ST-SMS Management Commitment and Safety Accountabilities
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Questions and Answers

Who is the Accountable Manager according to GACAR Part-5?

  • ST Quality Assurance Manager
  • ST Safety Manager
  • ST Operations Manager
  • ST CEO (correct)

    • What is one of the CEO's responsibilities in terms of SMS implementation?

  • To perform regular safety audits
  • To ensure SMS is properly implemented and performing in all areas of ST organization (correct)
  • To conduct training for employees only
  • To develop safety procedures only

    • What is a key aspect of the CEO's role in terms of financial resources?

  • To control the financial resources required for operations authorized by the President (correct)
  • To allocate financial resources to only safety departments
  • To manage only human resources
  • To oversee only the quality assurance department

    • Who retains ultimate responsibility for the safety performance of ST operations?

    <p>ST CEO</p> Signup and view all the answers

    What is a key role of the CEO in terms of safety policy?

    <p>To develop, sign, and communicate the safety policy of ST</p> Signup and view all the answers

    How often should the CEO review ST's safety policy?

    <p>Regularly</p> Signup and view all the answers

    What is a CEO's responsibility in terms of incident reporting?

    <p>To ensure notification and reporting of accidents, serious incidents, and other incidents as prescribed in applicable GACARs</p> Signup and view all the answers

    What type of culture does the CEO promote within ST?

    <p>Just Culture</p> Signup and view all the answers

    Who does the VP Safety and Quality Assurance report to?

    <p>Accountable Manager (ST CEO)</p> Signup and view all the answers

    What is the VP Safety and Quality Assurance responsible for?

    <p>Implementing Safety and Quality Assurance programs</p> Signup and view all the answers

    What is the Director Safety and Quality Assurance responsible for?

    <p>Establishing an independent SMS that meets GACAR Part-5 requirements</p> Signup and view all the answers

    What is the purpose of the SMS?

    <p>To facilitate hazard identification and safety risk analysis</p> Signup and view all the answers

    What is the role of the Director Safety and Quality Assurance in implementing the SMS?

    <p>To define the Just Culture and Human Factors principles</p> Signup and view all the answers

    What is the purpose of the SMS audit program?

    <p>To review compliance with published ST procedures</p> Signup and view all the answers

    What is the role of the VP Safety and Quality Assurance in implementing corrective actions?

    <p>To implement corrective and preventive actions</p> Signup and view all the answers

    What is the purpose of the regular meetings between the VP Safety and Quality Assurance and the Accountable Manager?

    <p>To appraise the effectiveness of the SMS</p> Signup and view all the answers

    What is the role of the Director Safety and Quality Assurance in reporting safety occurrences?

    <p>To regularly report to the ST Executive Committee on SMS performance</p> Signup and view all the answers

    What is the role of a Safety Ambassador in promoting safety in their area?

    <p>They lead by example and represent the department in promoting safety initiatives.</p> Signup and view all the answers

    What is a key responsibility of the ST HSE representative?

    <p>Maintaining up-to-date information on health, safety, and environmental legislation.</p> Signup and view all the answers

    What is the purpose of collecting and interpreting injury data?

    <p>To identify trends and potential causes of injuries.</p> Signup and view all the answers

    What is the role of the ST HSE representative in relation to the Health, Safety, and Environment Management System Manual (ST-HSE)?

    <p>They distribute changes to the manual to staff.</p> Signup and view all the answers

    What action should a Safety Ambassador take if they observe an unsafe act or process that poses an immediate threat?

    <p>Immediately stop the activity and inform the supervisor.</p> Signup and view all the answers

    What is the role of the ST HSE representative in relation to safety meetings?

    <p>They act as the health and safety representative at area and department tool box safety meetings.</p> Signup and view all the answers

    What is the role of a Safety Ambassador in relation to Risk Assessments?

    <p>They assist S&amp;QA with risk assessments and monitoring mitigation actions.</p> Signup and view all the answers

    What is the role of the ST HSE representative in relation to workplace environments?

