School Year Planning and Management (1).pdf

School Year Planning and Management 1. Google Classroom Usage Overview Upload all paperwork to Google Classroom. Ensure items are placed in the correct folder for easy access. Invoices Label invoices with the school site and vendor. Include the following details on e...

School Year Planning and Management 1. Google Classroom Usage Overview Upload all paperwork to Google Classroom. Ensure items are placed in the correct folder for easy access. Invoices Label invoices with the school site and vendor. Include the following details on each invoice: Account Description Mail to vendor/Return to CSD Date check is needed by Trip Documentation Upload pictures of trips monthly. Label pictures with the name of the trip. Additional Documents Enrichment Schedule Field Trip Packages Parent newsletter and Google calendar updates 2. Budget Instructor Time Account for instructors' time when booking. Event Planning Spread field trips and events evenly throughout the year. Consider past trips and attendance numbers for planning. Adjust the number of attendees based on past data. Vendor Considerations Optimize the use of funds, especially with vendors that do not offer refunds. Ensure each site has four trips including all students.  Identify vendors coming to the site this year. 3. Staff Timesheets Missed Punches Staff should report any missed punches. Enter missed punches into the spreadsheet. Lunch Waivers Submit waivers when working over six hours. Site leads to identify who needs to submit and ensure timely submission. Monitoring and Enforcement Address frequent missed punches with staff and issue write-ups if necessary. Site leads to check missed punches weekly and discuss with staff. Timesheet Submission On Tuesdays, site leads must ensure all timesheets are submitted. If absent, designate someone to handle timesheet submissions. 4. Inventory List Audits Prepare for surprise audits throughout the year. Items will be randomly selected from your list for verification. 5. Staff Schedule Time Staff Schedule Staff should not stay beyond their scheduled hours. Remind staff nearing their end time to leave. Supervision Arrangements Arrange alternative supervision if assistants stay past their time. Lunch Breaks Site leads must plan lunch breaks to ensure coverage. 6. Time Off or Out for the Day Notification Inform in advance of any planned days off. Notify if staff will be out for 3 or more days and provide reasons. 7. Site Updates Regularly update on site-specific matters to ensure smooth operations.