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Questions and Answers
What is one of the primary responsibilities of an Accounts Officer in the Finance functional group?
What is one of the primary responsibilities of an Accounts Officer in the Finance functional group?
- Sales Accounts
- Inventory Control
- Financial Advice (correct)
- Expenditure Inspection
Which option is NOT listed under the General Accounts functional group activities?
Which option is NOT listed under the General Accounts functional group activities?
- Stores Bills (correct)
- Books
- Expenditure
- Pension Management
What indicates that an Accounts Officer may handle multiple branches?
What indicates that an Accounts Officer may handle multiple branches?
- They are often given work of more than one branch. (correct)
- All branches have distinct responsibilities.
- It is prohibited to manage more than one branch.
- It solely depends on the individual's preferences.
Which of the following is part of the Stores Accounts functional group?
Which of the following is part of the Stores Accounts functional group?
Which functional group includes the responsibility of coaching?
Which functional group includes the responsibility of coaching?
Which functional group is primarily responsible for the management of provident funds?
Which functional group is primarily responsible for the management of provident funds?
What is one of the activities NOT performed by the Accounts Department indicated in the document?
What is one of the activities NOT performed by the Accounts Department indicated in the document?
What is primarily involved in the scrutiny of the Stores Budget?
What is primarily involved in the scrutiny of the Stores Budget?
Which of the following is NOT part of fuel accounts management?
Which of the following is NOT part of fuel accounts management?
What does the administration work of stock verifiers primarily include?
What does the administration work of stock verifiers primarily include?
What is the focus of the Workshop Accounts section in inventory management?
What is the focus of the Workshop Accounts section in inventory management?
In the context of inventory management, what is the significance of irregular statements?
In the context of inventory management, what is the significance of irregular statements?
What is primarily managed under the finance charge concerning proposals?
What is primarily managed under the finance charge concerning proposals?
Which of the following tasks is included under the budget responsibilities?
Which of the following tasks is included under the budget responsibilities?
What is involved in the scrutiny of estimates within the finance charge?
What is involved in the scrutiny of estimates within the finance charge?
Which of the following is not a responsibility under the finance charge's proposals?
Which of the following is not a responsibility under the finance charge's proposals?
What is one of the key activities before finalizing the budget estimates?
What is one of the key activities before finalizing the budget estimates?
Which action is part of the financial scrutiny process?
Which action is part of the financial scrutiny process?
What type of tasks might be handled in the Inventory Control Cell as per the finance charge?
What type of tasks might be handled in the Inventory Control Cell as per the finance charge?
In relation to budget distribution, who provides the budget allotment?
In relation to budget distribution, who provides the budget allotment?
What is a common responsibility when attending tender committees?
What is a common responsibility when attending tender committees?
What is one responsibility related to the administration of Accounts staff?
What is one responsibility related to the administration of Accounts staff?
Which activity is associated with the processing of payments for Accounts staff?
Which activity is associated with the processing of payments for Accounts staff?
What must be certified when processing leave for Officers?
What must be certified when processing leave for Officers?
Which register is maintained for tracking salary-related audits?
Which register is maintained for tracking salary-related audits?
What is involved in the management of performance-related reviews?
What is involved in the management of performance-related reviews?
Which bill types require regular passing as part of financial administration?
Which bill types require regular passing as part of financial administration?
Which document must be compiled for submission to the Railway Board?
Which document must be compiled for submission to the Railway Board?
What is a necessary part of the salary management process for accounts staff?
What is a necessary part of the salary management process for accounts staff?
What type of training must Accounts staff undergo as part of their development?
What type of training must Accounts staff undergo as part of their development?
Which responsibility is not typically part of the Accounts staff's administration?
Which responsibility is not typically part of the Accounts staff's administration?
What is the primary purpose of maintaining Provident Fund Ledgers?
What is the primary purpose of maintaining Provident Fund Ledgers?
Which activity involves reviewing unposted items and accounts?
Which activity involves reviewing unposted items and accounts?
What is checked during the certification of qualifying service for pension?
What is checked during the certification of qualifying service for pension?
What documentation is issued after the calculation of amounts for pensions?
