Podcast
Questions and Answers
What screen allows a user to view an order transaction that has not yet been receipted by TISA or Dining Facility?
What screen allows a user to view an order transaction that has not yet been receipted by TISA or Dining Facility?
AJK-O004-1
What is the tolerable allowance for subsistence accountability in a garrison dining facility according to army regulations?
What is the tolerable allowance for subsistence accountability in a garrison dining facility according to army regulations?
5%
When subsistence transfers between dining facilities take place, who will be notified?
When subsistence transfers between dining facilities take place, who will be notified?
Responsible food advisor
What must first be initiated prior to generating an order worksheet?
What must first be initiated prior to generating an order worksheet?
Once a shopping list has been released to SSMO for processing you may make changes to it if it has not been released to the vendors.
Once a shopping list has been released to SSMO for processing you may make changes to it if it has not been released to the vendors.
What report allows a dining facility manager to view only subsistence items that are on an orders worksheet but not available for issue?
What report allows a dining facility manager to view only subsistence items that are on an orders worksheet but not available for issue?
Where would you go to see if there were any price updates to subsistence items in AFMIS this week?
Where would you go to see if there were any price updates to subsistence items in AFMIS this week?
TISA item identification number (TIIN) is the last 6 digits of a national stock number (NSN) for each item listed on the stockage level report on AFMIS.
TISA item identification number (TIIN) is the last 6 digits of a national stock number (NSN) for each item listed on the stockage level report on AFMIS.
Who reviews and finalizes all shopping lists prior to releasing them to TISA?
Who reviews and finalizes all shopping lists prior to releasing them to TISA?
Using your AFMIS, what is the TIIN for 'Onions, green, fresh, US#1, Iceless, 1/8 lb, CS'?
Using your AFMIS, what is the TIIN for 'Onions, green, fresh, US#1, Iceless, 1/8 lb, CS'?
Using your AFMIS terminal, what is the unit of issue for 'Lettuce, fresh, iceberg, US#1'?
Using your AFMIS terminal, what is the unit of issue for 'Lettuce, fresh, iceberg, US#1'?
For a higher dollar subsistence item review, how many items are audited?
For a higher dollar subsistence item review, how many items are audited?
No production schedules have been inputted into AFMIS; can an order be placed?
No production schedules have been inputted into AFMIS; can an order be placed?
What does a negative number on your balance on hand in AFMIS indicate?
What does a negative number on your balance on hand in AFMIS indicate?
What report produces an audit trail for any one or all subsistence items?
What report produces an audit trail for any one or all subsistence items?
If a shopping list is not marked ready to send, what will happen?
If a shopping list is not marked ready to send, what will happen?
When preparing your dining facility's order for submission to stores, you cannot separate the order by vendors.
When preparing your dining facility's order for submission to stores, you cannot separate the order by vendors.
When an installation's food program personnel or customers are dissatisfied with a product they are using or when the installation wishes to introduce a new product, the FPM will conduct which process first?
When an installation's food program personnel or customers are dissatisfied with a product they are using or when the installation wishes to introduce a new product, the FPM will conduct which process first?
Using your AFMIS terminal, what is TIIN 'E19-9436'?
Using your AFMIS terminal, what is TIIN 'E19-9436'?
To encourage feedback, what should the FOS establish with the supporting unit?
To encourage feedback, what should the FOS establish with the supporting unit?
What does the preparation time on the production schedule represent to the individual preparing the product?
What does the preparation time on the production schedule represent to the individual preparing the product?
Who must sign an AFMIS production schedule upon completion of the meal?
Who must sign an AFMIS production schedule upon completion of the meal?
Name three important factors/considerations when planning menus in the dining facility.
Name three important factors/considerations when planning menus in the dining facility.
How many production templates may be stored in AFMIS at one time?
How many production templates may be stored in AFMIS at one time?
Who has the ability to create and edit production schedules on the AFMIS system?
Who has the ability to create and edit production schedules on the AFMIS system?
Explain why the projected head count field on AFMIS production schedules is an important entry.
Explain why the projected head count field on AFMIS production schedules is an important entry.
Which of the following is not an option for creating a production schedule within AFMIS?
Which of the following is not an option for creating a production schedule within AFMIS?
Additional production schedules may be saved on the AFMIS system after the original production schedule from which they were created is saved to the system.
Additional production schedules may be saved on the AFMIS system after the original production schedule from which they were created is saved to the system.
A subsistence order may be created before production schedules for the assigned days are created.
A subsistence order may be created before production schedules for the assigned days are created.
