Podcast
Questions and Answers
What is the minimum period for preserving various records connected with accounts as prescribed?
What is the minimum period for preserving various records connected with accounts as prescribed?
- Indefinitely
- Five years
- A period prescribed in Appendix IX (correct)
- One year
Who should be supplied with copies of the Indian Railway Codes in force?
Who should be supplied with copies of the Indian Railway Codes in force?
- Accounts Officers only
- Accounts Officers and Section Officers (Accounts) (correct)
- Only Inspectors
- Only Section Officers (Accounts)
What percentage of the cost price for priced Government publications is covered by the contingent grant of the office?
What percentage of the cost price for priced Government publications is covered by the contingent grant of the office?
- 75%
- 25%
- 100%
- 50% (correct)
What should be included in the Monthly Progress Reports sent by Accounts Officers?
What should be included in the Monthly Progress Reports sent by Accounts Officers?
When should the Half-Yearly Arrears Report be sent to the Railway Board?
When should the Half-Yearly Arrears Report be sent to the Railway Board?
What is the obligation of the General Manager when there is no agreement with the Financial Adviser and Chief Accounts Officer?
What is the obligation of the General Manager when there is no agreement with the Financial Adviser and Chief Accounts Officer?
In what form should the Accounts Officer's opinion be presented to the executive officer?
In what form should the Accounts Officer's opinion be presented to the executive officer?
What should the Financial Adviser and Chief Accounts Officer do if there is an urgent need to inform the Railway Board?
What should the Financial Adviser and Chief Accounts Officer do if there is an urgent need to inform the Railway Board?
When making proposals for economy or improvement, what should Accounts Officers do?
When making proposals for economy or improvement, what should Accounts Officers do?
What is the role of the General Manager upon receiving orders from the Railway Board?
What is the role of the General Manager upon receiving orders from the Railway Board?
What should happen during a disagreement between the General Manager and the Financial Adviser?
What should happen during a disagreement between the General Manager and the Financial Adviser?
What is the first step for the Accounts Officer in matters of rule interpretation?
What is the first step for the Accounts Officer in matters of rule interpretation?
What is the primary responsibility of the Railway Board regarding accounts?
What is the primary responsibility of the Railway Board regarding accounts?
Who is responsible for issuing instructions related to accounts and returns required by the Railway Board?
Who is responsible for issuing instructions related to accounts and returns required by the Railway Board?
What role does the Director Accounts play in the Railway Accounts Establishment?
What role does the Director Accounts play in the Railway Accounts Establishment?
What should the Financial Advisers and Chief Accounts Officers do regarding correspondence that is important to railway administration?
What should the Financial Advisers and Chief Accounts Officers do regarding correspondence that is important to railway administration?
In addition to accounting returns, what other information must the Accounts Officer provide to Executive Officers?
In addition to accounting returns, what other information must the Accounts Officer provide to Executive Officers?
What is one of the duties of the Financial Advisers and Chief Accounts Officers in relation to the instructions they receive?
What is one of the duties of the Financial Advisers and Chief Accounts Officers in relation to the instructions they receive?
What aspect of the accounts do the Financial Advisers and Chief Accounts Officers NOT oversee?
What aspect of the accounts do the Financial Advisers and Chief Accounts Officers NOT oversee?
What can the Financial Adviser and Chief Accounts Officer do regarding direct communications?
What can the Financial Adviser and Chief Accounts Officer do regarding direct communications?
What type of information should the Director Accounts inspect within the Railway Accounts Establishment?
What type of information should the Director Accounts inspect within the Railway Accounts Establishment?
What is one main objective of statutory audit?
What is one main objective of statutory audit?
Which type of audit checks the adequacy of the accounting system within an organization?
Which type of audit checks the adequacy of the accounting system within an organization?
What does appropriation audit ensure regarding receipts and expenditures?
What does appropriation audit ensure regarding receipts and expenditures?
What is one function performed during statutory audits?
What is one function performed during statutory audits?
Which of the following is NOT a division of work in a railway accounts office?
Which of the following is NOT a division of work in a railway accounts office?
What is the role of Accounts Officers during audits?
What is the role of Accounts Officers during audits?
What is a key aspect of an administrative audit?
What is a key aspect of an administrative audit?
Who has professional control over the Statistical Branch and Electronic Data Processing Centre?
