Dreamland College - Keyboard Skills - PDF

Dreamland College Contents Unit one: Use safe work practices................................................................................................ 2 1.1. Adjusting workspace furniture and equipment‟s..........................

Dreamland College Contents Unit one: Use safe work practices................................................................................................ 2 1.1. Adjusting workspace furniture and equipment‟s................................................................. 2 1.1.1 Ergonomic Requirement........................................................................................................... 2 1.2.1 Are OHS Supervisors Responsibilities.......................................................................................... 2 Self check-1.................................................................................................................................... 3 2.1 Identifying Keyboard functions................................................................................................ 4 2.1.1 Cursor and monitor controls.......................................................................................................... 6 2.1.2 Keyboard shortcuts........................................................................................................................ 6 2.2 Basic touch typing techniques.................................................................................................. 6 2.2.1 What is Mavis?.............................................................................................................................. 7 2.2.2 The Amharic keyboard layout....................................................................................................... 8 2.3 Developing speed and accuracy................................................................................................ 9 2.3.1 Checking the content...................................................................................................................... 9 2.3.2 Checking the spelling..................................................................................................................... 9 2.3.3 Typical finger positions............................................................................................................... 10 Self check- 2................................................................................................................................. 10 Operation sheet 2.......................................................................................................................... 11 Operation sheet 2.3....................................................................................................................... 11 Lap test.......................................................................................................................................... 12 3.1 identifying and correcting Document errors carefully............................................................ 13 Acronym OHS occupation health Safety TTLM teaching Training learning material KDR Keyboard Data Recorder [Type text] Page 1  Dreamland College Unit one: Use safe work practices 1.1. Adjusting workspace furniture and equipment’s Most organizations use computers to keep records, prepare documents and Generally manage their business. If you know how to use a keyboard efficiently and correctly you will be of greater value to any organization for which you work. It will also reduce your risk of injury by making you aware of the importance of good posture, appropriate equipment and work environment and good work practices. Topics in this section will help you fulfill this role as safely as possible, and they include how to set up and use your workstation safely, how to manage your time and your tasks so that you work safely, and how to exercise regularly so that you reduce the risk of injury. 1.1.1 Ergonomic Requirement What is Ergonomics? Ergonomics is the scientific study of human performance at work. It is the science of arranging or adjusting the work environment to fit the employee‟s body or making your equipment work for you and not you working for it. Why is it important? Application of ergonomics principles to work practices allows prevention and control musculoskeletal injuries arising from repetitive or forceful movement or/and or constrained postures. Fig 1.1.1 musculoskeletal injuries Ergonomic requirement May include but not limited to: avoiding radiation from computer screens Chair height, seat and back adjustment Document holder Footrest Keyboard and mouse position lighting Noise minimization Posture screen position Workstation height and layout 1.2.1 Are OHS Supervisors Responsibilities  Implementing and maintaining ergonomic principles  Ensuring that people in your area are properly trained in ergonomic principles [Type text] Page 2  Dreamland College  Ensuring that