Kitchen requisitions must be completed within how many days of their creation?
Kitchen requisitions must be completed within how many days of their creation?
What report number allows a SFOS to print more than one recipe card from a PS at one time?
What report number allows a SFOS to print more than one recipe card from a PS at one time?
How many calories are in 3 servings of fried Philippine egg roll?
How many calories are in 3 servings of fried Philippine egg roll?
What screen on the AFMIS system allows a user to edit a production template?
What screen on the AFMIS system allows a user to edit a production template?
Projected plate cost is automatically updated on an AFMIS PS when numbers are placed in the portions field.
Projected plate cost is automatically updated on an AFMIS PS when numbers are placed in the portions field.
Recipes not on the AFMIS system recipe card tables may be created and placed into AFMIS by what person?
Recipes not on the AFMIS system recipe card tables may be created and placed into AFMIS by what person?
The official issue frequency schedule for orders is located in what section of the AFMIS system?
The official issue frequency schedule for orders is located in what section of the AFMIS system?
What does a yellow warning symbol in the cost/portion field signify?
What does a yellow warning symbol in the cost/portion field signify?
What report allows for a comparison between per plate earnings and actual per plate cost?
What report allows for a comparison between per plate earnings and actual per plate cost?
You notice that per plate costs for a PS are very high; what could cause this other than larger portions to be prepared?
You notice that per plate costs for a PS are very high; what could cause this other than larger portions to be prepared?
Once a kitchen requisition has been finalized, it can only be edited again before the accounting period has been closed out by the installation.
Once a kitchen requisition has been finalized, it can only be edited again before the accounting period has been closed out by the installation.
The DA Form 4552 is required for all meals served in the dining facility.
The DA Form 4552 is required for all meals served in the dining facility.
The kitchen requisition may be generated in how many places on the AFMIS system?
The kitchen requisition may be generated in how many places on the AFMIS system?
Name the types of inventories that are available to be executed on the AFMIS system.
Name the types of inventories that are available to be executed on the AFMIS system.
What report should you view prior to conducting the end of the month inventory?
What report should you view prior to conducting the end of the month inventory?
What AFMIS screen allows a user to view a list of all inventories that have been conducted and finalized?
What AFMIS screen allows a user to view a list of all inventories that have been conducted and finalized?
The total dollar value of the monthly inventory (perishable and semi-perishable) will not exceed the total dollar value of what?
The total dollar value of the monthly inventory (perishable and semi-perishable) will not exceed the total dollar value of what?
An item you purchased last month that is no longer available for issue; can you still account for this item through the kitchen requisition and inventory process?
An item you purchased last month that is no longer available for issue; can you still account for this item through the kitchen requisition and inventory process?
For semi-annual and end of the year inventory, explain what must be done differently for the execution of this process.
For semi-annual and end of the year inventory, explain what must be done differently for the execution of this process.
To create a dining facility to a dining facility transfer, what must you have?
To create a dining facility to a dining facility transfer, what must you have?
What field is not on an inventory count sheet?
What field is not on an inventory count sheet?
Once entering in all of your counts for an inventory, you may review your counts before finalizing your inventory.
Once entering in all of your counts for an inventory, you may review your counts before finalizing your inventory.
The AFMIS system does not allow you to set your inventory up to match your storage areas.
The AFMIS system does not allow you to set your inventory up to match your storage areas.
What process allows a user to process relief documents into AFMIS Web so that the dining facility can receive monetary credit for lost/destroyed items?
What process allows a user to process relief documents into AFMIS Web so that the dining facility can receive monetary credit for lost/destroyed items?
What report is used to identify items with inventory counts that do not match the system balance on hand?
What report is used to identify items with inventory counts that do not match the system balance on hand?
What process will allow an AFMIS user to view their current balance on hand for subsistence items other than an inventory report?
What process will allow an AFMIS user to view their current balance on hand for subsistence items other than an inventory report?
Can an inventory be deleted before it is completed?
Can an inventory be deleted before it is completed?
If your monthly inventory is not completed in 5 calendar days, what will happen?
If your monthly inventory is not completed in 5 calendar days, what will happen?
What report should be filled out when a problem is encountered when receiving subsistence at the dining facility?
What report should be filled out when a problem is encountered when receiving subsistence at the dining facility?
You just performed an inventory and made some major errors regarding U/I and quantities on a few items; can you use the inventory adjustment process on AFMIS to correct these errors?
You just performed an inventory and made some major errors regarding U/I and quantities on a few items; can you use the inventory adjustment process on AFMIS to correct these errors?
