Lexington Fire Department Policy Statements, Standard Operating Procedures & Uniform Disciplinary Guidelines PDF

LEXINGTON FIRE DEPARTMENT Policy Statements, Standard Operating Procedures, & Uniform Disciplinary Guidelines March 2024 Edition  Table of Contents Mission and Vision Statements...

LEXINGTON FIRE DEPARTMENT Policy Statements, Standard Operating Procedures, & Uniform Disciplinary Guidelines March 2024 Edition  Table of Contents Mission and Vision Statements Departmental Overview Policy Statements Administration POL 100.00: Sworn Member Guidelines POL 100.01: Ethics Act POL 100.02: Doctrine POL 100.03: Firefighter and Officer Development POL 100.06: Firefighter General Duties POL 100.09: Lieutenant General Duties POL 100.12: Captain General Duties POL 100.15: District Officer/Chief General Duties POL 100.18: Annual Performance Development POL 100.21: Documenting Job Performance and Behavioral Issues POL 100.24: Harassment POL 100.27: 200D General Duties POL 100.28: 210 General Duties POL 100.30: Negative Time Balance POL 100.33: Continuity of Staffing POL 100.36: Overtime Assignments POL 100.39: Emergency Call Back POL 100.42: Modified/Administrative Duty Assignments POL 100.45: Smoking/Tobacco Use POL 100.48: Grooming and Appearance Standards POL 100.49: Uniform Policy POL 100.54: Military Liaison Officer POL 100.57: Out of County Travel Requests POL 100.60: Special Duty/Worker’s Compensation Request for Outside Training and Events POL 100.66: Weapons POL 100.69: Reporting Requirements POL 100.72: Solicitations of Outside Funds POL 100.75: Home Fleet Vehicles POL 100.78: Mileage Reimbursement POL 100.81: Peer Support Team POL 100.84: Volunteer Fire Photographer POL 100.87: Picture Taking and Image Sharing POL 100.90: Personal Cell Phone Usage POL 100.93: Personal Narrative Report POL 100.96: E-mail Communications POL 100.99: Open Records Request 1  Operations POL 200.00: Incident Command System POL 200.03: Personnel Accountability POL 200.04: Risk Assessment POL 200.06: Incident Reporting POL 200.09: Required Monthly Forms POL 200.12: Company Officer Assignment and Allocation POL 200.18: Transfers POL 200.21: Apparatus Inventory POL 200.24: Vehicle Specifications Committee POL 200.27: Lock Outs/Lock-Ins POL 200.30: Apparatus Security Hazardous Materials POL 220.00: HAZMAT Technician Qualifications POL 220.01: Acceptance/Pick-up of Hazardous Materials POL 220.03: Hazardous Materials Expended Equipment Recovery POL 220.06: Foam Types and Usages POL 220.09: Hazardous Materials Decontamination POL 220.12: Hazardous Materials Records and Reports POL 220.15: Homeland Security Information Network (HSIN) / Suspicious Activity Reporting (SAR) Technical Rescue POL 230.00: Rescue Technician and Specialist Qualifications POL 230.03: Confined Space Rescue POL 230.06: Structural Collapse Reporting POL 230.09: Missing Persons POL 230.12: Protestor Devices Emergency Medical Services POL 240.00: Emergency Care Unit Minimum Staffing POL 240.03: Determination of Eligibility for Acting Officers of Emergency Care Units POL 240.06: Determination of Paramedic-In-Charge POL 240.09: Protected Health Information POL 240.12: Hospital Destination Guidelines POL 240.15: EMS Reporting and Signature Requirements POL 240.18: Interfacility Transfer Community Services POL 300.00: Community Services Bureau Requirement Fire Prevention/ Internal Investigations POL 400.00: Fire Hydrant Specifications and Usage 2 POL 400.03: Access Key Security POL 400.06: Internal Investigations POL 410.00: Fire Inspection Bureau Duties and Responsibilities Fire Investigation POL 430.03: Investigator Certifications Vehicle Maintenance POL 510.00: Reserve Apparatus SCBA POL 570.00: Individual Face-Pieces Radio Communications/ Information Technology POL 600.00: Radio Communications POL 600.03: Computer Use POL 600.06: Apparatus Cell Phone Usage POL 600.09: Fire Department Issued ID POL 600.12: Data Governance Training POL 700.00: Live Training Fires POL 700.03: In-Service Training Student and Instructor Responsibilities POL 700.06: Company Training POL 700.09: Training Incentive Pay/Recruit Firefighters POL 700.10: Recruit Firefighter Code of Conduct POL 700.12: Recruit and Probationary Firefighter Leave POL 700.15: Initial Issuance of Uniforms and PPE Health and Safety POL 800.00: Health and Safety POL 800.03: Medical Surveillance Files POL 800.06: Alcohol/Drug Usage POL 800.09: Protective Clothing Maintenance POL 800.12: Vehicle and Equipment Damage/Accident Reporting POL 800.15: Safety Belts and Cab Safety POL 800.18: Power Tool Operation Safety POL 800.21: Family Planning POL 800.24: Hearing Conservation POL 800.27: Roadway Visibility 3 POL 800.30: Contaminated PPE Prohibited in Sleeping/Living Areas POL 800.33: Diesel Exhaust Removal Systems POL 800.36: On –Scene Gross Decontamination Standard Operating Procedures Administration SOP 100.00: Station Officer Duties SOP 100.03: Documenting Member Recognition SOP 100.06: Officer and Acting Officer Prerequisites SOP 100.09: Station House Duties SOP 100.12: Security of Stations SOP 100.15: Station Telephone Etiquette SOP 100.18: Company Officer Fire Reports SOP 100.21: Changing Existing NFIRS Reports SOP 100.24: Reporting "Details" SOP 100.27: After Action Review (AAR) SOP 100.36: Time Card Preparation SOP 100.39: Electronic Leave Request Form SOP 100.42: Utilizing Trade Time SOP 100.45: Emergency Sick Leave Request SOP 100.48: Next of Kin Notification SOP 100.51: Funeral Detail SOP 100.54: Soliciting for Contributions SOP 100.57: Flag Etiquette SOP 100.60: Critical Incident Stress Management (CISM) SOP 100.63: Subpoenas SOP 100.66: Retirement/Disability/Resignation Operations SOP 200.00: Incident Command Operations SOP 200.01: Chief Officer Incident Operations SOP 200.03: Accountability System SOP 200.04 Fireground Operations, Communications Benchmarks SOP 200.06: Emergency Evacuation of Personnel from a Structure or Area SOP 200.09: Declaring a Mayday SOP 200.12: Radio Emergency Declaration SOP 200.15: SCBA Respiratory Protection in IDLH atmospheres SOP 200.18: Resource Allocation SOP 200.21: Removing Fire Units from Service SOP 200.24: Plan B Reduced Response SOP 200.27: Apparatus Day SOP 200.30: Apparatus Move-up SOP 200.33: Engine Company Fire Ground Operations SOP 200.36: Ladder Company Fire Ground Operations SOP 200.39: Emergency Care Unit Fire Ground Operations SOP 200.42: Protecting Evidence SOP 200.45: High Rise Fire Ground Operations SOP 200.46: Mid-Rise Fire Ground Operations SOP 200.48: Aircraft Incidents/Bluegrass Airport 4 SOP 200.51: Aircraft Crash Rescue Response at Bluegrass Station SOP 200.54: Barricaded Person/Hostage Situation SOP 200.57: Response to Active Shooter/Aggressor Events SOP 200.60: Response to Violent or Potentially Violent Incidents SOP 200.63: Civil Unrest SOP 200.66: Carbon Monoxide Response SOP 200.69: Fire Stream Operations SOP 200.72: Foam Operations SOP 200.74: Annual Service Testing SOP 200.82: Semi-Annual Ladder Maintenance SOP 200.84: Hose Load Standardization SOP 200.87: Terminating an Incident SOP 200.90: Requesting and Responding to Mutual Aid SOP 200.93: Incidents Requiring Outside Notification Hazardous Materials SOP 220.01: Initial Company Mitigation of Hazardous Materials Incidents SOP 220.03: Radiation Monitoring SOP 220.06: United States Postal Service Biological Detection Incident SOP 220.09: Response to Clandestine Laboratories SOP 220.12: Safe Handling of Pressurized Containers SOP 220.15: Gas Responses SOP 220.18: Natural Gas Pocket Responses to Geothermal/Water Well Drilling SOP 220.20: Lithium-Ion Batteries Technical Rescue SOP 230.00: Rapid Intervention Team SOP 230.03: Heavy Rescue Company (RS1) Operations SOP 230.06: Confined Space Rescue SOP 230.09: Elevator Rescue SOP 230.12: Animal Rescue SOP 230.15: Rope Rescue SOP 230.18: Trench Collapse Rescue SOP 230.21: Water and/or Ice Rescue SOP 230.24 Dive Team Response SOP 230.27: Structural Collapse Rescue SOP 230.30: Motorized Vehicle Extrication and Machinery Entanglement SOP 230.33: Vehicle in a Structure SOP 230.36: Missing Persons SOP 230.39 Protester Devices, Field Forced Extrication Emergency Medical Services SOP 240.00: General Principles / Measures for Medical Care SOP 240.03: EMS Incidents at a Fire Station SOP 240.06: Handling Protected Patient Health Information SOP 240.09: Surge and Bariatric Emergency Care Unit Operations SOP 240.12: Controlled Medications SOP 240.15: Mass Casualty Incidents Response Framework 5  Community Services SOP 300.00: Ride-Along SOP 300.03: Social Media Procedures SOP 300.04: Photography and Digital Imagery Procedures SOP 300.06: Community Services Bureau Event Scheduling Fire Prevention/Internal Affairs SOP 400.00: Fire Company Surveys SOP 400.03: Complaint Process Fire Investigation SOP 430.00: Fatal Fires SOP 430.06: Bomb Threats/Suspicious or Unattended Packages Vehicle Maintenance SOP 510.00: Starting Apparatus SOP 510.03: Apparatus and Small Equipment Maintenance SOP 510.06: Pump Preparation in Freezing Weather SOP 510.09: Color Code for Gasoline Cans SOP 510.12: Fuel Card Use SOP 510.15 Power Saw Repair and Blade Exchange Building Maintenance SOP 530.00: Facility Repair Requests SOP 530.03: Testing of Emergency Generators Radio Communications SOP 600.00: Communication Transmissions SOP 600.06: Initial and Multiple Alarm Dispatch and Notification SOP 600.09: First Responder Company Dispatch SOP 600.12: Hydrant Information SOP 600.15: Report of Damaged Radio Equipment SOP 600.18: Generation of Incident Reports Training SOP 700.00: Probationary Firefighter Paramedics Vetting Process Health and Safety SOP 800.00: Incident Safety Officer 6 SOP 800.03: Safe Operation of Apparatus SOP 800.06: Apparatus Ground Guide SOP 800.09: Roadway Safety SOP 800.12: Overhaul Air Monitoring SOP 800.15: Vehicle Damage Reporting SOP 800.18: Property and Equipment Damage Reporting SOP 800.21: Personal Injury Reporting SOP 800.24: Infectious Control Reporting SOP 800.27: Bloodborne Pathogen Exposure Reporting / Follow-Up Care SOP 800.30: Tuberculosis (TB) Exposure Control/Respiratory Protection SOP 800.33: Random Drug/Alcohol Testing SOP 800.36: Post Critical Incident and Reasonable Suspicion Drug/Alcohol Testing SOP 800.45: Electrical Safety/Emergency Operations Appendix A Uniform Disciplinary Guidelines 7  LEXINGTON-FAYETTE URBAN COUNTY GOVERNMENT DIVISION OF FIRE AND EMERGENCY SERVICES Mission Statement The Lexington Fire Department (LFD or the Department) protects life and property by providing proactive, all-hazards, public safety services to Fayette County with the highest level of professionalism. The Lexington Fire Department holds the following to be their Core Values: Duty, Dedication, Discipline, Respect, Integrity, Courage, and