What documentation is issued after the calculation of amounts for pensions?
What is the purpose of post audit of paid vouchers?
What is the purpose of post audit of paid vouchers?
What is NOT a task related to the maintenance of Works Registers?
What is NOT a task related to the maintenance of Works Registers?
Which process is related to the recovery of interest and maintenance charges?
Which process is related to the recovery of interest and maintenance charges?
What responsibility involves dealing with debits from treasuries related to payments?
What responsibility involves dealing with debits from treasuries related to payments?
What aspect of expenditure is covered by the maintenance of Contractors' Ledgers?
What aspect of expenditure is covered by the maintenance of Contractors' Ledgers?
Which of these is a key responsibility when managing the Provident Fund?
Which of these is a key responsibility when managing the Provident Fund?
Which of the following activities is included under the General Accounts functional group?
Which of the following activities is included under the General Accounts functional group?
What type of work is typically performed by Accounts Officers in relation to the Stores Accounts functional group?
What type of work is typically performed by Accounts Officers in relation to the Stores Accounts functional group?
Which of the following charges denotes a primary responsibility under the Finance functional group?
Which of the following charges denotes a primary responsibility under the Finance functional group?
What task is typically NOT assigned to an Accounts Officer in the context of Workshop Accounts?
What task is typically NOT assigned to an Accounts Officer in the context of Workshop Accounts?
Which of the following is NOT listed as a charge under the Stores Accounts functional group?
Which of the following is NOT listed as a charge under the Stores Accounts functional group?
Which functional group encompasses the responsibility of handling Coaching-related activities?
Which functional group encompasses the responsibility of handling Coaching-related activities?
The management of which specific fund is part of the General Accounts responsibilities?
The management of which specific fund is part of the General Accounts responsibilities?
Which of the following tasks is NOT included in the goods account management process?
Which of the following tasks is NOT included in the goods account management process?
Which statement accurately describes a responsibility related to maintaining accounts?
Which statement accurately describes a responsibility related to maintaining accounts?
In the context of traffic accounts, which task involves ensuring compliance and validity of records?
In the context of traffic accounts, which task involves ensuring compliance and validity of records?
Which of the following tasks relates to the handling of objected debits in accounts?
Which of the following tasks relates to the handling of objected debits in accounts?
What role does the check on continuity of outward 'paid' parcel way bills serve in account management?
What role does the check on continuity of outward 'paid' parcel way bills serve in account management?
What is one of the responsibilities associated with the administration of Service Conduct Rules for Accounts staff?
What is one of the responsibilities associated with the administration of Service Conduct Rules for Accounts staff?
Which type of bills must be regularly passed by the Accounts Department as part of their financial duties?
Which type of bills must be regularly passed by the Accounts Department as part of their financial duties?
What document is essential for the verification of an officer's eligibility to take leave?
What document is essential for the verification of an officer's eligibility to take leave?
Which of the following registers must be maintained for the control and auditing of salaries?
Which of the following registers must be maintained for the control and auditing of salaries?
What is the purpose of maintaining the Scale Check Registers in an Accounts Department?
What is the purpose of maintaining the Scale Check Registers in an Accounts Department?
What is the significance of arranging training for Accounts staff in a professional setting?
What is the significance of arranging training for Accounts staff in a professional setting?
In relation to handling staff advancements, what must be properly managed when an employee is promoted?
In relation to handling staff advancements, what must be properly managed when an employee is promoted?
What type of register is critical for tracking advances given to staff?
What type of register is critical for tracking advances given to staff?
Which function is involved in the review of both temporary and permanent cadres in an organization?
Which function is involved in the review of both temporary and permanent cadres in an organization?
What is involved in the maintenance of Suspense Accounts?
What is involved in the maintenance of Suspense Accounts?
Which task is NOT associated with the certification processes in cash management?
Which task is NOT associated with the certification processes in cash management?
In the context of Stores Accounts, what is the primary focus of evaluating Issue Notes?
In the context of Stores Accounts, what is the primary focus of evaluating Issue Notes?
Which register is essential for monitoring transaction adjustments in cash management?
Which register is essential for monitoring transaction adjustments in cash management?