people in your area follow safe ergonomic practices  Actively practicing and developing positive attitudes towards ergonomic issues Fig 1.3.1 Chair height Document holder Figure 1.3.3.1 document holder Figure 1.3.3.2 posture Self check-1 Instruction 1:- choose the best answer for the given alternatives (5 points) _____1. ___ is the study of efficiency, comfort and safety of people in their working environment. a. Ergonomics b. safety c. working d. all _____2. From the following which one is not included in ergonomics for text processing operators? a. Keyboard b. mouse c. monitor d. all e. none of the above _____3. __ is one of the most important factors in preventing posture problems. a. adjustable chair b. desk arrangement c. decor and Lighting d. all _____4. ____ is a short break in work for muscle relaxation a. noise b. break c. a micro pause d. all e. none _____5. From the following which one is a noise factor in an office? a. People and equipment b. printers, photocopiers c. phones d. all e. none [Type text] Page 3  Dreamland College Instruction 2 Matching (4 points) “A” “B” _____1. Used to ensure proper posture A. Mouse _____2.Makes it possible to view documents B. keyboard _____3.The ability to organize and prioritize work C. adjustable chair _____4.Positioned at the right or left of the keyboard D. foot-rest E. Copy –holder F. an essential skill Unit Two: Identify and develop keyboard skills 2.1 Identifying Keyboard functions Keyboarding is an input device that enables you to enter information to the computer and its layout is viewed hereunder. Some basic keyboarding skills that you are expected to know are:  Word process, spreadsheets and or data entry  Speed and accuracy TYPES OF KEYS: Though there are several input devices viz. mouse, touch screen, character/ voice recognition etc. used for giving input to the computer, yet the use of keyboard is the most common method adopted for input of data into a computer. Commonly, a computer has a keyboard that looks like a typewriter keyboard. However, a computer keyboard contains additionally certain keys which are also used to give commands to the operating system of a computer. A computer keyboard contains the following types of keys: Some Keyboarding functions/features are listed as follows:  Function keys (F1 to F12) are special keys that are programmed to do specific things. For example, if you tap the F1 key, the Help menu will appear.  Cursor control keys. Use the cursor control keys on the keyboard to move your cursor (mouse pointer) around a document.  Use the four arrow keys to move one space or one line.  Use the Page Up and Page Down keys to move one screen (rather than a page) up or down.  CTRL and ALT keys. The Control and Alternate keys are always used in combination with other keys. Holding down one or both of the keys, while tapping another key, can provide keyboard shortcuts – quick ways of doing things using the keyboard. For example: Ctrl+N bring up a new document.  Alphanumeric keypad. Use the alphabet keys to type words. Although the tops of the keys show the letters as capitals they will appear as lower case letters unless you use the shift or caps lock keys. The home keys are the alphabet keys that your fingers will use as a „base‟. Each finger rests on its home key when not typing. Learn to use Numerical key properly (touch-type) if you regularly enter numbers. It‟s quicker, and easier on your wrists, than using the numbers above the letter keys.  Space bar. Tap this to put a space between words. [Type text] Page 4  Dreamland College  Shift Keys. To capitalize letters you can use shift keys (left or right) for a single letter. For example to capitalize letter F you should press right shift key with your right small finger and press F with your left index finger at the same time.  Caps Lock key. To capitalize a word or phrases at a time you can use shift lock/cap lock. To do this, depress the shift lock key or cap lock key and leave it down until you have typed the combination to be capitalized.  keyboard shortcuts  Punctuation keys: The keys used for inserting various punctuation marks are period (full stop), comma, semicolon, brackets, apostrophe, parenthesis etc. Also, it includes all of the mathematical operators such as the plus sign, minus sign, and equal sign.  Special keys: Understanding the keyboard also means learning the special functions of certain keys. Commonly used special keys are explained as under:  Ctrl Key: The full form of Ctrl is Control. This key is used in combination with other keys. For example, Ctrl+S to save a document  Alt Keys: The full form of Alt is Alternate. It is used like a control key. You depress Ctrl+Alt+Del simultaneously when you want to get out of computer as the application on which you are working is held up or muddled up  Arrow Keys: There are normally four arrow keys to move the cursor - up, down, right or left. The Arrow Keys can also be used in conjunction with the Shift or Alt keys  Enter Key: Also called Return Key. It is used to move the cursor to the beginning of the next line and give line spaces.  