Management Information System Presentation PDF

MANAGEMENT INFORMATION SYSTEM INTRODUCTION Management information systems are used to manage the data created within the structure of a particular business. These systems store the data and allow the business to manipulate, analyze, and compile the data through the use of s...

MANAGEMENT INFORMATION SYSTEM INTRODUCTION Management information systems are used to manage the data created within the structure of a particular business. These systems store the data and allow the business to manipulate, analyze, and compile the data through the use of software applications. Reports and analyses pulled from an information system can assist in the directing, planning, and decision-making needs of managers. The retail chain's Management Information System (MIS) collects and stores transactional data from all its stores. This includes daily sales, inventory levels, customer information, and supplier data. Information management Information management requires a system that supports the business model the information comes from. Structures Management information structures provide a central location in which to store and manage the information from. Data Data found in information management systems is gathered by hand or electronically. Documents can provide data that is then input into the system or data be gathered through conversation and input directly into the system via a form. tools Software programs designed to fin the business rules and its required documents are the entry points for an information system. Hardware is needed to operate the software and can include large computer networks or a simple single server with a small number of desktops. Output Output typically comes in the form of reports. Reports can be disseminated electronically or by hand. Concept of information system  Information system. An integrated set of components for collecting, storing, and processing data and for delivering information, knowledge, and digital products. Structure of organizational information systems Information system Is a combination of hardware, software, infrastructure and trained personnel organized to facilitate planning, control, coordination, and decision making in an organization. Components of information system  COMPUTER HARDWARE COMPUTER SOFTWARE - SYSTEM SOFTWARE AND APPLICATION SOFTWARE TELECOMMUNICATIONS DATABASES AND DATA WAREHOUSES HUMAN RESOURCE AND PROCEDIURES Importance of MIS  It helps in minimizing risk in decision making. It processes the data and derives information out of them. It provides information about the various aspects of business. It helps the executives to avail the information regarding the functional areas quickly. The database helps in inducting research. The data stored are used as secondary data. It provides sound information regarding the financial health of business organization. It helps in preparing corporate report. It helps the HRD manager in finding out the requirement of the human resource, their wages and salary, performance appraisal, training, promotion, absenteeism and employee’s turnover, which is useful in drafting sound HRD policies Continuation… The data regarding production helps the production manager in deciding about capacity utilization, number of rejections per batch, frequency of break down, status of shipment of processed order and product, region wise. It provides information regarding inventory position, and ensures that the chances of inventory out of stock may be minimized. It provides information regarding product, price, promotion, segmentation, demand, sale etc. to marketing manager instantly and ensures smooth functioning of that department. Objectives of MIS FOLLOWINGS ARE THE REASONS FOR THE ADOPTION OF THE MIS.  To provide information for planning, organizing and controlling purposes. To store and manage data efficiently from all the functional areas of the business. To process the collected data and derive information out of them. To provide information quickly as and when required. To reduce the risk and uncertainties in the managerial decision-making. To collect and store the data for the purpose of internal research. To assist in identifying the managerial problems and their solution. To provide information regarding work force planning. To provide the information regarding the financial health of the business organization. Continuation… To provide information regarding production and inventory. To provide information regarding sales and other marketing aspects i.e. product, price, promotion, market, physical distribution, payment collection, market segmentation etc. To speed up the execution of the results with the reliable data available. To smooth up the flow of data through various levels of the organization. To provide information regarding work force planning. To provide the information regarding the financial health of the business organization. To speed up the execution of the results with reliable data available. To smooth up the flow of data through various level of the organization. Role of MIS THE ROLE OF MIS IS AN ORGANIZATION THAT CAN BE COMPARED TO THE ROLE OF HEART IN THE BODY.  The system ensures that an appropriate data is collected from various sources processed, and then further sent to different entities in the organization. It helps clerical personnel in the transaction processing and answers queries. It helps Junior management personnel by providing the operational data for the different functions in the organization. It helps middle-level management in short term planning, target setting and controlling the business functions. It helps top management in goal setting, strategic planning and evolving the business plans and their implementation. It plays an important role in information generation, communication, problem identification and helps in the process of decision making. MIS FUNCTIONS To improve decision-making Improve efficiency Provide connectivity MIS: DEFINITION THE MIS HAS MORE THAN ONE DEFINITION, SOME OF WHICH ARE GIVEN HERE: Definitions The MIS is defined as the system that provides information support for decision making in the organization. The MIS is defined as an integrated system of man and machine for providing the information to support the operations, the management and the decision making function in the organization. The MIS is defined as the system based on the database of the organization evolved for the purpose of providing information to the people in the organization. The MIS is defined as a computer-based information system.