What is the purpose of the Debt Head Report in the accounts management process?
What is the purpose of the Debt Head Report in the accounts management process?
Which of the following activities is part of the inspection process of executive offices?
Which of the following activities is part of the inspection process of executive offices?
What does the compilation of Capital & Revenue Accounts primarily involve?
What does the compilation of Capital & Revenue Accounts primarily involve?
Which process is essential for handling discrepancies in Stores Accounts?
Which process is essential for handling discrepancies in Stores Accounts?
What does the maintenance of the Reserve Bank Suspense Register ensure?
What does the maintenance of the Reserve Bank Suspense Register ensure?
What is typically included in the Chief Cashier's Cash book certification?
What is typically included in the Chief Cashier's Cash book certification?
What is a primary focus when reviewing the Stores Budget?
What is a primary focus when reviewing the Stores Budget?
Which action is included in the responsibility of maintaining the Fuel Accounts?
Which action is included in the responsibility of maintaining the Fuel Accounts?
In the context of Workshop Accounts, which task is crucial for ensuring cost accuracy?
In the context of Workshop Accounts, which task is crucial for ensuring cost accuracy?
What does the irregular statement primarily signify in inventory management?
What does the irregular statement primarily signify in inventory management?
Which task is vital for the management of workshop expenditures?
Which task is vital for the management of workshop expenditures?
In managing inventory control, what is primarily assessed for 'A' category items?
In managing inventory control, what is primarily assessed for 'A' category items?
What role does the administration of stock verifiers include?
What role does the administration of stock verifiers include?
Which of the following best describes part of the process of handling scrap accounts?
Which of the following best describes part of the process of handling scrap accounts?
What primary aspect is involved in the maintenance of suspense accounts within fuel accounting?
What primary aspect is involved in the maintenance of suspense accounts within fuel accounting?
What is a key responsibility when preparing documentation related to workshop accounts?
What is a key responsibility when preparing documentation related to workshop accounts?
Flashcards
What is the primary role of an Accounts Officer?
What is the primary role of an Accounts Officer?
An Accounts Officer is responsible for the financial management of an organization, including budgeting, expenditure, and accounting for assets.
How are the activities of the Accounts Department organized?
How are the activities of the Accounts Department organized?
The Accounts Department's activities are categorized into functional groups like Finance, General Accounts, Stores Accounts, Workshop Accounts, and Traffic Accounts. Each group has specific areas of responsibility.
What are the key functions of the Finance branch?
What are the key functions of the Finance branch?
It provides financial advice to the organization, helps prepare budgets, and oversees the financial planning process.
What are the key functions of the General Accounts branch?
What are the key functions of the General Accounts branch?
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What are the key functions of the Stores Accounts branch?
What are the key functions of the Stores Accounts branch?
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What are the key functions of the Workshop Accounts branch?
What are the key functions of the Workshop Accounts branch?
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What are the key functions of the Traffic Accounts branch?
What are the key functions of the Traffic Accounts branch?
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What does the Finance branch do regarding purchasing supplies?
What does the Finance branch do regarding purchasing supplies?
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What does the Finance branch do regarding commercial transactions?
What does the Finance branch do regarding commercial transactions?
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What role does the Finance branch play in infrastructure projects?
What role does the Finance branch play in infrastructure projects?
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What are some additional responsibilities of the Finance branch?
What are some additional responsibilities of the Finance branch?
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What does the Finance branch do regarding works-related financial adjustments?
What does the Finance branch do regarding works-related financial adjustments?
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What role does the Finance branch play in performance reviews?
What role does the Finance branch play in performance reviews?
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What other financial matters does the Finance branch oversee?
What other financial matters does the Finance branch oversee?
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What are the key functions of the Budget branch?
What are the key functions of the Budget branch?
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What are the responsibilities of an Accounts Officer in handling salaries and benefits?
What are the responsibilities of an Accounts Officer in handling salaries and benefits?
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What is meant by review of expenditure vis-Ã -vis performance?
What is meant by review of expenditure vis-Ã -vis performance?
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What is the role of an Accounts Officer in administration?
What is the role of an Accounts Officer in administration?
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What are some key documentation responsibilities of an Accounts Officer?