Backspace Key: This key deletes the character just left to the cursor position and hence moves the cursor to that position.  Delete (Del) Key: This key deletes the character to the right at the current cursor position or the selected objects.  Caps Lock: It is a toggle key that helps in typing many uppercase characters  Esc Key: It means Escape which is used to exit (or escape) from programs and tasks and send special codes to different devices. Fig keyboard function [Type text] Page 5  Dreamland College 2.1.1 Cursor and monitor controls These are keys found between the typing keypad and the numeric keypad. It has two groups of keys, arranged top and bottom. The top keys holds Insert, Home, Page Up, Page Down, Delete, and End keys. 2.1.2 Keyboard shortcuts There are a lot of computer shortcuts keys that can make using a computer faster and easier In computer a keyboard shortcut also known as hotkey is a series of one several keys to quickly invoke software program To do this Press Cancel an action. ESC Undo an action. CTRL+Z Redo or repeat an action CTRL+Y Print CTRL+P Copy CTRL+C Cut CTRL+X Paste CTRL+V Open new document CTRL+N Indentation CTRL+M Close opened windows Alt+F4 Make the text bold style CTRL+B Make the text italic style CTRL+I Underline text CTRL+U 2.2 Basic touch typing techniques Learn how to type accurately and increase your speed Touch Typing Course or Mavis Beacon is a professional typing tutor that helps you "how to type" in order to increase your typing speed and accuracy. It takes very little time to learn to type, allowing you to develop a skill that will help you for a lifetime! Save yourself hours of time and learn to touch type. This course has also touch typing tests with goals to set and achieve. Keyboarding functions should be easily identified in order to develop speed and accuracy in accordance to the workplace requirements for the level of responsibilities. In order to perform required tasks at required speed and accuracy touch typing technique should be applied. Touch typing technique/skill can be developed by memorizing the keyboarding functions and the keys and their corresponding fingers. [Type text] Page 6  Dreamland College Fig 2.2.1.1 Touch typing technique Home keys their corresponding fingers A left small/little finger S left ring finger D left middle finger F left index/pointer or forefinger J right index/pointer or forefinger K right middle finger L right ring finger ; right small/little finger Groups or family letters of the home keys are the diagonal letters or letters nearer to the home keys such as A families are Q, Z, 1 Hence, memorization of home keys and their corresponding fingers enables you develop high speed and greater accuracy in your performance at work. Hence, in order to develop keyboarding skills, application software is required to install in the computer which is Mavis Beacon. 2.2.1 What is Mavis? Mavis is application software that enables you to develop keyboarding skills. When you acquired the basic keyboarding skills using this software, you can Type Better - Email Faster - Work Smarter! Mavis Beacon Teaches Typing has many features that help young typists stay motivated! Mavis Beacon Teach Typing is a typing training program that offers great benefits for any user, from students just starting out, to professionals looking to squeeze a few more emails into the work day. With an all-new user interface and re-designed features and functionalities, Mavis Beacon Teaches Typing may not look familiar, but it still provides guaranteed improvements in only 2 weeks! 1. Practice Area Mavis Beacon lets you choose what you use to practice your typing. Select from hundreds of articles and passages covering a wide variety of topics and subjects including literary classics, history, autobiographies and poetry. 2. Typing Games [Type text] Page 7  Dreamland College There are some typing games designed to improve your speed, accuracy. Progress Tracking & Reporting Mavis Beacon tracks your performance over time and provides a series of reports so that you can understand and review your progress. Steps to use Mavis Beacon Point to start button choose all programs explore Mavis Beacon from the list of all programs Click Mavis Beacon or if the icon is on the desktop double click it If you are a new user click on the new button enter your name select English, standard and then adjust your typing goals in words per minute then click ok then click ok again Click takes a lesson click first beginner lesson, if you are a beginner Click start Then type the keys using the appropriate finger as you are instructed by the program. Fig2.2.1 mavis teaches typing 2.2.2 The Amharic keyboard layout This keyboard layout is specifically designed for those users not familiar with conventional Amharic Typewriter layout. Follow these steps to activate phonetic keyboard