PTT Week 1 Chat Q's PDF

1\. Which of the following is NOT a characteristic of a project? \- A) Temporary endeavor \- B) Creates a unique product, service, or result \- C) Operates indefinitely \- D) Has defined objectives Answer: C) Operates indefinitely 2\. What is the primary purpose of a Work Breakdown Structure (...

1\. Which of the following is NOT a characteristic of a project? \- A) Temporary endeavor \- B) Creates a unique product, service, or result \- C) Operates indefinitely \- D) Has defined objectives Answer: C) Operates indefinitely 2\. What is the primary purpose of a Work Breakdown Structure (WBS)? \- A) To track project costs \- B) To outline the project schedule \- C) To decompose the project scope into manageable tasks \- D) To measure project success Answer: C) To decompose the project scope into manageable tasks 3\. Which document provides high-level requirements and authorizes the start of a project? \- A) Project Charter \- B) WBS Dictionary \- C) Scope Statement \- D) Project Plan Answer: A) Project Charter 4\. The \'100% Rule\' in the WBS refers to: \- A) Ensuring all deliverables are completed on time \- B) Including 100% of the work defined by the project scope \- C) Achieving 100% stakeholder satisfaction \- D) Allocating 100% of resources Answer: B) Including 100% of the work defined by the project scope 5\. Which of the following is an example of a functional requirement? \- A) The system must be user-friendly \- B) The product must comply with industry standards \- C) The software must process 100 transactions per second \- D) The website must be visually appealing Answer: C) The software must process 100 transactions per second 6\. What is the main goal of a Requirements Traceability Matrix (RTM)? \- A) To prioritize project tasks \- B) To track the status of project deliverables \- C) To ensure all requirements are met throughout the project lifecycle \- D) To manage stakeholder communication Answer: C) To ensure all requirements are met throughout the project lifecycle 7\. In scope management, what is the purpose of the Scope Statement? \- A) To list project risks \- B) To define project goals and objectives \- C) To outline the project\'s acceptance criteria \- D) To allocate project resources Answer: C) To outline the project\'s acceptance criteria 8\. Which of the following is a common error in WBS creation? \- A) Using nouns to name WBS elements \- B) Defining overlapping responsibilities \- C) Following a top-down approach \- D) Using templates from similar projects Answer: B) Defining overlapping responsibilities 9\. What type of requirement focuses on the features and characteristics of the product? \- A) Business Requirement \- B) Stakeholder Requirement \- C) Solution Requirement \- D) Quality Requirement Answer: C) Solution Requirement 10\. Which financial indicator measures the time required to recoup project investments? \- A) ROI \- B) NPV \- C) IRR \- D) Payback Period Answer: D) Payback Period 1\. Your project team has identified that several key requirements are ambiguous and conflicting. What should be your first course of action? \- A) Proceed with the available requirements \- B) Create a WBS to clarify the scope \- C) Meet with stakeholders to review and refine the requirements \- D) Remove the conflicting requirements Answer: C) Meet with stakeholders to review and refine the requirements 2\. A client approaches you with a list of additional features they would like included after the project scope has been defined. What is the best approach to handle this situation? \- A) Reject the request immediately \- B) Accept the request and update the project scope \- C) Initiate a change request and assess the impact on scope, cost, and schedule \- D) Incorporate the features if they align with the project goals Answer: C) Initiate a change request and assess the impact on scope, cost, and schedule 3\. During a project review, you notice a significant variance between the planned and actual scope. What should you do next? \- A) Update the project plan without informing the stakeholders \- B) Perform an integrated change control process \- C) Ignore the variance if the project is still on schedule \- D) Increase the project budget to cover the changes Answer: B) Perform an integrated change control process 4\. You are tasked with creating a WBS for a new project. The team is inexperienced. What approach would be most effective? \- A) Use a top-down approach \- B) Apply a bottom-up approach \- C) Use a WBS template from a similar project \- D) Wait until the team gains more experience Answer: A) Use a top-down approach 5\. A stakeholder expresses dissatisfaction with the current project deliverables, even though they meet the defined acceptance criteria. What should you do? \- A) Dismiss their concerns since the deliverables meet the criteria \- B) Review the acceptance criteria with the stakeholder \- C) Offer additional features to satisfy the stakeholder \- D) Escalate the issue to the project sponsor Answer: B) Review the acceptance criteria with the stakeholder 11\. In scope management, which process involves finalizing and gaining formal approval of the project scope? \- A) Define Scope \- B) Collect Requirements \- C) Validate Scope \- D) Create WBS Answer: C) Validate Scope 12\. What is a key characteristic of a good requirement? \- A) It is broad and flexible \- B) It is subjective and open to interpretation \- C) It is specific, measurable, and traceable \- D) It is complex and detailed Answer: C) It is specific, measurable, and traceable 13\. Which tool is commonly used for visualizing the hierarchical breakdown of project tasks? \- A) Gantt Chart \- B) Risk Matrix \- C) Requirements Traceability Matrix \- D) Work Breakdown Structure (WBS) Answer: D) Work Breakdown Structure (WBS) 14\. What is the main purpose