    <p>They inspect workplace environments to ensure compliance with safety standards.</p> Signup and view all the answers

    What is the purpose of the Safety Ambassador training?

    <p>To provide them with the knowledge and skills to carry out their role.</p> Signup and view all the answers

    What is the role of the ST HSE representative in relation to the ERP manual (ST-ERP)?

    <p>They maintain and update the manual.</p> Signup and view all the answers

    What is the Safety Officer's responsibility regarding safety and quality assurance policies?

    <p>To ensure that all safety and quality assurance policies, procedures, rules and regulations are adhered to and are regularly reviewed, updated and communicated.</p> Signup and view all the answers

    Which of the following is NOT a responsibility of the Safety Officer?

    <p>Developing the overall safety program and setting safety goals for the company.</p> Signup and view all the answers

    What is the role of the Safety Committees in the organization?

    <p>To act as the principal means of communication between ST, Regulatory Authorities, Customers and employees on safety matters.</p> Signup and view all the answers

    How often does the Safety Management Committee (SMC) meet?

    <p>At least four times per year.</p> Signup and view all the answers

    What is the primary purpose of the Safety Review Board?

    <p>To monitor the performance of the SMS and ensure its effectiveness.</p> Signup and view all the answers

    Who should employees report specific safety concerns to?

    <p>Their responsible Manager through the normal management chain.</p> Signup and view all the answers

    What is the purpose of the Safety Management Committee (SMC) in terms of the SMS?

    <p>To monitor the performance of the SMS and ensure its effectiveness.</p> Signup and view all the answers

    What does the Safety Management Committee (SMC) review in addition to reports from the various safety committees within ST?

    <p>Reports from the GACA Air Accident Investigation Branch (AAIB).</p> Signup and view all the answers

    What is the purpose of the Safety Management Committee (SMC) in terms of the SMS?

    <p>To monitor the performance of the SMS and ensure its effectiveness.</p> Signup and view all the answers

    Which of the following is NOT a responsibility of the Safety Management Committee?

    <p>Developing the overall safety program and setting safety goals for the company.</p> Signup and view all the answers

    What is the main responsibility of the Manager Safety?

    <p>Providing guidance for ST-SMS planning and improvement</p> Signup and view all the answers

    How does the Safety Manager promote safety awareness within the organization?

    <p>By issuing Safety Bulletins</p> Signup and view all the answers

    What is a responsibility of Safety Specialists?

    <p>Preparing and performing SMS audits</p> Signup and view all the answers

    What is involved in the continuous improvement of hazard identification?

    <p>Analyzing safety data for trends</p> Signup and view all the answers

    What should the Safety Manager do when interacting with regulatory authorities?

    <p>Foster a positive relationship</p> Signup and view all the answers

    What do Safety Specialists manage through the Q-Pulse Safety Database?

    <p>Audit, inspection, and survey responses</p> Signup and view all the answers

    What is one of the objectives of promoting an organizational safety culture?

    <p>Recognizing and promoting hazard reporting</p> Signup and view all the answers

    What should Safety Specialists assist with in regards to incidents?

    <p>Assisting with Incident / Accident / Near-miss investigations</p> Signup and view all the answers

    What is a task that Safety Specialists perform regularly?

    <p>Conducting systematic health and safety inspections</p> Signup and view all the answers

    What role does the Safety Committee play in relation to the Safety Manager?

    <p>They assist in maintaining a working relationship</p> Signup and view all the answers

    What is the primary function of the SMC?

    <p>To monitor and ensure compliance with safety regulations.</p> Signup and view all the answers

    Who serves as the Deputy Chairman of the SMC?

    <p>Chief Operating Officer (COO).</p> Signup and view all the answers

    What is one function the Operational Safety Committee (OSC) performs?

    <p>Monitor operational safety performance against targets.</p> Signup and view all the answers

    How often does the HSE Committee (HSEC) meet?

