BrightCarbon Create Effective eLearning with PowerPoint PDF

Visual conversations, visible results Create effective eLearning with PowerPoint www.brightcarbon.com Click any of the thumbnails to get to the relevant section www.brightcarbon.com @brightcarbon [email protected] UK +44 161 883 0225...

Visual conversations, visible results Create effective eLearning with PowerPoint www.brightcarbon.com Click any of the thumbnails to get to the relevant section www.brightcarbon.com @brightcarbon [email protected] UK +44 161 883 0225 USA +1 866 789 2482 Productivity www.brightcarbon.com UK +44 161 883 0225 [email protected] USA +1 866 789 2482 @brightcarbon Keyboard shortcuts for Windows Be a PowerPoint productivity superhero with the top shortcuts that will have you creating amazing slides in seconds. View full list here Group Ctrl + G Run slideshow F5 Ungroup Ctrl + Shift + G Run slideshow from current slide + Shift F5 Decrease/Increase font size Ctrl + [ + ] Jump to specific slide (slideshow mode) Slide number + Enter Change type casing Shift + F3 Copy style formatting + + Ctrl Shift C Find and replace text Ctrl + H Paste style formatting + + Ctrl Shift V Duplicate objects Ctrl + Move on a straight axis + Shift Cycle through layers/objects Tab Keep aspect when resizing + Shift Keyboard shortcuts for Mac Be a PowerPoint productivity superhero with the top shortcuts that will have you creating amazing slides in seconds. View full list here Group Cmd + Option + G Run slideshow + + Enter Cmd Shift Return Ungroup Cmd + Option + Shift + G Run slideshow from current slide + Enter Cmd Return Decrease/Increase + + Jump to specific slide Slide Enter + + font size Cmd Shift < > (slideshow mode) number Return Change type casing Shift + F3 Copy style formatting + + Cmd Shift C Find and replace text Cmd + F Paste style formatting + + Cmd Shift V Duplicate objects Ctrl + Move on a straight axis + Shift Cycle through layers/objects Tab Keep aspect when resizing + Shift BrightSlide Created by PowerPoint experts the BrightSlide add-in will help you create, polish, and edit presentations at speed. It draws on industry-standard shortcuts to boost your workflow and provides amazing, extra functionality PowerPoint users have View video only dreamed of. And it’s all yours, for free! tutorial Download here Download here Align with Save animation Easy custom Update slides in Tidy and tame precision combinations grids seconds tables We developed BrightSlide as the ultimate productivity add-in to tackle the pitfalls of PowerPoint. And, because we love the presentation community almost as much as we love PowerPoint, we are sharing BrightSlide with you for free! Advanced Swap objects ‘So long’ to the Super shortcuts typography with ease Selection Pane Useful PowerPoint add-ins There are many different add-ins you can use to improve or extend PowerPoint’s capabilities, from sources of content, to design studio tools, to being able to do more than ever before with full enterprise solutions. Some of the add-ins you may find helpful are below. Click on each image to learn more. Noun Project BrightSlide BrandIn thenounproject.com brightcarbon.com brightcarbon.com Pexels Slidewise PresentationPoint pexels.com neuxpower.com presentationpoint.com Picket Web Viewer Shufflrr picket.com appsource.microsoft.com shufflrr.com Adobe Stock Build-a-Graphic Lucidchart stock.adobe.com build-a-graphic.com lucidchart.com Quick Access Toolbar Add shortcuts to your Quick Access Toolbar to access the things you use more quickly. View video tutorial A Download www.brightcarbon.com Quick Click or this Access box BrightCarbon’s Toolbar Search: most used PowerPoint functions in our own customized toolbar Add to Quick Access Toolbar Download BrightCarbon’s most File > Options > Quick Access Toolbar used PowerPoint functions in our own customized toolbar www.brightcarbon.com or Search: Right-click on anything in the Quick Access Toolbar menus to add to the Quick Access Toolbar or Click this box Slide show functions Be a PowerPoint productivity superhero with the top shortcuts that will have you creating amazing slides in seconds. < See all the slides G Whites/Unwhites the screen W or , Zoom out of a slide / + Stop/Restart automatic show - Ctrl - S Zoom in on a slide + or Ctrl + + Go to next slide if hidden H Slide Enter Go to that slide number + Return to first slide + + 2 secs. End Slide show Esc View task bar Ctrl + T All Slides Dialogue + Hide/Show arrow on mouse move + T / U Ctrl S Ctrl > Blacks/Unblacks the screen B or. Return to previous zoom slide Shift + < / ^ Design and layout www.brightcarbon.com UK +44 161 883 0225 [email protected] USA +1 866 789 2482 @brightcarbon Alignment & distribution Use alignment and distribution tools to easily center and equally space your objects. View video tutorial Home > Arrange > Align Align objects top Distribute horizontally The alignment tools allow you to line The distribute tools allow you to up objects relative to each other along evenly space a set of shapes the top, middle, bottom, left, right, or horizontally or vertically. center of a set of shapes. Whitespace presentation design tips Whitespace doesn’t necessarily have to contain a lot of white. It’s about using areas of contrast to focus attention on specific elements. You can use actual white space, but also other colours, and even images to create the effect. View video tutorial Better layouts Better storytelling Draw attention Clear text hierarchy Add margins and gutters to How objects are positioned who People focus on contrast. Us that Solid blocks of text are slides to give content breathing how they are related. Equal to draw their attention to what’s impenetrable, but by using room. Use that spacing amounts of space gives the important. Whitespace doesn’t paragraph spacing, you can consistently around elements impression that each object is of have to be white, but is negative chunk out content making it far with the ‘two squares’ technique