of scope creep management? \- A) To ensure the project stays under budget \- B) To prevent unauthorized changes to project scope \- C) To accelerate project delivery \- D) To enhance stakeholder engagement Answer: B) To prevent unauthorized changes to project scope 15\. In the WBS, what are \'work packages\'? \- A) High-level project objectives \- B) The smallest units of work that can be assigned \- C) The project schedule milestones \- D) Budget estimates for the project Answer: B) The smallest units of work that can be assigned 16\. Which requirement category includes constraints imposed by the regulatory environment? \- A) Solution Requirement \- B) Stakeholder Requirement \- C) Business Requirement \- D) Quality Requirement Answer: C) Business Requirement 17\. The process of progressively elaborating a project\'s scope through iterations is known as: \- A) Decomposition \- B) Scope Baseline Creation \- C) Progressive Elaboration \- D) Scope Validation Answer: C) Progressive Elaboration 18\. In the context of requirements gathering, what does \'SMART\' stand for? \- A) Specific, Measurable, Achievable, Realistic, Time-bound \- B) Strategic, Manageable, Attainable, Reasonable, Timely \- C) Simple, Manageable, Achievable, Relevant, Testable \- D) Standard, Measurable, Accurate, Relevant, Traceable Answer: A) Specific, Measurable, Achievable, Realistic, Time-bound 19\. Which of the following is a common method for prioritizing requirements? \- A) Risk Analysis \- B) MoSCoW Method \- C) Monte Carlo Simulation \- D) Earned Value Analysis Answer: B) MoSCoW Method 20\. What document serves as the basis for creating the WBS? \- A) Risk Register \- B) Project Charter \- C) Scope Statement \- D) Project Schedule Answer: C) Scope Statement 21\. Which of the following elements is NOT typically included in a scope statement? \- A) Project Exclusions \- B) Detailed Schedule \- C) Deliverables \- D) Acceptance Criteria Answer: B) Detailed Schedule 22\. A well-constructed WBS should have which of the following characteristics? \- A) Includes overlapping work packages \- B) Follows a sequential order of tasks \- C) Uses verbs to describe each task \- D) Captures 100% of the project deliverables Answer: D) Captures 100% of the project deliverables 23\. In scope management, what is the purpose of \'scope validation\'? \- A) To review and adjust the project budget \- B) To formally accept completed project deliverables \- C) To update the project schedule \- D) To gather stakeholder feedback Answer: B) To formally accept completed project deliverables 24\. Which of the following describes \'gold plating\' in project management? \- A) Completing tasks under budget \- B) Adding extra features not included in the scope \- C) Extending the project deadline unnecessarily \- D) Reducing project requirements for cost savings Answer: B) Adding extra features not included in the scope 25\. The WBS Dictionary is used primarily to: \- A) Define the project timeline \- B) Provide additional details about each work package \- C) List the project\'s stakeholders \- D) Identify the project risks Answer: B) Provide additional details about each work package 6\. You are preparing a WBS, but your team lacks specific product knowledge. What is the most appropriate next step? \- A) Delay the WBS creation until the knowledge is acquired \- B) Use expert judgment from a similar project \- C) Skip this part of the project planning \- D) Create a draft WBS and get stakeholder feedback Answer: B) Use expert judgment from a similar project 7\. Your project sponsor is eager to see progress and asks for frequent updates on the WBS development. What would be the best way to manage their expectations? \- A) Provide daily updates even if progress is minimal \- B) Set a regular meeting schedule to update the sponsor \- C) Focus only on completing the WBS before giving any updates \- D) Avoid sharing progress until the WBS is finalized Answer: B) Set a regular meeting schedule to update the sponsor 8\. A stakeholder provides feedback suggesting an additional feature not included in the original requirements. How should you proceed? \- A) Add the feature immediately if it's a quick change \- B) Assess the impact and initiate a change request \- C) Ignore the suggestion as it was not part of the initial scope \- D) Implement the feature to maintain stakeholder satisfaction Answer: B) Assess the impact and initiate a change request 9\. During scope validation, the client rejects a deliverable that meets the documented acceptance criteria. What should you do next? \- A) Escalate the issue to the project sponsor \- B) Revisit the acceptance criteria with the client \- C) Modify the deliverable to fit the client's expectations \- D) Close the project phase without changes Answer: B) Revisit the acceptance criteria with the client 10\. You notice the project scope is expanding due to additional stakeholder requests. What is the best strategy to handle this situation? \- A) Accept all requests to keep stakeholders happy \- B) Implement strict scope control procedures \- C) Negotiate for additional project funding \- D) Extend the project deadline Answer: B) Implement strict scope control procedures 11\. Your team is struggling to define the scope clearly. Which tool or technique would best help in clarifying and documenting the scope? \- A) SWOT Analysis \- B) Requirements Workshops \- C) Risk Management Plan \- D) Budget Estimation Answer: B) Requirements Workshops 12\. A project team is finalizing the WBS, but they encounter disagreements about the level of detail required for certain tasks. What approach should you take to resolve this? \- A) Include as much detail as possible for every task \- B) Follow the \"10-day rule\" for determining the appropriate level of detail \- C) Defer to the most senior team member's