ST-SMS Management Commitment and Safety Accountabilities

Questions and Answers

Who is the Accountable Manager according to GACAR Part-5?

ST Quality Assurance Manager

ST Safety Manager

ST Operations Manager

ST CEO (correct)

What is one of the CEO's responsibilities in terms of SMS implementation?

To perform regular safety audits

To ensure SMS is properly implemented and performing in all areas of ST organization (correct)

To conduct training for employees only

To develop safety procedures only

What is a key aspect of the CEO's role in terms of financial resources?

To control the financial resources required for operations authorized by the President (correct)

To allocate financial resources to only safety departments

To manage only human resources

To oversee only the quality assurance department

Who retains ultimate responsibility for the safety performance of ST operations?

ST CEO Signup and view all the answers

What is a key role of the CEO in terms of safety policy?

To develop, sign, and communicate the safety policy of ST Signup and view all the answers

How often should the CEO review ST's safety policy?

Regularly Signup and view all the answers

What is a CEO's responsibility in terms of incident reporting?

To ensure notification and reporting of accidents, serious incidents, and other incidents as prescribed in applicable GACARs Signup and view all the answers

What type of culture does the CEO promote within ST?

Just Culture Signup and view all the answers

Who does the VP Safety and Quality Assurance report to?

Accountable Manager (ST CEO) Signup and view all the answers

What is the VP Safety and Quality Assurance responsible for?

Implementing Safety and Quality Assurance programs Signup and view all the answers

What is the Director Safety and Quality Assurance responsible for?

Establishing an independent SMS that meets GACAR Part-5 requirements Signup and view all the answers

What is the purpose of the SMS?

To facilitate hazard identification and safety risk analysis Signup and view all the answers

What is the role of the Director Safety and Quality Assurance in implementing the SMS?

To define the Just Culture and Human Factors principles Signup and view all the answers

What is the purpose of the SMS audit program?

To review compliance with published ST procedures Signup and view all the answers

What is the role of the VP Safety and Quality Assurance in implementing corrective actions?

To implement corrective and preventive actions Signup and view all the answers

What is the purpose of the regular meetings between the VP Safety and Quality Assurance and the Accountable Manager?

To appraise the effectiveness of the SMS Signup and view all the answers

What is the role of the Director Safety and Quality Assurance in reporting safety occurrences?

To regularly report to the ST Executive Committee on SMS performance Signup and view all the answers

What is the role of a Safety Ambassador in promoting safety in their area?

They lead by example and represent the department in promoting safety initiatives. Signup and view all the answers

What is a key responsibility of the ST HSE representative?

Maintaining up-to-date information on health, safety, and environmental legislation. Signup and view all the answers

What is the purpose of collecting and interpreting injury data?

To identify trends and potential causes of injuries. Signup and view all the answers

What is the role of the ST HSE representative in relation to the Health, Safety, and Environment Management System Manual (ST-HSE)?

They distribute changes to the manual to staff. Signup and view all the answers

What action should a Safety Ambassador take if they observe an unsafe act or process that poses an immediate threat?

Immediately stop the activity and inform the supervisor. Signup and view all the answers

What is the role of the ST HSE representative in relation to safety meetings?

They act as the health and safety representative at area and department tool box safety meetings. Signup and view all the answers

What is the role of a Safety Ambassador in relation to Risk Assessments?

They assist S&QA with risk assessments and monitoring mitigation actions. Signup and view all the answers

What is the role of the ST HSE representative in relation to workplace environments?

They inspect workplace environments to ensure compliance with safety standards. Signup and view all the answers

What is the purpose of the Safety Ambassador training?

To provide them with the knowledge and skills to carry out their role. Signup and view all the answers

What is the role of the ST HSE representative in relation to the ERP manual (ST-ERP)?

They maintain and update the manual. Signup and view all the answers

What is the Safety Officer's responsibility regarding safety and quality assurance policies?

To ensure that all safety and quality assurance policies, procedures, rules and regulations are adhered to and are regularly reviewed, updated and communicated. Signup and view all the answers

Which of the following is NOT a responsibility of the Safety Officer?

Developing the overall safety program and setting safety goals for the company. Signup and view all the answers

What is the role of the Safety Committees in the organization?

To act as the principal means of communication between ST, Regulatory Authorities, Customers and employees on safety matters. Signup and view all the answers

How often does the Safety Management Committee (SMC) meet?

At least four times per year. Signup and view all the answers

What is the primary purpose of the Safety Review Board?

To monitor the performance of the SMS and ensure its effectiveness. Signup and view all the answers

Who should employees report specific safety concerns to?

Their responsible Manager through the normal management chain. Signup and view all the answers

What is the purpose of the Safety Management Committee (SMC) in terms of the SMS?

