PTT Week 1 - Scope (Chat)

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Questions and Answers

Which of the following is NOT a characteristic of a project?

Has defined objectives

Creates a unique product, service, or result

Temporary endeavor

Operates indefinitely (correct)

What is the primary purpose of a Work Breakdown Structure (WBS)?

To measure project success

To outline the project schedule

To track project costs

To decompose the project scope into manageable tasks (correct)

Which document provides high-level requirements and authorizes the start of a project?

Project Charter (correct)

Scope Statement

WBS Dictionary

Project Plan

The '100% Rule' in the WBS refers to:

Including 100% of the work defined by the project scope Signup and view all the answers

Which of the following is an example of a functional requirement?

The software must process 100 transactions per second Signup and view all the answers

What is the main goal of a Requirements Traceability Matrix (RTM)?

To ensure all requirements are met throughout the project lifecycle Signup and view all the answers

In scope management, what is the purpose of the Scope Statement?

To define project goals and objectives Signup and view all the answers

Which of the following is a common error in WBS creation?

Defining overlapping responsibilities Signup and view all the answers

What type of requirement focuses on the features and characteristics of the product?

Solution Requirement Signup and view all the answers

Which financial indicator measures the time required to recoup project investments?

Payback Period Signup and view all the answers

Your project team has identified that several key requirements are ambiguous and conflicting. What should be your first course of action?

Meet with stakeholders to review and refine the requirements Signup and view all the answers

A client approaches you with a list of additional features they would like included after the project scope has been defined. What is the best approach to handle this situation?

Initiate a change request and assess the impact on scope, cost, and schedule Signup and view all the answers

During a project review, you notice a significant variance between the planned and actual scope. What should you do next?

Perform an integrated change control process Signup and view all the answers

You are tasked with creating a WBS for a new project. The team is inexperienced. What approach would be most effective?

Use a top-down approach Signup and view all the answers

A stakeholder expresses dissatisfaction with the current project deliverables, even though they meet the defined acceptance criteria. What should you do?

Review the acceptance criteria with the stakeholder Signup and view all the answers

In scope management, which process involves finalizing and gaining formal approval of the project scope?

Validate Scope Signup and view all the answers

What is a key characteristic of a good requirement?

It is specific, measurable, and traceable Signup and view all the answers

Which tool is commonly used for visualizing the hierarchical breakdown of project tasks?

Work Breakdown Structure (WBS) Signup and view all the answers

What is the main purpose of scope creep management?

To prevent unauthorized changes to project scope Signup and view all the answers

In the WBS, what are 'work packages'?

The smallest units of work that can be assigned Signup and view all the answers

Which requirement category includes constraints imposed by the regulatory environment?

Business Requirement Signup and view all the answers

The process of progressively elaborating a project's scope through iterations is known as:

Progressive Elaboration Signup and view all the answers

In the context of requirements gathering, what does 'SMART' stand for?

Specific, Measurable, Achievable, Realistic, Time-bound Signup and view all the answers

Which of the following is a common method for prioritizing requirements?

MoSCoW Method Signup and view all the answers

What document serves as the basis for creating the WBS?

Scope Statement Signup and view all the answers

Which of the following elements is NOT typically included in a scope statement?

Detailed Schedule Signup and view all the answers

A well-constructed WBS should have which of the following characteristics?

Captures 100% of the project deliverables Signup and view all the answers

In scope management, what is the purpose of 'scope validation'?

To formally accept completed project deliverables Signup and view all the answers

Which of the following describes 'gold plating' in project management?

Adding extra features not included in the scope Signup and view all the answers

The WBS Dictionary is used primarily to:

Provide additional details about each work package Signup and view all the answers

You are preparing a WBS, but your team lacks specific product knowledge. What is the most appropriate next step?

Use expert judgment from a similar project Signup and view all the answers

Your project sponsor is eager to see progress and asks for frequent updates on the WBS development. What would be the best way to manage their expectations?

Set a regular meeting schedule to update the sponsor Signup and view all the answers

A stakeholder provides feedback suggesting an additional feature not included in the original requirements. How should you proceed?

Assess the impact and initiate a change request Signup and view all the answers

During scope validation, the client rejects a deliverable that meets the documented acceptance criteria. What should you do next?

Revisit the acceptance criteria with the client Signup and view all the answers

You notice the project scope is expanding due to additional stakeholder requests. What is the best strategy to handle this situation?

Implement strict scope control procedures Signup and view all the answers

Your team is struggling to define the scope clearly. Which tool or technique would best help in clarifying and documenting the scope?

Requirements Workshops Signup and view all the answers

A project team is finalizing the WBS, but they encounter disagreements about the level of detail required for certain tasks. What approach should you take to resolve this?

Follow the "10-day rule" for determining the appropriate level of detail Signup and view all the answers

You are reviewing the scope baseline when a key stakeholder identifies a critical requirement that was missed. What is the most appropriate response?

Initiate a change request and assess the impact Signup and view all the answers

A client requests several new features mid-project, but the team is already facing tight deadlines. What should you prioritize?