equal importance. On the right- compared to the main content. easier to parse. Character to generate clear layouts with hand side, the gaps between the Give your content room by spacing can also help, especially suitable hierarchy. squares form distinct columns splitting it over multiple slides, if using AL L C AP S which can which implies that there are three and use colour and layout to be harder to read when categories of object. provide suitable focus. condensed. Presentation design: Less is more We know text-heavy slides look bad, but it’s difficult to put your finger on what is bad about the presentation design, or to know how to make the design more effective. Let’s have a look at the theory behind minimalist design, and then some View video great tips to help you make it work for you in your presentations. tutorial Limit colours | Too much colour can be confusing. Using just two tones can create hierarchy and order. If you want to create a contrasting pop of colour make sure to use it sparingly – it will draw the audience’s focus instantly, so use in for the key message. Don’t go picture crazy | One strong, relevant image can be much more effective than a collection of different images. Let icons do the talking | Instead of relying solely on text use iconography for more efficient and intuitive communication. Pick fonts wisely | Use no more than two fonts, with a consistent hierarchy. This ensures your slides are clear and concise. If you need to create further contrast between titles and text then play around with the thickness i.e. bold, semi bold, italic…etc. Embrace negative space | Give elements on the slide room to breathe! Negative space helps define specific areas within slides, allowing the audience to digest information more clearly and easily. Visual hierarchy tips for effective presentation design When designing presentations, it can be easy to get swallowed up by the desire to exercise cool design tricks. However, it is critical to keep in mind how a person might absorb the information onscreen. This is where it is essential to understand View video visual hierarchy to ensure effective communication in presentations. tutorial Show where to begin Bigger = more important Use colour wisely Proximity creates relationships Western audiences will look at A viewer’s eye is likely to be Adding colour can create visual An audience reads how elements content in the top left first, but drawn to bigger elements on a hierarchy. Colour intensity or are placed within space, and in using colour, bolding, hierarchy, slide first, which gives you the shade can give an idea of how building slides you can design or contrast can change the initial freedom to arrange elements important certain elements are. sections and sub-sections by focus to help the story flow more away from a traditional ‘title-top- Colour can also create unity visually grouping content within naturally and intuitively. left’. Bear in mind that bigger throughout a presentation, both the space. Placing elements in objects demand more attention, in terms of visual identity and by close proximity tells the audience so try to design with the idea recalling themes or key ideas. that they are related. that ‘bigger = more important’. Iconography and images www.brightcarbon.com UK +44 161 883 0225 [email protected] USA +1 866 789 2482 @brightcarbon PowerPoint icons Add icons to your slide directly from PowerPoint, with scalable, vector graphics that you can resize and recolour easily. View video tutorial Insert > Icons Illustrio Find a range of icons, all from within More free icons are available from these illustrio.com PowerPoint in Office 365. These icons are all websites. Sites at the top are completely free Endless Icons scalable, so you can resize them with no loss and open, while those at the bottom require endlessicons.com of quality. They can also be recoloured in attribution for the icon source. Click on any Material Design PowerPoint, just like any other shape. of the logos to check out the site. material.io/tools/icons The Noun Project thenounproject.com Orion Icon Library orioniconlibrary.com Flat Icon flaticon.com Icons8 icons8.com Photography Use images in your presentation to convey your messages in a way that is compelling, clear, and persuasive, as well as looking slicker and more professional. All these sites give you free access to beautiful images that you can use in any presentation. Pexels Unsplash Every Pixel pexels.com unsplash.com everypixel.com Pixabay StockSnap.io Burst pixabay.com stocksnap.io burst.shopify.com Life of Pix Reshot Gratisography lifeofpix.com reshot.com gratisography.com These sites also offer free videos Rich backgrounds Add richness and depth by adding a full screen background image with blur so it doesn’t interfere with content. View video tutorial Insert > Picture Picture Format > Artistic Effects Choose an image in keeping with your Add a picture to your slide and Using the Artistic Effects, choose blur brand, but try not to make it too busy. resize to fill the slide. to take away the sharpness and help it blend into the background. Visual storytelling www.brightcarbon.com UK +44 161 883 0225 [email protected] USA +1 866 789 2482 @brightcarbon Highlighting content Banish the drudgery of content-heavy, detailed slides by using this technique to focus attention on what’s important and bring your stories to life. Use highlighting to help your audience understand the key ideas and remember them. View video tutorial Use the Freeform Shape Tool to Create full slide black box and Select the black box, then shift Make black box semi-transparent draw around parts to highlight. send back using the layer tools, click the highlight shapes and (30%) and add labels to Click to start, release the mouse to reveal the freeform shapes. use the Merge Shapes Subtract highlighted areas. button, move to the next point tool to cut out the highlights. and click to continue. Click on start point to