Chapter 1: Information Management System - Clark College PDF

Introduction to INFORMATION MANAGEMENT SYSTEM LESSON 1 PREPARED BY: MR. JOMAR G. SANGIL CLARK COLLEGE OF SCIENCE AND TECHNOLOGY TOPICS 01 DIFFERENCE OF DATA AND INFORMATION 04 KEY COMPONENTS OF I...

Introduction to INFORMATION MANAGEMENT SYSTEM LESSON 1 PREPARED BY: MR. JOMAR G. SANGIL CLARK COLLEGE OF SCIENCE AND TECHNOLOGY TOPICS 01 DIFFERENCE OF DATA AND INFORMATION 04 KEY COMPONENTS OF INFORMATION SYSTEM 02 TYPES OF DATA 05 3 ACTIVITIES IN AN INFORMATION SYSTEM TO PRODUCE INFORMATION 03 TRANSFORMING DATA INTO INFORMATION 06 DIMENSIONS OF INFORMATION SYSTEMS What is Data? DATA it consists of raw facts. Examples 311, 18, Victoria TYPES OF DATA  What is Information?  INFORMATION It is a collection of data organized and processed so that it has additional value beyond the value of the individual facts.  INFORMATION Example: 311 Sale for August 1, 2024 EXAMPLE OF DATA AND INFORMATION INFORMATION SYSTEM It is a set of interrelated components that collect, process, store, and disseminate data and information. It provides a feedback mechanism to monitor and control its operation to make sure it continues to meet its goals and objectives.  INFORMATION SYSTEM Example 1 2  FIVE KEY COMPONENTS ON INFORMATION SYSTEM Hardware Software Data Processes People  HARDWARE – refers to the physical layer of the information system. Hardware includes computers, networks, communications equipment, scanners, digital capture devices, and other technology-based infrastructure.  SOFTWARE consists of system software and application software.  DATA An information system transforms data into useful information  PROCESSES OR PROCEDURES describe the tasks that users, managers, and IT staff members perform. Processes necessary to support a specific business model are described in written documentation manuals and online reference materials.  PEOPLE also known as users or end- users. Users include employees, customers, vendors, and others who interact with an information system.  TWO TYPES OF USERS Internal users – include managers, technicians, sales rep, and corporate officers. External users - include customers who track their orders on the company’s Web site, suppliers who use a customer’s system to plan their manufacturing schedules 3 ACTIVITIES IN AN INFORMATION SYSTEM TO PRODUCE INFORMATION 1. Input It captures or collect raw data from within the organization or from its external environment 2. Processing It converts the raw input into meaningful form. 3. Output It transfers the processed data to the people who will use it or to the activities for which it will be used. 3 ACTIVITIES IN AN INFORMATION SYSTEM TO PRODUCE INFORMATION Input, Processing and Output (IPO) 3 ACTIVITIES IN AN INFORMATION SYSTEM TO PRODUCE INFORMATION Input, Processing and Output (IPO) INPUT PROCESS OUTPUT Data Activities Result Information Transformations Product Resources Operations Outcome 3 ACTIVITIES IN AN INFORMATION SYSTEM TO PRODUCE INFORMATION Input, Processing and Output (IPO) 3 ACTIVITIES IN AN INFORMATION SYSTEM TO PRODUCE INFORMATION Input, Processing and Output (IPO)  ACTIVITY TIME Write an example of an IPO (Input-Process-Output). This exercise will help you understand how to break down a system or a task into its essential components. Task 1. Choose a Simple Task or System: Select a task or system that can be easily broken down into inputs, processes, and outputs. Examples include making a cup of coffee, calculating the average of numbers, or logging into a website. 2. Write Your Example: Clearly label each section (Input, Process, Output). Use bullet points or a table format for clarity. Ensure your example is simple and easy to understand. DIMENSIONS OF INFORMATION SYSTEMS  ORGANIZATIONS These are firms/companies who handle or need the information systems to transact business. The key elements of an organization are its people, structure, business processes, politics and culture. It has structure that is composed of different levels and specialties.  MANAGEMENT Management’s job is to make sense out of many situations faced by organizations, make decisions, and formulate action plans to solve organizational problems.  MANAGEMENT Managers perceive business challenges in the environment. They set the organizational strategy for responding to those challenges and they allocate the human and financial resources to coordinate the work and achieve success. LEVELS OF MANAGEMENT  SENIOR MANAGEMENT / TOP MANAGEMENT Top manager develop long-range plans, called strategic plans that define the company’s overall mission and goals. Strategic planning focuses on issues that affect the company’s future survival and growth, including long-term IT plans.  MIDDLE MANAGEMENT They carry out the programs and plans of senior management/top management. The knowledge workers are under this category like engineers, scientists or architects design products and create new knowledge.  OPERATIONAL MANAGEMENT They are responsible for monitoring the daily activities of the business. The data workers and production or service workers are under this category.