layout, Click on Power Ge‟ez icon located at Windows taskbar The icon will change from Click on ኢ again go to into phonetic UNICODE mode (ፎ) User must select power Ge‟ez UNICODE Font to do word processor [Type text] Page 8  Dreamland College 2.3 Developing speed and accuracy Checking Accuracy of Your Work When you have completed typing a document, you need to check to make sure that it is free from errors. Most organizations have a policy that says all documents should be free from spelling and punctuation errors. Errors can have practical consequences – they can cause misunderstandings, offend people or, in the case of an incorrect address, result in mail not being received. As well, when errors are left in a document, the organization looks unprofessional. 2.3.1 Checking the content If you are the writer, it is essential that you check the content. Think about the purpose of the document and consider whether what you have written will achieve this. Ask yourself:  Have all the relevant points been covered?  Who will be reading the document?  Are the style and „feel‟ appropriate?  How will the reader feel when he or she reads it? (Imagine that you are the reader) This is particularly important when writing a letter or a document that you want someone to respond to. If you have typed a document written by someone else, it is still sensible to be aware of the content. You might notice something important that the writer overlooked. What you do about content issues will depend on your role in the organization and your relationship with the writer. 2.3.2 Checking the spelling You can use the computer‟s Spelling and Grammar check to help you identify spelling errors. It is a good tool but can‟t be relied on as it has limitations: Any word that is not in its dictionary is identified as a possible error It will only tell you if a word has been spelt wrongly. Hence, the following subtopics enable you to check errors and amend the errors. To keep a check on your speed and accuracy, set your targets for every day and for every week. Measure your performance regularly in the form of a chart till you achieve your set goal. Example, speed and accuracy. Count the words above (6) Tips for improving speed and accuracy  Use your developing touch-typing skills whenever you use the keyboard.  Record your progress. Many programs record the speed and accuracy with which you do the exercises or provide speed and accuracy results after you have completed a set piece of text.  When you finish the course, consider redoing it at a higher level. Set higher speed and accuracy goals first.  If you have been touch-typing regularly your speed and accuracy will have improved significantly. Typing positions Know how about the typing position is important and typical typing positions are hereunder:  Eyes on copy  Fingers curved and upright  Forearms parallel to slant of keyboarding  Sit back in chair, body erect [Type text] Page 9  Dreamland College  Text book or material you copied from which should be at the right side of a machine and elevated for easy reading  Table free of unneeded books or materials 2.3.3 Typical finger positions  Let your hands hang loosely at your sides. Your fingers will relax in curved position.  With fingers curved in this relaxed position, lightly place fingertips of your hands on home keys ( left home keys are A,S,D and F and right home keys are J, K, L and ;). Reach techniques for keys other than home keys. You can reach other keys by moving up and down with your corresponding fingers. Example, you can reach down letter Z with left small finger and you can also reach up letter U with right first finger. Self check- 2 Name __________________________Id no________ Batch _______Date_________ Instruction 1:- Choose the best answer for the given alternatives. (8Ponit) _____1. _____ is a place where your fingers should rest. a. Keyboard b. keys c. home keys d. all _____2. Your left little finger is placed on ___ letter on the keyboard a. “B” letter b. “A” letter c. “;” letter d. all _____3. The Enter key is pressed with the _____finger a. “ ; “ finger b. “A” finger c. “L” finger d. none of the above _____4. Your right little finger are placed on ____ letter on the keyboard a. “B” letter b. “A” letter c. “;” letter d. all _____5. The first left finger moves across the letter _____ a. Letter “H” b. letter “G” c. letter “J” d. none of the above _____6. ___ is designed for keying in numbers a. Keys b. numeric keypad c. letter d. all _____7. ____ is used to separate ideas in the one sentence and a space is left either side. a. Dash b. full stop c. slash d. none of the above _____ 8. is a place where your fingers should rest. a. Keyboard b. keys c. home keys d. all Directions: Answer all the questions listed below. Use the Answer sheet provided in the next page 1. Match column A with column B (10 point) A B _____1. Used to move to the next line. Back space key _____2. To make a single letter capital one. Delete key _____3. To move among lines or characters _____4. Indicate status of number key. Enter key _____5. Delete characters to the left of the cursor. Space bar key [Type text]. Shift key Page 10. Tab key  Dreamland College _____6. Make gap between words/characters _____7. To make all letters capital _____8. Special keys _____9. Used to indent space _____10. Delete characters to right of the cursor Write short answer to the following questions.