finish. Home > Shapes > Home > Arrange > Format > Merge Right-click on shape > Lines > Freeform Send Backward Shapes > Subtract Format Shape > Fill > Transparency Creating stencils and custom masks Masking effects in PowerPoint are a great way to add some design finesse to presentations. You can use PowerPoint shapes as stencils to cut out shapes and images to make beautifully designed slides that look like they’ve been to a View video professional and really make your presentations ‘pop’. Yes, ‘pop’! tutorial Stencils are great for highlight specific areas of a slide, or half-stencils can be used to make things ‘pop’ out. Draw a shape (circle, square, custom freeform) over the portion of the image you’d like to highlight. Draw a rectangle over the entire image and send it behind the shapes you’ve drawn. Use the Merge Shapes ‘Subtract’ tool to subtract the circle(s) from the rectangle. (Note that the shapes you select second and onwards will be subtracted from the shape you select first). Add a transparency to the rectangle – right click > Format Shape > Fill > Transparency Use the technique for highlights, halos, or nicely designed text labels. Merge shapes tools Add the Merge Shapes tools to your toolbar to create custom icons and graphics by merging and cutting out shapes. View video tutorial Insert > Shapes Shape Subtract Shape Union Arrange the shapes in the correct positions then select two of them. The Merge Shapes tools are only available through the Quick Access Toolbar in PowerPoint 2010. They’re in the Format tab in PowerPoint 2013, 2016, 2019, and Office 365 Morph and transitions www.brightcarbon.com UK +44 161 883 0225 [email protected] USA +1 866 789 2482 @brightcarbon Morph magic Morph is a stunning way to seamlessly transition between slides, but also to create motion, emphasis and tell stories. Note that it only works with Office 365 or PowerPoint 2019. Earlier versions of PowerPoint will simply use a Fade transition. View video tutorial Transitions > Morph Morph recognizes objects across slides and will seamlessly move, resize, recolour, and rotate objects. You can use this to change content on your slide. Objects have to be on both slides to create any change using morph, otherwise, the transition appears like a fade. Introduce objects by having them off the edge of the first slide canvass and on the second slide, or remove them by having them on the first slide and off the edge of the second slide canvass. Give the effect of moving around a more complex diagram with content moving off and onto the slide, by creating a diagram that only partly fits on the slide canvass. On the second slide, move the diagram so that a different part is on the slide canvass, and morph will pan around the diagram. Zoom into particular elements by making the diagram larger on the second slide. Morph magnify Morph isn’t just for transitioning between slides, it can be used for interesting effects to tell stories, such as creating a magnifying lens to highlight content. Note that it only works with Office 365 or PowerPoint 2019. Earlier versions of View video PowerPoint will simply use a Fade transition. tutorial Transitions > Morph Insert an image on the slide, copy, paste, and align the new image on top of the original. Crop the top image to a rough square focusing on a specific area, set the Crop to Shape (Oval), and set the Aspect Ratio to 1:1 (Picture Tools Format > Crop). Add a shadow or outline to the new cropped circle image and make it larger (use Shift and Ctrl to expand in proportion and the correct position). Duplicate the slide (Ctrl + D) and on the new slide, move the circle image to a different position. Select Crop on the circle image, but now move the image within the circle placeholder, so that it matches the image behind in the new position. Interactivity www.brightcarbon.com UK +44 161 883 0225 [email protected] USA +1 866 789 2482 @brightcarbon Interactive content with trigger animations Create interactive presentations with triggers! Develop slides where you choose what content to share with each audience, giving you a responsive PowerPoint and a great deal of flexibility. Create interactive content like short quizzes, using View video them for maximum effect. tutorial Triggers cause animations to start when you click an object on the slide. Use triggers to reveal and hide additional information, click to change colour to highlight something, or play media. Add an Entrance animation to additional information. Double click animation event, select Timing, then Triggers, and choose which object to act as the clickable button. Using both an entrance and an exit animation means you can turn the pop-up on and off. Zoom navigation Zoom in PowerPoint is a terrific tool that allows you to jump straight to the content you want and supports a seamless interactive presentation. It’s really quick and straightforward to do. View video tutorial Home > Slides > Section > Add Section Adding sections to your deck makes it much easier to manage and navigate through using Zoom. Create a section for each topic or subtopic that you might want to navigate to. Insert > Links > Zoom You can add three different types of Zoom, but Section Zooms are probably most useful as they will navigate through entire sections of your presentation before coming back to the menu or launch slide. Flexible navigation using hyperlinks Create flexible navigation within your PowerPoint presentation using hyperlinks to move around the deck seamlessly and effortlessly with clickable menus. It makes for a more interactive presentation and discussion with your audience and it's View video really easy. tutorial Right-click on an object (not a group) and choose link. Section 1 Section 2 Section 3 Section 4 Hyperlink any object to travel to a slide, webpage or document. Hyperlink boxes on menu slides to jump to different chapters. Hyperlink invisible boxes over multiple objects or groups. Hyperlink logos to return to menu.