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CHAPTER 1 DUTIES OF PERMANENT WAY OFFICIALS ********************* PART ‘A’ DUTIES OF ASSISTANT DIVISIONAL ENGINEER (ADEN) 101 General – The Assista...

CHAPTER 1 DUTIES OF PERMANENT WAY OFFICIALS ********************* PART ‘A’ DUTIES OF ASSISTANT DIVISIONAL ENGINEER (ADEN) 101 General – The Assistant Divisional Engineer (ADEN), in-charge of a sub-division, is generally responsible for the inspection, maintenance and safety of all way & works including bridges in the sub-division; for the accuracy, quality and progress of new works and control over all expenditure in relation to budget allotment. 102 Knowledge of Rules and Regulations – (Back to Para 105) ADEN should have knowledge of Rules and Regulations as laid down in: (1) The Indian Railways Act; (2) Indian Railways (Open Lines) General Rules and Subsidiary Rules; (3) Indian Railways Schedule of Dimensions 1676 mm Gauge (BG); (4) Indian Railways Permanent Way Manual; (5) Indian Railways Standard Track Manual (Volume I and II); (6) Manual for Flash Butt Welding of Rails; (7) Manual for Fusion Welding of Rails by the Alumino Thermic Process; (8) Manual for Glued Insulated Rail Joints; (9) Manual for Reconditioning of Medium Manganese (MM) Steel Points & Crossings, Switch Expansion Joints (SEJs) and Cast Manganese Steel (CMS) Crossings; (10) Manual for Ultrasonic Testing of Rails and Welds; (11) Indian Railway Track Machine Manual; (12) Indian Railways Small Track Machine Manual; (13) Indian Railways Bridge Manual; (14) Indian Railways Works Manual; (15) Indian Railways Code for the Engineering Department; (16) Other departmental codes & Manuals; (17) Latest correction slips, Instruction, and circulars issued from time to time, relating to aforesaid; ADEN shall have up-to-date copies of these codes and manuals with all correction slips etc. He should be well versed with the various modules of the Track Management System (TMS). He shall ensure that all the staff under him are acquainted with the relevant rules and working methods connected with their duties. 103 Duties of ADEN – (1) Inspection and maintenance of Track in a satisfactory and safe condition. He shall conduct inspection as per the Schedules laid down (Table-1A) by the Administration from time to time. He shall enter the inspection details in Track Management System (TMS), and shall ensure compliance of the instructions within a reasonable period. Page 24 of 417  ADEN shall: (a) Bring to the notice of the DEN/Sr.DEN, any work pertaining to track, which is considered beyond the capacity of ADEN to deal with and any other item considered necessary for safe functioning of track. (b) Ensure that the staff are fully conversant with their respective responsibilities with regard to laying and maintenance of track. (c) Ensure that all remedial action for LWR/CWR showing unsatisfactory behaviour are taken in time. (d) Issue certificate once in a year before summer, i.e., in the month of February, that all the LWR/CWR in his jurisdiction are behaving satisfactorily and send it to DEN/Sr.DEN. (2) Track Machines- Monitoring and ensuring quality and output of all the track machines working in the sub-division. ADEN shall- (a) Ensure all prerequisites, pre-block, during block and post-block activities for quality output; (b) Ensure sufficient lighting during night working and arrange Fuel/oil well in advance; (c) In the eventuality of breakdown of a machine, ADEN shall take all possible actions to clear the block section expeditiously, if the machine cannot be repaired during the line-block; (d) inspect the track machines as per the prescribed schedule and check the items / checklist laid down in Indian Railways Track Machine Manual; (3) Preparation of plans and estimates for works and submission of detailed proposals with justifications to Division for sanction of works. ADEN shall also prepare special conditions, if any, specific to site for execution of work(s)/part of the work(s). (4) Execution and monitoring of works as per the tender conditions and approved plan & schedule of the work. Every work should be efficiently organized and programmed to progress speedily and completed within the specified period. ADEN shall ensure timely measurements and preparation of bills with prescribed test checks for ensuring quality and quantity; (5) Measurement of Ballast – ADEN may either measure and record the measurements of ballast or carry out 100 % check on quality and quantity, if measurements are recorded by the SSE/P.Way (In-charge) or SSE/Works (In-charge) as per the practice prevailing in Railway (6) Co-ordination with Officials of other Departments as warranted; (7) Monitoring of inspections, works and other records of subordinate officials. The ADEN shall also scrutinize the inspection entries made by SSE/P.Way (In-charge) and JE/SSE/P.Way (Sectional) in Track Management System (TMS), and shall ensure compliance of the items, which need attention within a reasonable period. (8) Inspection and test check of USFD-Checking of work of JE/SSE/P.Way (USFD) at least once during each month or as specified by higher authority; (9) Inspection of Office and Stores of all SSE/P.Way (In-charge) at least once a year. When checking stores, particular attention should be paid to the availability and proper distribution of Imprest materials, upkeep and working of small track machines, Engineering indicators, protection equipment and other important items in stores and records in offices; (10) Accompanying Inspection by Higher Officials – ADEN shall accompany higher officials on their inspections and shall carry following records: (Back to Para 106 (12)) (a) All relevant manuals (soft / hard copy) duly updated, Page 25 of 417  (b) List of Permanent and Temporary speed restrictions, (c) TMS Information Dump of Assets and Inspections (section details, track diagram, TRC / OMS records, fracture details and analysis, inspection details of various assets, etc.) in tab / laptop; (d) Important registers and other relevant records; (e) List of sanctioned works and their status; (f) Inspection notes of higher officers with compliance reports; (g) Working time table; and (h) Other specific papers and plans that are likely to be discussed should also be carried for reference. (11) Accompanying Track Recording/OMS/Oscillograph Car runs and take down notes regarding the spots needing attention and ensure rectification of the defects. (12) Control over Expenditure – ADEN shall exercise due care in passing requisitions for materials and tools and in the execution of new and maintenance works, ensuring in all cases that the expenditure is within the allotment or provision available in the sanctioned estimate. (13) Training of Probationers – ADEN shall take interest and impart training of all probationers deputed for training according to the specified programme. ADEN should also periodically examine the training notes prepared by probationers. (14) Material under Trial – ADEN shall be responsible for monitoring performance of ‘material under trial’ in his section and ensure that the required details for the same are collected as per the trial scheme and submitted to divisional office through TMS. (15) Dealing with staff matter – ADEN shall ensure that: (a) Strict discipline is maintained within the framework of the rules; (b) Service and leave records are maintained correctly and up-to-date; (c) Appeals and representations are dealt with promptly; (d) Selection for the various posts like Mates and Keymen are made in time and the posts promptly filled up; (e) All Senior Section Engineer and other staff working under him receive proper training in maintenance practices, safety and protection rules at appropriate stages. (f) Timely supply of uniform, winter jackets, safety shoes, torches etc. to the staff as per the stipulated criteria. (16) Action in case of Emergencies – In case of an accident, including a breach, affecting the running of trains, he should proceed to the site by the quickest available means. On the way, he should ascertain the requirements of materials and men at site and arrange for the same. He should also order for the Accident Relief Equipment as necessary. He should take all possible measures to restore the traffic quickly. (17) Ensuring preparedness for action during extreme weather condition: (a) ADEN shall ensure that preparatory works have been completed and due precautions have been taken well before the onset of monsoon, summer and winter; (b) ADEN shall keep the List of Railway affecting Works with brief history and List of vulnerable locations, where stationary watchmen are to be posted; (c) ADEN shall ensure availability of required equipment and proper training / counselling of patrolmen and stationary watchmen according to the extreme weather and remedial action requirement; Page 26 of 417  (d) ADEN shall ensure patrolling of track as per the instruction and patrol chart issued from division. (18) Inspection of on-going works, of construction and other organizations (like RVNL, RITES, DFCCIL etc.) or authorized agencies, in the section as much as possible during Foot plate/Trolley inspections to check quality of work and ensuring safety of the running trains. (19) Inspection of Railway Affecting Works (RAW) / Railway Affecting Tanks (RAT) just before monsoon jointly with concerned state authority. (20) Relinquishment/Transfer of charge – ADEN shall follow the Instructions on “Transfer- of-charge” contained in Para 143 to 147 of the Indian Railways Code for the Engineering Department. Page 27 of 417  Table-1A (Para 103) Inspection Schedule of Assistant Divisional Engineer Sl. Type of Inspection Schedule of Inspection No. 1 Foot Inspection i. Routes having speed above 110 Kmph and Note: Items to be checked: Multiple Line Routes: Entire section including 1. Condition of track including track loops lines and yards once in 6 months. drainage, cuttings and formation. ii. Other Routes: One block section per Specific items such as SSE/P.Way ( In-charge) each quarter completeness and condition of Note: In case of multiple lines running closely fittings, greasing of ERC, toe load Parallel, inspection of all the lines would be of ERC, soundness and covered in one on- foot inspection; else separate squareness of PSC sleepers, on- foot inspection will be required for each group creep in LWR track etc. of such lines. 