Microsoft-Word.pdf

CHAPTER 2 Applied Productivity Tools: Advanced Word Processing Skills Mail merge and label generation Integrating images and external materials At the end of this lesson, the students should be able to: uses common productivity tools effectively by maximizing advanced applic...

CHAPTER 2 Applied Productivity Tools: Advanced Word Processing Skills Mail merge and label generation Integrating images and external materials At the end of this lesson, the students should be able to: uses common productivity tools effectively by maximizing advanced application techniques. CS_ICT11/12-ICTPT-Ic-d-4 At the end of this lesson, the students should be able to: 1. use some advanced capabilities of Microsoft Word commonly used to increase productivity and efficiency; 2. effectively use these features to help improve the productivity of an organization through maximizing the potential of MS Word; 3. create form letters or documents for distribution to various recipients; 4. create labels and envelops for distribution; and 5. create media-rich documents for printing or publishing.  Lesson Outline Advance Features of MS Word Do’s and Don’ts in a Computer Laboratory Inserting Pictures in the Document Taking advantage of the Mail Merge Function Generating Labels on Envelops Upcoming Activities in ETech 1. Microsoft Word – Mail Merge, Label Generation, Inserting Photos. 2. Microsoft PowerPoint - Custom Animation, Hyperlinking, and Embedding Files. 3. Microsoft Excel – Advanced and Complex Formulas and Computations  Microsoft Office It is an integrated suite of business software applications for Windows and Macintosh computers. Office includes programs that provide functionality which is commonly used to run a business office.  Microsoft Office 2016 Access Excel OneNote Outlook PowerPoint Project Publisher Visio Word  Microsoft Office Applications Tackled in JIB College COMED subjects: Access WordExcel OneNote and PowerPoint Outlook is covered in PowerPoint COMED 2 (1st Year 2nd Semester) Project Publisher Visio Word  Microsoft Office Applications Tackled in JIB College COMED subjects: Access Excel OneNote Outlook PowerPoint Excel is covered in COMED 3 (2nd Year 1st Semester) Project Publisher Visio Word  Microsoft Office Applications Tackled in JIB College COMED subjects: Publisher is covered in COMED 4 (2 nd Year 2nd Semester) Access Excel OneNote Outlook PowerPoint Project Publisher Visio Word Microsoft Word Word Have you used a typewriter? About Microsoft Word Word 2010 is a word processor that allows you to create various types of documents such as letters, papers, flyers, and faxes.  Quick Access Toolbar Title Bar File Tab Ribbon Ruler Zoom Controls View Buttons Status Bar  Quick Access File Tab TABS Ribbon Toolbar Group of Commands Commands Advanced Functions in MS Word. 1. Embedding Images. 2. Mail Merging. 3. Generating Labels.  How to Embed/Insert Images 1. Use the INSERT TAB. 2. Use the COPY & PASTE Commands. 3. Use the DRAG & DROP Functions.  How to Embed/Insert Images: INSERT TAB 1 4 1. Click the INSERT tab. 3. Browse for your picture. 2. Click the PICTURES Command. 4. Click the INSERT Button.  How to Embed/Insert Images: COPY & PASTE Commands 1. Locate the photo. 2. Right-click the file and click COPY. (Press CTRL + C on the keyboard.) 3. Right-click on the Word document and click PASTE. (Press CTRL + V on the keyboard.) 4. Edit the photo.  How to Embed/Insert Images: DRAG AND DROP 1. Locate the photo. 2. Left-click the file and hold. 3. DRAG the photo into the word file. 4. RELEASE left-click. 5. Edit the photo. How to use MAIL MERGE 1 2 3 1. Click the MAILINGS tab. 2. Click the START MAIL MERGE Command. 3. Choose the document type.  How to use MAIL MERGE 5 4 4. Click the SELECT RECIPIENTS COMMAND. 5. Choose your LIST PREFERENCE (Create or use an Existing File).  How to use MAIL MERGE (New List) 2 1. Customize the Columns. 2. Type the needed information per entry. Press TAB on the keyboard for a new entry. To delete, click the GRAY box besides the entry, press DELETE on the keyboard. 3. Once completed, click OK. 4. SAVE the list in your folder. 1 3 How to use MAIL MERGE (Existing List) 3 1 4 1. Browse the EXCEL Document of your list. 2. Click OPEN. 3. Select the desired table. 2 4. Click OK.  How to use MAIL MERGE (Existing List) 1 2 1. Click EDIT RECIPIENT LIST. 2. Browse over the list and UNCHECK unneeded recipients. 3. Click OK. 3  How to use MAIL MERGE (New List) 7 8 6. Determine the placement of the information. 7. Click the INSERT MERGE FIELD COMMAND (dropdown arrow). 8. Choose the MERGE FIELD you want to insert.  How to use MAIL MERGE (New List) 9 10 11 9. Preview and check your results. 10. Click the FINISH & MERGE COMMAND. 11. Choose the desired options(Edit Individual Documents).  How to Generate Labels 1 1. Click LABELS. 2. Click OPTIONS. 2 How to Generate Labels 3. Choose the desired Label 3 Vendors. 4. Click 30 per 4 Page. 5 5. Click OK.  How to Generate Labels 6. Enter text of the Label on the text box. 6 7. Click NEW DOCUMUNENT to finalize the labels. 7