Honor. Vision Statement The Lexington Fire Department is a leader in the fire and emergency services profession through preparation, execution, and experience. Learning from the past and moving forward from the present we intend to continue our long-standing tradition of excellence. Our vision is to bring forth a level of expertise and professionalism that is above and beyond the standard. We evolve through diversity and grow through training and experience while focusing on the immediate and future needs of the community we serve. Firefighters Creed I am a Lexington firefighter. I have a duty to act with courage and respect for my community and fellow firefighters. I will be dedicated to my craft with discipline, integrity, and honor. Departmental Overview The LFD provides a wide range of services to approximately 326,000 permanent residents and numerous visitors encompassing 285 square miles. Community Services: The Bureau of Community Services is responsible for cultivating a positive professional relationship between the LFD and the community. It accomplishes this through the PIER concept: Public Information, Public Education, and Public Relations. This Bureau is also responsible for managing the Department’s Community Risk Reduction (CRR) program, and collecting information from the Department and disseminating it to both internal and external stakeholders. Emergency Medical Services: The LFD provides emergency medical assistance to Fayette County in a compassionate and well-trained manner. Personnel are trained at the appropriate EMS levels and State- certified. The LFD provides patient care in the form of advanced life support and transport to medical facilities. Fire Investigation: The mission of the Fire/Arson Investigation Bureau is to investigate all fires in a professional and scientific manner, consider the weight of the evidence and arrive at an expert opinion as to the cause of the fire, using nationally accepted standards. It is further the mission of this Bureau to arrest and refer for prosecution, those individuals identified as having committed a criminal act. Fire Prevention: Fire Prevention is the first priority of any fire service organization. The Fire Prevention Bureau is the first line of defense for the citizens of this county. The Fire Prevention Bureau is directly involved with the planning of water distribution and delivery. The Fire Marshal’s Office works in conjunction with other agencies to ensure compliance with approved safety standards for various required occupancies. Fire Suppression: The Fire Suppression segment provides a competent, well-trained contingent of personnel available at all times in the event of an emergency. The LFD provides for the distribution of fire suppression assets throughout Fayette County in accordance with manpower and equipment constraints. Mission Statement Page 1 Fleet and Facilities: Fleet and Facilities Maintenance Bureau exists to provide the best service and repairs to maintain a ready fleet of operational vehicles as well as sound and functional stations in support of the LFD Mission. Building Maintenance is responsible for maintaining over 40 buildings within the LFD. Vehicle Maintenance is responsible for maintaining its fleet of over 200 fire vehicles. Hazardous Materials: The LFD is responsible for managing hazardous material incidents within Fayette County. The Hazardous Materials (Haz-Mat) Team is trained to the appropriate levels to recognize, evaluate, and mitigate hazardous material incidents. The Haz-Mat Team acts as first responders for incidents that have an environmental impact and makes notifications to the Division of Water and Air Quality. Health and Safety: The Office of Health and Safety is responsible for the LFD Safety Program. The Office of Health and Safety works with the Safety Committee to establish classes and review literature relating to the well-being of the firefighter. The LFD recognizes applicable NFPA standards as well as federal, state, and local laws that pertain to the health and safety of its members. Rescue: LFD is responsible for mitigating rescue incidents within Fayette County. These incidents include, but are not limited to: high and low angle rescue, swift and still water rescue, trench rescue, building collapse rescue, confined space rescue, dive rescue and recovery, and lost person search. All LFD personnel are trained to the appropriate levels to recognize, evaluate, and mitigate rescue incidents within Fayette County, which require specialized rescue training. Training: The training of personnel is planned for and developed in conjunction with the LFD’s Policy Statements and Standard Operating Procedures. The Training Bureau is responsible for providing training for all personnel. Training record management is in accordance with regulations prescribed by the authority granting the approval. It is the responsibility of the LFD to plan, develop, and implement Policy Statements and Standard Operating Procedures to guide its operations. The Policy Statements and Standard Operating Procedures incorporate the guidelines dictated by local ordinances, state laws, federal regulations and any other appropriate agency requirements. These Policy Statements and Standard Operating Procedures should be followed by all LFD members. In the event that LFD members are confronted with a situation where they deem modifications are necessary, a reasonable course of action, as dictated by their training and experience, should be followed. In this event, the members shall be prepared to justify those modifications. It is imperative that the management of the LFD be fiscally responsible while dealing with the assets allocated to them. The responsibility extends to the maintenance of tools, equipment, and other assets organic to the LFD. The LFD’s responsibility is service to the residents of Fayette County. However, in the event of an emergency situation, disaster, or the impending need of a surrounding county, the LFD will offer mutual aid. The LFD is an active member of the Bluegrass Emergency Response Team (BERT). The LFD will render mutual aid to the extent that its expertise can assist and to the degree that it will not leave the citizens of Fayette County unprotected. Mission Statement Page 2  LEXINGTON FIRE DEPARTMENT POLICY STATEMENTS, STANDARD OPERATING PROCEDURES AND UNIFORM DISCIPLINARY GUIDELINES Policy Number: POL 100.00 Title: Sworn Member Guidelines Version Date: 3/2024 Revision Dates: 11/2017, 3/2020, 3/2024 CFAI : CC 1A.1 Page(s): 1 The duty of LFD sworn members, under the direction of the Fire Chief, is to enforce all laws and ordinances of the city and state, covering matters set forth in Chapter 23 of the Code of Ordinances. They shall have such powers and perform other duties as prescribed by these Ordinances as may be conferred and imposed from time- to-time by law. Each member of the LFD, under the direction of the Fire Chief, is authorized and empowered to fulfill all responsibilities required of firefighters by general law or city ordinance. They shall also perform other duties, as may lawfully be required by the Fire Chief. The Fire Chief may delegate any of their powers and duties to other members of the LFD. LFD member guidelines are referred to in the following documents: LFUCG Code of Ordinances, Chapters 21, 23, and 25 LFUCG CAO Policies Kentucky Revised Statutes, 65.870, 67A.360-79.080, 95, 227 LFUCG Division of Personnel Employee Handbook Uniform Regulations Uniform Disciplinary Guidelines Lexington Fire Department, SOPs, Policy Statements, and Task Training Guide Current Collective Bargaining Agreements Lexington Fire Department EMS Protocols POL 100.00 1  LEXINGTON FIRE DEPARTMENT POLICY STATEMENTS, STANDARD OPERATING PROCEDURES AND UNIFORM DISCIPLINARY GUIDELINES Policy Number: POL 100.01 Title: Ethics Act Version Date: 3/2024 Revision Dates: 3/2018, 3/2020 CFAI: CC 7C.1, CC 7C.4 Page(s): 1 Reference: Firefighters, Lieutenants, and Captains Collective Bargaining Agreement (Current) Reference: Majors Collective Bargaining Agreement (Current) Reference: Lexington-Fayette Urban County Government Code of Ordinances It is expected that all members conduct their actions in accordance with the principles outlined in the Lexington- Fayette Urban County Government Ethics Act (Chapter 25, Code of Ordinances) and the current Collective Bargaining Agreements. POL 100.01 1  LEXINGTON FIRE DEPARTMENT POLICY STATEMENTS, STANDARD OPERATING PROCEDURES AND UNIFORM DISCIPLINARY GUIDELINES Policy Number: POL 100.02 Title: Doctrine Version Date: 3/2024 Revision Dates: 3/2022, 3/2024 CFAI: CC 7C.1 Page(s): 1 Departmental doctrine will be defined as: Policy- Provides guidelines to correctly complete required tasks and documentation in accordance with departmental and LFUCG practices. Standard Operation Procedure- Provides a detailed step by step set of instructions outlining how to carry out a specific task or activity. General Orders- Directives intended to amend current policies and standard operating procedures. These are effective at the time of their release and will be included in future doctrine. Memorandum- Provides specific directives for temporary conditions. Uniform Disciplinary Guidelines- Provides a standard guideline for prohibited behavior for infractions of Department rules, regulations, Policies, Collective Bargaining Agreements, or Standard Operating Procedures. EMS Protocols- Approved operating procedures that assure safe and effective out of hospital patient care. Task Training Guide – Intended to serve as a reference guide for various actions needed to plan for, mitigate and document incidents encountered. Regulation/Specification- Detailed parameters that establish standardization in uniforms and equipment. POL 100.02 1  LEXINGTON FIRE DEPARTMENT POLICY STATEMNETS, STANDARD OPERATING PROCEDURES AND UNIFORM DISCIPLINARY GUIDELINES Policy Number: POL 100.03 Title: Firefighter and Officer Development Version Date: 3/2024 Revision Dates: 3/2016, 3/2020 CFAI: CC 7C.1, 7D.3, 8A.4, 8B.1 Pages: 1 Reference: POL 100.06: Firefighter General Duties Reference: POL 100.09: Lieutenant General Duties Reference: POL 100.12: Captain General Duties Reference: SOP 100.06: Officer and Acting Officer Prerequisites Ride Time Requirements: In order to promote leadership, LFD has outlined ride time requirements for the Firefighter Acting as an Officer (FFAO), the probationary Lieutenant, and the Captain eligible to ride District Officer. When the FFAO/Lieutenant/Captain Ride Time Professional Development Form is required, it should be completed at the end of each shift. This form should be used as a development tool and should include both strengths and