2. Attendance of Gang, gang work, equipment, gang chart/ diary, and books with reference to prescribed schedule of track maintenance. 3. Work done by minimum one gang in each SSE/P.Way (In-charge) jurisdiction every quarter and record the result of inspection. 2 Trolley Inspection i. Routes having speed above 110 Kmph and Note: Multiple Line Routes: Entire section once in Items, which are required to be 6 months by Push Trolley/ Motor Trolley checked in on foot inspection, would Note: All form of trolley inspection should be also be checked in trolley inspection. done under block protection. ii. Other Routes: Entire section including loops and yard once in 3 months Note: In case of multiple lines running closely Parallel, inspection of all the lines would be covered in one trolley inspection; else, separate trolley inspection will be required for each group of such lines. 3 Fast Train Inspection Once in a month - Entire sub-division to be covered by either Engine or Rear Window of fast train 4 Level Crossing Once in six months - all level crossings. 5 Curves Inspect the curves based on results of TRC/OMS/FP and inspection details of JE/ SSE/P.Way 6 Points & Crossings Once a year - All P & C on passenger running lines; and 10 % of P & C on other lines 7 LWR / SEJ Once in six months- All LWR / SEJs (Preferably in hottest and coldest months, ) 8 Track on Bridges The track on Girder Bridges should be inspected as a part of the annual Bridge inspection, besides normal track inspections. Channel sleepers Once in a year along with bridge inspection 9 AT welding site At least one welding team under each SSE/P.Way (In-charge) in a month 10 USFD Test check Monthly- Minimum two hours during regular trolley inspection 11 Monsoon Patrolling When introduced; should check the work of Patrolmen at night once in a month either by Train/Push trolley/Motor Trolley 12 Hot Weather Patrolling When introduced; should check the work of Patrolmen during day time (preferably between 12:00 to 16:00 hrs.) once in a month either by Train/Push trolley/Motor Trolley Page 28 of 417 13 Night foot plate inspection Once in a month - to check alertness of Gateman / Station staff, Patrolmen, Stationary watchmen, observance of speed limits by Loco Pilots, visibility of signals/engineering fixed signals / hectometre posts, riding quality etc. (Inspection should preferably be done between 00.00 hrs. to 04.00 hrs.) 14 Bridge Inspection Once in a year (after monsoon) – All bridges including ROB/RUB (Bridges whose condition warrant special attention to be inspected more frequently) as per the procedure and instructions given in Indian Railways Bridge Manual. 15 Tunnels Once in a Year - All tunnels before monsoon (Tunnels, condition of which, warrants special attention to be inspected more frequently) as per the procedure and instructions given in Indian Railways Bridge Manual. 16 RAW / RAT Every year before monsoon jointly with state authority as per the procedure and instructions given in Indian Railways Works Manual. 17 Cuttings Once in a Year before onset of Monsoon as per the procedure and instructions given in Indian Railways Bridge Manual. 18 Private Siding Once in a Year. 19 Land Verification Once in a Year as per the procedure and instructions given in Indian Railways Works Manual. 20 Side drains, catch water drains, Once in a Year before onset of Monsoon bridge waterways 21 Office and store of SSE/P.Way Once in a Year. 22 Small Track Machine Once in Six Months 23 Track Machines Fortnightly : TEXP, CSM, DTS, WST, UNIMAT, BCM,SBCM, PCCM, TLE, RGM and TRT Once during deployment: MPT, BRM. UTV and all others not included above. (Note: Inspection shall be done as per the Items and inspection checklist given in IRTMM) 24 Work of Other Organization like As much as possible during Foot plate/Trolley RVNL, RITES, DFCCIL, Construction inspections. etc. Inspection to check quality of on-going work and safety of the running trains on adjacent lines. Note: 1. Availability of a reasonable level of road access in the section is required for enabling substitution of trolley inspection by On-foot inspection. On some of the routes, which would mainly be situated in Ghat sections, this condition may not get fulfilled. Trolley inspection and On-foot inspection as per frequency for “Other Routes” would be followed on all such routes even in the category of “Routes having speed above 110 Kmph and Multiple Line Routes”. These sections would be identified and approved by PCE. While identifying these sections, the lowest unit would be a complete section of an SSE/ P.Way (In-charge). 2. It would be desirable that in the absence of trolley, UTV/Rail Borne Maintenance Vehicle (RBMV) supplement the movement by road utility vehicle. This would be particularly useful for some of the work sites, such as AT welding work, and for repairs in emergency. Availability of UTV/RBMV would enable efficient utilization of the available manpower. Steps would be taken for early induction of UTV/RBMV on these routes. 3. Implementation of inspection as per schedule 1 (i) and 2 (i) would be decided by PCE taking into consideration availability of infrastructure for required mobility. Till the time inspection as per schedule 1 (i) and 2 (i) is implemented, inspection would be done as per schedule under 1 (ii) and 2 (ii) for all the routes. Page 29 of 417 4. For personal safety during on-foot inspection, inspecting officials, along with their assistants, should be accompanied by additional Trackman/Trackmen specially to alert officials from approaching train and have Personal Protective Equipment, which needs to be prescribed. They should also carry Approaching train warning system. Zonal Railways should prioritize its availability for higher speed routes and Ghat section. Page 30 of 417  PART - ‘B’ DUTIES OF SENIOR SECTION ENGINEER / P.WAY IN OVERALL CHARGE 104 General – The Senior Section Engineer/P.Way in overall charge, abbreviated as SSE/P.Way (In-charge), is generally responsible for: (1) Maintenance and inspection of track in a satisfactory and safe condition for traffic. (2) Efficient execution of all works incidental to track maintenance, including track relaying works. (3) Accountal and periodical verification of stores and tools. (4) Maintenance of land boundaries between stations and at unimportant stations as may be specified by the administration. (5) Compliance of Inspection notes of higher officers in reasonable time. 105 Knowledge of Rules and Regulations – (Back to Para 108, 111) 1) Every SSE/P.Way (In-charge) shall have in his possession up-to-date copies of the codes and manuals etc. with all correction slips up-to-date as per Para 102. 2) SSE/P.Way (In-charge) shall be well acquainted with the rules, regulations and procedures concerning the work and duties as enjoined in these codes, manuals etc. He shall keep himself in touch with the instructions and circulars issued by higher authorities from time to time and efficiently act upon them. 3) SSE/P.Way (In-charge) shall ensure that all the staff are well acquainted with the relevant rules and working methods and efficiently perform assigned duties. 4) SSE/P.Way (In-charge) shall be well conversant with the various modules of the Track Management System. 106 Duties of SSE/ P.Way (In-charge) are detailed as below: (1) Inspection and maintenance of track in a satisfactory and safe condition. SSE/P.Way (In-charge) shall conduct inspection in his jurisdiction as per the Schedules laid down (Table-1B) by the Administration from time to time, enter the inspections details in TMS, and ensure compliance within a reasonable time as per the guidelines. SSE/P.Way (In-charge) being directly responsible for the safety of the track, shall (a) Devote sustained attention to Permanent way as regards safety, smooth running, economy and neatness. (b) Be vigilant to locate all faults/irregularities in the Permanent Way and ensure prompt remedy. (c) Observe the behaviour of track under passing trains to detect inadequate packing during routine inspections. (d) Travel on the footplate of Engine / Rear brake-van/last Vehicle of fast trains, take down notes of bad running locations, and get them rectified. (e) Immediately bring the defects, which are beyond powers to remedy, to the notice of Assistant Divisional Engineer and obtain advice. (f) Ensure timely removal / cutting of trees in proximity to and liable to foul the track during a storm. (g) During routine inspections, independent of detailed periodical inspections, watch for any signs of weakness in bridges and structures affecting track and promptly report any matter demanding the attention of Assistant Divisional Engineer. Page 31 of 417 (2) SSE/P.Way (In-charge) of section should have a thorough knowledge of important pre-requisites for proper functioning of LWR/CWR and the limitations and precautions laid down for work on LWR/CWR and ensure that the maintenance instructions are strictly followed by all the staff dealing with maintenance of LWR/CWR. (Back to Para 110(5)) (a) SSE/P.Way (In-charge) of section shall- (Back to Para 109(2)) (i) Supervise all track maintenance