsistence accountability, and food advisor responsibilities. Perfect for students preparing for the course.