weaknesses. Its primary purpose is to outline how the employee can improve in the specified position. This developmental form is not used for discipline. If, during the ride time hours, an employee does something that would normally result in the completion of a Mentoring or Coaching and Counseling Form, the appropriate form would still need to be completed. The “Employee Signature” section only verifies the employee has read and understands the document. If the employee refuses to sign, the supervisor shall secure the signature of an additional Officer to verify the employee was served with the appropriate form. Firefighters Acting as Officers (AO): A recommendation by the Company Officer is required for all new Acting Officers. For prospective ECU AO’s, the recommendation is made by the Engine Company Officer, only after consultation with the assigned ECU AO. Eligible Firefighters must complete 120 hours of “ride time”, under the direct supervision of their company officer (or AO in the case of an ECU), and on their assigned apparatus type. POL 100.03 1  LEXINGTON FIRE DEPARTMENT POLICY STATEMENTS, STANDARD OPERATING PROCEDURES AND UNIFORM DISCIPLINARY GUIDELINES Policy Number: POL 100.06 Title: Firefighter General Duties Version Date: 3/2024 Revision Dates: 11/2017, 3/2020 CFAI: CC 7C.1, 7D.2 Pages: 2 Reference: POL 100.03: Firefighter and Officer Development Performance Development: Respond to their duty to act Maintain a working knowledge of, and operate using, the LFD’s Policy Statements and SOPs, National Incident Management System, EMS protocols, and pertinent laws Perform all duties to the level of their individual scope of training and experience Provide transportation to work, and for all scheduled travels between stations during their shift Arrive promptly and ready to make runs at the start of the shift or assignment Possess quality interpersonal skills Respond to the public in a professional manner Maintain a positive attitude and cooperative demeanor Maintain a professional appearance and grooming standard Give verbal reports of situational developments as requested Understand and embrace the culture of the fire service, its history, and its traditions Senior Firefighters Senior Firefighters are expected to: be teachers, counselors, and role models to less experienced Firefighters support and communicate directives and preferences of the Company Officer to the crew mediate minor company-level issues and communicate these to the Company Officer Training: Complete and maintain all required training, certification, and licensure for assigned duties Seek out, prepare for, and participate in training opportunities Maintain physical conditioning and, while on duty, participate in organized or individual daily physical fitness training Safety: Maintain a working knowledge of all safety regulations, policies, and procedures Check individual PPE including, but not limited to: turnout gear, SCBA, radio, hearing and eye protection, passports, and BSI equipment prior to the start of the shift and after every run regardless of individual assignment Operate the apparatus with due regard for safety, including the use of safety belts POL 100.06 1  LEXINGTON FIRE DEPARTMENT POLICY STATEMENTS, STANDARD OPERATING PROCEDURES AND UNIFORM DISCIPLINARY GUIDELINES Emergency Scene Operations: Follow the Chain of Command in executing orders given, and immediately advise Command of a misunderstood order or incomplete task Suggest changes in strategy and tactics, when appropriate Inform Company Officer when Critical Incident Stress Debriefing (CISD) or counseling through the Employee Assistance Program (EAP) is needed Ensure appropriate incident information has been provided to the Public Information Office, when acting as the IC Public Relations: Participate in community outreach (fire safety and prevention presentations), participate in Community Risk Reduction, and provide assistance as directed Act and encourage others to act as positive role models in the community Complete regular company surveys and inspections of commercial and residential buildings Never behave in a way that will discredit the Department or oneself in public or online (e.g. social media) Station Duties: Take initiative in performing daily station duties as assigned by Company Officers Notify Company Officer of station maintenance or supply needs in a timely fashion Maintain stations to be clean and safe, to reflect well on the Department, and accommodate the needs of the community Apparatus Duties: Complete the required daily apparatus check and checklist Maintain a working knowledge of apparatus and equipment, their operations, capabilities, limitations and general maintenance to ensure they are ready for service. Equipment that is above the level of training of the individual firefighter must be checked and maintained by a firefighter with the proper training and certification. Notify Company Officer of apparatus or equipment mechanical problems Maintain a working knowledge of the streets in the first due response area and a general knowledge of the entire jurisdiction, noting special response considerations (e.g. high loss of life and hazard areas) Firefighters Acting as Officers (AO): Assume the operational responsibility of the apparatus and crew Report to the Company Officer of the assigned station for administrative purposes. (Reports to District Officer if a CO is not available.) Report to the IC or their designee on emergency scenes Ensure completion of all required reports in a timely manner (prior to the end of the shift at latest.) Establish command until relieved when arriving first on scene Communicate discipline and performance issues through their Chain of Command and provide appropriate documentation POL 100.06 2  LEXINGTON FIRE DEPARTMENT POLICY STATEMENTS, STANDARD OPERATING PROCEDURES AND UNIFORM DISCIPLINARY GUIDELINES Policy Number: POL 100.09 Title: Lieutenant General Duties Version Date: 3/2024 Revision Dates: 3/2014, 3/2020, 3/2022, 03/2024 CFAI: CC 7C.1, 7D.2 Page(s): 2 Reference: POL 100.03: Firefighter and Officer Development Personnel Development: Mentor and develop subordinates by setting performance goals, encourage continuing education, and preparation for advancement while instilling integrity and professionalism Support and implement the Department’s rules, regulations, policies and procedures, and require the same of their subordinates Familiarize self with crew to determine strengths and weaknesses, provide guidance, and develop training to make improvement Utilize Mentoring Form, Coaching and Counseling Form, and Oral Warning Form as tools to develop members Initiate and promote training to encourage and develop tactical decision making skills Provide 120 hours of AO training to eligible crew members Encourage and instill respect for senior members and Officers Encourage open communication between self and crew Perform member evaluations on crew Engine Company Officers will perform evaluations on in-house EC Unit crews in concert with the assigned ECU AO Complete all evaluations required for Probationary Firefighters assigned to crew Advocate for subordinates, ensuring their basic needs are met Training: All lieutenants shall: Continuously seek out, develop, and participate in training opportunities Supervise and participate in training to keep members up to date on Fire/EMS: strategy and tactics; procedures; Policies and SOPs; and ensure the minimum required training hours are maintained Ensure crew members are familiar and efficient with apparatus and equipment and their uses Ensure crew members are familiar with response district: street locations, hydrant locations, and special response considerations Supervise and participate in the inspection of buildings and other structures as part of pre-incident planning and fire prevention programs As staffing allows, a priority will be given to ride 24 hours with a District Officer within six months of promotion As staffing allow a priority will be given to ride 48 hours with a Captain for professional development POL 100.09 1  LEXINGTON FIRE DEPARTMENT POLICY STATEMENTS, STANDARD OPERATING PROCEDURES AND UNIFORM DISCIPLINARY GUIDELINES Obtain and maintain Level I IFSAC instructor for as long as they are an officer with the LFD (If an officer, who is a Fire Instructor, chooses to recertify outside of LFD, they must provide proof they are a valid Fire Instructor with the State of Kentucky to the Chief of Training by December 1st. Failure to comply with this requirement will result in removal from the authorized Fire Instructor database; thus, violating POL 100.09.) Safety: Provide for the safety and protection of LFD personnel and civilians alike Promote and encourage the importance of safety by instilling in crew members that safety is everyone's responsibility Ensure crew members wear PPE appropriate to the level of response Ensure apparatus is operated with due regard for safety, including the use of safety belts Perform company-level protective clothing inspections quarterly to ensure protective clothing is in good repair Emergency Scene Operations: Establish and maintain Command until relieved by a ranking Officer Perform, supervise, and make tactical decisions during emergency responses Suggest changes in strategy and tactics based upon situation through the Chain of Command, when appropriate Develop and implement tactics to support Command’s strategy Supervise and perform other duties as assigned by the Chain of Command Initiate Critical Incident Stress Debriefings (CISD), when deemed necessary Assure appropriate reports are completed for all responses Conduct critiques of all incidents either on scene or post incident Public Relations: Communicate with property owners, contractors, the media, allied agencies and personnel, and the public during incident management Station Management: Ensure the proper preparation and maintenance of reports and records as required Direct the activities of assigned personnel: assign daily duties, supervise day-to-day operations, and promote safety Ensure all operational checks (generator, station safety, AED, etc.) are completed by 1700 Notify the Station Captain of any work orders required for station repairs that are not emergent, and send an email of any emergency repair requests Notify the Station Captain of any station supplies that may be needed Apparatus Management: The Apparatus Company Commander will be designated by the Operations Chief. This Lieutenant is responsible for overseeing and coordinating across the three platoons regarding issues related to the engine company. Additionally, every lieutenant shall: Ensure crew does a thorough check of the apparatus and equipment at