    <p>Monthly.</p> Signup and view all the answers

    What is one of the key functions of the Safety Management Committee (SMC)?

    <p>To review safety audit and safety risk assessment reports.</p> Signup and view all the answers

    Which position chairs the Operational Safety Committee (OSC)?

    <p>Director Safety and Quality Assurance.</p> Signup and view all the answers

    What does the HSEC primarily focus on?

    <p>Health, safety, and environmental matters.</p> Signup and view all the answers

    What type of organization oversight is part of the SMC's responsibilities?

    <p>Safety oversight of sub-contracted organizations.</p> Signup and view all the answers

    What is an essential duty of the SMC regarding safety performance?

    <p>Ensuring corrective actions are taken timely.</p> Signup and view all the answers

    Which committee may convene additional meetings directed by the Safety Manager?

    <p>Health, Safety and Environment Committee (HSEC).</p> Signup and view all the answers

    What is the primary function of the Safety Ambassadors Committee (SAC)?

    <p>To provide a forum for employee consultation on safety concerns and policies</p> Signup and view all the answers

    Which of the following is NOT a function of the Safety Ambassadors Committee (SAC)?

    <p>Conduct investigations into safety incidents</p> Signup and view all the answers

    Who chairs the Safety Ambassadors Committee?

    <p>The Senior Ambassador</p> Signup and view all the answers

    How often does the Safety Ambassadors Committee meet?

    <p>Weekly</p> Signup and view all the answers

    What is the purpose of the Saudia Technic Emergency Response Planning Manual (ST-ERP)?

    <p>To ensure a smooth transition from normal to emergency operations and back</p> Signup and view all the answers

    Which of the following is NOT a contact number listed for reporting incidents, accidents, or events?

    <p>012-6854777</p> Signup and view all the answers

    What is the role of the HSEC in relation to HSE performance?

    <p>To monitor the company's operational HSE performance against safety targets and objectives</p> Signup and view all the answers

    What is the purpose of the company's process for management of change in HSE matters?

    <p>To ensure that all changes are properly documented and reviewed for potential safety risks</p> Signup and view all the answers

    What is the role of the ST Safety Manager in relation to the HSEC?

    <p>To convene sub-committees of the HSEC as required</p> Signup and view all the answers

    What is the role of the SMC (Safety Management Committee) in relation to the HSEC?

    <p>To provide guidance and oversight to the HSEC</p> Signup and view all the answers

    Study Notes

    Purpose

    • Identify key management and personnel roles within ST related to accountabilities and responsibilities.

    Management Personnel Overview

    • ST CEO - Accountable Manager:

      • Holds overall responsibility and final authority for ST operations.
      • Sets strategic direction for health and safety compliance, including effective risk management.
      • Ensures robust implementation and performance of the Safety Management System (SMS).
      • Controls financial and human resources for ST operations.
      • Maintains ultimate responsibility for safety performance under relevant certificates.
      • Develops and communicates ST's safety policy, ensuring its relevance and ongoing review.
      • Directs actions to improve substandard safety performance and promotes a Just Culture for reporting.

    • Vice President Safety and Quality Assurance:

      • Directly reports to the ST CEO and oversees safety and quality assurance programs.
      • Ensures compliance with regulatory and customer requirements and implements training programs.
      • Coordinates communication between ST and regulatory bodies on quality issues.
      • Responsible for SMS implementation and corrective actions from audit findings.

    • Director Safety and Quality Assurance:

      • Has direct access to the VP on SMS matters, ensuring independent SMS compliance.
      • Facilitates hazard identification, safety risk analysis, and monitoring of risk controls.
      • Implements an audit program for compliance reviews of all aviation activities and reporting.

    • Manager Safety:

      • Reports to the Director and advises senior management on safety performance.
      • Promotes organizational safety culture and effective communication of safety issues.
      • Assists in hazard identification and analysis while building relationships with regulatory authorities.