What button must be pushed before inventory can be finalized in AFMIS?
What button must be pushed before inventory can be finalized in AFMIS?
What AFMIS report does the food program manager use as a tool for dining facility equipment replacement?
What AFMIS report does the food program manager use as a tool for dining facility equipment replacement?
Where can the life expectancy for food service equipment be found?
Where can the life expectancy for food service equipment be found?
What disposition classification is used for a filing record when a specific time period is not known, and the disposition is event-driven?
What disposition classification is used for a filing record when a specific time period is not known, and the disposition is event-driven?
Does the responsible food advisor have the capability to edit one of its dining facilities' AFMIS equipment replacement report?
Does the responsible food advisor have the capability to edit one of its dining facilities' AFMIS equipment replacement report?
What AFMIS DFO process feeds the food program manager's AFMIS equipment replacement report?
What AFMIS DFO process feeds the food program manager's AFMIS equipment replacement report?
What acquisition year should be entered for a piece of equipment from the AFMIS equipment catalog?
What acquisition year should be entered for a piece of equipment from the AFMIS equipment catalog?
What is the inflation rate used by the United States Army for dining facility equipment?
What is the inflation rate used by the United States Army for dining facility equipment?
What AFMIS report gives a detailed financial listing of dining facility equipment that will need to be budgeted for in a given (future) year?
What AFMIS report gives a detailed financial listing of dining facility equipment that will need to be budgeted for in a given (future) year?
When entering new equipment, what field is not required?
When entering new equipment, what field is not required?
Training programs for all dining facility personnel on the initial operation and operator maintenance of food service equipment will be conducted by whom?
Training programs for all dining facility personnel on the initial operation and operator maintenance of food service equipment will be conducted by whom?
Allowances for food preparation, serving, and storage equipment for appropriated fund dining facilities are found where?
Allowances for food preparation, serving, and storage equipment for appropriated fund dining facilities are found where?
What function must be done on the AFMIS system prior to an equipment transfer being executed?
What function must be done on the AFMIS system prior to an equipment transfer being executed?
What AFMIS process is used to enter data into the system for food service equipment/decor that is not generated by any other equipment replacement process for all buildings?
What AFMIS process is used to enter data into the system for food service equipment/decor that is not generated by any other equipment replacement process for all buildings?
When should the dining facility equipment replacement record be updated?
When should the dining facility equipment replacement record be updated?
Operational dining facilities must be provided with a copy of what for each piece of mechanical equipment in the dining facility?
Operational dining facilities must be provided with a copy of what for each piece of mechanical equipment in the dining facility?
What is the report number on AFMIS that coincides with DA Form 3988?
What is the report number on AFMIS that coincides with DA Form 3988?
What AFMIS screen number allows a user to search for and view executed equipment transfers?
What AFMIS screen number allows a user to search for and view executed equipment transfers?
What screen number allows a user to add a piece of equipment to an AFMIS equipment transfer?
What screen number allows a user to add a piece of equipment to an AFMIS equipment transfer?
Can a user make adjustments to a headcount record for the current accounting period after finalizing that day's headcount?
Can a user make adjustments to a headcount record for the current accounting period after finalizing that day's headcount?
What screen number allows you to create headcount for the breakfast meal today?
What screen number allows you to create headcount for the breakfast meal today?
What screen number allows the dining facility user to update the responsible commander's signature block?
What screen number allows the dining facility user to update the responsible commander's signature block?
Where on AFMIS can you get a report of all headcount entered into the AFMIS system for any desired date range?
Where on AFMIS can you get a report of all headcount entered into the AFMIS system for any desired date range?
When creating a cash collection voucher, you can place the food service sergeant, food service officer, or the food advisor's signature block on the report for signing purposes.
When creating a cash collection voucher, you can place the food service sergeant, food service officer, or the food advisor's signature block on the report for signing purposes.
The cash total remaining on the AFMIS system should be what at the end of each month (accounting period)?
The cash total remaining on the AFMIS system should be what at the end of each month (accounting period)?
What is the final step in closing out a cash collection voucher?
What is the final step in closing out a cash collection voucher?
You have screened your daily headcount paperwork and found a mistake under your SIK entry; you realized you entered 125 SIK when you should have entered 100 SIK. What screen number would you go to in order to make an adjustment?
You have screened your daily headcount paperwork and found a mistake under your SIK entry; you realized you entered 125 SIK when you should have entered 100 SIK. What screen number would you go to in order to make an adjustment?
Who is required to brief each head counter on the responsibilities before the individual assumes headcount duties?