the start of each shift Report any damaged or missing equipment through the Chain of Command Ensure the completeness of monthly reports and daily truck check sheets Ensure organization and upkeep of apparatus map books, street guides, and other pre-plan materials Notify the other assigned Officers of any repairs or issues concerning the apparatus POL 100.09 2  LEXINGTON FIRE DEPARTMENT POLICY STATEMENTS, STANDARD OPERATING PROCEDURES AND UNIFORM DISCIPLINARY GUIDELINES Policy Number: POL 100.12 Title: Captain General Duties Version Date: 3/2024 Revision Dates: 3/2014, 3/2020,3/2022, 3/2024 CFAI: CC 7C.1, 7D.2 Page(s): 2 Reference: POL 100.03: Firefighter and Officer Development The Captain is expected to embrace, support, and promote the Lexington Fire Department’s core values, beliefs, and culture. The Captain should continue to fulfill the duties of the previous ranks and: Personnel Development: Serve as a mentor to train and develop lieutenants and newly promoted captains during their probation Evaluate probationary lieutenants when they ride their apparatus Perform member evaluations o On assigned crew members o On in-house lieutenants on their shift, in concert with the district officer Consult with the district officer regarding difficult problems and sensitive situations Training: Periodically inspect the area served by the company to maintain familiarity with the location of fire hydrants, sprinkler and standpipe connections, the physical layout of buildings, and to locate actual or potential fire or life safety hazards Ensure appropriate training hours, based on assignment, are maintained for crew and station personnel on their shift Review the training status of each company in the district and ensure they are meeting the required minimums for both hours and subjects Organize district training in coordination with the district officer Ensure crew and station personnel, on their shift, have a working knowledge of their assigned apparatus, district, policies and SOPs Guide other officers in developing specific training topics and implementing the training Safety: Act as a liaison with the Safety Officer Perform company-level protective clothing inspections to ensure protective clothing is in good repair Ensure proper PPE is worn on all incidents, training, and during station duties Emergency Scene Operations: First arriving captain may assume command and set up a stationary command post, when deemed necessary and until relieved by a higher ranking officer Be utilized as Division or Group Supervisors Support the tasks assigned to their firefighters as necessary POL 100.12 1  LEXINGTON FIRE DEPARTMENT POLICY STATEMENTS, STANDARD OPERATING PROCEDURES AND UNIFORM DISCIPLINARY GUIDELINES Public Relations: Coordinate district company surveys and inspections Administration: Fill in for the district officer when needed; after meeting following requirements: o Successful completion of probationary period o Successful completion of a formal command class o Complete a minimum of 48 hours ride time with a district officer, in 12 hour shifts over a minimum of four shifts Consult with the district officer for routine coordination of personnel matters Station Management: Ensure the log book is kept up-to-date, station library maintained, and timesheets completed Mediate disputes between individuals Ensure company inspections are completed for station Follow up through the station captain on any work orders and make sure they are completed Notify all officers assigned to the station of anything regarding the station Company Management: The Apparatus Company Commander will be appointed by the Operations Chief. This captain is responsible for overseeing and coordinating across the three platoons regarding issues related to the apparatus. The Apparatus Company Commander will: o determine and ensure proper placement of equipment o request non-emergency maintenance and repair of apparatus and equipment Station Officer: Station captains shall be appointed by the Operations Chief Facilitate conflict resolution between shifts, utilizing performance development tools as needed Supervise a crew and all Officers assigned to the station, regarding station matters Ensure station supplies are properly ordered, received, recorded, inventoried, maintained, and secured Ensure that station upkeep and daily duties are done to a predetermined acceptable level by all shifts Request all non-emergency station and equipment maintenance and repairs Coordinate and assign additional station projects between shifts Ensure applicable check lists are completed monthly Evenly assign company inspections among shifts, and ensure they are completed in a timely man POL 100.12 2  LEXINGTON FIRE DEPARTMENT POLICY STATEMENTS, STANDARD OPERATING PROCEDURES AND UNIFORM DISCIPLINARY GUIDELINES Policy Number: POL 100.15 Title: District Officer/Chief General Duties Version Date: 3/2024 Revision Dates: 5/2016, 3/2020, 3/2024 CFAI: CC 7C.1, 7D.2 Page(s): 2 Reference: POL 100.03: Firefighter and Officer Development The District Officer is expected to embrace, support, and promote the Lexington Fire Department’s core values, beliefs, and culture. The District Officer should continue to fulfill the general duties of the previous ranks and: Personnel Development: Assist company officers in ensuring members have the resources needed to complete their jobs Monitor the overall work performance and work quality of assigned members for efficiency, effectiveness, and safety Evaluate performance of subordinates Conduct formal and informal development sessions with subordinates Recognize job performance successes and recommend commendation when appropriate Recognize job performance problems, recommend referral for assistance if necessary (e.g. EAP, training, etc.) Document actions taken to correct job performance problems Develop performance goals, objectives, and deadlines for work projects, and conduct follow-up Delegate work functions and specific goals to subordinate officers, providing specific instructions as needed Evaluate captain’s command function abilities to serve in the capacity of district officer Training: Manage the training function within the district to include evaluation of training needs; coordinate, conduct, observe, and evaluate drills Ensure minimum training hours are maintained within district Ensure subordinates follow appropriate policies and SOPs, using the chain of command to do so Train captains in the duties and responsibilities of the district officer Safety: Maintain knowledge of hazard issues in district, review pre-fire plans with assigned companies, and train appropriately Ensure PPE is inspected annually for each district. Notify quartermaster of any issues. Ensure training is conducted in a safe manner Ensure safe operations of self and crews at all assigned incidents and training Emergency scene operations: Use the National Incident Management System on all incidents POL 100.15 1  LEXINGTON FIRE DEPARTMENT POLICY STATEMENTS, STANDARD OPERATING PROCEDURES AND UNIFORM DISCIPLINARY GUIDELINES Respond to and take command of multiple-company incidents, including structure fires, major medical incidents, hazardous materials incidents, and other significant emergency calls Implement and develop an overall strategy at emergency incidents, directing all assigned or reporting personnel and resources (function as the IC) Assign company officer to complete National Fire Incident Reporting System (NFIRS) report, review for completion and content, have changes made if necessary, and mark complete Resource and Personnel Management: Manage day-to-day operations of assigned fire stations through the ranking officer in each station Coordinate activities of stations that may affect response time or coverage Develop, coordinate, and approve work schedules and leave requests to ensure proper, balanced staffing: o Roll call o Daily personnel assignments o Proper certifications o Probationary Firefighters assigned proper supervisors Be visible. Make rounds within the district to meet with companies to exchange information, discuss planned work activities, and brief personnel on departmental issues (e.g. new policies) Review and evaluate incoming documents, reports, electronic communications, mail, and other paperwork to determine what actions must be taken and determine priorities Conduct inspections of assigned personnel, lockers, equipment, and facilities annually. Discuss problems with individuals and facilitate solutions within department policies and procedures Investigate allegations of personnel misconduct, public complaints, internal complaints, and morale problems within the district when appropriate Gather information and complete the appropriate documentation on: o Accidents o Injuries o Complaints from the public o Complaints from within the department Be involved in the disciplinary process if applicable Public Relations: Communicate with property owners, contractors, the media, allied agencies and personnel, and the general public during incident management Review district company surveys and inspections Incorporate media into response objectives by ensuring they are contacted and that correct information is provided through an appropriate LFD representative in a timely manner Administrative: Fill in as needed for the shift commander (Acting Battalion Chief) Training in tactics and strategy should be given to district officers for evaluation and critique prior to being introduced in department training sections Memos, policies, and SOPs should be reviewed by district officers in draft form for input before being sent out, when timeliness is not an issue All District Officers are encouraged to attend classes offered by the National Fire Academy Assist with the development and writing of policies and SOPs The senior district officer assigned to each district officer position will: o Determine and ensure the proper placement of equipment on district vehicles o Review and approve pre-attack and staging assignments on target hazards o Be apprised of and inform others about special response issues in district POL 100.15 2  LEXINGTON FIRE DEPARTMENT POLICY STATEMENTS, STANDARD OPERATING PROCEDURES AND UNIFORM DISCIPLINARY GUIDELINES Policy Number: POL 100.18 Title: Annual Performance Development Version Date: 3/2024 Revision Dates: 10/2015, 5/2016, 3/2020 CFAI: CC 7C.1, 7D.3 Page(s): 1 The purpose of the PDF is to develop members’ work habits and characteristics; thereby, preventing the need for further action, such as disciplinary proceedings. Annual Performance Development Form On a calendar year basis, supervisors will complete Performance Development Forms (PDF) on all subordinates. Supervisors shall: Use forms to identify strengths and opportunities for improvement in each member Complete PDF on an individual basis and not mass produce for all members Consult directly with their next level supervisor prior to meeting with their members to ensure all identified items are covered and supported Continuously review the goals and strategies set forth and update as needed After each period of performance (beginning, mid-year, and year-end) supervisors should access, complete, and review with subordinates the correct PDF in the computer system. Subsequently, the member and their chain of command should receive a completed copy of the PDF for approval. PDFs shall be kept for the remainder of a member’s career POL 100.18 1  LEXINGTON FIRE DEPARTMENT POLICY STATEMENTS, STANDARD OPERATING PROCEDURES AND UNIFORM DISCIPLINARY GUIDELINES Policy Number: POL 100.21 Title: Documenting Job Performance and Behavioral Issues Version Date: 3/2024 Revision Dates: 3/2016, 3/2020 CFAI: CC 7C.1, 7C.3 Page(s): 2 Reference: Uniform Disciplinary Guidelines (UDGs) The single biggest difference between the role of a firefighter and the role of an officer is the responsibility of addressing job performance and behavioral issues. Consistently documenting and addressing these issues helps develop members and chronicle their progression. When appropriate, issues should be handled in accordance with the UDGs. Definitions: Job Performance: The ability of a member to learn, retain, and apply job knowledge and skills in both practical training and real life situations. Behavioral Issues: Failure to follow rules, orders, policies, or SOPs. Documentation Tools: Mentoring Form Used for issues the officer wants to handle “in-house” Used when the officer wants to ensure an issue has been addressed, in the event it should reoccur Once completed and signed by both parties, the original is kept by the issuing officer and a copy given to the subordinate Coaching and Counseling Form Used when issues handled “in-house” reoccur Used for first and/or second occurrences of serious issues Used when indicated by the UDGs Once completed and signed by all parties, the original is sent through the subordinate’s Chain of Command and entered into the AIMS (Administration Investigation Management Software) system. Copies are retained by the issuing officer and the subordinate. Oral Warning Form Used when issues addressed with Coaching and Counseling reoccur Used for first and/or second occurrences of serious issues Used when indicated by the UDGs Once completed and signed by all parties, the original is sent through the subordinate’s Chain of Command and entered into the AIMS system. Copies are retained by the issuing officer and the subordinate. POL 100.21 1  LEXINGTON FIRE DEPARTMENT POLICY STATEMENTS, STANDARD OPERATING PROCEDURES AND UNIFORM DISCIPLINARY GUIDELINES Detailed documentation utilizing these forms should include: Issue being addressed How it was addressed and/or corrected What follow-up will be done to ensure the issue does not reoccur Training done to correct the issue, and the associated non-incident number, should be documented. These forms will only be considered for disciplinary purposes for one year from the date of incident, barring additional related incidents. POL 100.21 2  LEXINGTON FIRE DEPARTMENT POLICY STATEMENTS, STANDARD OPERATING PROCEDURES AND UNIFORM DISCIPLINARY GUIDELINES Policy Number: POL 100.24 Title: Harassment Version Date: 3/2024 Revision Dates: 3/2016, 3/2020, 3/2024 CFAI: CC 7C.1, CC 7C.2 Page(s): 3 Reference: EEOC CAO Policy 05: Policy and Procedures for Harassment Complaints It continues to be the policy of the Lexington-Fayette Urban County Government that harassment of its employees in any form is prohibited. The urban county government is committed to providing and maintaining a work environment that is free of harassment in compliance with local, state, and federal regulatory requirements. Workplace harassment prohibited by this policy is defined as: Unwelcomed verbal or physical conduct that (a) slanders or shows hostility toward an individual or group of individuals because of race, color, religion, national origin, age, disability, gender, gender identify, sexual orientation, or any other factor that is protected by applicable law, (b) has the purpose or effect of creating a hostile or intimidating environment, or (c) interferes with an individual’s work performance or employment opportunities. Workplace harassment also occurs when an employee is forced to choose between submitting to harassment and some unfavorable job consequence such as not being hired, being discharged, or losing a promotion. Verbal threats that are not carried out may also constitute harassment. Such behavior is prohibited whether between supervisors and employees, among coworkers, or directed at urban county government employees by non- employees. Hostile environment harassment: Generally involves unwelcome comments or actions that relate to an employee’s race, color, gender, religion, national origin, age, disability, or other protected classification, which affects the employee’s psychological well- being at work and/or which creates an offensive or hostile work environment. Examples of prohibited behavior include, but are not limited to the following: Racial or ethnic slurs. Written or graphic material that shows hostility or ridicule toward an individual or group. Jokes that are demeaning to a racial or religious group or to a particular nationality, gender, or other protected group(s) of persons. Hazing, which can include humiliation, practical jokes, and horseplay. Other behavior that creates a hostile, intimidating work environment. POL 100.24 1  LEXINGTON FIRE DEPARTMENT POLICY STATEMENTS, STANDARD OPERATING PROCEDURES AND UNIFORM DISCIPLINARY GUIDELINES Sexual harassment: Generally involves unwelcome verbal or physical conduct of a sexual nature and occurs when (a) submission to such conduct is made either implicitly or explicitly a term or condition of an individual’s employment, (b) submission to or rejection of such conduct by an individual is used as the basis for employment decisions affecting such individual, or (c) such conduct has the purpose or effect of unreasonably interfering with an individual’s work performance or creating an intimidating, hostile, or offensive working environment. Examples of prohibited behavior include, but are not limited to the following. Demands for sexual favors accompanied by threats concerning an individual’s employment status. Demands for sexual favors accompanied by promises of special treatment concerning an individual’s employment status. Verbal, written, or graphic communications of a sexual nature Unwelcome physical touching including patting, pinching, or other unnecessary/unwelcome contact with another’s body. Offensive comments, jokes, innuendoes. Other sexually-oriented statements and sexual conduct, which has the purpose, intent, or effect of interfering with an individual’s work performance or which creates an intimidating, hostile, or offensive work environment. Purely voluntary personal or social relationships between and among employees are not prohibited. Personal relationships between supervisors and any employee they supervise are strongly discouraged. Because it is sometimes difficult to determine whether a particular action or incident arose in a voluntary intimate or personal relationship or in a prohibited sexual harassment setting, the facts of each case shall be examined carefully. Supervisors shall realize, however, that their attention shall be welcomed by the employees, not merely tolerated, in order to shield themselves from liability. Reporting: Employees with questions or concerns about any type of harassment in the workplace or who believes they have been the subject of harassment or who have witnessed another employee as the subject of harassment should report the alleged problem immediately to human resources, employee relations section. Employees are not required to complain to the person that they allege is the cause of the problem, nor are they required to complain to their supervisor, division director, or commissioner. However, should a supervisor, division director, or commissioner receive a complaint of harassment, they shall be required to report the allegation immediately to human resources, employee relations section and take no immediate action pending the advice of human resources, employee relations section. Human resources, employee relations section, will conduct all investigations of alleged harassment. Unless authorized by the CAO, under no circumstances should someone outside of human resources conduct an investigation. All reports will be treated as serious in nature, and they will be investigated promptly and thoroughly. Delays in reporting a complaint may hinder investigative procedures. An investigation may include witness interviews and statements concerning the complaint. As much confidentiality as possible will be maintained during the investigation. As a reminder, an employee is never required to file a complaint with the person against whom the complaint is directed. Retaliation prohibited: Retaliation (e.g. for filing a bona fide complaint or for assisting in an investigation) is strictly prohibited and should be reported. Similarly, all employees shall realize that this policy does not support false accusations. POL 100.24 2  LEXINGTON FIRE DEPARTMENT POLICY STATEMENTS, STANDARD OPERATING PROCEDURES AND UNIFORM DISCIPLINARY GUIDELINES Consequences for Harassment: Any supervisor or employee who violates any portion of this policy will be subject to appropriate disciplinary action up to and including charges being filed for dismissal. Education and Prevention To ensure understanding of and compliance with this policy, the Lexington-Fayette Urban County Government will provide regular, periodic training for employees about harassment in the workplace. Every employee shall receive a copy of the harassment policy and a copy shall be posted in each division as well as online. POL 100.24 3  LEXINGTON FIRE DEPARTMENT POLICY STATEMENTS, STANDARD OPERATING PROCEDURES AND UNIFORM DISCIPLINARY GUIDELINES Policy Number: POL 100.27 Title: 200D General Duties Version Date: 3/2024 Revision Dates: 3/2018, 3/2020, 2/2022, 3/2024 CFAI: CC 7C.1, 7D.2 Page(s): 1 Reference: SOP 240.09: Surge and Bariatric Emergency Care Unit Operations Members assigned or detailed to the 200D position are responsible for the general duties of their current rank. In this unique position, there is a large administrative component as well as responsibility for support equipment. Effective management of support equipment requires situational awareness of events during each shift. These duties will be shared with the Station One floor watch officer. 