work for which they are responsible and authorised. (ii) Make arrangements for patrolling of track in hot and cold weather and post mobile watchmen as and when required and ensure that patrolmen and mobile watchmen are issued proper equipment for carrying out patrolling. (iii) Responsible for repairs and restoration of traffic in case of accident, derailment, buckling, wash-away, rail fracture etc. (iv) Responsible for greasing of ERCs, effectiveness of all fittings, soundness and squareness of sleepers, track drainage etc. (v) Responsible for carrying out de-stressing, welding and other maintenance operation correctly and complete them within the block period for which block has been taken. (vi) Record rail temperatures, de-stressing temperature, minimum and maximum rail temperatures and also periodically check the rail thermometers used for recording rail temperature with reference to standard thermometer. (vii) Ensure imposition of necessary speed restriction, in case the temperature exceeds td + 20°C after the maintenance work has been completed on LWR/ CWR for the period of consolidation. (viii) Ensure proper ballast section of the track and shall arrange to recoup the ballast, as per standard ballast profile, before the onset of summer. (b) SSE/P.Way (In-charge) of section shall be responsible for: (i) The procurement of the permanent way materials and the equipment required for the maintenance of LWR/ CWR for all the staff working under him. (ii) Maintenance of a permanent record of each LWR/CWR as per the proforma and shall be responsible for keeping the records up-to-date. (3) Inspection and maintenance of Bridges: SSE/P.Way (In-charge) shall; (Back to Para 109(3)) (a) Inspect the track and approaches of all the bridges including footpath (and runoff frame if any) once a year during the prescribed months prior to monsoon (Para- 1101 of IRBM). (b) Inspect the track and approaches at every tunnel and cutting before monsoon or as specified, and take the remedial action if required for safety of track. SSE/P.Way (In-charge) shall be responsible for clearing the drains before monsoons in tunnels and cuttings. (c) Follow instructions given in relevant manuals and the local instructions of higher authority while maintaining the track in Ghat section, in cuttings, on high banks or any other vulnerable section. (4) Track Machines- SSE/P.Way (In-charge) shall monitor and ensure progress and quality output of various track machines working in the section, and shall (a) Ensure all prerequisites, pre-block, during block and post-block activities according to track machine and for quality output. Page 32 of 417  (b) Be responsible for temporary storage and timely arrangement and transportation of HSD oil from the depots to various machines working in his jurisdiction. (c) Be responsible for making lighting arrangement during night working. (d) Ensure transportation of tamping tools to be reconditioned and bringing back reconditioned tamping tools to the machine. (e) Be responsible for protection of the site of work and adjoining track wherever necessary. (f) Be responsible for arranging adequate precautionary measures for the protection of the site of work and adjoining track wherever necessary along with the safety of staff working with machine in the block section against danger of trains on the adjoining line(s). (g) Arrange for track protection and provide look out men for safety at site. (h) Be responsible to ensure that the machine(s) are stabled in suitable sidings and at such stations as to minimize idle run of the machines as well as wastage of block hours in entering and clearing of the block section. (i) Arrange for protecting and watching of stabled machines and also ensure that no sick vehicles etc. are pushed into the same siding affecting the taking out of the machines to avail blocks. (j) Co-ordinate with other departments like Traffic, OHE and S&T in the field to facilitate smooth working. (k) Take all possible actions to clear the block section expeditiously, in the eventuality of breakdown of machine, once it is known that it cannot be repaired during block. (l) Inspect the track machines as per the prescribed schedule (Table-1B) and items / check lists as per IRTMM; (5) Preparation of plans and estimates of various track works and submission of proposals to ADEN for further action. (6) Execution and monitoring track works as per the tender conditions and approved plan &schedule of the work. SSE/P.Way (In-charge) shall ensure timely measurement and bill preparation with proper test check and ensuring quality. (Back to Para 109 (5)) (a) Special works: Before commencing any work, SSE/P.Way (In-charge) shall ensure that all necessary materials and tools are in possession. (b) SSE/P.Way (In-charge) should programme the works by organizing the labour in an efficient manner; and maintain detailed accounts of materials received and issued to the work. (c) SSE/P.Way (In-charge) shall ensure that Engineering Signals are exhibited at the specified distances according to rules and Flagmen are posted with necessary equipment; and should exercise as much as possible checks but minimum once in a month on quality and quantum of work and submit progress reports on works periodically as may be prescribed. (d) Quality of welding and avoidable fractures – The direct responsibility for quality of AT welding being done in the section shall rest on the SSE/P.Way (In-charge) of the section. He will ensure that the equipment available with the welding team are complete and are in good condition. (e) The responsibility for avoidable fractures taking place in the section shall also rest with the SSE/P.Way (In-charge) of the section, except in cases where the USFD testing was done and found good up to three months before the fractures. (f) SSE/P.Way (In-charge) shall ensure to arrange for the repairs and maintenance of small track machines available with him. Page 33 of 417  (g) Other P-Way maintenance works: SSE/P.Way (In-charge) shall ensure that all the P.Way maintenance works like casual sleeper / rail /fittings renewal, de-stressing, bad spot attention, overhauling at level crossings, oiling and greasing of joints and ERCs, fracture attention, glued joint / SEJs/ Switches / Crossings replacement, rails / sleepers transportation through rail dolly, handling of material trans like ballast / rails/ sleepers unloading in block etc. are being done as per the stipulated provisions of IRPWM / G&SR and with proper safety of running trains and working staff. (7) Material Under Trial: SSE/P.Way (In-charge) shall be responsible for monitoring performance of ‘material under trial’ in his section and ensure that the required details for the same are collected as per the trial scheme and submitted to ADEN through TMS. (8) Measurement of Ballast: SSE/P.Way (In-charge) will measure the ballast, if so directed by the ADEN, and record measurements. SSE/P.Way (In-charge) will also keep proper records of training out and spreading of ballast in the track. (9) Co-ordination with Works, Bridge and Staff of other Departments – SSE/P.Way (In- charge) should keep close co-ordination with the Works, Bridge, Operating, Signalling and Electrical Staff, when they are required to work jointly. (10) Inspection and test check of USFD- SSE/P.Way (In-charge) shall check the work of SSE/P.Way/USFD at least once in each round of testing or as specified by higher authority. SSE/P.Way (In-charge) shall also ensure the USFD testing of AT welds within the earliest possible time and as per the specified period/frequency. (11) Dealing with store: SSE/P.Way (In-charge) is the in-charge of store depot and shall be accountable of each item of P.Way in the jurisdiction. SSE/P.Way (In-charge) shall (a) See to the security of rails, sleepers, fastenings and other materials and ensure that unused materials are stacked properly clear off the line, so as not to interfere with the safe running of trains. (b) Be responsible for submitting the requisition/indent for the procurement of various materials as per the need well in advance to avoid critical situation especially of safety items like fittings, gang tools and other safety equipment etc. (c) Be responsible for ensuring availability of various materials like Imprest rails, CMS crossings, switches, SEJs, Glued joints, etc. at nominated locations in the section in order to avoid the delay in attention of emergency repairs/replacement. (d) Be responsible for offering the scrap and unused materials for their timely disposal. (e) Keep the records of every transaction of each material from and to the store. (f) Keep his store in neat and tidy condition and will cooperate in verification of stores with stock verifier. (12) Accompanying Inspection by Higher Officials: In addition to the compliance to Para- 103 (10), SSE/P.Way (In-charge) shall arrange to carry the following measuring devices/equipment for these inspections – (a) Gauge-cum-level. (b) Flange way gauge. (c) Fishing cord. (d) Tape. (e) Metric steel scale (30 cm). (f) Tapered gauge& Feeler gauge. (g) Magnifying glass and mirror. (h) Versine measuring equipment. Page 34 of 417  (i) Inspection hammer etc. (j) Rail Thermometer. (13) SSE/P.Way (In-charge) shall accompany Track Recording / OMS / Oscillograph Car runs in the jurisdiction and take down notes regarding the spots needing attention, and take appropriate actions to rectify the defects/irregularities. (14) Training of P.Way officials – SSE/P.Way (In-charge) should take interest in all P.Way officials sent to him for training and see that the training is given according to the specified programme. SSE/P.Way(In-charge) should also ensure that all the P.Way supervisors and staff are undergoing refresher courses / mandatory and other trainings as per the schedules laid down; and instructions of higher authorities. SSE/P.Way (In-charge) shall also be responsible for counselling of Trackmen, Gateman, Keyman, Patrolman and Stationary Watchman for their specific duties, safety and protection rules at the appropriate stage, better maintenance practices, and also examine/check at frequent interval during routine trolley and other inspections. (15) Dealing with staff matter: SSE/P.Way (In-charge) shall ensure that: (a) Strict discipline is maintained within the frame work of the rules; (b) Service and leave records of staff are maintained correctly and up-to-date; (c) All staff are sent for medical examination and are fit for the medical standards, as per the relevant instructions in force, before appointment or promotion. (d) Ensure that the staff under him are sent for periodical medical examination as laid down in the relevant rules. (e) Supply of uniform, winter jackets, safety shoes, torches etc. to the staff are made timely as per the stipulated criteria. (f) The relevant provisions of the Payment of Wages Act, Workmen’s Compensation Act, Hours of Employment Regulations etc., as amended from time to time are followed and complied with. (g) Issue of passes, preparation of pay bills etc., as may be allotted by the administration is being done promptly. (h) Selection of proper Gatemen and Patrolmen are carried out from the existing Track Maintainers and train them in their duties. (i) Prompt processing for filling up of the vacancies of Keyman, Gang Mate and artisans etc. (j) Appeals and representations are dealt with promptly; (16) Action in case of Emergencies – In the case of an accident, including a breach, affecting the running of trains, SSE/P.Way (In-charge) should proceed to the site by the quickest available means. (Back to Para 109 (9)) On the way, SSE/P.Way (In-charge) should ascertain the requirements of materials and men at site and arrange for the same. SSE/P.Way (In-charge) should also order for the Accident Relief Equipment as necessary and take all possible measures to restore the traffic quickly. (17) Ensuring preparedness for action during extreme weather condition: SSE/P.Way (In- charge) shall- (Back to Para 109(10)) (a) Keep the List of Railway Affecting Works with brief history and List of vulnerable locations, where stationary watchmen are to be posted. (b) Ensure that preparatory works have been completed and due precautions have Page 35 of 417  been taken well before the onset of monsoon, summer and winter. (c) Ensure proper watch at vulnerable locations as per the requirements; (d) Arrange for patrolling (hot weather, cold weather and monsoon) of track as per the instruction and patrol chart issued from division. SSE/P.Way (In-charge) shall ensure availability of patrol book and required equipment with them. Before deploying trackmen for patrolling, proper training / counselling of patrolmen should be done. Stationary watchmen at vulnerable locations according to the extreme weather should be deployed with necessary equipment to ensure safety of track. (18) Inspection of on-going works of construction and other organization like RVNL, DFCCIL etc – SSE/P.Way (In-charge) should inspect the ongoing works in the section as much as possible during Foot plate/Trolley inspection to check quality and safety of the running trains. (19) Upkeep of Station Yards – SSE/P.Way (In-charge) shall ensure cleanliness of station yards. Under- growth should be cleared every year, usually in the month, before the seeds has ripened. At stations where it is proposed to stack engineering or contractor’s materials, the stacking area should be carefully selected and clearly demarcated. The materials should be stacked methodically in a tidy manner. (20) SSE/P.Way (In-charge) shall be responsible for maintaining the land boundaries intact and free from encroachment by outsiders in his jurisdiction. SSE/P.Way (In- charge) should keep watch and take immediate necessary action for removal of any type of encroachment, if noticed. (21) Maintenance and up keep of Correspondence and records- SSE/P.Way(In-charge) shall keep all correspondences up-to-date and see that the TMS records, office records, registers and stores ledgers are maintained systematically and posted regularly and as required. SSE/P.Way (In-charge) shall update the data in TMS timely in appropriate fields relating to all types’ inspections, all kinds maintenance works and all casual/scattered/planned renewal activities etc. for all the assets. (22) Relinquishment of charge – SSE/P.Way (In-charge) shall follow the Instructions on “Transfer-of-charge” contained in Para 143 to 147 of the Indian Railway Code for the Engineering Department. Page 36 of 417  PART ‘C’ DUTIES OF JUNIOR ENGINEER /SENIOR SECTION ENGINEER/P.WAY/(SECTIONAL) 107 General Responsibilities – The Junior Engineer/Senior Section Engineer /P.Way, working as sectional and abbreviated as JE/SSE/P.Way (Sectional) is generally responsible for: (1) Inspection and maintenance of track in the sub-section in a safe and satisfactory condition for traffic, lorrying out of material, including execution of all works incidental to track maintenance. (2) Efficient execution of Special Works, such as Renewals, Spot attention, Curve realignment and deep Screening, as per approved plans and specifications. (3) Making a date wise schedule and record in the Keyman’s book indicating the Kms/TPs that the Keyman has to attend on each day of the month to complete the task required to be done as per his duties.JE/SSE/P.Way (Sectional) during their inspections should check to ensure that such locations have really been thoroughly attended to and initial against the entries. 108 Knowledge of Rules and Regulations – As per provisions contained in Para 105. 109 Duties of JE/SSE/P.Way (Sectional) are detailed as below: (1) Inspection and maintenance of track in a satisfactory and safe condition. JE/SSE/P.Way (Sectional) shall conduct inspection as per the Schedules laid down by the Administration (Table-1B); enter the inspections data in TMS, and attend to the deficiencies noticed at the earliest possible. JE/SSE/P.Way (Sectional) being directly responsible for the safety of the track; shall (a) Devote sustained attention to Permanent way as regards safety, smooth running, economy and neatness. (b) Be vigilant to locate faults/irregularities in the Permanent Way and ensure prompt remedy. (c) Observe the behaviour of track under passing trains to detect inadequate packing during routine inspections. (d) Travel on the footplate of Engine /Rear brake-van/last Vehicle of fast trains, take down notes of bad running locations, and get them rectified. (e) Immediately bring the defects, which are beyond powers of remedy, to the notice of SSE/P.Way (In-charge) and obtain advice. (f) Ensure timely removal / cutting of trees in proximity to and liable to foul the track during a storm. (g) During his routine inspections, independent of detailed periodical inspections, should watch for any signs of weakness in bridges and structures affecting track and promptly report any matter demanding the attention of higher authority. (2) JE/SSE/P.Way (Sectional) should have a thorough knowledge of important pre- requisites for proper functioning of LWR/CWR and the limitations and precautions laid down for work on LWR/CWR and ensure that the maintenance instructions are strictly followed by all the staff dealing with maintenance of LWR/CWR.JE/SSE/P.Way (Sectional) shall be responsible for the duties as mentioned in Para 106(2) (a). (3) Inspection and maintenance of track at Bridges/Tunnels/cuttings: As per provisions contained in Para-106 (3). (Relating to track only) (4) Track Machines- while deputed on machine JE/SSE/P.Way (Sectional) shall be the Page 37 of 417  in-charge of the supervision of the work of track machine and responsible for following duties: (a) Ensuring safe movement of machine from siding to block section and back as per the provisions given in IRTMM and G&SR. (b) Undertaking & ensuring all prerequisites, pre-block, during block and post-block activities according to track machine and for quality output. (c) Arranging adequate precautionary measures for the protection of the site of work and adjoining track wherever necessary along with the safety of staff working with machine in the block section against danger of trains on the adjoining line(s). (d) Ensuring various important Parameters of track machines like tamping depth, squeezing pressure, wear and tear of tamping tools, squeezing time, condition of cutter bars etc. as per the type of machine and provisions of IRTMM in order to ensure quality and output of machine during block. (e) Checking of the track Parameters and condition of track, during working of track machines, and ensuring that the track Parameters are well within the tolerances. (f) Ensuring that track is free of obstructions and infringements for safe passage of traffic before clearing the traffic block. As required or stipulated JE/SSE/P.Way (Sectional) shall allow traffic at suitable speed restriction based on the condition of track after machine working. (g) To investigate and take suitable remedial measures in coordination with JE/SSE (Track Machine), in case the quality of work done by the machine is not satisfactory. (h) To issue of all necessary caution orders for machine working. (i) For ensuring that the machine(s) are stabled in suitable sidings and at such stations as to minimize idle run of the machines as well as wastage of block hours in entering and clearing of the block section. (j) Co-ordinate with other departments like Traffic, OHE and S&T in the field to facilitate working (k) Take all possible actions to clear