What are some key documentation responsibilities of an Accounts Officer?
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What is the involvement of an Accounts Officer in pay and promotions?
What is the involvement of an Accounts Officer in pay and promotions?
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What are the responsibilities of an Accounts Officer in handling salaries?
What are the responsibilities of an Accounts Officer in handling salaries?
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What is the role of an Accounts Officer in handling leave?
What is the role of an Accounts Officer in handling leave?
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What are the responsibilities of an Accounts Officer in non-gazetted staff salary management?
What are the responsibilities of an Accounts Officer in non-gazetted staff salary management?
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What is the role of an Accounts Officer in bill verification and checking?
What is the role of an Accounts Officer in bill verification and checking?
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What are some additional responsibilities of an Accounts Officer in managing staff financial details?
What are some additional responsibilities of an Accounts Officer in managing staff financial details?
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Pension Qualifying Service: What's Checked?
Pension Qualifying Service: What's Checked?
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Certification of Settlement Dues
Certification of Settlement Dues
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Provident Fund Ledger Maintenance
Provident Fund Ledger Maintenance
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Expenditure Review and Verification
Expenditure Review and Verification
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Superannuation Case Review
Superannuation Case Review
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Award-Statement Vetting
Award-Statement Vetting
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Miscellaneous Bills Verification
Miscellaneous Bills Verification
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Revenue Allocation Register Maintenance
Revenue Allocation Register Maintenance
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Expenditure Objection Review
Expenditure Objection Review
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Residential Building Financial Reporting
Residential Building Financial Reporting
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Computer Data Validity Checks
Computer Data Validity Checks
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Reconciling Priced and Numerical Ledgers for Inventory
Reconciling Priced and Numerical Ledgers for Inventory
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Stores Budget Scrutiny
Stores Budget Scrutiny
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Sales Bill Check
Sales Bill Check
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Checking Fuel Supplier Bills
Checking Fuel Supplier Bills
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What is the role of an Accounts Officer in Workshop Accounts?
What is the role of an Accounts Officer in Workshop Accounts?
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What is the focus of the Traffic Accounts branch?
What is the focus of the Traffic Accounts branch?
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What are the core responsibilities of the Finance branch?
What are the core responsibilities of the Finance branch?
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What does the General Accounts branch manage?
What does the General Accounts branch manage?
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What tasks are handled under Stores Accounts?
What tasks are handled under Stores Accounts?
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What are some of the responsibilities of an Accounts Officer in handling salaries and benefits?
What are some of the responsibilities of an Accounts Officer in handling salaries and benefits?
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What is the role of an Accounts Officer when it comes to preparing salary bills?
What is the role of an Accounts Officer when it comes to preparing salary bills?
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Besides preparing salary bills, what other duties are involved in administration?
Besides preparing salary bills, what other duties are involved in administration?
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What is the meaning of "Reviews of expenditure vis-Ã -vis performance?"
What is the meaning of "Reviews of expenditure vis-Ã -vis performance?"
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What is the role of an Accounts Officer in managing leave accounts?
What is the role of an Accounts Officer in managing leave accounts?
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What is the purpose of maintaining increment registers?
What is the purpose of maintaining increment registers?
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What role does an Accounts Officer play in reviewing expenditure?
What role does an Accounts Officer play in reviewing expenditure?
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What are the duties of an Accounts Officer in handling the settlement of dues for retiring employees?
What are the duties of an Accounts Officer in handling the settlement of dues for retiring employees?
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What does it mean to maintain Provident Fund Ledgers?
What does it mean to maintain Provident Fund Ledgers?
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What is the process of Pension Qualifying Service?
What is the process of Pension Qualifying Service?
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What is the Revenue Allocation Register used for?
What is the Revenue Allocation Register used for?
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What is the responsibility of an Accounts Officer concerning checking Fuel Supplier Bills?
What is the responsibility of an Accounts Officer concerning checking Fuel Supplier Bills?
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How does an Accounts Officer manage stores in transit?
How does an Accounts Officer manage stores in transit?
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What is involved in Stores Budget Scrutiny?
What is involved in Stores Budget Scrutiny?