200D Duties: Schedule vacations, station tours, physicals, SCBA fit testing Coordinate overtime and scheduling throughout the shift Post notices (e.g. birth, death, sick) Assist shift commander and district officers with roll call Maintain floor watch area in absence of the officers assigned there Ensure all EMS and NFIRS runs are completed. Keep accountability of all Modified Duty members that are assigned to the shift Assist in providing ECU with emergency supplies Support the Floor Watch Officer’s activities POL 100.27 1  LEXINGTON FIRE DEPARTMENT POLICY STATEMENTS, STANDARD OPERATING PROCEDURES AND UNIFORM DISCIPLINARY GUIDELINES Policy Number: POL 100.28 Title: 210 General Duties Version Date: 3/2024 Revision Dates: 3/2022 CFAI: CC 7C.1, 7D.2 Page(s): 1 Reference: SOP 240.09: Surge and Bariatric Emergency Care Unit Operations Members assigned or detailed to the Unit 210 position are responsible for the general duties of their current rank. In this unique position, there is a large administrative component as well as responsibility for support equipment. Effective management of support equipment requires situational awareness of events during each shift. These duties will be shared with the Station One floor watch officer. In the absence of the 210 position, the floor watch officer is responsible for maintaining the duties of the Unit 210 position. Unit 210 Duties: Ensure the surge ECU is equipped and ready to respond as a front line ECU Ensure daily that light towers and generators are accessible and ready for use. When they return from being used, confirm they are operationally ready. Run light towers and generators for 15 minutes on the last Saturday of each month Ensure the availability of “haul” vehicle(s) should the response of support trailers be necessary Operate efficiently when connecting to and towing support trailers with “haul” vehicles Check daily to ensure all boats and trailers are accessible, free from vandalism, and no repair is needed to maintain operational readiness Connect Mass Casualty 1 (MC1) to the "haul" vehicle during weather extremes (e.g. below 30* and above 90*) Ensure MC1 is stocked and fueled appropriately Ensure rehab supplies for Mobile Air 1 (MA1) are stocked daily Maintain proficiency on MA1 and the use of the stationary cascade system Transport, position, and deploy stabilization equipment of Command Post 1 (CP1) in preparation for the CP1 operator to utilize. POL 100.28 1  LEXINGTON FIRE DEPARTMENT POLICY STATEMENTS, STANDARD OPERATING PROCEDURES AND UNIFORM DISCIPLINARY GUIDELINES Policy Number: POL 100.30 Title: Negative Time Balance Version Date: 3/2024 Revision Dates: 3/2016, 3/2020 CFAI: CC 7C.1, 7E.2 Page(s): 1 Reference: Firefighters, Lieutenants, and Captains Collective Bargaining Agreement (current) Members are not allowed to have a negative time balance. This includes vacation, holiday, sick, and compensatory time. The member, and their chain of command, are responsible for ensuring negative time balances are avoided. When the Payroll Coordinator becomes aware of a negative time balance, the Payroll Coordinator has the authority to change an employee’s time to a different leave bank in order to prevent a negative account. The member’s sick balance will only be used if all other balances are zero. Using Sick leave to get scheduled off is a conflict with the current Collective Bargaining Agreement. If a member has no benefit time in any bank, they shall be marked OP (off payroll) and not compensated for those hours. Any suspected or repeated abuse of this policy will be investigated, and could result in processing through the Department’s disciplinary process. POL 100.30 1  LEXINGTON FIRE DEPARTMENT POLICY STATEMENTS, STANDARD OPERATING PROCEDURES AND UNIFORM DISCIPLINARY GUIDELINES Policy Number: POL 100.33 Title: Continuity of Staffing Version Date: 3/2024 Revision Dates: 3/2016, 3/2020, 3/2022 CFAI: CC 5E.1, CC 5F.1, CC 5G.1, CC 5H.1, CC 7C.1 Page(s): 1 Reference: SOP 200.18: Resource Allocation The Company Officer is responsible for maintaining staffing throughout the shift. Scheduled leave time is an important factor, and the Shift Commander shall make every effort to ensure the likelihood that a member’s approved leave request is met. However, the primary objective of the department is to ensure all companies are kept on duty at all times in order to meet the stated mission for the division. This policy does not prevent a member from leaving their assignment in the event of a family emergency. In such an event, the company officer will notify their supervisor to set forth the process for having impacted member relieved. Note: The on duty shift commander should utilize discretion pertaining to the specific issue of the specific member as to the acceptable liability related to the duration of the company out of service time. In the event there is inadequate staffing at shift change, the off-going company officer, in conjunction with the oncoming company officer, will designate which member shall remain on duty until the vacancy is filled. If the vacancy requires overtime, the member designated to remain on duty will be offered the entire assignment before the overtime coordinator fills the vacancy from the Emergency Overtime list. When members assigned to the oncoming shift are available, the shift commander will initiate travels to cover the vacancy. The need to expediently cover the vacancy overrides the station travel rotation list. Companies (including Emergency Care Units) assigned to incidents that extend past shift change will remain on duty until relieved by the oncoming shift. If the company is assigned by AVL, based upon proximity to an incident, while returning to quarters, the company officer shall request an additional company be assigned to the incident. The off-going company will begin incident mitigation, then turn over incident completion to the company staffed with oncoming personnel. POL 100.33 1  LEXINGTON FIRE DEPARTMENT POLICY STATEMENTS, STANDARD OPERATING PROCEDURES AND UNIFORM DISCIPLINARY GUIDELINES Policy Number: POL 100.36 Title: Overtime Assignments Version Date: 3/2024 Revision Dates: 3/2016, 03/2018, 3/2020, 3/2024 CFAI: CC 5E.1, CC5F.1, CC 5G.1, CC 5H.1, CC 7C.1 Page(s): 2 Reference: Firefighters, Lieutenants, and Captains Collective Bargaining Agreement (current) Reference: UDG 1.11 Tardy, Late, AWOL Available overtime assignments will be posted on the LFD intranet. The individual with the least amount of hours, and who meets the needed qualifications, and is eligible to fill the overtime opening in accordance with this Policy, shall be awarded the OT assignment. When overtime hours are declined, the maximum hours offered that the member was obligated for will be added to the member’s overtime total. Members will receive an e-mail if hours are added to their balance. Needs that arise and must be addressed expediently may be filled by the best means possible. Members who decline assignments of an emergency nature shall not have those hours charged to their cumulative total. The exception shall be when a member has signed up to be contacted for emergency overtime and then refuses the overtime offered. The member will then be charged twice the hours that were offered and refused. The appropriate Staff Officer or Bureau Commander shall provide the Shift Commander a current list of all persons qualified to ride specialty assignments (e.g. current Rescue or HazMat Technicians, front seat medic, command post, etc.). Overtime openings are determined by the Shift Commander. In the event that the needs of the department change, any member may be reassigned to fulfill departmental needs. Failure or refusal to report to a change in assignment is grounds for disciplinary action as Tardy/Late/AWOL and insubordination. Personnel on modified duty shall be excluded from consideration for posted overtime assignments. Overtime, that does not conflict with the member’s work restrictions, will only be approved for a person on modified duty to attend continuing education classes, in-service or events of that nature, if these are mandatory and cannot be completed on duty. Hours worked will be added to their cumulative total. Probationary firefighters are not permitted to work overtime assignments until they have completed six months on the line. The 6 month requirement may be waived by the executive staff based on departmental need. Probationary firefighters shall not work overtime on rescue companies. Modifications of these requirements are at the discretion of the shift commander. Members may remove themselves from the overtime list. If they wish to be reinstated, they will be placed back on the list and have their hours set to the current maximum. In order to be removed or reinstated from the overtime list, an e-mail must be sent to the respective Shift Commander. Effective date of reinstatement will be the first shift day of the following month. POL 100.36 1  LEXINGTON FIRE DEPARTMENT POLICY STATEMENTS, STANDARD OPERATING PROCEDURES AND UNIFORM DISCIPLINARY GUIDELINES If an overtime assignment is accepted but cannot be worked as scheduled, said individual must contact the Shift Commander’s office as soon as possible. That person will be charged for twice the hours scheduled to work. UDG 1.11 Tardy, Late, AWOL shall apply on overtime assignments. Overtime hours will be reset annually at the end of the pay period that includes January 1st. POL 100.36 2  LEXINGTON FIRE DEPARTMENT POLICY STATEMENTS, STANDARD OPERATING PROCEDURES AND UNIFORM DISCIPLINARY GUIDELINES Policy Number: POL 100.39 Title: Emergency Call Back Version Date: 3/2024 Revision Dates: 4/2014, 3/2020, 03/2022 CFAI: CC 5E.1, CC5F.1, CC 5G.1, CC 5H.1, CC 7C.1 Page(s): 1 Sworn personnel are subject to emergency call back. All sworn personnel (personnel) shall provide a valid phone number at which they can be reached. All personnel are responsible for maintaining a valid phone number in PeopleSoft, with cell phone numbers listed as type Mobile. Additionally, all personnel shall ensure that a valid phone number(s) that they can be called or texted at is in their overtime profile. The Shift Commander will initiate call back procedures to fill depleted front-line companies or to support ongoing incidents. Personnel shall call Station 1 Floorwatch (859-231-5675) to receive an assignment and then report, with their PPE, to their assignment as quickly as possible. Only personnel approved for call back by the Shift Commander will receive overtime compensation. POL 100.39 1  LEXINGTON FIRE DEPARTMENT POLICY STATEMENTS, STANDARD