Conduct a cost-benefit analysis of the requested features Signup and view all the answers

Your project sponsor is concerned that the scope validation process is taking too long. What can you do to speed up the process without compromising quality?

Use a checklist of acceptance criteria for quick reviews Signup and view all the answers

While creating the WBS, a team member suggests including potential risks as part of the work packages. How should you respond?

Create a separate risk register to track potential risks Signup and view all the answers

The project manager notices that work performance data shows significant delays in completing tasks on the WBS. What action should be taken first?

Analyze the WBS for possible scope issues Signup and view all the answers

Your team is developing a WBS using a bottom-up approach, but progress is slow due to limited experience. What is the best solution?

Use a WBS template from a previous project as a guide Signup and view all the answers

A key stakeholder insists on adding a feature that was explicitly excluded in the scope statement. What is your best course of action?

Explain the exclusions in the scope statement and suggest a change request process Signup and view all the answers

You are leading a scope validation meeting with the client. They point out a minor issue with one of the deliverables. What should you do?

Document the feedback and make necessary adjustments Signup and view all the answers

A senior manager wants to add a new requirement late in the project that could impact the timeline. How should you handle this request?

Discuss the change with the project team and assess its feasibility Signup and view all the answers

During a project review, you find that certain tasks in the WBS are incomplete despite being assigned. What is your first step in addressing this issue?

Review the task dependencies and identify bottlenecks Signup and view all the answers

Your project team has finished the WBS, but the client suggests additional breakdowns for greater detail. What should you consider before making changes?

The impact on the schedule and resource allocation Signup and view all the answers

You are managing a project with a very limited budget. A stakeholder requests a new feature that was not included in the initial requirements. How do you respond?

Initiate a change request process to evaluate the feature Signup and view all the answers

Your team is working on creating a WBS but is unsure when to stop decomposing tasks. What guideline can you provide?

Stop when each task can be completed within a single reporting period Signup and view all the answers

Study Notes

Project Management Fundamentals

Project Characteristics: Projects are temporary endeavors, creating unique products, services, or results. They have defined objectives.
Work Breakdown Structure (WBS): Decomposes the project scope into manageable tasks.
Project Charter: Provides high-level requirements and authorizes project start.
Scope Creep (100% Rule): Ensures all deliverables defined in the project scope are completed.
Functional Requirements: Characteristics like "user-friendly" or "industry standards".
Requirements Traceability Matrix (RTM): Prioritizes project tasks.
Scope Statement: Defines project goals, objectives, and acceptance criteria.
Scope Validation: Formalizes scope approval.
Scope Creep Prevention: Crucial to prevent unauthorized changes to the project scope.

Requirements Management

Good Requirements: Specific, measurable, achievable, realistic, and time-bound (SMART).
Requirements Prioritization: Techniques like the MoSCoW method.
Scope Validation Method: Ensures all the documented requirements are met during project completion.
Requirements Traceability Matrix (RTM): Important tool in scope management for verifying the impact and ensuring the completeness of project deliverables.

Scope Management

Scope Creep: Adding new features or tasks mid-project.
Scope Validation: Verify the project deliverables meet the requirements.
Stakeholder Management: Addressing stakeholder needs and concerns related to scope issues.
Scope Control: Managing changes to the project scope over the duration.
Work Packages (WBS): Smallest units of work in a WBS.
WBS Dictionary: Documents details about each work package.
Scope Definition: Clear definition of project goals, objectives, and deliverables is needed at the start to manage scope.

Project Management Processes

Progressive Elaboration: Progressively refining a project scope through iterations.
Change Management: Managing changes proactively (scope change requests, stakeholder requests).
Scope Impact Assessment: Assessing potential impacts of scope changes on schedule, costs, and resources.
Acceptance Criteria: Standards for confirming a deliverable's completion.

Project Risk/Issues/Problems

Project Risk Management: Identifying, analyzing, and mitigating potential risks.
Financial Indicators: ROI, NPV, IRR and Payback Period assist in determining the success by evaluating the recoup time from project investments.
Risk Analysis: Evaluate the likelihood and potential impact of project risks.
Risk Response Planning: Prepare strategies for handling potential risks.
Contingency Planning: Plan for unexpected circumstances.
Escalation: When issues are critical enough need to be brought up to higher authority.

Project Execution/Control

Work Breakdown Structure (WBS): Hierarchical decomposition of project work into smaller components.
Best Practices/Tools: Utilize tools and techniques for effective scope management (e.g., Work Breakdown Structure (WBS), Requirements Workshops, Risk Management Plan).
Scope Baseline: Serves as the basis for scope creation.
Deliverables: Products, services, and results of a project.
Reporting Periods: When to stop decomposing tasks when creating a WBS.

Project Communication/Engagement

Stakeholder Communication: Managing stakeholder communication.
Stakeholder Management: Handling all stakeholder concerns and issues.
Scope Management Best Practices: Use best practices to handle issues and concerns.

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