Who has professional control over the Statistical Branch and Electronic Data Processing Centre?
What type of check is generally applied during statutory audits?
What type of check is generally applied during statutory audits?
In the absence of specific orders, how is work divided among the Accounts Branch Officers?
In the absence of specific orders, how is work divided among the Accounts Branch Officers?
What is the purpose of the office manuals in each Accounts Office?
What is the purpose of the office manuals in each Accounts Office?
Who issues the office manuals for each Accounts Office?
Who issues the office manuals for each Accounts Office?
What should be included in the Calendar of Returns maintained by each section of an Accounts Office?
What should be included in the Calendar of Returns maintained by each section of an Accounts Office?
How often should registers be inspected according to the regulations?
How often should registers be inspected according to the regulations?
What is the role of the Accounts Officer regarding registers that are checked and initialed at the time of entry?
What is the role of the Accounts Officer regarding registers that are checked and initialed at the time of entry?
What action is required for the destruction of records in an Accounts Office?
What action is required for the destruction of records in an Accounts Office?
What type of instructions are included in the office manuals?
What type of instructions are included in the office manuals?
What should the effect of the review of the Calendar of Returns be?
What should the effect of the review of the Calendar of Returns be?
What should office manuals ensure about the registers maintained?
What should office manuals ensure about the registers maintained?
What is specified for the conduct of business in the Accounts Office according to the office manuals?
What is specified for the conduct of business in the Accounts Office according to the office manuals?
What is required of an Accounts Officer when transferring charge of office?
What is required of an Accounts Officer when transferring charge of office?
Which procedure is necessary for the handover of keys and important documents?
Which procedure is necessary for the handover of keys and important documents?
What is the objective of including the cause of arrears in the report to be submitted?
What is the objective of including the cause of arrears in the report to be submitted?
What key function does the verification of arrears serve in the Accounts Office?
What key function does the verification of arrears serve in the Accounts Office?
During the transfer of responsibilities, what should the relieved officer emphasize in the Handling over Notes?
During the transfer of responsibilities, what should the relieved officer emphasize in the Handling over Notes?
What function is primarily focused on preventing financial irregularities in railway transactions?
What function is primarily focused on preventing financial irregularities in railway transactions?
Which of the following functions does NOT belong to the Accounts Department?
Which of the following functions does NOT belong to the Accounts Department?
Which of these roles does the Accounts Department perform in relation to management accounting functions?
Which of these roles does the Accounts Department perform in relation to management accounting functions?
What is one of the key responsibilities of the Accounts Department regarding railway finance?
What is one of the key responsibilities of the Accounts Department regarding railway finance?
In terms of financial processes, what is the role of the Accounts Department concerning claims against the railway?
In terms of financial processes, what is the role of the Accounts Department concerning claims against the railway?
What aspect of its management accounting function does the Accounts Department NOT engage in?
What aspect of its management accounting function does the Accounts Department NOT engage in?
Which of the following best describes the essence of 'Internal Check' within the Accounts Department?
Which of the following best describes the essence of 'Internal Check' within the Accounts Department?
Which personnel are responsible for inspecting the accounts of the Cashiers?
Which personnel are responsible for inspecting the accounts of the Cashiers?
What should an Accounts Officer do if he cannot accept an order from an executive authority?
What should an Accounts Officer do if he cannot accept an order from an executive authority?
In the case of a disagreement between an executive officer and an Accounts Officer, who should the Accounts Officer inform about his objections?
In the case of a disagreement between an executive officer and an Accounts Officer, who should the Accounts Officer inform about his objections?
Which group is responsible for the construction, maintenance, and operation of the railway?
Which group is responsible for the construction, maintenance, and operation of the railway?
What power do executive officers have in relation to expenditure?
What power do executive officers have in relation to expenditure?
What should happen when there is an unresolved disagreement between the Accounts Officer and the General Manager?
What should happen when there is an unresolved disagreement between the Accounts Officer and the General Manager?
What authority does the Financial Adviser and Chief Accounts Officer have concerning direct references?
What authority does the Financial Adviser and Chief Accounts Officer have concerning direct references?
What role does the Accounts Officer play in the process of railway management?
What role does the Accounts Officer play in the process of railway management?
What is the primary responsibility of the Accounts Officer regarding executive officers?
What is the primary responsibility of the Accounts Officer regarding executive officers?