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What is the role of an Accounts Officer in Certification of Settlement Dues?
What is the role of an Accounts Officer in Certification of Settlement Dues?
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What is the purpose of Computer Data Validity Checks?
What is the purpose of Computer Data Validity Checks?
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What is the purpose of Provident Fund Ledger Maintenance?
What is the purpose of Provident Fund Ledger Maintenance?
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What is the purpose of Expenditure Review and Verification?
What is the purpose of Expenditure Review and Verification?
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What is involved in Award-Statement Vetting?
What is involved in Award-Statement Vetting?
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How are priced and numerical ledgers reconciled for inventory?
How are priced and numerical ledgers reconciled for inventory?
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Check of Parcel Traffic
Check of Parcel Traffic
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Goods Accounting: Error Sheets
Goods Accounting: Error Sheets
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Station Inspection
Station Inspection
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Goods Accounting: Freight Bills
Goods Accounting: Freight Bills
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Traffic Book Maintenance
Traffic Book Maintenance
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Reconciling Priced and Numerical Ledgers
Reconciling Priced and Numerical Ledgers
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Elimination of Unmatched Items
Elimination of Unmatched Items
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Irregular Statement (Residual Tape)
Irregular Statement (Residual Tape)
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Difference between Priced and Numerical Ledgers
Difference between Priced and Numerical Ledgers
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Fixation of Selling Price (Coal)
Fixation of Selling Price (Coal)
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Periodical Accounts Stock Verification
Periodical Accounts Stock Verification
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Study Notes
Appendix II: General List of Important Items of Work
- Accounts Officers are responsible for performing functions of the Accounts Department, as outlined in paragraph 101. These functions are examples, not exhaustive.
- Account Officer responsibilities are grouped into functional areas.
- I. Finance: Handles financial advice, budget, administration, and establishment matters, Provident Fund & Pension, expenditures, and inspections, handling proposals for new posts, and managing miscellaneous cases.
- II. General Accounts: Manages administration, establishment, Provident Fund and Pension, expenditure, books, and inspection, handling payment of compensation for losses/damages to consignments, managing special rates for transport solutions, special rate requests for various works and proposals, and extra temporary labour requests for revenue works, awards, and inspections.
- III. Stores Accounts: Includes stores bills, stores accounts, inventory control (including stock verification), sales or scrap accounts (if not listed under 10), and stock verification, sales/scrap account write-offs.
- IV. Workshop Accounts: Handles workshop accounts.
- V. Traffic Accounts: Manages coaching, goods, miscellaneous, station inspection, passenger classifications, passenger ticket returns, outward/inward parcel traffic, and ticket issuance.
- A substantial portion of General Accounts and some Finance work is often done in Divisional Accounts Offices or Construction Accounts Departments.
- Accounts Officers may be assigned more than one branch depending on workload and officer availability.
- Important items in each charge are listed in Annexure I.
- A list of items that a new Officer of Accounts should inspect on taking over a post is listed in Annexure II.
Annexure I: Important Items of Work
- (This section contains details of specific items of work for each branch, not summarized here due to the voluminous nature of the content.)
Annexure II: Items to be Seen on Taking Over
- (This section contains details of specific items to be checked on taking a new post, not summarized here due to the voluminous nature of the content.)
Annexure I: General List of Items of Work Attached to Charges of Officers in Accounts Department
- Finance: Dealing with financial concurrence requests, purchase cases, quantities, certification of funds, financial scrutiny of Commercial Department proposals. Also, scrutiny of estimates, vetting tenders, agreements, and miscellaneous work, and other financial proposals.
- Budget: Review for budget revisions, reviewing and preparing Revised Estimates, budgets, modifications, and appropriation accounts.
- Administration: Assisting spending departments with reallocation and approvals.
- Other: Miscellaneous work, including audit observations, Convention Committee reviews, expenditure reviews, and matters related to Public Accounts Committee.
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Description
This quiz covers the essential responsibilities and functional areas of Accounts Officers in the Accounts Department. It explores finance, general accounts, stores accounts, workshop accounts, and traffic accounts. Ideal for understanding the division of tasks and management protocols within the finance sector.