    Safety Specialists and Officers

    • Safety Specialist:

      • Prepares and conducts scheduled audits and manages safety response documentation.
      • Assists in investigations of incidents and maintains safety performance indicators.
      • Coordinates dissemination of safety information and supports HSE initiatives.

    • Safety Ambassador:

      • Represents employee safety interests, supports safety initiatives, and leads safety briefings.
      • Reports safety concerns and advises management on safety-related issues.

    • Safety Officer:

      • Ensures adherence to safety policies and regulations, promoting environmental hazard reduction.
      • Investigates accidents, coordinates safety activities, and provides technical support on safety issues.

    Safety Committees Structure

    • Safety Management Committee (SMC):
      • High-level committee reviewing operational safety, health issues, and SMS performance.
      • Meets quarterly to assess compliance and effectiveness of safety measures.
      • Chaired by the ST CEO, includes senior executives to ensure regulatory compliance.

    Functions of Safety Management Committee

    • Monitors allocation of resources for safety objectives above regulatory compliance.
    • Reviews safety performance against ST safety policy and targets.
    • Ensures timely corrective actions and oversight of sub-contracted organizations.
    • Evaluates safety and quality management processes, risk assessment results, and audit reports.

    Communication and Reporting

    • Safety committees facilitate communication between ST, regulatory bodies, and employees.
    • Immediate safety concerns should be reported through the management chain and safety ambassadors.
    • Regular safety updates and information are disseminated to all employees.### Operational Safety Committee (OSC)
    • The OSC serves as the Safety Action Group (SAG) focused on operational matters and reports to the Safety Management Committee (SMC).
    • Chaired by the Director of Safety and Quality Assurance, its members include safety managers, aircraft maintenance directors, and department/area managers.
    • Functions include:
      • Monitoring operational safety performance against set targets.
      • Reviewing the operational hazard analysis and risk assessments.
      • Managing change in operational areas.
      • Addressing corrective actions from Safety Alerts and audits.
      • Analyzing trend data from Safety Alerts and audits.
    • Meetings are held quarterly, with additional meetings at the chair's discretion.

    Health, Safety, and Environmental Committee (HSEC)

    • HSEC is the SAG for health, safety, and environmental issues, reporting to the SMC.
    • Chaired by the Safety Manager, membership includes managers, supervisors, and representatives from various operational and support areas.
    • Functions include:
      • Monitoring HSE performance against objectives.
      • Reviewing HSE hazard analysis and risk assessments.
      • Managing changes in HSE matters.
      • Reviewing remedial actions from HSE Safety Alerts and audits.
      • Analyzing trend data from HSE Safety Alerts.
    • Meets monthly, with additional meetings as required.

    Safety Ambassadors Committee (SAC)

    • The SAC is a representative body of volunteers across operational departments motivated by safety.
    • Chaired by the Senior Ambassador, members include area and department ambassadors, safety officers, and safety specialists.
    • Functions include:
      • Reviewing actions impacting workplace safety and providing necessary safety information.
      • Reporting HSE concerns from their areas.
      • Updating members on safety initiatives and hazard mitigation actions.
      • Planning safety training to enhance performance.
      • Analyzing safety implications of new technology or procedural changes.
    • Meetings occur weekly on Wednesdays.

    Coordination of Emergency Response Planning

    • Saudia Technic Emergency Response Planning Manual (ST-ERP) is a GACA-approved manual designed to manage transitions during emergencies.
    • The ERP establishes the delegation of authority and responsibilities during incidents or accidents, ensuring a safe return to normal operations.
    • Emphasizes coordination with other organizations' emergency plans during service provision.
    • Immediate reporting required for any incidents or emergencies to designated contact numbers, including services like fire rescue and medical emergencies.
    • Specific emergency contacts provided are for Jeddah Station; other stations have respective contact numbers listed in the ST-ERP manual.

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    Description

    Identify key management personnel and their accountabilities and responsibilities within Saudia Technic. This includes the CEO's role as Accountable Manager and their overall responsibility for ST operations.

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