In what capacity does the Director Accounts serve the Railway Board?
In what capacity does the Director Accounts serve the Railway Board?
What must the executive officers do concerning the financial advice presented by the Accounts Officer?
What must the executive officers do concerning the financial advice presented by the Accounts Officer?
If an executive authority's order does not have agreement with the Accounts Officer, what is a necessary action to address the issue?
If an executive authority's order does not have agreement with the Accounts Officer, what is a necessary action to address the issue?
What must the Financial Advisers and Chief Accounts Officers do with significant correspondence?
What must the Financial Advisers and Chief Accounts Officers do with significant correspondence?
What is one of the responsibilities of the Director Accounts concerning the financial advisers?
What is one of the responsibilities of the Director Accounts concerning the financial advisers?
What powers do Financial Advisers and Chief Accounts Officers possess?
What powers do Financial Advisers and Chief Accounts Officers possess?
What specific type of information must the Accounts Officer provide, aside from accounting returns?
What specific type of information must the Accounts Officer provide, aside from accounting returns?
Who has the authority to inspect the accounts offices and issue instructions related to accounts?
Who has the authority to inspect the accounts offices and issue instructions related to accounts?
What aspect of financial management is primarily under the responsibility of the Railway Board?
What aspect of financial management is primarily under the responsibility of the Railway Board?
Which role is primarily responsible for ensuring the professional efficiency of the Railway Accounts Establishment?
Which role is primarily responsible for ensuring the professional efficiency of the Railway Accounts Establishment?
What is the consequence for Accounts Officers regarding the books supplied to them?
What is the consequence for Accounts Officers regarding the books supplied to them?
Which report specifically highlights work not progressing according to plan?
Which report specifically highlights work not progressing according to plan?
What is the deadline for sending the Half-Yearly Arrears Report to the Railway Board?
What is the deadline for sending the Half-Yearly Arrears Report to the Railway Board?
What percentage of the cost price for priced Government publications is funded by the discount from publishing departments?
What percentage of the cost price for priced Government publications is funded by the discount from publishing departments?
Who is obliged to view the Half-Yearly Arrears Report before it is forwarded to the Railway Board?
Who is obliged to view the Half-Yearly Arrears Report before it is forwarded to the Railway Board?
What should be reported in the Monthly Progress Report alongside arrears?
What should be reported in the Monthly Progress Report alongside arrears?
What should be preserved as per the orders from the Railway Board?
What should be preserved as per the orders from the Railway Board?
What role do Permanent Sub-heads and clerks have regarding Government publications?
What role do Permanent Sub-heads and clerks have regarding Government publications?
What format should the Half-Yearly Arrears Report be prepared in?
What format should the Half-Yearly Arrears Report be prepared in?
How often should the Accounts Officer submit the Monthly Progress Report?
How often should the Accounts Officer submit the Monthly Progress Report?
Flashcards
Disagreement Resolution
Disagreement Resolution
In case of disagreement between the General Manager and the Financial Adviser and Chief Accounts Officer, the General Manager should refer the issue to the Railway Board.
Incorporating Opinions
Incorporating Opinions
The General Manager should include the Financial Adviser and Chief Accounts Officer's comments and opinions when referring to the Railway Board.
Direct Escalation
Direct Escalation
The Financial Adviser and Chief Accounts Officer can escalate issues directly to the Railway Board if an executive officer's order or claim is considered irregular or improper.