opinion \- D) Use the top-down approach and skip the disagreements Answer: B) Follow the \"10-day rule\" for determining the appropriate level of detail 13\. You are reviewing the scope baseline when a key stakeholder identifies a critical requirement that was missed. What is the most appropriate response? \- A) Update the project plan immediately \- B) Initiate a change request and assess the impact \- C) Dismiss the concern since the scope baseline was already approved \- D) Add the requirement to the WBS without informing the team Answer: B) Initiate a change request and assess the impact 14\. A client requests several new features mid-project, but the team is already facing tight deadlines. What should you prioritize? \- A) Accept all new features and work overtime \- B) Conduct a cost-benefit analysis of the requested features \- C) Increase the project budget to accommodate changes \- D) Extend the project deadline to fit the new features Answer: B) Conduct a cost-benefit analysis of the requested features 15\. Your project sponsor is concerned that the scope validation process is taking too long. What can you do to speed up the process without compromising quality? \- A) Skip some of the validation steps \- B) Use a checklist of acceptance criteria for quick reviews \- C) Finalize the deliverables without client feedback \- D) Reduce the number of deliverables to be validated Answer: B) Use a checklist of acceptance criteria for quick reviews 16\. While creating the WBS, a team member suggests including potential risks as part of the work packages. How should you respond? \- A) Include risks directly within the WBS work packages \- B) Create a separate risk register to track potential risks \- C) Ignore the suggestion as risks are not part of the WBS \- D) Discuss risks during the project closeout phase Answer: B) Create a separate risk register to track potential risks 17\. The project manager notices that work performance data shows significant delays in completing tasks on the WBS. What action should be taken first? \- A) Reallocate resources immediately \- B) Analyze the WBS for possible scope issues \- C) Extend the project deadline \- D) Inform the client about the delays without further analysis Answer: B) Analyze the WBS for possible scope issues 18\. Your team is developing a WBS using a bottom-up approach, but progress is slow due to limited experience. What is the best solution? \- A) Use a WBS template from a previous project as a guide \- B) Simplify the project scope to speed up the process \- C) Let the team continue at their own pace \- D) Assign the WBS creation to the most experienced team member Answer: A) Use a WBS template from a previous project as a guide 19\. A key stakeholder insists on adding a feature that was explicitly excluded in the scope statement. What is your best course of action? \- A) Immediately include the feature to satisfy the stakeholder \- B) Explain the exclusions in the scope statement and suggest a change request process \- C) Ignore the request since it contradicts the scope statement \- D) Escalate the issue to the project sponsor without discussion Answer: B) Explain the exclusions in the scope statement and suggest a change request process 20\. You are leading a scope validation meeting with the client. They point out a minor issue with one of the deliverables. What should you do? \- A) Dismiss the issue since it's minor \- B) Document the feedback and make necessary adjustments \- C) Blame the project team for the oversight \- D) Reschedule the meeting to resolve the issue first Answer: B) Document the feedback and make necessary adjustments 21\. A senior manager wants to add a new requirement late in the project that could impact the timeline. How should you handle this request? \- A) Reject the request outright due to the timeline impact \- B) Discuss the change with the project team and assess its feasibility \- C) Implement the change without informing the client \- D) Pause the project to incorporate the new requirement Answer: B) Discuss the change with the project team and assess its feasibility 22\. During a project review, you find that certain tasks in the WBS are incomplete despite being assigned. What is your first step in addressing this issue? \- A) Reassign the tasks to different team members \- B) Review the task dependencies and identify bottlenecks \- C) Extend the project timeline to accommodate the delays \- D) Increase the project budget to speed up task completion Answer: B) Review the task dependencies and identify bottlenecks 23\. Your project team has finished the WBS, but the client suggests additional breakdowns for greater detail. What should you consider before making changes? \- A) The impact on the schedule and resource allocation \- B) The client's satisfaction level \- C) The experience level of the team members \- D) The project's risk profile Answer: A) The impact on the schedule and resource allocation 24\. You are managing a project with a very limited budget. A stakeholder requests a new feature that was not included in the initial requirements. How do you respond? \- A) Accept the feature and look for cost savings elsewhere \- B) Initiate a change request process to evaluate the feature \- C) Reject the request due to budget constraints \- D) Inform the stakeholder that no changes are allowed Answer: B) Initiate a change request process to evaluate the feature 25\. Your team is working on creating a WBS but is unsure when to stop decomposing tasks. What guideline can you provide? \- A) Stop when each task can be completed within a single reporting period \- B) Stop when the tasks cannot be further divided \- C) Stop when the client approves the WBS \- D) Stop when the budget is exhausted Answer: A) Stop when each task can be completed within a single reporting period