Podcast
Questions and Answers
Which of the following options is NOT a valid data type in Microsoft Access?
Which of the following options is NOT a valid data type in Microsoft Access?
- Boolean
- Number
- Text
- Image (correct)
Field names in a table must be unique within that table.
Field names in a table must be unique within that table.
True (A)
What is the first step to create a new table in Microsoft Access?
What is the first step to create a new table in Microsoft Access?
Open a database file.
To set a field as a primary key in a table, you need to click on the ______ button in the toolbar.
To set a field as a primary key in a table, you need to click on the ______ button in the toolbar.
Match the following steps with their descriptions for creating a table:
Match the following steps with their descriptions for creating a table:
Which field may be included when designing a student table?
Which field may be included when designing a student table?
Each database can only contain one table.
Each database can only contain one table.
What feature ensures the correctness of data stored in a database?
What feature ensures the correctness of data stored in a database?
When creating a new table, the name of the table must be ______.
When creating a new table, the name of the table must be ______.
What is the purpose of setting a field as a primary key?
What is the purpose of setting a field as a primary key?
Flashcards
Table
Table
A table is a collection of related data stored in a structured format. It consists of rows and columns, where each row represents a record and each column represents a field (attribute) of the data.
Field
Field
Fields are attributes of a table. Each field holds a specific type of data, such as text, numbers, dates, or currency.
Creating a Table
Creating a Table
A table can be created in Microsoft Access by using the Table Design mode.
Unique Table Names
Unique Table Names
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Minimum Field Requirement
Minimum Field Requirement
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Unique Field Names
Unique Field Names
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Database File
Database File
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Data Types
Data Types
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Datasheet View
Datasheet View
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Adding Data to a Table
Adding Data to a Table
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Study Notes
Creating Tables in Microsoft Access
- To create a table in Access, you first open a database.
- Then, click the "Table Design" button from the "Create" menu.
- Define table fields (attributes of an entity). Example field names: Student ID, Sname, Sex, Age, Grade_level.
- Specify the data type for each field (e.g., text, number, date/time, currency).
- Data types validate data, ensuring accuracy. A "Text" field only accepts text values.
- Save the table with a unique name.
- Each table name and field name within a table must be unique.
- Tables must have at least two fields.
- To set a field as the primary key, select the field in design view and click the "Primary Key" button.
Entering Data in a Table
- Open the database.
- Select the table and switch to "Datasheet View" (using the View toolbar).
- Enter data for each field for each record.
- All records for a table should be entered.
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Description
This quiz covers the essential steps for creating tables in Microsoft Access, including defining fields and setting data types. You'll also learn how to enter data into a table and ensure the accuracy of your entries. Perfect for beginners or anyone looking to refresh their Access skills.