To monitor the performance of the SMS and ensure its effectiveness. Signup and view all the answers

What does the Safety Management Committee (SMC) review in addition to reports from the various safety committees within ST?

Reports from the GACA Air Accident Investigation Branch (AAIB). Signup and view all the answers

What is the purpose of the Safety Management Committee (SMC) in terms of the SMS?

To monitor the performance of the SMS and ensure its effectiveness. Signup and view all the answers

Which of the following is NOT a responsibility of the Safety Management Committee?

Developing the overall safety program and setting safety goals for the company. Signup and view all the answers

What is the main responsibility of the Manager Safety?

Providing guidance for ST-SMS planning and improvement Signup and view all the answers

How does the Safety Manager promote safety awareness within the organization?

By issuing Safety Bulletins Signup and view all the answers

What is a responsibility of Safety Specialists?

Preparing and performing SMS audits Signup and view all the answers

What is involved in the continuous improvement of hazard identification?

Analyzing safety data for trends Signup and view all the answers

What should the Safety Manager do when interacting with regulatory authorities?

Foster a positive relationship Signup and view all the answers

What do Safety Specialists manage through the Q-Pulse Safety Database?

Audit, inspection, and survey responses Signup and view all the answers

What is one of the objectives of promoting an organizational safety culture?

Recognizing and promoting hazard reporting Signup and view all the answers

What should Safety Specialists assist with in regards to incidents?

Assisting with Incident / Accident / Near-miss investigations Signup and view all the answers

What is a task that Safety Specialists perform regularly?

Conducting systematic health and safety inspections Signup and view all the answers

What role does the Safety Committee play in relation to the Safety Manager?

They assist in maintaining a working relationship Signup and view all the answers

What is the primary function of the SMC?

To monitor and ensure compliance with safety regulations. Signup and view all the answers

Who serves as the Deputy Chairman of the SMC?

Chief Operating Officer (COO). Signup and view all the answers

What is one function the Operational Safety Committee (OSC) performs?

Monitor operational safety performance against targets. Signup and view all the answers

How often does the HSE Committee (HSEC) meet?

Monthly. Signup and view all the answers

What is one of the key functions of the Safety Management Committee (SMC)?

To review safety audit and safety risk assessment reports. Signup and view all the answers

Which position chairs the Operational Safety Committee (OSC)?

Director Safety and Quality Assurance. Signup and view all the answers

What does the HSEC primarily focus on?

Health, safety, and environmental matters. Signup and view all the answers

What type of organization oversight is part of the SMC's responsibilities?

Safety oversight of sub-contracted organizations. Signup and view all the answers

What is an essential duty of the SMC regarding safety performance?

Ensuring corrective actions are taken timely. Signup and view all the answers

Which committee may convene additional meetings directed by the Safety Manager?

Health, Safety and Environment Committee (HSEC). Signup and view all the answers

What is the primary function of the Safety Ambassadors Committee (SAC)?

To provide a forum for employee consultation on safety concerns and policies Signup and view all the answers

Which of the following is NOT a function of the Safety Ambassadors Committee (SAC)?

Conduct investigations into safety incidents Signup and view all the answers

Who chairs the Safety Ambassadors Committee?

The Senior Ambassador Signup and view all the answers

How often does the Safety Ambassadors Committee meet?

Weekly Signup and view all the answers

What is the purpose of the Saudia Technic Emergency Response Planning Manual (ST-ERP)?

To ensure a smooth transition from normal to emergency operations and back Signup and view all the answers

Which of the following is NOT a contact number listed for reporting incidents, accidents, or events?

012-6854777 Signup and view all the answers

What is the role of the HSEC in relation to HSE performance?

To monitor the company's operational HSE performance against safety targets and objectives Signup and view all the answers

What is the purpose of the company's process for management of change in HSE matters?

To ensure that all changes are properly documented and reviewed for potential safety risks Signup and view all the answers

What is the role of the ST Safety Manager in relation to the HSEC?

To convene sub-committees of the HSEC as required Signup and view all the answers

What is the role of the SMC (Safety Management Committee) in relation to the HSEC?

To provide guidance and oversight to the HSEC Signup and view all the answers

Study Notes

Purpose

Identify key management and personnel roles within ST related to accountabilities and responsibilities.

