6 MS WORD.pdf

MICROSOFT WORD 2010  MICROSOFT WORD 2010 …is the word processing component of the Microsoft Office Suite. It is used primarily to enter, edit, format, save, retrieve and print documents.  WHY DO WE NEED MICROSOFT WORD? ▪ Software that is designed for the entry, editing, and printing...

MICROSOFT WORD 2010  MICROSOFT WORD 2010 …is the word processing component of the Microsoft Office Suite. It is used primarily to enter, edit, format, save, retrieve and print documents.  WHY DO WE NEED MICROSOFT WORD? ▪ Software that is designed for the entry, editing, and printing of documents. ▪ Word processing documents include: ▪ Letters ▪ Memorandums ▪ Faxes ▪ Mail Merges ▪ Reports ▪ One-page flyers ▪ E-mail Text area File tab The File tab is used to go to the Backstage view, which is the place to come when you need to open or save files, create new documents, print a document, and do other file- related operations. Zoom Control Zoom control lets you zoom in for a closer look at your text. The zoom control consists of a slider that you can slide left or right to zoom in or out, - and + buttons you can click to increase or decrease the zoom factor. Status Bar This displays document information as well as the insertion point location. From left to right, this bar contains the total number of pages and words in the document, language etc. The Backstage view has been introduced in Word 2010 and acts as the central place for managing your documents. The backstage view helps in creating new documents, saving and opening documents, printing and sharing documents, and so on. Ribbon Ribbon contains commands organized in three components: 1. Tabs: They appear across the top of the Ribbon and contain groups of related commands. Home, Insert, Page Layout are example of ribbon tabs. 2. Groups: They organize related commands; each group name appears below the group on the Ribbon. For example group of commands related to fonts or group of commands related to alignment etc. 3. Commands: Commands appear within each group as mentioned above. ▪ The area outlined in red is called the title bar. ▪ It displays the names of the open program (in this case Microsoft Word) and the name of the current file. ▪ This file has not yet been saved so its name is Document1. ▪ Files created in Microsoft Word are often referred to as documents and have the file extension.doc or.docx  The area outlined in red contains the minimize, maximize/restore and close buttons for the program window. When you click the minimize button the program becomes a button on the Windows taskbar located at the bottom of the screen. If you have multiple files from the same program open you will need to select the one you want to restore to active mode. When you click the maximize / restore button the program assumes the same shape and size it was before you minimized it. Or The program window will fill the screen. When you click the close button the program will ask you if you want to save the changes if you have made any changes. Once you have responded to this question the program will close. The area outlined in red is called the quick access toolbar. It contains the most commonly used commands in Microsoft Word: 1. Save 2. Undo 3. Repeat Saving the word document 1. Just press Ctrl + S keys to save the changes. 2. Optionally you can click on the floppy icon available at the top left corner and just above the File tab. This option will also save the changes. 3. You can also use third method to save the changes, which is Save option available just above the Save As option. Opening a new Word Document 1. Click the File tab and select New option. 2. When you select New option from the first column, it will display a list of templates in second column. Just double click on Blank document. Opening an existing Document 1. Click the File tab and select Open option. 2. This will display following file Open dialog box, which lets you navigate through different file folders and also lets you select a file which you want to open. 3. After selecting your file, You can use the further options given Viewing Documents PRINT LAYOUT FULL SCREEN READING WEB LAYOUT OUTLINE DRAFT Text Spell Check A red underline beneath spelling errors. A blue line under correctly spelled but misused words. Formatting Pages Topics covered- Adjust Margins Header and Footer Page numbers Page Break Blank Page Cover Page  Page Margins FormattingMargins Pages are the space between the edge of the paper and the text. By default, Word sets all ▪ Adjust Margins margins left, right, top, and bottom to 1 inch. ▪ Header and Footer 1. Select the Page Layout tab. ▪ Page numbers 2. Click the Margins command. A menu of ▪ Page Break options appears. Normal is selected by ▪ Blank Page default. ▪ Cover Page 3. Click the predefined margin size you desire.  To Use Custom Margins: Formatting Pages 1. From the Page Layout tab, click ▪ Adjust Margins Margins. ▪ Header and Footer 2. Select Custom Margins. This will take ▪ Page numbers you to the Page Setup dialog box. ▪ Page Break 3. ▪ Blank Page Adjust the margin sizes for each side ▪ Cover Pageof the page and click OK. Header and Footer Headers and footers are parts of a document that contain special information such as page numbers and the total number of pages, the document title, company logo, any photo etc. 1. Click the Insert tab, and click either Header button or Footer button whatever you want to edit. 2. Once you edit your document header/footer, click Close Header and Footer to come out of header/footer edit mode. Page Numbers Microsoft Word automatically assign page numbers on the pages of your document. Typically, page numbers are printed either in header or footer but you have option also can display the page number in the left or right margins at the top or the bottom of a page. Page Breaks Microsoft Word automatically starts a new page when the current page becomes filled with text but you can insert a page break to force Word to start text on a new page. Cover Page First page includes the document title, its subject, author and publisher name etc and is usually called Cover Page and Microsoft Word provides an easy way to add a cover page. Click the Insert tab, and click Cover Page button available in the Pages group. This will display a list of Built-in Cover Pages as shown. Page Orientation Page Orientation is useful when you print your pages. By default Microsoft Word shows a page in portrait orientation and in this case page width is less than page height and page will be 8.5 inches x 11 inches. You can change page orientation from portrait to landscape orientation in which case page width will be more than page height and page will be 11 inches x 8.5 inches. Working with Tables Topics covered- ▪ Create a Table ▪ Adding Row/Column to a table ▪ Merge cells ▪ Split a table ▪ Split a cell ▪ Table Style  Creating a Table A table is a grid of cells arranged in rows and columns. Tables can be customized and are useful for various tasks such as presenting text information and numerical data. To Create a Blank Table: 1.Place your insertion point in the document where you want the table to appear and select table command from Insert Tab To Convert existing text into a table: 2. Place your insertion point in the document where you want the table to appear and select table command from Insert Tab  Adding Row/Column 1. Place the insertion point in a row below the location where you wish to add a row. 2. Right-click the mouse. A menu appears. 3. Select Insert Rows Above. 4. Same procedure is followed to add column 5. Deleting a row or column. Merge Table Cells Microsoft Word allows merging two or more cells to create one large cell. You would frequently need to merge columns of the top row to create title of the table. Once merged, you can create it as a header for table. Split a Table Microsoft Word allows splitting a table into multiple tables and a single operation can divide a table into two tables. 1. Bring your mouse pointer position anywhere in the row that should appear as the first row of the new table. 2. After splitting Split a Cell Microsoft Word allows splitting a cell into multiple cells. 1. Bring your mouse pointer position inside a cell that you want to divide into multiple cells. 2. Now click the Layout tab and then click Split Cells Button. Table Style 1. Click anywhere on the table. The Design tab will appear on the Ribbon. 2. Select the Design tab and locate the Table Styles. 3. To change the style options, From the Design tab, check or uncheck the desired options in the Table Style Options group. 4. To add borders, From the Design tab, select the desired Line Style, Line Weight, and Pen Color.