Microsoft Office Word 2016 Tutorial PDF

Microsoft office word 2016 Dr\ Mahitab Elrafei Dr\ Matreen mohamed Dr\ Ranad Bahaa Eng\ kawsar mahmoud 1.How to start word 2016? Open Word by using the Search Windows box or by double- clicking on the desktop icon for Microsoft Word 2016. 2. Word Interface: A) Quick Access Tool Bar: The...

Microsoft office word 2016 Dr\ Mahitab Elrafei Dr\ Matreen mohamed Dr\ Ranad Bahaa Eng\ kawsar mahmoud 1.How to start word 2016? Open Word by using the Search Windows box or by double- clicking on the desktop icon for Microsoft Word 2016. 2. Word Interface: A) Quick Access Tool Bar: The Quick Access Toolbar is located all the way to the left on the title bar. And contain (save, undo ,redo ,customize)  A) Quick Access Tool Bar Undo The Undo button reverts changes that you’ve recently made to the document The Undo button is a split button Clicking on the button proper will undo one change (action) at a time Clicking on the list arrow will display the entire history of changes you made to the document Clicking on a change will undo all changes that were made up to and including the selected change Redo Similarly, the Redo button re-applies any changes that were made with the Undo button. The Redo button only appears after you click Undo. B) Title Bar: to show the details or title of the document that is currently open. Document Title: are details about a file that describe or identify it. They include details such as title, author name, subject, or keywords C) Ribbon: The ribbon is a command bar that organizes a program's features into a series of tabs at the top of the screen. D) Status bar: gives you information about the file you're working on. The Word status bar, for example, tells you which page you're on, how many pages are in your document, and several other things. E) Text area: an object you can add to your document that lets you put and type text anywhere in your file. Text area F) Control Buttons: The icon in the top left corner is known as the control menu and the three buttons in the top right-hand corner provide shortcuts for commands on this menu 3. File Menu From the Backstage View, you can perform the following actions: – Back: Takes you back to edit your document – Info: Obtain information about your documents – New: Create a new document from a blank or pre-formatted template – Open: Open a document – Save: Save the document to keep your edits – Save As: Resave a saved document as a different filename or file type – Print: Print documents and see a preview of your document – Close: Close the document – Export: To share this data with another application you must export it in a format the other application recognizes. 4. How to create a blank document? Click the File tab, and then click New. Click a template or a document that is similar to the one that you want to create, and then click Create New. Open Word > select File > New > Blank document 5. How to open file or make change? 1. Click the File tab. 2. Click Open. The Open screen appears, giving you a few ways to find a document. 3. Select a location. Recent displays a list of documents that you've recently opened.... 4. Select the file you want to open To make changes to a document: in the upper-right corner, select Edit Document > Edit. If someone else created the document, they might not allow editing. You can go to File > Save as, save it with another name, and edit the new document. Or you can ask the document owner to enable editing 6. how to select text? Selecting, also referred to as highlighting, is the basic first step to modifying text or to copying or cutting text. 1. To select a single word, quickly double-click that word. 2. To select a line of text, place your cursor at the start of the line, and press Shift + down arrow. 3. To select a paragraph, place your cursor at the start of the paragraph, and press Ctrl + Shift + down arrow.  7. How to move text without copying? 1. Highlight (select) what you want to move. 2. Display the spot in the document where you want to move the information. 3. Holding down the Ctrl key as you right-click the mouse on the spot where the item should be moved. Word moves the highlighted item to where you right-clicked 8. Copy and Paste 9. Cut and paste 1. Select the text you want to 1. Cut. Select Cut. or press Ctrl + X. copy and press Ctrl+C. 2. Paste. Select Paste. or press Ctrl + V. 2. Place your cursor where you Note: Paste only uses your most want to paste the copied text recently copied or cut item. and press Ctrl+V. 3. Copy. Select Copy. or press Ctrl + C  Formatting Text 1. Select the text you want to format. To select a single word, double- click it. To select a line of text, click to the left of it. 2. Select an option to change the font, font size, font color, or make the text bold, italic, or underline. Using the list arrow next to the Font Color button change the font color to blue Notice the Live Preview as you mouse over the colors in the palette. Also notice how the Font Color button proper changed from red to blue The button remembers the last color that was selected.  Formatting a Paragraph Changing alignment 1. Select the first paragraph. 2. In the Paragraph group, find the Align Text buttons. Notice that the Align Text Left button is selected (it is grey) Change the alignment of the paragraph by clicking on the other buttons a. Align Left: Lines the text up against the left margin. b. Center: Centers the text on the page. This is good for titles. c. Align Right: Lines the text up against the right margin. d. Justify: Lines the text up against the left and right margins, resulting in a cleaner look. It accomplishes this by adding extra space between words as necessary (it doesn’t add extra space characters; it just makes the space characters wider)  Controlling the Appearance of your Document Changing Page Margins 1. Click the Layout tab to access tools to change the appearance of your document. 2. In the Page Setup group, click Margins. A list will appear that will have your current settings highlighted. Click Wide to see how it will affect your document. 3. Click Margins again and click Custom Margins at the bottom of the list. a. When the Page Setup dialogue box opens, on the Margins tab, in the Margins section click the arrows to change the top, left, bottom and right margins to 0.8”.  Changing the Page Background: a. On the Design tab, in the Page Background group, click Page Color to display a palette of colors. b. Mouse-over the colors and observe Live Preview changes to your document c. Click a color that is fairly dark (fourth row of Theme Colors).  bullets and numbering In bulleted lists, each paragraph begins with a bullet character. In numbered lists, each paragraph begins with an expression that includes a number or letter and a separator such as a period or parenthesis. The numbers in a numbered list are updated automatically when you add or remove paragraphs in the list Thank You