Management Personnel Overview

ST CEO - Accountable Manager:
- Holds overall responsibility and final authority for ST operations.
- Sets strategic direction for health and safety compliance, including effective risk management.
- Ensures robust implementation and performance of the Safety Management System (SMS).
- Controls financial and human resources for ST operations.
- Maintains ultimate responsibility for safety performance under relevant certificates.
- Develops and communicates ST's safety policy, ensuring its relevance and ongoing review.
- Directs actions to improve substandard safety performance and promotes a Just Culture for reporting.
Vice President Safety and Quality Assurance:
- Directly reports to the ST CEO and oversees safety and quality assurance programs.
- Ensures compliance with regulatory and customer requirements and implements training programs.
- Coordinates communication between ST and regulatory bodies on quality issues.
- Responsible for SMS implementation and corrective actions from audit findings.
Director Safety and Quality Assurance:
- Has direct access to the VP on SMS matters, ensuring independent SMS compliance.
- Facilitates hazard identification, safety risk analysis, and monitoring of risk controls.
- Implements an audit program for compliance reviews of all aviation activities and reporting.
Manager Safety:
- Reports to the Director and advises senior management on safety performance.
- Promotes organizational safety culture and effective communication of safety issues.
- Assists in hazard identification and analysis while building relationships with regulatory authorities.

Safety Specialists and Officers

Safety Specialist:
- Prepares and conducts scheduled audits and manages safety response documentation.
- Assists in investigations of incidents and maintains safety performance indicators.
- Coordinates dissemination of safety information and supports HSE initiatives.
Safety Ambassador:
- Represents employee safety interests, supports safety initiatives, and leads safety briefings.
- Reports safety concerns and advises management on safety-related issues.
Safety Officer:
- Ensures adherence to safety policies and regulations, promoting environmental hazard reduction.
- Investigates accidents, coordinates safety activities, and provides technical support on safety issues.

Safety Committees Structure

Safety Management Committee (SMC):
- High-level committee reviewing operational safety, health issues, and SMS performance.
- Meets quarterly to assess compliance and effectiveness of safety measures.
- Chaired by the ST CEO, includes senior executives to ensure regulatory compliance.

Functions of Safety Management Committee

Monitors allocation of resources for safety objectives above regulatory compliance.
Reviews safety performance against ST safety policy and targets.
Ensures timely corrective actions and oversight of sub-contracted organizations.
Evaluates safety and quality management processes, risk assessment results, and audit reports.

Communication and Reporting

Safety committees facilitate communication between ST, regulatory bodies, and employees.
Immediate safety concerns should be reported through the management chain and safety ambassadors.
Regular safety updates and information are disseminated to all employees.### Operational Safety Committee (OSC)
The OSC serves as the Safety Action Group (SAG) focused on operational matters and reports to the Safety Management Committee (SMC).
Chaired by the Director of Safety and Quality Assurance, its members include safety managers, aircraft maintenance directors, and department/area managers.
Functions include:
- Monitoring operational safety performance against set targets.
- Reviewing the operational hazard analysis and risk assessments.
- Managing change in operational areas.
- Addressing corrective actions from Safety Alerts and audits.
- Analyzing trend data from Safety Alerts and audits.
Meetings are held quarterly, with additional meetings at the chair's discretion.

Health, Safety, and Environmental Committee (HSEC)

HSEC is the SAG for health, safety, and environmental issues, reporting to the SMC.
Chaired by the Safety Manager, membership includes managers, supervisors, and representatives from various operational and support areas.
Functions include:
- Monitoring HSE performance against objectives.
- Reviewing HSE hazard analysis and risk assessments.
- Managing changes in HSE matters.
- Reviewing remedial actions from HSE Safety Alerts and audits.
- Analyzing trend data from HSE Safety Alerts.
Meets monthly, with additional meetings as required.

Safety Ambassadors Committee (SAC)

The SAC is a representative body of volunteers across operational departments motivated by safety.
Chaired by the Senior Ambassador, members include area and department ambassadors, safety officers, and safety specialists.
Functions include:
- Reviewing actions impacting workplace safety and providing necessary safety information.
- Reporting HSE concerns from their areas.
- Updating members on safety initiatives and hazard mitigation actions.
- Planning safety training to enhance performance.
- Analyzing safety implications of new technology or procedural changes.
Meetings occur weekly on Wednesdays.

Coordination of Emergency Response Planning

Saudia Technic Emergency Response Planning Manual (ST-ERP) is a GACA-approved manual designed to manage transitions during emergencies.
The ERP establishes the delegation of authority and responsibilities during incidents or accidents, ensuring a safe return to normal operations.
Emphasizes coordination with other organizations' emergency plans during service provision.
Immediate reporting required for any incidents or emergencies to designated contact numbers, including services like fire rescue and medical emergencies.
Specific emergency contacts provided are for Jeddah Station; other stations have respective contact numbers listed in the ST-ERP manual.

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Description

Identify key management personnel and their accountabilities and responsibilities within Saudia Technic. This includes the CEO's role as Accountable Manager and their overall responsibility for ST operations.