Microsoft 365 Tools Multiple Choice Questions PDF

Here are 15 hard, yet practical, multiple-choice questions on Microsoft 365 tools that are commonly used in organizations, with a focus on Microsoft Planner, OneDrive, Teams, Outlook, and SharePoint. The correct answers are marked. \#\#\# 1. \*\*Outlook: Shared Mailboxes\*\* Which of the following...

Here are 15 hard, yet practical, multiple-choice questions on Microsoft 365 tools that are commonly used in organizations, with a focus on Microsoft Planner, OneDrive, Teams, Outlook, and SharePoint. The correct answers are marked. \#\#\# 1. \*\*Outlook: Shared Mailboxes\*\* Which of the following is a primary use case for shared mailboxes in Outlook? A\) Scheduling group meetings B\) Monitoring multiple email accounts from one location C\) Allowing multiple users to send emails from the same email address D\) Automating task management \*\*Answer:\*\* C \-\-- \#\#\# 2. \*\*Teams: Private Channels\*\* What is a primary reason for creating a private channel within a Microsoft Teams team? A\) To restrict certain conversations to specific members of the team B\) To archive conversations for future reference C\) To add external users to specific chats D\) To allow automatic file sharing across channels \*\*Answer:\*\* A \-\-- \#\#\# 3. \*\*OneDrive: Block Download Option\*\* In OneDrive, which sharing option can be used to prevent external users from downloading a shared file? A\) Disable Edit Permissions B\) Set Link Expiration C\) Use Block Download Option D\) Require Sign-in to View \*\*Answer:\*\* C \-\-- \#\#\# 4. \*\*Planner: Task Assignment Notification\*\* When a task is assigned to a user in Microsoft Planner, how are they notified? A\) Via an in-app alert in Planner B\) Through an email from Outlook C\) In the activity feed of Microsoft Teams D\) All of the above \*\*Answer:\*\* D \-\-- \#\#\# 5. \*\*SharePoint: Document Versioning\*\* What is the default setting for document versioning in a SharePoint document library? A\) Disabled by default B\) Only the most recent version is saved C\) Major versions are tracked automatically D\) Requires manual activation for each document \*\*Answer:\*\* C \-\-- \#\#\# 6. \*\*Outlook: Calendar Permissions\*\* In Outlook, if you want your colleague to view only your availability without details of your meetings, which permission level should you assign? A\) Full Details B\) Limited Details C\) Reviewer D\) Free/Busy Time \*\*Answer:\*\* D \-\-- \#\#\# 7. \*\*Teams: Meeting Lobby Settings\*\* Which setting in Microsoft Teams controls whether participants must wait in the lobby before entering a meeting? A\) Meeting Roles B\) Meeting Options C\) External Access D\) Guest Permissions \*\*Answer:\*\* B \-\-- \#\#\# 8. \*\*OneDrive: Sync Conflicts\*\* When using OneDrive Sync Client, what happens when there's a conflict between a file edited offline and a version edited online? A\) The online version is always kept B\) The offline version is always kept C\) OneDrive asks which version to keep D\) Both versions are kept with one being renamed \*\*Answer:\*\* D \-\-- \#\#\# 9. \*\*Planner: Due Date Alerts\*\* How can users receive notifications when a task in Microsoft Planner is nearing its due date? A\) Email notification from Planner B\) Teams notification if integrated with a Planner tab C\) Calendar reminder through Outlook D\) A and B \*\*Answer:\*\* D \-\-- \#\#\# 10. \*\*SharePoint: Access Request Settings\*\* In SharePoint, what happens when a user without proper permissions tries to access a file and \"Access Request\" is enabled? A\) The user is denied access immediately B\) The request is sent to the site admin for approval C\) The user is given temporary access D\) The request is forwarded to the document owner automatically \*\*Answer:\*\* B \-\-- \#\#\# 11. \*\*Teams: Channel Cross-Posting\*\* Which of the following is \*not\* possible when cross-posting a message to multiple channels in Microsoft Teams? A\) Editing the message in one channel updates it in all channels B\) All channels see the post in real-time C\) Replies in one channel appear in all other cross-posted channels D\) You can cross-post to both private and public channels \*\*Answer:\*\* C \-\-- \#\#\# 12. \*\*OneDrive: File Restore\*\* How long do you have to restore files from the OneDrive Recycle Bin before they are permanently deleted? A\) 15 days B\) 30 days C\) 60 days D\) 93 days \*\*Answer:\*\* D \-\-- \#\#\# 13. \*\*Outlook: Clutter vs. Focused Inbox\*\* What is the key difference between the Clutter folder and Focused Inbox in Outlook? A\) Focused Inbox uses AI to sort important emails, while Clutter relies on manual rules B\) Clutter filters junk email, Focused Inbox separates external emails C\) Clutter is no longer supported, Focused Inbox is its replacement D\) Focused Inbox shows only unread messages, Clutter shows all read emails \*\*Answer:\*\* C \-\-- \#\#\# 14. \*\*SharePoint: Co-authoring\*\* When multiple users are co-authoring a Word document stored in SharePoint, what happens if one user opens the file in \"Read-only\" mode? A\) They can view changes made by others but cannot make any edits B\) They cannot see changes made by others in real-time C\) They can make edits but must save the file as a new version D\) They will be locked out until the file is checked in \*\*Answer:\*\* A \-\-- \#\#\# 15. \*\*Teams: External Users in Meetings\*\* When scheduling a Teams meeting with external users, which setting ensures external users can bypass the lobby and join directly? A\) Enable Guest Access in the Admin Center B\) Change meeting options to allow everyone to bypass the lobby C\) Set a password for external users D\) Disable external users from joining by default \*\*Answer:\*\* B