Who is required to brief each head counter on the responsibilities before the individual assumes headcount duties?
Where on AFMIS would you go to view a summary of all cash turn-in for this fiscal year?
Where on AFMIS would you go to view a summary of all cash turn-in for this fiscal year?
What meals may be designated as holiday meals during the fiscal year? What effect does this have on the dining facility earnings?
What meals may be designated as holiday meals during the fiscal year? What effect does this have on the dining facility earnings?
May headcount from a previous accounting period be edited as long as it is in the current fiscal year that you are operating in?
May headcount from a previous accounting period be edited as long as it is in the current fiscal year that you are operating in?
What additional duties are assigned to the head counter during meal time?
What additional duties are assigned to the head counter during meal time?
What report allows a user to view a list of all the cash transactions that have affected the cash on hand (COH) for the activity during a specific time frame?
What report allows a user to view a list of all the cash transactions that have affected the cash on hand (COH) for the activity during a specific time frame?
Cash sheets and monies collected from cash-paying customers must be secured in what?
Cash sheets and monies collected from cash-paying customers must be secured in what?
When creating a cash collection voucher, the disbursing officer data will automatically populate on the created voucher.
When creating a cash collection voucher, the disbursing officer data will automatically populate on the created voucher.
May a closed cash collection voucher be edited?
May a closed cash collection voucher be edited?
What AFMIS report contains a list of cash collection vouchers prepared by the dining facility or reserve unit for a specific date or range of dates?
What AFMIS report contains a list of cash collection vouchers prepared by the dining facility or reserve unit for a specific date or range of dates?
How much money collected from the headcount must be carried over to the new fiscal year?
How much money collected from the headcount must be carried over to the new fiscal year?
In the AFMIS system, how many suppliers can you create under the catered meal?
In the AFMIS system, how many suppliers can you create under the catered meal?
Who can approve your grocery or catered meal once you have submitted your request in AFMIS?
Who can approve your grocery or catered meal once you have submitted your request in AFMIS?
Headcount data cannot be entered until the meal has been approved and the system date is equal or greater than the meal date.
Headcount data cannot be entered until the meal has been approved and the system date is equal or greater than the meal date.
Study Notes
AFMIS Flashcards Overview
- AJK-O004-1 is the screen for viewing unreceipted order transactions.
- Tolerable subsistence accountability in dining facilities is set at 5% per army regulations.
- Responsible Food Advisor is notified during subsistence transfers between dining facilities.
- A production schedule must be initiated before creating an order worksheet.
- Once released to SSMO, a shopping list cannot be modified if not sent to vendors.
Reports and Worksheets
- The Order Worksheet Exception Report shows subsistence items in an order worksheet that are not available for issue.
- AJK-P009-5 is where price updates for subsistence items can be viewed.
- A negative balance indicates an item was recorded as used without being available due to data entry errors.
- Transaction Register Report provides an audit trail for subsistence items.
Dining Facility Management
- Senior Food Operations Sergeant reviews and finalizes shopping lists before sending to TISA.
- The expected plate cost in production schedules updates with input in the portion field, but it is false that it happens automatically.
- AFMIS allows a maximum of 999 production templates to be stored at once.
- Menu planning must consider nutrition, supply factors, complementors, and seasonal elements.
Production and Inventory Procedures
- A kitchen requisition must be completed within the accounting period it originated.
- Monthly and weekly inventories can be executed on AFMIS; preparation for monthly inventories requires viewing the Open Transaction Report.
- DA Form 4552 is required for all meals served.
Equipment and Financial Management
- Equipment Replacement Reports are crucial for replacing dining facility equipment.
- The inflation rate for dining facility equipment is set at 8%.
- Training on food service equipment is conducted by the Directorate of Public Works (DPW).
- Cash Collection Vouchers must reflect zero remaining cash at the end of each month.
Headcount and Cash Management
- Headcount adjustments are permissible after finalization for the current accounting period.
- The cash audit report provides a detailed account of cash transactions affecting cash on hand.
- Non-movable secure storage is required for collected cash and cash sheets.
Miscellaneous
- Holiday meals, including Thanksgiving and Christmas, can generate an additional 25% in dining facility earnings.
- Food Program Manager approves grocery or catered meal requests submitted in AFMIS.
- No amount from headcount collected carries over into the new fiscal year.
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Description
Test your knowledge with these flashcards on the Army Food Management Information System (AFMIS) as part of the Advanced Leader Course (ALC). Each card covers key concepts related to order transactions, subsistence accountability, and food advisor responsibilities. Perfect for students preparing for the course.