OPERATING PROCEDURES AND UNIFORM DISCIPLINARY GUIDELINES Policy Number: POL 100.42 Title: Modified/Administrative Duty Assignments Version Date: 3/2024 Revision Dates: 3/2018, 3/2020, 3/2024 CFAI: CC 7C.1 Page(s): 1 Reference: POL 100.36: Overtime Assignments Reference: POL 100.48: Grooming and Uniform Standards Reference: Current CBA: Article 36, Modified Duty Modified Duty Assignments are conducted as follows: Modified Duty due to a work related injury or illness: Per CBA, the member is permitted to work a modified duty assignment on their normal shift for up to four months, unless the treating physician recommends otherwise. In such cases, the physician’s recommendation shall be followed. After four months, the member is permitted to stay on modified duty for an additional eight months, but will be transferred to a 40-hour work week schedule until he/she is medically cleared to return to duty. The member will report to the appropriate Shift or Bureau Commander at the beginning of their tour unless otherwise instructed. Modified Duty due to a non-work related injury or illness: Members are given the opportunity to return to work on Modified Duty, provided the member presents written approval from their treating physician. Their schedule will be Monday-Friday 0800-1600. The member shall report to the Office of Health and Safety at the beginning of their scheduled tour. If a member works less than their scheduled work week, the difference may be made up by utilizing benefit time. ·Administrative Duty: Members placed on Administrative Duty shall conform to the current Grooming and Uniform Standards as dictated by the Fire Chief or their designee. Work schedule shall be determined by the Fire Chief or their designee. This includes training requirements and participation. Permission to use benefit time while on Modified Duty is obtained by the Shift or Bureau Commander assigned via the leave request menu. POL 100.42 1  LEXINGTON FIRE DEPARTMENT POLICY STATEMENTS, STANDARD OPERATING PROCEDURES AND UNIFORM DISCIPLINARY GUIDELINES Policy Number: POL 100.45 Title: Smoking/Tobacco Use Version Date: 3/2024 Revision Dates: 4/2014, 3/2020 CFAI: CC 7C.1 Page(s): 1 Reference: LFUCG Code of Ordinances: Chapter 14, Sections 97-104 The term "tobacco products" includes smoke producing and smokeless tobacco products. LFD property includes all fire stations, support bureaus, administrative offices, Training Academy facilities, and all vehicles assigned to the LFD. Smoking inside any enclosed space (including inside buildings, bays, or vehicles) on LFD property is prohibited with the following exceptions: Smoking is permitted outside all fire stations as long as the smoke does not infiltrate into areas where smoking is prohibited, and is not in the public eye Electronic smoking devices are permitted in fire station bays as long as the smoke does not infiltrate into areas where smoking is prohibited, and is not in the public eye. This does not include the Vehicle Maintenance shop or the Training Academy apparatus bay. Dispose of cigarette waste in appropriate containers. Using smokeless tobacco is prohibited while riding in LFD vehicles and when interacting with the public. Users of smokeless tobacco products shall utilize a container that is opaque and covered to prevent spillage. The use of trash receptacles as spittoons is prohibited. POL 100.45 1  LEXINGTON FIRE DEPARTMENT POLICY STATEMENTS, STANDARD OPERATING PROCEDURES AND UNIFORM DISCIPLINARY GUIDELINES Policy Number: POL 100.48 Title: Grooming and Appearance Standards Version Date: 3/2024 Revision Dates: 3/2017, 3/2020, 8/2021, 3/2024 CFAI: CC 7C.1 Page(s): 2 Reference: POL 570.00 Individual Face piece and Voice Amplifiers Reference: SOP 200.15 Emergency Operations/Hazardous Atmospheres Reference: UDG 1.12 (Conformity to Grooming and Uniform Standards) Reference: CFR 1910.134 (g)(1) (OSHA Standard on Respiratory Protection) Grooming: The nature of the job and workplace environment requires all members to pay particular attention to cleanliness and grooming. Facilities are provided to ensure proper personal hygiene in the workplace. Hairstyles will conform to the following standards: If hair exceeds the top of the shoulders, it will be worn in a ponytail or bun so it does not interfere with the performance of duties Braids are permitted Hair will be a natural color and not distracting in appearance Pins, combs, barrettes, and plain style elastic hair bands of similar color to the individual hair or duty uniform may be worn Designs cut into the hair are prohibited Facial hair will conform to the following standards: Hair in front of the ears will be neatly trimmed, form a horizontal line at the base, and not flare or extend below the lowest part of the external ear opening Hair will not come between the sealing surface of the face piece and the face (OSHA 1910.134) Members will be clean-shaven (mustaches are permitted, provided they are neatly trimmed). All personnel shall conform to the following standards: Hair shall be kept clean, well groomed, and maintained at all times to not interfere with the proper wearing of the LFD uniform cap, protective headgear, face piece, and/or any other safety equipment The length and bulk of hair will not be excessive or present an unprofessional appearance Petroleum-based facial makeup shall not be worn. Non-petroleum based makeup is permitted, so long as it does not interfere with the seal of the SCBA face piece Clear or nail-bed colored traditional nail polish (no gels or acrylics) may be worn Fingernail length will not be excessive, present an unprofessional appearance, interfere with the proper wearing of EMS gloves, structural firefighting gloves, and/or any other safety equipment, or interfere with the ability to perform any assigned task POL 100.48 1  LEXINGTON FIRE DEPARTMENT POLICY STATEMENTS, STANDARD OPERATING PROCEDURES AND UNIFORM DISCIPLINARY GUIDELINES Appearance: The nature of the job and workplace environment requires all members to maintain a professional and uniform appearance. On-duty personnel shall wear the appropriate uniform as outlined in the LFD Uniform Regulations. All personal shall conform to the following standards: Personnel are prohibited from undergoing extreme body modifications (e.g. tongue splitting, facial piercing (not including ears), etc.) Personnel are permitted to have visible tattoos o Tattoos on the following body areas are prohibited: neck, head, face, ears and hands  The neck area is considered anything above a standard sized t-shirt type collar  A single wedding ring style tattoo (not to exceed 10 mm/0.40 ”width) is permitted on no more than one finger  Personnel with tattoos or brands on prohibited areas will be required to obscure from view those tattoos or brands while on duty or in uniform o The display of any unprofessional or offensive tattoo or brand (nudity or violence, sexually explicit or vulgar art, words, phrases, profane language, symbols to incite negative reactions, and initials or acronyms that represent criminal or oppressive organizations) regardless of its location, while members are in uniform, is prohibited.  Personnel with tattoos or brands that are offensive or project an unprofessional image will be required to obscure from view those tattoos or brands while on duty or in uniform. o Visible tattoos that violate any regulation stated above may be subject to disciplinary action. Ref: UDG 1.05 and 1.12 POL 100.48 2  LEXINGTON FIRE DEPARTMENT POLICY STATEMENTS, STANDARD OPERATING PROCEDURES AND UNIFORM DISCIPLINARY GUIDELINES Policy Number: POL 100.49 Title: Uniform Policy Version Date: 3/2024 Revision Dates: 3/2022, 3/2024 CFAI: CC 7C.1 Page(s): 3 General Uniform Regulations: It shall be the policy of the Lexington Fire Department (LFD) to provide, regulate and maintain a departmental uniform requirement. This uniform requirement is for the identification of its members, as well as to present a positive professional appearance. The LFD shall operate as a uniformed service at all times, and all sworn members are required to comply with the policies and regulations as set forth in this document and related procedures. The members of the LFD shall provide for the upkeep of their uniforms and accessories, and shall maintain them in a clean and professional appearance. The members’ Chain of Command shall monitor the employee’s appearance and direct compliance. The members of the LFD shall repair or replace any item of uniform clothing or accessory that becomes unserviceable, or does not present a positive, professional appearance. The member’s Chain of Command shall ensure compliance with this policy and related procedures. The maintenance of a proper, professional appearing uniform is critical to the goals of the LFD allowing for identification and recognition of its members while performing their services. The LFD operates in an important position in the community, and its members are readily identifiable during high profile incidents. No uniformed member, by his/her actions or appearance, shall bring discredit to the LFD. General Uniform Requirements: 1: LFD uniforms will be as specified in the latest available version of the “LFD Uniform Regulations.” 2. All personnel shall maintain, at their respective stations, 3 complete Class C uniforms in addition to what they are wearing. 3. All members of the LFD shall maintain a complete Class A uniform at their respective stations. 4. All members of the LFD shall maintain their uniforms in a clean and presentable condition at all times. 5. All members of the LFD shall wear a watch, or carry a pocket watch, and carry a blue ink pen at all times. POL 100.49 1  LEXINGTON FIRE DEPARTMENT POLICY STATEMENTS, STANDARD OPERATING PROCEDURES AND UNIFORM DISCIPLINARY GUIDELINES 6. All members shall replace any item of clothing that is no longer presentable due to worn condition, excess fraying, stains, rips or tears, fading, etc. at the discretion of their Chain of Command. 7. The uniform of the day is to be worn by all personnel on duty as a complete uniform. 8. At no time shall a member of the LFD be shirtless in a public area while on duty. 9. When members of the LFD are engaged in physical fitness, it is permissible to wear approved clothing that is appropriate for the activity. Should Company members be dispatched during exercise periods, turnout gear is to be worn over approved exercise clothing. 10. During hours when sleepwear is appropriate (2200 – 0630), members may wear clothing as approved for that function. Should Company members be dispatched during this period, turnout gear or appropriate uniform is to be worn. Members are not to cause unnecessary delays in responding in order to dress. 