Seeking Interpretations
Seeking Interpretations
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Accounts Officer's Opinion
Accounts Officer's Opinion
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Urgent Situations
Urgent Situations
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Economy Proposals
Economy Proposals
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Direct Reporting Authority
Direct Reporting Authority
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Account Officer Responsibilities
Account Officer Responsibilities
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Railway Board's Financial Role
Railway Board's Financial Role
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Director Accounts' Responsibilities
Director Accounts' Responsibilities
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Director Accounts' Instructions
Director Accounts' Instructions
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Financial Advisers' Role
Financial Advisers' Role
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Direct Communication Between Accounting Officials
Direct Communication Between Accounting Officials
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Delegated Authority
Delegated Authority
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Statutory Audit
Statutory Audit
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Office Manuals
Office Manuals
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Calendar of Returns
Calendar of Returns
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Inspection of Registers
Inspection of Registers
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Destruction of Records
Destruction of Records
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Indian Railway Codes
Indian Railway Codes
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Work Details in Indian Railway Codes
Work Details in Indian Railway Codes
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Office Manuals in Relation to Indian Railway Codes
Office Manuals in Relation to Indian Railway Codes
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Work Rules in Departmental Codes and Manuals
Work Rules in Departmental Codes and Manuals
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Periodical Inspection of Clerk's Work
Periodical Inspection of Clerk's Work
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Progress Reports for Each Section
Progress Reports for Each Section
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Appropriation audit
Appropriation audit
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Administrative audit
Administrative audit
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Percentage check
Percentage check
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Inspection on the spot
Inspection on the spot
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Administration
Administration
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Booking and compilation
Booking and compilation
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Budget
Budget
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Cash and Pay
Cash and Pay
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Compensation Claims
Compensation Claims
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Account Records Preservation
Account Records Preservation
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Resources for Accounts Officers
Resources for Accounts Officers
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Resources for Section Officers and Inspectors
Resources for Section Officers and Inspectors
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Government Publications Discount
Government Publications Discount
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Monthly Progress Reports
Monthly Progress Reports
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What is the main role of the Accounts Department?
What is the main role of the Accounts Department?
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What is an 'Internal Check'?
What is an 'Internal Check'?
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What is the role of the Accounts Department in budgeting?
What is the role of the Accounts Department in budgeting?
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Who is the head of the Accounts Department?
Who is the head of the Accounts Department?
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What is the FACAO's authority in case of disagreements?
What is the FACAO's authority in case of disagreements?
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What is the purpose of the statutory audit?
What is the purpose of the statutory audit?
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What are office manuals in the Accounts Office?
What are office manuals in the Accounts Office?
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Register of Valuable and Secret Documents
Register of Valuable and Secret Documents
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Handling Over Notes
Handling Over Notes
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How long should account records be saved?
How long should account records be saved?
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What resources are provided to Accounts Officers?
What resources are provided to Accounts Officers?
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What resources are provided to Section Officers and Inspectors?
What resources are provided to Section Officers and Inspectors?
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How can Accounts officers buy government publications?
How can Accounts officers buy government publications?
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What kind of progress reports are made in the Accounts Office?
What kind of progress reports are made in the Accounts Office?
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What report provides information about unfinished work?
What report provides information about unfinished work?
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What are the Indian Railway Codes used for?
What are the Indian Railway Codes used for?
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Where can you find specific rules for certain tasks?
Where can you find specific rules for certain tasks?
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How is the work of clerks checked?
How is the work of clerks checked?
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What is the role of the Financial Adviser and Chief Accounts Officer in progress reports?
What is the role of the Financial Adviser and Chief Accounts Officer in progress reports?
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What is the Railway Board responsible for?
What is the Railway Board responsible for?
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Who is the professional leader of the Railway Accounts Establishment?
Who is the professional leader of the Railway Accounts Establishment?
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What are the Financial Advisers and Chief Accounts Officers responsible for?
What are the Financial Advisers and Chief Accounts Officers responsible for?
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Who can escalate issues directly to the head of the railway?
Who can escalate issues directly to the head of the railway?
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Can the Director Accounts and the Financial Advisers & Chief Accounts Officers communicate directly?
Can the Director Accounts and the Financial Advisers & Chief Accounts Officers communicate directly?
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Who delegates authority to Financial Advisers & Chief Accounts Officers?
Who delegates authority to Financial Advisers & Chief Accounts Officers?
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How often are the clerk's work in the Accounts Office checked?
How often are the clerk's work in the Accounts Office checked?
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Why are statutory audits conducted on the Railway's accounts?
Why are statutory audits conducted on the Railway's accounts?
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What happens to the accounts records after use?
What happens to the accounts records after use?
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What resources should Accounts Officers have access to?
What resources should Accounts Officers have access to?
