Microsoft Word Environment PDF

# Microsoft Environment ## Microsoft Word MS Word is an essential software tool in creating a well presented document. Its ease of use has made Word as one of the most widely word processing applications currently on the market. It allows you to create attractive and professional looking documents...

# Microsoft Environment ## Microsoft Word MS Word is an essential software tool in creating a well presented document. Its ease of use has made Word as one of the most widely word processing applications currently on the market. It allows you to create attractive and professional looking documents quickly and easily. Word process offers many advantages compared to the traditional typewriter. Because of the information you enter in a word processing, your computer stores documents electronically. It is then easy to revise and reuse test documents. ## Parts of Microsoft Environment - **Ribbons** holds on all the information in previous versions of Microsoft Office in a more visual streamline manner through a series of tabs that include an immense variety of program features. - **Home Tab** is the most used tab, it incorporates all text formatting features such as font and paragraph changes. - **Insert Tab** allows you to insert a variety of items into a document from pictures, clip art, tables, and headers and footers. - **Page Layout Tab** This tab has commands to adjust page elements such as margins, orientation, inserting columns, page background, and themes. - **Reference Tab** This tabs has commands to use when creating a table of contents and citation page for a paper. It provides you with many simple solutions to create these typically difficult to produce documents. - **Mailing Tab** This tab allows you to create documents to help when sending out mailings such as printing envelops, labels and processing mail merges. - **Review Tab** It allows you to create many changes to your document due to spelling and grammar issues. It also holds the track changes features which provides people with the ability to make notes and changes to a document of another person. - **View Tab** This tab allows you to change the view of your documents to a different tow page document or zoom. ## Getting Started ### Opening Outlook You may have a shortcut to Word on your desktop. If so, double click you icon and MS Word will open. If not, follow the steps below: 1. Click the Start button. 2. Highlight Programs. 3. Highlight Microsoft Office. 4. Click on MS Word 2010. ### Create a New Document 1. Click the File Tab and then click New. 2. Under Available Templates, click Blank Document. 3. Click Create. ### Opening Document 1. Click the File tab, and click Open. 2. In the left pane of the open dialog box, click the drive or the folder that contains the document. 3. In the right pane of the Open dialog box, open the folder that contains the document that you want. 4. Double click the document to open. ## Formatting Text ### Modifying Fonts 1. Highlight the text you would like to modify. 2. Click on the drop down arrow of font style and font size and select the changes you would like to make. 3. While text is highlighted, you can also click on the color, bold, italics, or underline commands to modify the text even more. ### Change Text Case 1. Highlight the text for which you want to change the case. 2. On the Home Tab, in the Font group, click change case. 3. Choose an option from the dropdown list which includes Sentence case, lowercase, UPPERCASE, Capitalize Each Word, and TOGGLE CASE. ### Adding Text Effects 1. Select the text you want add an effect to. 2. On the Home tab, in the font group, click the Text Effect. 3. Click the effects you want. ### Removing The Text Effects 1. Select the text that you want to remove an effect form. 2. On the Home tab, in the Font Group, click Clear Formatting. ### Format Painter 1. Select the text or graphic that has the formatting that you want to copy 2. On the Home Tab, in the clipboard group, single click format painter. 3. Bring your cursor to the text. 4. To stop formatting, press ESC or click the Format Painter command again. ### Clear Formatting 1. Select the text that you want to clear the formatting from. Or press CTRL+A to select everythign in the document. 2. On the Home tab, in the Font group, click Clear Formatting. ## Formatting Documents ### Adjusting Line Spacing 1. On the Home Tab, in the Paragraph group, click Line Spacing. 2. Choose your wanted spacing for your documents. ### Page Orientation 1. On the Page Layout tab, in the Page setup group, click Orientation. 2. Click portrait or landscape. ### Use Different Orientations in the Same Documents 1. Highlight the pages or paragraph that you want to change to portrait or landscape orientation. 2. In the Page Setup box, under Orientation, click Portrait or Landscape. 3. Click the Apply to box, and click Selected Text. ### Getting Predefined Page Margins 1. On the Page Layout tab, in the Page Setup group, click Margins. 2. Click the margin type that you want to apply. ### Create Custom Page Margin Settings 1. On the Page Layout tab, in the Page Setup group, click Margins. 