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Access Tables Basics

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Questions and Answers

What is the primary database object in Access?

Tables

How are rows and columns referred to in Access tables?

Rows are records, and columns are fields.

Define a 'field' in the context of tables.

A way of organizing information by type.

What does a 'record' represent in a table?

One unit of information. Signup and view all the answers

What makes each record unique within a table?

ID number Signup and view all the answers

How are field names and cell data related in a table?

Field name is a question, and cell data is a response. Signup and view all the answers

What is the purpose of a validation rule in a database?

To enforce a rule about the type of data that can appear in a specific field. Signup and view all the answers

How can you add a new record to a table in Access?

There are three ways to add a new record: Signup and view all the answers

Why might you want to save a record manually in Access?

To ensure that your changes are saved, especially when editing an existing record. Signup and view all the answers

How can you quickly edit a record within a table in Access?

Click on the record and type your changes directly. Signup and view all the answers

What is the purpose of the Find and Replace feature in Access?

To search for a specific word or term within multiple records and replace it with another term. Signup and view all the answers

Why is it recommended to use the normal Replace option instead of Replace All in Access?

The normal Replace option allows you to check each instance before replacing the text, preventing unintended changes. Signup and view all the answers