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General Manager
General Manager
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Executive Officer's Financial Authority
Executive Officer's Financial Authority
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Accounts Officer's Role in Financial Control
Accounts Officer's Role in Financial Control
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Disagreement Procedure
Disagreement Procedure
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Resolving Disagreements: Executive vs. Accounts Officer
Resolving Disagreements: Executive vs. Accounts Officer
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Resolving Disagreements: General Manager Involved
Resolving Disagreements: General Manager Involved
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Direct Escalation to Railway Board
Direct Escalation to Railway Board
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Accounts Officer's Written Opinion
Accounts Officer's Written Opinion
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Urgent Matters: Direct Communication to Railway Board
Urgent Matters: Direct Communication to Railway Board
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Study Notes
Departmental Regulations
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Organization: The Accounts Department's functions, including gazetted officers (Chief Cashier, Divisional/Workshop Organization), non-gazetted establishment, accounts officers, executive, and the role of the Financial Adviser, Chief Accounts Officer, Director (Accounts) Railway Board, and Statutory Audit are outlined. The size of the Accounts Department varies by railway depending on its work volume.
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Office Procedure: Main Divisions of work, office manuals, calendar of returns, inspection of registers, record restriction, supply of reference books, monthly/half-yearly reports, valuable/secret documents, transfer of charges, handing over notes, important items of work, and periodical demi-official letters are details.
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Functions of the Accounts Department (More Detail): Keeping railway accounts, internal checking of transactions, prompt settlement of claims, advising the administration on financial matters, compiling budgets, managing financial data, ensuring financial integrity, and managing cash receipts and disbursements are detailed.
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Gazetted Officers: The head of the department is the Financial Adviser & Chief Accounts Officer, with subordinate roles for Additional Financial Adviser and Chief Accounts Officer, Deputy Chief Account Officers, Senior Accounts Officers, Junior Accounts Officers, and Assistant Accounts Officers located at headquarters and divisional/workshop/stores/projects. Divisional/Senior Divisional Accounts Officers, Workshop Accounts Officers, and Stores Accounts Officers function as Financial Advisers to their respective Executive Officers.
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Non-Gazetted Establishment: Indoor staff (Section Officers/Sub Heads, Clerks), and outdoor staff (Inspectors, Stock-verifiers, Finger Print Inspectors) are described, including subordinate staff for cash handling (Divisional Cashiers, Assistant Cashiers, Senior Cashiers, Junior Cashiers, Shroffs, and clerical staff), and inspectors of Cashiers.
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Accounts Officers and Executive: General Managers and executive officers work with Accounts Officers in financial matters and procedures with proper protocols or procedures for handling disagreements. Disagreements are formally resolved, with the General Manager potentially seeking the Railway Board's input if needed; and accounts or other information may be required from the Executive Officers. Requests to the Railway Board or higher authorities about rules or rules interpretation by the Accounts Officer must be addressed to the Executive Officers, with a note by the Accounts Officer.
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Statutory Audit: The Comptroller and Auditor General of India audits Railway accounts regarding accuracy, appropriation, and administrative appropriateness, and is assisted by Additional Deputy Comptroller & Auditor General (Railways) and Chief Auditors responsible for Railway Account Audits. Audit responsibility for expenditures incurred in India.
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Office Procedures (More Detail): Main divisions of work including Administration, Booking/compilation, Budget, Cash/Pay, Compensation Claims, Engineering Accounts, Establishment Accounts, Finance, Fuel Accounts, Inspection, Other Expenditure Accounts, Provident Fund/Pension, Stores Accounts/Inventory Control, Traffic Accounts, Traffic Costing, and Workshop Accounts are identified. Detailed working instructions are found in office manuals, and there are calendars for returns, register inspections, and processes like handling over notes. Statistical branch and Electronic Data processing are under the control of Financial Adviser and Chief Accounts Officer as well.
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Financial Reports (More Detail): Monthly progress reports and half-yearly arrears reports are required, detailing any arrears and actions taken. There are specific forms (Form A-125) for these reports, and deadlines for submission.
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Register of Valuable/Secret Documents: A register tracks valuable/secret documents. On transfer, officers hand over items and sign off.
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Handling Over Notes: Relieved officers create notes for successors on outstanding tasks or critical issues. Successors need to follow up within three months.
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Demi-Official Letters: Monthly reports to the Financial Commissioner are sent by Financial Advisers & Chief Accounts Officers covering budget, revenue or other issues, following specific formats issued by the Railway Board, with a copy to the General Manager. Budgetary matters, revenue leaks, improvements in internal checking and inspections are covered too.
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Description
Explore the various functions and regulations of the Accounts Department. This quiz covers organization roles, office procedures, and financial management practices essential for efficiency and compliance. Test your knowledge on roles of key officers and operational procedures.