11. After 1700 hours, the uniform at the station may be Class D. If any member leaves the station between 1700- 2200 hours, the Class C uniform (uniform of the day) shall be worn. After 2200 hours, Class D uniform is approved for the station and for responses. 12. Personnel are to respond to emergencies during any activity without delay, and should not spend excess time finding or donning shirts. Shirts should be kept in an available location, preferably on the apparatus. Personnel shall re-dress in proper uniform as soon as activities are completed. 13. Personnel shall not perform any non-emergency activities in public without being in proper uniform. These include, but are not restricted to, purchasing station supplies, pre-planning, street surveys, company surveys, etc. 14. Only the Fire Chief or his designee has the authority to approve company designated logos to be worn on apparel while on duty. 15. Individual Bureaus, with the approval of the Fire Chief, may allow specific items of apparel to be worn while assigned to that Bureau or assignment. 16. Command Staff uniform of the day shall be at the discretion of the Fire Chief (minimum Class C). 17. No member of the LFD shall wear an article of LFD uniform clothing, with the official patch, embroidery, or badge, while off duty without being in full uniform. 18. The Company Officer shall ensure that all members of his/her company are in the correct uniform. 19. There shall be no exposed jewelry on any body part except as allowed by the LFD’s Uniform Regulations. 20. No personnel shall wear any additional garments as not prescribed in the LFD Uniform Regulations. 21. Sunglasses shall be plain in style, subdued in color, with no obtrusive logos or emblems. Straps should be of similar requirement. 22. Accessory holders on belts shall be black, without obtrusive logos or emblems. POL 100.49 2  LEXINGTON FIRE DEPARTMENT POLICY STATEMENTS, STANDARD OPERATING PROCEDURES AND UNIFORM DISCIPLINARY GUIDELINES 23. It is recommended for safety that all personnel wear 100% cotton underclothes. 24. When attending meetings representing other agencies, no LFD uniform or any part of an LFD uniform may be worn. 25. Failure by any member to comply with the LFD’s uniform guidelines shall be handled in accordance with the LFD’s Uniform Disciplinary Guideline (UDG). Failure to comply after initial correction may be regarded as insubordination as outlined in the UDG. 26. District Officers will randomly conduct annual clothing inspections of all personnel in their Chain of Command. Pre-printed forms shall be utilized for each individual, with the most recent inspection form being maintained in the Shift Commander’s personnel files. 27. All uniform shirts are to be worn with the shirt tails tucked into the trousers at all times. POL 100.49 3  LEXINGTON FIRE DEPARTMENT POLICY STATEMENTS, STANDARD OPERATING PROCEDURES AND UNIFORM DISCIPLINARY GUIDELINES Policy Number: POL 100.54 Title: Military Liaison Officer Version Date: 3/2024 Revision Dates: 2/2016, 3/2020, 3/2022, 3/2024 CFAI: CC 7C.1, 7D.2 Page(s): 1 Reference: Uniformed Services Employment and Reemployment rights Act of 1994 (USERRA, 38 U.S.C. §§ 4301 – 4335) The MLNO will act as an advocate for the Department’s sworn service members, and as a liaison with the Kentucky Employer Support to Guard and Reserve (KYESGR). Job Description: The MLNO maintains a secure personnel database including the service member’s military unit, drill dates, scheduled annual training dates, deployment information, certification information, and family data. The primary duties of the MLNO include: Preparing a tentative impact assessment of military training and deployments. This report is based on the military training year of October through September. Providing quarterly updates on sworn members’ military status, activities, and welfare while deployed Preparing service members with out-processing activities when they are called for extended periods of active duty (90 days or longer). These activities include: security, maintenance and storage of the service member’s equipment, management of leave, assistance with benefits and retirement information, assistance in the transition to active military duty, and family support. Assisting with the in-processing and transition back into the fire service. This includes assisting the service member with maintaining all of their needed certifications, licenses, physicals, and qualifications. The MLNO will also ensure the service member is current on in-service training related to new equipment, protocols, policies, and SOPs. Providing monthly updates to the service member during their deployment on current events within the Department and the City. The MLNO will coordinate with the Peer Support Coordinator and the service member’s supervisor to maintain contact with the service member’s family, assisting them if needed, and keeping them abreast of Department activities. Having a strong working knowledge of both the LFD’s policies, SOPs, and capabilities, and the military support to civil authorities’ policies and capabilities. The MLNO may be called upon to work as a liaison with the Kentucky Department of Military Affairs in both emergency and planned activities. Qualifications: This position shall be filled by a sworn member of the LFD, designated by the Fire Chief, who is an active or retired member of the United States military reserve forces (Reserve or National Guard), in or above the grade of E-6 (Staff Sergeant or higher, including commissioned officers and commissioned warrant officers). The MLNO should be intimately familiar with the Uniformed Services Employment and Reemployment Rights Act of 1994 (USERRA) and be prepared to work with and understand representatives of the Kentucky Department of Military Affairs, the service member’s unit command, ESGR, and the Department of Veterans Affairs. These responsibilities will be in addition to the designated members’ regularly assigned work duties. POL 100.54 1  LEXINGTON FIRE DEPARTMENT POLICY STATEMENTS, STANDARD OPERATING PROCEDURES AND UNIFORM DISCIPLINARY GUIDELINES Policy Number: POL 100.57 Title: Out of County Travel Requests Version Date: 3/2024 Revision Dates: 3/2018, 3/2020, 3/2022 CFAI: CC 7C.1 Page(s): 1 LFD members who travel outside Fayette County, on official government business, on a non-recurring basis must be authorized by the Fire Chief, Public Safety Commissioner, and Mayor. The Travel Authorization and Advance Request Form (Form 211-16) should be submitted 3 weeks prior to travel along with supporting documentation that details the purpose of the request. Examples of supporting documentation include a conference agenda or a description of the event from the program information packet. The Travel Authorization section (Section I) should always be completed, even if an outside agency is responsible for payment of expenses. If a travel advance is requested, Section II of Form 211-16 must also be completed. Members must coordinate with their chain of command and LFD Fiscal Officer to ensure all required documentation is completed correctly, to include all signatures. In addition, overtime pay while traveling is not authorized and will not be paid, regardless of the reason for the travel. Overtime pay is based on hours worked per week, not travel time or distance. POL 100.57 1  LEXINGTON FIRE DEPARTMENT POLICY STATEMENTS, STANDARD OPERATING PROCEDURES AND UNIFORM DISCIPLINARY GUIDELINES Policy Number: POL 100.60 Title: Special Duty/Worker’s Compensation Request for Outside Training and Events Version Date: 3/2024 Revision Dates: 12/2009, 3/2020, 3/2022, 3/2024 CFAI: CC 7C.1, 8A.2 Page(s): 2 A Special Duty Request Form is used when all or part of the training/event is done on government time, whether it is required or voluntary. Sworn members may request to participate in job related training or events relevant to their duties within the LFD. If a member requests to attend, or is requested to attend, an outside training or event, it must be approved, in advance, by the Fire Chief. If approved, the member is placed on Special Duty and entitled to the same protection under workers’ compensation as if they were on duty. The member is only entitled to this protection while they are actively participating in the designated training/event. If injured, the member shall notify their chain of command to complete an SP302. When requesting Special Duty, any adjustment to the member’s work schedule is done through their chain of command. Reimbursement for mileage, meals, lodging, or travel must be submitted on Travel Authorization and Advance Request Form, (Form 211-16). Overtime or other compensation will be determined by the Fire Chief. If the member is granted overtime pay for the training/event, they will only be paid for hours spent at the training/event in excess of the Special Duty hours granted. If the member is not granted overtime pay for the training/event, and the Special Duty time granted is not enough to ensure the member is covered by workers’ compensation for the duration of the training/event, the member must also request workers’ compensation coverage. This is accomplished by selecting the “workers’ compensation request” option on the Special Duty Request Form. While attending training/events under the umbrella of “Special Duty”, the member shall wear the appropriate LFD duty uniform, as determined by their Bureau Commander. This uniform determination is based on the training/event type and any requirements specifically outlined by the host agency. Business casual or other non- duty uniform dress may be authorized. When required, LFD issued Personal Protective Equipment (PPE), including SCBA, shall be worn. If the member is required to wear PPE provided by the agency conducting the class, written approval from the Fire Chief must be obtained. All members are expected to represent themselves and the LFD in a professional and positive manner. A Special Duty Request Form and Form 211-16, if applicable, must be submitted at the time the member electronically submits their Leave Request Form. The Special Duty Request Form must be submitted electronically and approved via the member’s chain of command. POL 100.60 1  LEXINGTON FIRE DEPARTMENT POLICY STATEMENTS, STANDARD OPERATING PROCEDURES AND UNIFORM DISCIPLINARY GUIDELINES Once the Special Duty Request Form has been processed by the member’s chain of command, the member will fall into one of the following four categories: 1) Special duty and Workers Comp approved. Reserved for any CBA required training, assigned apparatus required training or any activity preapproved by the administration for SD. 2) Special Duty approved (Benefit slot requ