(10 points) 1. _______ key is also called a return key. 2. Differentiate between Home Keys and Guide Keys. 3. What do you understand by Guide Keys? Name the Guide Keys of: (a) Computer keyboard (b) Typewriter 4. Explain the role of typing ergonomics. 5. Why the use of various typing software is common now-a-days? 6. Mention the finger allocation of keys of Bottom Row of computer keyboard. Note: Satisfactory rating – 15 and above points Unsatisfactory - below 15 points Operation sheet 2 Operation sheet 2.2 OPERATION TITLE: keyboard touching technique PURPOSE: the purpose of the operation sheet is to show all necessary conditions and steps in typing on keyboarding. CONDITIONS OR SITUATIONS FOR THE OPERATIONS: before starting using typing on keyboarding first identify the task and lesson requirements on typing the data and other all things to be completed. EQUIPMENT TOOLS AND MATERIALS: Computer, Mavis application PROCEDURE: Choose Mavis from all programs or from desktop  Click new and write new name if you are new user  Check English and standard option and then click ok  Click ok  Select lesson  Select beginner lesson  Click start PRECAUTIONS: Be careful from touching any electric power and save your documents properly before you close your program. QUALITY CRITERIA: you should reach the required speed and accuracy. Operation sheet 2.3 Instructions 1. Do not look at the keyboard. 2. write Amharic and English letter [Type text] Page 11  Dreamland College 3. Concentrate your mind on the text. 4. Typing should be done quite accurately with constant rhythm. 5. Repeat this process until mastery over this exercise Lap test Lap test Applying touch typing technique to write Amharic Letter and English Name: _____________________________ Date: ________________ Time started: ________________________ Time finished: ________________ Instructions: Given Necessary Information/Instruction, Equipment And Materials You Are Required To Type The Following Home Keys Within. asdfg;lkjh asdfg;lkjh asdfg;lkjh asdfg;lkjh asdfg;lkjh asdfg;lkjh asdfg;lkjh asdfg;lkjh asdfg;lkjh asdfg;lkjh asdfg;lkjh asdfg;lkjh asdfg;lkjh asdfg;lkjh asdfg;lkjh asdfg;lkjh asdfg;lkjh asdfg;lkjh asdfg;lkjh asdfg;lkjh asdfg;lkjh asdfg;lkjh asdfg;lkjh asdfg;lkjh fads lall dask sad slak flask fads lall dask sad slak flask fads lall dask sad slak flask fads lall dask sad slak flask fads lall dask sad slak flask fads lall dask sad slak flask fads lall dask sad slak flask fads lall dask sad slak flask [Type text] Page 12  Dreamland College Unit three: Checking accuracy 3.1 identifying and correcting Document errors carefully Proofreading Document To Carefully Identify Errors Check Accuracy of Your Work When you have completed typing a document, you need to check to make sure that it is free from errors. Most organizations have a policy that says all documents should be free from spelling and punctuation errors. Errors can have practical consequences – they can cause misunderstandings, offend people or, in the case of an incorrect address, result in mail not being received. As well, when errors are left in a document, the organization looks unprofessional. Checking the content If you are the writer, it is essential that you check the content. Think about the purpose of the document and consider whether what you have written will achieve this. Ask yourself:  Have all the relevant points been covered?  Who will be reading the document?  Are the style and „feel‟ appropriate?  How will the reader feel when he or she reads it? (Imagine that you are the reader). Checking the spelling You can use the computer‟s Spelling and Grammar check to help you identify spelling errors. It is a good tool but can‟t be relied on as it has limitations:  Any word that is not in its dictionary is identified as a possible error  It will only tell you if a word has been spelt wrongly. Proof reading Checking your work is called proofreading. You should check it on the computer screen first. This saves time and paper. Then print the document and check the printed (hard) copy. To proofread your work you should check the:  Spell check  Checking for grammatical errors  Checking for punctuation errors  Checking documents for general accuracy Conscientious typists always checks carefully what they have typed. Paragraphs are proofread; that is, they read for meaning, as if they had not been read before. Figures, proper names, and uncertain spellings are double checked against the original or some other sources. In addition, completeness should be also checked. [Type text] Page 13