the block section expeditiously, in the eventuality of breakdown of machine, once it is known that it cannot be repaired during the block. (5) Execution and monitoring track works – As per provisions contained in Para -106(6) JE/SSE/P.Way (Sectional) shall carry out maintenance works as assigned to him by SSE/ P.Way (In-charge). (6) Co-ordination with Works, Bridge and Staff of other Departments – JE/SSE/P.Way (Sectional) should keep close co-ordination with the Works, Bridge, Operating, Signalling and Electrical Staff, whenever they are required to work jointly. (7) JE/SSE/P.Way (Sectional) should work in the SSE/P.Way (In-charge) office and assist the SSE/P.Way (In-charge) as required. (8) Training of P.Way officials – JE/SSE/P.Way (Sectional) shall be responsible for counselling of Trackmen, Gateman, Keyman, Patrolman and Stationary Watchman for their specific duties, safety and protection rules at the appropriate stage, better maintenance practices, and also examine/check at frequent interval during routine trolley and other inspections. (9) Action in case of Emergencies – As per the provisions contained in Para -106(16). (10) Action during extreme weather condition: As per the provisions contained in Para - 106(17). (11) Inspection of on-going works of construction and other organization (like RVNL, RITES, DFCCIL etc.) or authorized agencies in the section as much as possible Page 38 of 417  during Foot plate/Trolley inspection to check quality of work and ensuring safety of the running trains. (12) Upkeep of Station Yards – JE/SSE/P.Way (Sectional) shall be responsible for cleanliness of station yards. The materials should be stacked methodically in a tidy manner. (13) JE/SSE/P.Way (Sectional) shall observe the track movement in yards especially at turnouts, SEJs, glued joints and other fish plated joints during passing of trains and shall take corrective measures to rectify the defects observed. Page 39 of 417  Table-1B (Para 106, 106(4(l)), 109) Inspection Schedule of SSE/P.Way (In-charge) and JE/SSE/P.Way (Sectional) Sl. Type of Inspection Schedule of Inspection No. 1 Foot Inspection i) Routes having speed above 110 Kmph Note: Items to be checked: and Multiple Line Routes 1. Condition of track including track SSE/P.Way (In-charge):Entire section including drainage, cuttings and formation. loops lines and yards once in 3 months Specific items such as JE/SSE/P.Way (Sectional) :Entire section completeness and condition of including loops lines and yards once in a fort fittings, greasing of ERC, toe load night of ERC, soundness and ii) Other Routes squareness of PSC sleepers, SSE/P.Way (In-charge): Entire section including creep in LWR track etc. loops lines and yards once in a year 2. Attendance of Gang, gang work, JE/SSE/P.Way (Sectional) : Entire section equipment, gang chart/ diary, including loops lines and yards once in 6 months books with reference to prescribed Note: In case of multiple lines running closely schedule of track maintenance, Parallel, inspection of all the lines would be counselling for safety and method covered in one on foot inspection; else separate of maintenance. on foot inspection will be required for each group 3. Check to ensure that every man in of such lines. the gang is aware of safety rules by examining them periodically at least once in two months. 4. Routine check and review of inspection done by his subordinates. 2 Trolley Inspection i) Routes having speed above 110 Kmph Items, which are required to be and Multiple Line Routes) checked in on foot inspection, would SSE/P.Way (In-charge):Independent Push/ also be checked in trolley inspection. Motor Trolley or Accompanying ADEN/ DEN to cover once in 3 months JE/SSE/P.Way (Sectional) :- Not defined Note: All form of trolley inspection should be done under block protection. ii) Other Routes SSE/P.Way (In-charge):Entire section including loops lines and yards once in 2 months JE/SSE/P.Way (Sectional): Entire section including loops lines and yards once in a fort night Note: In case of multiple lines running closely Parallel, inspection of all the lines would be covered in one trolley inspection; else, separate trolley inspection will be required for each group of such lines. 3 Loco/ Break van / Rear window SSE/P.Way (In-charge):Once in a fortnight JE/SSE/P.Way (Sectional) :Once in a month 4 Level Crossing SSE/P.Way (In-charge) and JE/SSE/P.Way (Sectional) will inspect all level crossings once in a month by rotation. They should examine the Gateman’s knowledge of rules, check the equipment, track, road approaches and all other safety aspects. 5 Curves a) For curves > 2 degree: JE/SSE/P.Way (Sectional) shall inspect once in 6 months on rotation with SSE/P.Way (In-charge). b) For curves ≤ 2 degree: JE/SSE/P.Way (Sectional) shall inspect once in a year. SSE in-charge shall inspect the curves based on Page 40 of 417  results of TRC/OMS/FP and inspection details of JE/SSE/P.Way (Sectional) 6 Points & Crossings Passenger and running lines- Once in three months on rotation by SSE/P.Way(In-charge) and JE/SSE/P.Way (Sectional) Other lines and yard lines- Once in six months on rotation by SSE/P.Way(In-charge) and JE/SSE/P.Way (Sectional) 7 LWR / SEJ Once in fortnight during two hottest and two coldest months on rotation by SSE/P.Way(In- charge) and JE/SSE/P.Way (Sectional) (The hottest and coldest months are specified by the DEN/Sr.DEN) Otherwise once in two months on rotation by SSE/P.Way(In-charge) and JE/SSE/P.Way (Sectional) 8 Track on Bridges The track on Bridges and approaches once in a year in a prescribed month before monsoon by SSE/P.Way (In-charge). Channel sleepers - SSE/P.Way(In-charge): Once in 6 months by rotation with JE/SSE/P.Way (Sectional) JE/SSE/P.Way (Sectional) : Once in 6 months by rotation with SSE/P.Way(In-charge) 9 AT welding site SSE/P.Way(In-charge): At least once each welding team in a month JE/SSE/P.Way (Sectional): Not defined 10 USFD Test check Monthly- Minimum two hours during regular trolley inspection by SSE/P.Way (In-charge) 11 Night Inspection Once in a month by SSE/P.Way (In-charge). 12 Monsoon Patrolling SSE/P.Way (In-charge) - once in a month JE/SSE/P.Way (Sectional) - once in fortnight by train and inspection by trolley- as per the schedule laid down by administration. 13 Hot Weather Patrolling SSE/P.Way (In-charge): When introduced; should check the work of Patrolmen during day time (preferably between 12:00 to 16:00 hrs.) once in a month either by Train/Push trolley/Motor Trolley 14 Night foot plate inspection Once in a month by SSE/P.Way(In-charge)and JE/SSE/P.Way (Sectional)- to check alertness of Gateman / Station staff, Patrolmen, Stationary watchmen, observance of speed limits by Loco Pilots, visibility of signals/engineering fixed signals / hectometre posts, riding quality etc. Inspection should preferably be done between 00.00 hrs. to 04.00 hrs. 15 Bridge Inspection All Bridges once in a year in a prescribed month before monsoon by SSE/P.Way (In-charge) as per the procedure and instructions given in Indian Railways Bridge Manual. 16 Tunnels Once in a Year- All tunnels after monsoon by SSE/P.Way (In-charge) as per the procedure and instructions given in Indian Railways Bridge Manual. Tunnels condition which warrants special attention to be inspected more frequently 17 Cutting Once in a Year immediately after monsoon by SSE/P.Way (In-charge) and before monsoon by JE/SSE/P.Way (Sectional) as per the procedure and instructions given in Indian Railways Bridge Manual. Page 41 of 417  18 Private Siding Once in three months by JE/SSE/P.Way (Sectional) Once in Six month by SSE/P.Way (In-charge) 19 Inspection of Land Boundary and By SSE/P.Way (In-charge) encroachment Land Boundary: - Once in a Year. Encroachment: Once in three months. (As per the procedure and instructions given in Indian Railways Works Manual.) 20 Side drains, catch water drains, bridge SSE/P.Way (In-charge)- Once in a Year before waterways onset of monsoon JE/SSE/P.Way (Sectional) - once in a year in the month of April prior to monsoon. 21 Accompanying TRC/OMS Run SSE/P.Way(In-charge) : Accompanying each run 22 Small track machines SSE/P.Way (In-charge): Once in three months. 23 Work of Other Organization like As much as possible during Foot plate/Trolley RVNL, DFCCIL, Construction etc. Inspection to check quality of on-going work and safety of the running trains on adjacent lines by SSE/P.Way (In-charge) and JE/SSE/P.Way (Sectional) both. 24 Inspection of washable apron Once in three months on rotation basis by SSE/P.Way(In-charge) and JE/SSE/P.Way (Sectional) 25 Inspection of Yard lines All yard lines once in six months by SSE/P.Way (In-charge) and JE/SSE/P.Way (Sectional) by rotation. 