2. At the bottom of the Margins gallery, click Custom Margins. The Page Setup dialog box appears. 3. Enter new values for the margins. ### Add Header Or Footer 1. On the Insert tab, in the header & footer group, click Header Or Footer. 2. Click the header or the footer you want add on your document and your header or footer area will open. 3. Type text in the header or footer area. 4. To return to the body of your document, click close header and footer on the design tab (under header and footer tools). ### Remove Page Numbers, Header, And Footer 1. Click on the header, footer or page number command. 2. A drop down menu will appear. 3. Click remove at the bottom of the menu. ### Bulleted Or Numbered List 1. Click the area where you would like your list to appear or highlight the text you would like to be in a list. 2. Go to home tab, in the paragraph group, click bullets, or numbering. 3. A bullets(s) or number(s) will be inserted. ### Tab Stops - A **Left Tab** stop sets the start position of text that will then run to the right as you type. - A **Center Tab** stop sets the position of the middle of the text. The text centers on this position as you type. - A **Right Tab** stop sets the right end of the text. As you type, the text moved to the left. - A **Decimal Tab** stop aligns numbers around a decimal point. Independent of the number of digits, the decimal point will be in the same position. (You can align numbers around a decimal character only; you cannot use the decimal tab to align numbers around a different character, such as a hyphen or an ampersand symbol.) - A **Bar Tab** stop doesn't position text. It inserts a vertical bar at the tab position. ## Working With Graphics ### Inserting Shapes 1. On the Insert tab, in the illustration group, click shapes. 2. A drop down menu will appear, click the shape you want. 3. Click anywhere in the document, and then drag to place the shape. 4. You can also reformat your selected shape and insert text on it. ### Add A Text Box 1. On the Insert tab, in the Text group, click Text Box, and then click Draw Text Box. 2. Click in the document, and then drag to draw the text box the size that you want. 3. To add text to a text box, click inside the text box, and then type or paste text. ### WordArt 1. Click where you want to insert decorative text in a document. 2. On the Insert tab, in the Text group, click WordArt. 3. Click any WordArt style and start to type. ### Insert Clip Art 1. Click Insert > Clip Art. 2. In the Clip Art task pane, in the Search for text box, enter the type of clip art of picture you're looking for. 3. Click Go. ### Inserting Picture 1. Click Insert > Picture. 2. Navigate to the image. 3. Click to select the file, and then click Insert. ### Inserting Picture From Web 1. Open the Document. 2. From the Web page, drag the picture that you want into the Word document. ### Sizing Graphics 1. Click the picture, shape, text box, or WordArt that you want to resize. 2. To increase or decrease the size in one or more directions, drag a sizing handle away from or toward the center, while doing one of the following: - To keep the center of an object in the same place, press and hold CTRL while you drag the sizing handle. - To maintain the object's proportions, press and hold SHIFT whileu you drag the sizing handle. - To both maintain the object's proportions and keep its center in the same place, press and hold both CTRL and SHIFT while you drag the sizing handle. ## Advanced Formatting Techniques ### Create Columns 1. Go to the page lay out tab, in the page set up group, click columns. 2. Click the lay out that you want. Your document will be formatted in columns ### Smart Art Graphic 1. On the Insert tab, in the illustrations group, click smart art. 2. In the choose a smart art graphic dialog box, click the type of lay out that you want. 3. Enter your text. ### Inserting A Table 1. Click where you want to insert a table. 2. On the Insert tab, in tables group. Click table. 3. Click and hold your mouse then drag to select the number of your row and column. ## Finalizing Document 1. Put your cursor over the misspelled word and right click. 2. A drop box will appear with correct spellings of the word. 3. Highlight and left click the word you want to replace the incorrect word with. ### Spelling And Grammar 1. Click on the Review Tab. 2. Click on the Spelling and Grammar Command. It will automatically appear once you click it. 3. You can correct any spelling or grammar issue with the box. ### Print Preview 1. Click the File tab and click Prine. To go back to your document, click the File. 2. A preview of your document automatically appears. ### Print 1. The Print tab is the place to go to make sure you are printing what you want. 2. Click the File Tab. 3. Click the print command to print a document. 4. Click the Print button to print your document. ## Saving Document - To save your document, click the icon Save (for new created document) and go to the folder you want to save your document then click SAVE. - To save a already created document (those document you just edited and you want to save it as a new file) Click Save us button on the File Tab and go to the folder you want to save your file and click Save.