Lesson-5A-Advanced-Presentation-Skills-1.pdf

LESSON 5 ADVANCED PRESENTATION SKILLS What is Power Point Presentation PowerPoint is Microsoft’s widely-used presentation or slideshow software. Millions of people use this powerful software in presentations in any setting, no matter how big or small the venue. In fact, it’s probably...

LESSON 5 ADVANCED PRESENTATION SKILLS What is Power Point Presentation PowerPoint is Microsoft’s widely-used presentation or slideshow software. Millions of people use this powerful software in presentations in any setting, no matter how big or small the venue. In fact, it’s probably the first presentation software that comes to mind when people are asked to present something in front of their class or company meeting. PowerPoint (or PPT for short) is a staple program in the Microsoft Office software suite and comes packaged with Microsoft Word and Excel. With PowerPoint, you can easily get your point across, and share your stories with your audience. Instead of verbally describing your product, you can simply show people an image of your product. As the saying goes, a picture paints a thousand words. And with PowerPoint, you have the power to convey thousands of words with just a few slides in your slideshow! In addition to being a powerful presentation software, PowerPoint is also very versatile. You can use it to create many other types of files, such as posters, infographics, videos, PDF, and more. There are plenty of tools you can use to present data. Whether it is scientific data, statistical, or a book report, a presentation tool has you covered. Ex. 1. Microsoft PowerPoint 2. Prezi 3. Apple Keynote 4. Google Slide 5. Haiku Deck 6. PhotoSnack Creating and Effective Presentation Designing your presentation is the fun part of creating a report for it gives you chance to be creative. Placing animations, transitions, and art could be on your mind right now. But whether or not these features would help is generally up to you. Sometimes, this things could actually distract your audience rather than help you. Here are some quick tips in creating an effective presentation. 1. Minimize. Keep slide counts to a minimum to maintain a clear message and to keep the audience attentive. Remember that the presentation is just a visual aid. Most information should still come from the reporter. 2. Clarity. Avoid being fancy by using a font style that is easy to read. Make sure that it is also big enough to be read by the audience. Once you start making your presentation, consider how big the screen is during your report. Tip: A font size of 72 is about an inch (depends on the screen size). A one-inch letter is readable 10 feet away; a two-inch letter is readable 20 feet away 3. Simplicity. Use bullets or short sentences. Summarize the information on the screen to have your audience focus on what the speaker is saying than on reading the slide. Limit the content to six lines and seven words per line. This is known as the 6x7 rule. 4. Visuals. Use graphics to help in your presentation but not too many to distract the audience. In addition, instead of using a table of data, use charts and graphs. 5. Consistency. Make your design uniform. Avoid having different font styles and backgrounds. 6. Contrast. Use light font on dark background or vice versa. This is done so that it is easier to read. In most instances, it is easier to read on screen if the background is dark. This is due to the brightness of the screen. Now that we you know the tips, it is now time to create the presentation. Using Action Buttons Use action buttons to cue or launch an action in your presentation, such as go to the next or a specific slide, run a program or play a video clip. Pick an action button from the Shapes gallery, and then assign an action to occur when you click your mouse or when someone moves their mouse over the button. The idea is that when you deliver your presentation, you can click or mouse over an action button to: Go to the next slide, the previous slide, the first slide, the last slide, the most recent slide viewed, a specific slide number, a different Microsoft Office PowerPoint presentation, or a Web page. Run a program Run a macro Play an audio clip Some examples of built-in action button shapes that you can find in the Shapes gallery include right and left arrows, commonly understood symbols for going to next, previous, first, and last slides, for playing videos or sound bites, and more. Steps on how to Insert Action Buttons 1. On the Insert tab, in the Illustrations group, click Shapes, and then under Action Buttons, click the button shape that you want to add. 2. Click a location on the slide, and then drag to draw the shape for the button. 3. In the Action Settings dialog box, do one of the following: o To choose the behavior of the action button when you click it in Slide Show view, click the Mouse Click tab. o To choose the behavior of the action button when you move the pointer over it in Slide Show view, click the Mouse Over tab. Using Hyperlinks in Microsoft PowerPoint Using hyperlinks in your presentation is an easy way to navigate slides during your presentation. Ways to insert hyperlinks: 1.Select an object or highlight a text. 2.Go to Insert>Hyperlinks (under links category) or use the shortcut key Ctrl+K. the Insert Hyperlink dialog box would appear. Link to options: a) Existing File or Web Page – creates a hyperlink to website or a local file saved in your hard drive. Just browse your file in the dialog box or type the web address. b) Place in This Document – creates a hyperlink that allows you to jump to a specific slide in your presentation. c) Create a New Document – creates a hyperlink that could clicked, creates a new document on your specified location. d) E-mail Address – creates a hyperlink that opens Microsoft Outlook that automatically adds your specified recipient on a new email 3. When done, click OK to apply your hyperlink. Embedding Objects in Microsoft PowerPoint Embedding objects is easy using Microsoft PowerPoint. With this option, you can insert an Excel file that would look like a table to a presentation. ` Embedding an Excel File to your Slide presentation 1. Go to the Insert tab. 2. On the Text group, click on Object. 3. The Insert Object dialog box would appear. Options: a. Create New – creates a new file from scratch. You can select on a wide variety of files listed. b. Create from File – creates a file from an existing file saved on your hard drive; simply browse the file to use it. Putting a check on the “link” option will allow you to modify the Excel file inside your presentation. 4. Once you are done , click OK.