26 Sand humps and dead end All sand humps and dead end to be inspected by SSE/P.Way(In-charge) and JE/SSE/P.Way (Sectional) once in a month, by rotation 27 Joint Inspection with S& T Department (1) Points & Crossings (1) Once in three months on rotation basis by SSE/P.Way(In-charge)and JE/SSE/P.Way (Sectional) (2) Inspection of insulated Steel (2) Once every six months on rotation basis by Sleepers on bridges SSE/P.Way(In-charge) and JE/SSE/P.Way (Sectional) for insulated Steel Sleepers on bridges 28 Inspection of Track Machine (When SSE/P.Way (In-charge) & JE/SSE/P.Way working in section) (Sectional): During supervision of pre-block, during block and post-block works but not less than once a week. Note: Inspection shall be done as per the Items and inspection checklist given in IRTMM Note: Note below Table -1A regarding road access, availability of vehicle such as UTV/RBMV, decision of implementation of system of inspection and personal safety during on – foot inspection would also be applicable for Table-1B. Page 42 of 417  PART ‘D’ DUTIES OF JE/SSE/ P.WAY (OTHER THAN SECTIONAL OR IN-CHARGE) 110 General Responsibilities – The JE/SSE/P.Way not in overall charge or sectional; but working as in-charge of assigned Gang(s); or of special Works, is responsible for: (1) Regular inspection of all assets as per laid down frequency as per Table 1-C and maintenance of track in the assigned jurisdiction (section of gang/Yard) in a safe and satisfactory condition for traffic, lorrying out of material, including execution of all works incidental to track maintenance. He shall remain with the gang for at least two days in a week and supervise gang work unless otherwise directed by SSE/P.Way (In-charge).He should record all the details of his inspection in his diary and rectify the noted deficiencies as early as possible. (2) Efficient execution of Special Works, such as Renewals, spot attention, or as instructed from higher authority. (3) Working in the SSE/P.Way (In-charge) office and assist the SSE/P.Way (In-charge) as directed. (4) He will be responsible for the output and quality of works entrusted to him and ensure that the all such works are carried out with safety following the stipulated rules. (5) JE/SSE/P.Way (Special/Relaying) posted for carrying out special works etc. in LWR/CWR territory shall be responsible for all the items indicated in Para 106(2) apart from any other responsibilities assigned. (6) Keep watch on vulnerable locations and ensure safety. (7) Observe the track movement in yards especially at turnouts, SEJs, trespasses, glued joints and other fish plated joints during passing of trains and shall take corrective measures to rectify the defects observed. (8) Ensure quality of work executed under his supervision. (9) Whenever JE/SSE/P.Way is in-charge of gang(s) / units, they He will carry out all the duties/ responsibilities assigned to the Gang Mate as laid down in Part 'E' of this chapter in addition to the duties mentioned in above Para. (10) Any other duties assigned by SSE/P.Way (In-charge) or any other higher officials 111 Knowledge of Rules and Regulations – As per provision contained in Para 105. Page 43 of 417  Table-1-C (Para 110) Inspection Schedule of JE/SSE/P.Way (Other than In-charge or Sectional) S.N. Type of Inspection Schedule of Inspection 1 Foot Inspection i. Complete section once in a month in a systematic manner of Note: all individual passenger running lines including through lines This inspection may of yard portion. be done with ii. Other than passenger running lines – Once in three months. concerned Keyman Note: During inspection, he will note down all the irregularities in his jurisdiction like details of missing/ineffective fittings in plain track, and submit the greasing of ERC, turnouts, SEJs, Glued Joints and on report to bridges, cracked/damaged sleepers, unsquared SSE/P.Way(In- sleepers, ballast deficient locations, Trespass locations, charge) through bridge approaches requiring immediate attention. JE/SSE/P.Way He will observe the packing condition under the running (sectional) train especially at turnout/ SEJ/Tress pass locations /glued joints etc. and will note down in his diary, the bad patches requiring attention. All such locations needing attention, shall be attended by him using the gang under his jurisdiction. 2 Inspection of Gang i. Once in a week- Note: Include checking attendance of gang, gang work, equipment, gang chart/ diary, counselling for safety and method of maintenance. Checking of gang working of previous day. He shall also make entry of gang work in TMS on daily basis as directed. 3. Level Crossing Will inspect all Level Crossing once in a month for missing / loose fittings and make good the deficiencies as noted. 4 Curves All curves once in six months for condition of Rails, sleeper, fittings, ballast, packing, gauge and cross level etc. 5 Points & Crossings i. On passenger running lines once in a month. ii. Other lines - Once in three months. Note: -All points and crossing shall be inspected for condition of fittings, rail, sleeper stock and tongue rail, crossing, check rails etc. including packing condition and other track Parameters. All such locations needing attention, shall be attended by him using the gang under his jurisdiction. 6 Night Inspection As prescribed by higher authority. 7 Hot Weather Should check the work of Patrolmen during day time (preferably Patrolling between 12:00 to 16:00 hrs.) once in fortnight with on foot inspection covering his entire jurisdiction. 8 Work of Other During on Foot inspection - Inspection to check safety of the Organization like running trains on adjacent lines. RVNL, DFCCIL, Construction etc. 9 Inspection of SEJ Once in fifteen days for condition of packing, fittings etc. with oiling and greasing. All such locations with deficiencies as noted shall be attended by him using the gang under his jurisdiction. Page 44 of 417  PART ‘E’ DUTIES OF GANG MATE, KEYMAN, PATROLMAN, GATEMAN AND TRACK MAINTAINER 112 General: Every Gang Mate, Keyman and Track Maintainer shall be responsible for maintenance and safety of track in every situation. They shall follow the instructions of their concerned higher authorities. 113 Knowledge of Rules and Signals – Every Gang Mate, Keyman and Track Maintainer shall have the correct knowledge of hand and detonating signals and shall be conversant with the following rules: (1) “Safety first” rules. (2) Method of fixing and safety range of detonators. (3) Protecting the line in an emergency and during work(s) affecting the track/safety. (4) Action to be taken when a train is noticed to have parted, having hot axle or any other unusual(s). (5) Action to be taken where sabotage is suspected and patrolling in emergencies. 114 Important Duties of Gang Mate: (1) Safety of the Line – Every Gang Mate shall see that the line is kept safe for the passage of trains. All locations needing urgent attention shall be attended to without waiting for orders from the JE/SSE/P.Way. (2) Knowledge of Track Maintainer - Gang Mate shall ensure that every track maintainer is having knowledge of safety rules before deploying them on track. Gang Mate shall ensure that the safety equipment and signals supplied to the Gangs are kept in good order and ready for use and that every person in the Gang has correct knowledge of all these safety equipment and signals. (3) Equipment at Site of Work – Gang Mate shall ensure that all the requisite tools and equipment as prescribed with gang are with the trackmen at the site of work. (4) Musters and Gang Charts/Diary Books – (a) The muster and Gang chart /diary shall be in the possession of each Gang Mate. The Gang chart should be carefully kept in a container provided for the purpose. (b) The muster should normally be marked by the Gang Mate. However, literate Track Maintainer may be allowed to sign muster, which should be checked by Gang Mate. (c) The Gang Mate shall see that the prescribed system of track maintenance is adhered to and the tasks allotted, according to verbal instructions or entries made in his Gang chart / diary, and explained to him, are efficiently carried out including lubrication of rail joints, attention to bad spots and isolated renewed of sleepers, if capable of entering details of work done in Gang diary, the Gang Mate should do so. (5) Observance of Sleeper Packing During Passage of Train – During the passage of the first and last trains in working hours, the Gang Mate and the Trackmen should stand on the cess, each about one rail length apart, and observe the effect on the sleepers. Loose sleepers should then be marked and adequately packed. On double line, the Gangs shall invariably stand on the cess side and not in between the tracks. Page 45 of 417 (6) Precautions when View is Obstructed – When working at a place from where an approaching train cannot be seen at least 600 metres away a Track Maintainer with hand signals should be sent out by the Gang Mate: (a) On double line in the direction of approaching trains, (b) On a single line in the direction the view is obstructed (in both directions if view is obstructed on both sides). It will be the duty of such Flagman to warn the Gang Mate by means of signals when a train is approaching. The Gang Mate will be responsible for warning the Gang in good time to enable them to get clear off the track. It may be deemed expedient, as an additional precaution, to issue portable whistle boards of the type indicated to the Gang Mates, who should fix them at least 600 metres from the work-site, in the direction the view obstructed to less than this distance. (7) Tidiness of Section – Gang Mate shall see that the entire Gang length is kept neat and tidy and that all loose materials are collected and brought to stations, gang’s quarters or gate lodges. (8) Safe Custody of Tools – Gang Mate shall be responsible for the safe custody of tools used by himself, the Keymen and all Track Maintainers. Gang Mate should see that Track Maintainers on work remove their tools clear of the track on the approach of a train. After the day’s work the Gang Mate should secure the tools in the toolbox. In no case should Track Maintainers be permitted to take tools home. Before Track Maintainers break for mid-day meals the Gang Mate should see that the tools are kept away from track. (9) Action when Line is Unsafe or in the Event of Accident – (a) If a Gang Mate or his Keyman considers that the line is likely to be rendered unsafe, or that any train is likely to be endangered in consequence of any defect in the permanent way or works, or due to abnormal rain or flood or any other occurrence, Gang Mate shall take immediate steps to secure the safety of trains by using the prescribed signals to “Proceed with Caution” or to “Stop” as necessity may require, vide Para 806/812, and shall, as soon as possible, report the circumstances to the nearest Station Master and the JE/SSE/P.Way. (b) In the event of an accident, the Gang Mate, Keymen and Track Maintainers should lookout for broken fittings of wagons and track components and see that these are not disturbed until these have been seen and recorded by a responsible official. (10) Patrolling during Abnormal Rainfall – During abnormal rainfall, the Gang Mate should organise patrolling on the gang-length, whether or not Patrolmen are on duty. In the event of damage being detected, action should be taken to safeguard traffic by protecting the line in accordance with Para 812. (11) Commencing Work Affecting Safety of Trains – No work, which may involve danger to trains, should be under taken by the Gang Mate except under the personal supervision of the JE/SSE/P.Way, a competent Railway servant authorised by special instructions, unless it is an emergency where the requirements of safety warrant the commencement of the work. In such cases the Gang Mate shall ensure that Engineering Signals are exhibited at the specified distances according to rules and Flagmen are posted with necessary equipment to man them before commencing the work. (12) Weekly Inspection of Gang Length by Gang Mate – Gang Mate shall inspect the entire Gang length once a week. On that day Gang Mate will carry out the Keyman’s duties; and the Keyman will remain in-charge of the Gang. Page 46 of 417 (13) Preventing Trespass and Theft of P.Way Fittings – Every Gang Mate and the trackmen shall endeavour to prevent trespass in Railway limits by persons or cattle on the gang length, of line, and report any attempts at encroachment or unauthorised structures when noticed. Gang Mate along with Gang, should also attempt to prevent theft of P.Way fittings and report any attempt to steal, to JE/SSE/P.Way. (14) Relief arrangement in Emergencies – Gang Mate shall arrange immediate relief for Keymen, Gatemen, Patrolmen and Watchmen when, due to sickness, they are unable to perform their duties. (15) Assistance in protection of Trains – Gang Mate and the trackmen should render assistance to Guards and Drivers of the trains for the protection of the trains in the event of an accident between stations, when called upon to do so. (16) Assistance in Placing Fog Signals – On requisition from the Station Master, the Gang Mate of a yard gang may depute, if available, two Track Maintainers for placing of detonators, during time of poor visibility, in the rear of approach signals of the station. (17) Responsibilities of the Gang Mate in LWR Track – The specific duties and responsibilities of the Gang Mate in LWR sections are as under: (a) To carry out maintenance work under personal supervision, only if in possession of valid competency certificate issued by Zonal/Divisional Training Centre to work on LWR/CWR section. (b) To undertake only those works of track maintenance for which Gang Mate is authorised. (c) To maintain additional/special equipment issued in good condition and bring to the notice of JE/SSE/P.Way, if any defective equipment need repairs. (d) To introduce hot/cold weather patrolling when instructed by the Supervisors and ensure that hot/cold weather patrolmen turn out on duty during the specified patrol period and carry out the patrolling duties correctly. (e) To be vigilant during hot weather and order patrol if the temperature is likely to reach td+20°C and report to the supervisors any unusual occurrences that take place on the LWR/CWR in his beat. (f) To take prompt action to protect the track in case of rail/weld fractures and carry out emergency repairs to permit the restoration of traffic promptly and report to nearest Station Master /SSE/JE/P.Way. (g) To take immediate steps to secure the safety of the trains as per Para 806/812, if they consider that track is likely to be rendered unsafe. (h) To report any ballast deficiency or disturbance of track to the JE/SSE/P.Way. (i) To inspect SEJ and LWR/CWR under his jurisdiction frequently, especially during the hottest part of the afternoons in summer and report any unusual occurrence on LWR/CWR to JE/SSE/P.Way to obtain further order. (j) The Gang Mate shall note down the details of missing fittings and fastenings on plain track, turn-outs, SEJs, Glued Joints, bridges etc. and recoup them as soon as possible. He will also note down the details of cracked/ broken/ notched sleepers in the track and advise the same to JE/SSE/P.Way. (k) On receipt of advice of a danger of buckle, i. The Gang Mate should proceed to the site quickly with all available men/resources and ensure protection of affected portion at site. ii. Thereafter the Gang Mate should inspect the condition of track 100 m on either side of this suspected zone and commence heaping of surplus ballast, if available, on the shoulders and up to the rail head and keep on compacting the Page 47 of 417  ballast with available tool. iii. No attempt should be made to slew or align the track or disturb the existing ballast section. The Gang Mate should continue to remain at site till the arrival of JE/SSE/P Way. iv. The rail temperature will also be noted by one of these officials at the place of apprehended/actual buckle. The rail facing the sun will be covered up to the level of rail-head on the outside by ballast or leaves etc. to bring down the temperature of the rail. 115 Responsibilities of a Keyman: (1) General: The Keyman shall inspect the entire beat once a day on foot, both the tracks and bridges, and return along the opposite rail to that taken on outward journey in case of single line. On double line, Keyman will carry out one round of inspection in morning hours by going along up line and then returning along down line or vice- versa. On the days of Gang holidays and rest, the Keyman shall perform the usual duties and get a day’s rest in the week as per the roster duties in force. On rest days or during absence or leave or sickness, a competent Track Maintainer should be deputed in place of the regular Keyman. (2) Roster duty hours of Keyman – The roster duty hours of Keyman for winter months should be so adjusted as to ensure one round of track inspection in early morning to enable detection of any rail or weld fractures that might have occurred during the night or early morning. DEN/Sr.DEN of the section shall decide and notify the exact timings and the period of each section. (3) Equipment of Keyman – Keyman shall carry two red flags, and one green flag, ten detonators, a keying hammer, Alloy Spanner D/E, Spanner Tubular, Tapered Gauge, Tapered Pin, Keyman Diary, spare fittings and a rail closure of 30 mm size. 116 Important Duties of Keyman – (1) While walking the Keyman should look for defects, such as loose fish bolts, loose bolts on joggled fish plates, SEJ, fittings in switches and crossings, fittings on girder bridges and open top culverts, broken or notched sleepers, broken plates or tie bars and attend to them as necessary. If the Keyman finds that fittings are consistently working loose even after repeated attention, he should report the matter to the Gang Mate, JE/SSE/P.Way. If the defects are serious, it should be informed at once to the Gang Mate, duly protecting the line in the meantime, if necessary, according to rules. (2) The Keyman shall keep a special watch on the rails and welds marked for observation by the USFD team. (3) If the Keyman notices any condition of danger, such as broken rail, broken weld or wash away of ballast, theft of fittings in large numbers etc., the line shall be protected at once as per rules, and the Keyman shall take such action as is possible and report the matter to the Gang Mate, the nearest Station Master and JE/SSE/P.Way. (4) Keyman, in addition to the normal round of the entire beat inspection and tightening of loose fittings, should attend one OHE mast /hectometre post on one line thoroughly on every day and carryout other works assigned by Gang Mate. This thorough attention should consist of checking of each bolt and fittings including fittings of fishplates, joggled fishplates, & PRC sleepers in these OHE mast /hectometre post of the beat during that particular day and tightening them, wherever required. Missing ERCs, liners, keys and other missing fittings will be recouped by Keyman, who would also ensure correct driving of fittings in this stretch. (5) Keyman with the assistance of Track Maintainer(s) will also carry out rail end examination, lubrication of fish plated joints as per direction of JE/SSE/P.Way. Page 48 of 417 (6) For imposing of caution after stopping the train or otherwise, wherever required for safety, the Keyman will be provided pre-printed paper slips by JE/SSE/P.Way. The Keyman, after filling location and speed, will hand over the paper slip to Driver or ASM and obtain acknowledgement. (7) The following are the additional duties and responsibilities of the Keyman in LWR/CWR territories:- (a) Periodical (fortnightly) oiling and greasing of SEJ, checking and retightening of fastenings at SEJ and other sleepers, if necessary. (b) Tighten loose fittings and replacement of missing fastenings not requiring lifting or slewing of track in accordance with Para 345(5) (a). (c) To watch for sun kinks, loose or missing fastening which may result in buckling or any damage to LWR/CWR and SEJ. On noticing any buckling or damage to track, the Keyman shall take necessary action to protect the track and report the same immediately to JE/SSE/P.Way (sectional), SSE/P.Way (In-charge), and Station Master. However, the Keyman will continue to perform duties of daily inspection. (d) To keep a sharp vigil in cold mornings, especially during winters to detect any fractures which may occur, in case of rail/weld fracture, the Keyman shall take prompt action to protect the track and carry out emergency repairs to permit the restoration of traffic promptly and report to SSE/P.Way (In-charge), JE/SSE/P.Way (Sectional) and nearest Station Master. (8) The Keyman shall promptly report to Gang Mate/SSE/JE/P.Way any encroachment or unauthorised structures as and when they take place in the Railway land. (9) After completing inspection of the beat, the Keyman should assist the Gang Mate in the day’s work being done. (10) When Materials, such as dynamo-belts, engine parts and personal articles of passengers, are found on line, the Keyman should collect them and arrange for handing them over to the nearest Station Master. (11) The Keyman will remain in-charge of the gang in absence of the Gang Mate once a week. On that day, the Gang Mate is required to carry out the work and duties of Keyman. (12) Whenever directed the Keyman will supervise rail dolly working. However, the Keyman must have competency certificate for the same. (13) The Keyman shall watch height gauges for any damage. In case of any such damage, the Keyman shall also look for any damage/shifting of girder, infringement to track or damage to overhead electrical installations and shall report the matter to the Gang Mate, the nearest Station Master and JE/SSE/P.Way and also protect the line as the situation warrants. (14) The Keyman shall maintain the Keyman’s book supplied to them up to date wherein- (a) All special work done, missing fittings and their recoupment with location and date are to be entered. (b) Special locations to be watched by the Keyman should be entered. (c) The special fittings like joggled fishplates and other Material provided in the section, which are vital for safety and for restoration of traffic should also be mentioned in the book. 117 Duties of Patrolman / Stationary Watchman It is of paramount importance that patrolmen and watchmen thoroughly understand what they have to do in the event of emergency. Every effort should be made to instruct and drill the persons for their duties. In the event of an emergency the patrolmen should devote their whole time and energy to the protection of the line and summoning of assistance. Having protected the line and summoned assistance, they should resume Page 49 of 417  their patrolling. (1) Monsoon Patrolman: The duties of a Patrolman undertaking monsoon patrolling are as follows – (a) Walk to and fro over the beat in accordance with the chart pertaining to the “patrol- section” looking out for subsidence, slips, signs of erosion, trees blown across the track during storms or any other causes likely to endanger the safety of line. The bridges and their approaches should especially be watched. (b) Apprehend damage to line when- (i) the flood exceeds danger level at any of the bridges, or (ii) when there is damage to the protection work on bridges or on their approaches even before danger level is reached, or (iii) the water on one side of the embankment is at a much higher level than on the other side, or (iv) When any obstruction such as a fallen tree is blocking the waterway of a bridge. (c) If the track shows signs of a settlement; take immediate steps in accordance with Para 1004 (8) to stop trains when any portion of the line is likely to be rendered unsafe due to abnormal rain or flood or any other cause. (d) When no danger is apprehended, stand on the cess on the left hand side facing the train and exhibit his number plate, turning the light of his lamp on to it, so that the number can be seen from the passing train. The Patrolman should also blow the whistle, when the engine and the brake-van of the train passes. (e) Obtain the signature of the Station Master/Block Hut-in-charge on duty at the Station/Block Hut concerned for arrival and departure and exchange patrol books with adjacent patrolmen. (f) Exchange the reports as to the conditions on their beats with adjacent patrolmen and stationary watchmen on the way. (g) Heed instructions from drivers, who may report a condition of danger at any location, and proceed to the place indicated, and take necessary measures. (2) Hot Weather Patrolman: The duties of a Patrolman undertaking hot weather patrolling are as follows – (a) Patrol the track during the hottest part of the day, to look for prominent kinks, incipient buckles or tendency towards buckling. (b) Protect the track at the site of the prominent kinks, incipient or actual buckles and report the same to nearest Station Master and JE/SSE/P.Way immediately. (c) Walk over his beat slowly over one rail in one direction and on the other rail in the return direction. On double lines, repeat this procedure alternately on UP and DN tracks. (d) Be vigilant and look out for kinks in the rail especially during the hottest part of the days. When a kink is observed, immediately examine at least 100 sleepers ahead and in the rear of the kink for any floating/misaligned condition of track. (e) Should the track reveal a floating/misaligned condition, under which a buckle may be anticipated or the patrolman has detected actual buckling of track, the patrolman will take immediate steps to protect the affected portion by display of hand signals as per rules in force. After protecting the track, the patrolman will arrange to advise the Gang Mate, JE/SSE/P.Way of his apprehension of a buckle/actual buckle. Page 50 of 417 (3) Cold Weather Patrolman: The duties of a Patrolman undertaking cold weather patrolling are as follows – (a) Patrol the track during the coldest part of the night and lookout for weld/rail fractures and excessive gaps at SEJ. (b) Protect the track at the site of weld/rail fractures, or excessive gaps at SEJ, or shearing/snapping of bolts; and report to nearest Station Master, JE/SSE/P.Way. (c) On single line; walk over the beat slowly along one rail in one direction and on the other rail in the return direction. On double line; repeat this procedure alternately on UP and DN tracks. (d) Be vigilant and look out for rail/weld failure, or excessive gaps at SEJ, or shearing/snapping of bolts etc. (e) In case it is noticed that a rail/weld failure has occurred or gap at SEJ becomes more than the designed maximum gap, the patrolman will take immediate action to suspend the traffic and protect the line. After protecting the track, the patrolman will arrange to report to Keyman/Gang Mate, JE/SSE/P.Way, and Station Master of adjacent station. (4) Mobile Watchman: The duties of a Mobile Watchman are as follows – (a) A Mobile Watchman is posted, till period of consolidation is over, on stretches where after maintenance operation, rail temperature has exceeded t d+ 20°C during the period of consolidation as given in Para 337 (5) (b) Number of Mobile watchmen required to be posted would depend upon the length of track attended by manual methods or by tampers. (c) The mobile watchman would patrol such section/beat to look for prominent kinks, incipient buckles or tendency towards buckling, rail/ weld fracture, excessive gaps at SEJs and shearing/snapping of bolts. (d) Mobile watchman will be provided with all equipment as per Para 1005 as the case may be, shall protect the track at site if any of the situations as given in Para 1004(8) occurs and report the same to nearest Station Master/ JE/SSE/P.Way. (e) Mobile watchman posted on these sites would patrol the section and perform the duties of Hot/Cold Weather patrolman as the case may be. 118 Duties of Gateman (1) Knowledge of Gate working rules- Gateman should have knowledge of gate working rules for opening and closing of gates. Gateman should also know the safety rules to protect the track in case of any unsafe situation for train movement. (2) Alertness – Gateman should be on the alert and be prepared to take immediate action, should danger be apprehended. The keys of the gates shall be on his person. (3) Position during passage of trains – Gatemen should stand facing the track on the gate-lodge side of the approaching train. Gateman should observe all passing trains and be prepared to take such action as may be necessary to ensure safety of trains. (4) Upkeep of safety equipment like tri-colour torch, banner flag, detonators, flags, hand signals etc. is the responsibility of gateman. (5) Action in emergency – In case of an obstruction at the level crossing, Gateman should maintain the gate signals, if any, in the “ON” position and if unable to remove it, protect the line as under – (a) On double line, if both lines are obstructed during day, Gateman shall plant a red Page 51 of 417  banner flag at a distance of 5 metres from the end of check rails on the line on which a train is expected to arrive first, then plant another red banner flag on the other line at the site of obstruction. The Gateman shall then pick up red hand signal and showing it, proceed on that line towards the direction of an approaching train to a point 600 metres from the level crossing and place one detonator on the line, after which proceed further to not less than 1200 metres from the level crossing and place 3 detonators on the line about 10 metres apart. Having thus protected the line on which a train is expected to approach first, the Gateman should return to the level crossing, picking up the intermediate detonators on his way back. He shall then proceed on the other line showing red hand signal, place detonators in the similar manner, as done in the other direction and return to the site of obstruction to warn the Driver of an approaching train. (b) On single line, if the line is obstructed during day, Gateman shall plant a red banner flag at a distance of 5 metres from the end of check rails towards the direction from which a train is expected to arrive first, then plant another banner flag towards the oppo