Product Planning and Control PDF

PREPARED BY: MALAPITAN, JOHN ROICE B. CAMITAN, MARK DANIELLE S. DEC 03, 2024 CONSTRUCTION MANAGEMENT 2 DEFINITION: IMPORTANCE: Product planning and control Ensures materials meet project refer to the systematic process specifications. of organizing, sch...

PREPARED BY: MALAPITAN, JOHN ROICE B. CAMITAN, MARK DANIELLE S. DEC 03, 2024 CONSTRUCTION MANAGEMENT 2 DEFINITION: IMPORTANCE: Product planning and control Ensures materials meet project refer to the systematic process specifications. of organizing, scheduling, and Prevents delays caused by managing resources to ensure supply chain issues. the timely delivery and quality of Supports overall project efficiency construction materials and and cost-effectiveness. products for a project.  MATERIAL SPECIFICATION Identifying the specific type, grade, and quantity of materials required based on the project design and technical requirements. Proper specification ensures materials meet safety, durability, and aesthetic expectations. SUPPLIER SELECTION Choosing reliable suppliers is crucial for ensuring consistent quality and on-time delivery. This process involves evaluating supplier track records, pricing, and delivery capabilities. PROCUREMENT PLANNING Scheduling material orders according to the project phases ensures the right materials are available at the right time, reducing storage costs and risks of damage. INVENTORY MANAGEMENT Maintaining optimal stock levels prevents delays due to shortages while minimizing costs associated with overstocking or wastage.  QUALITY ASSURANCE Regular inspections are conducted to ensure materials meet established quality standards. This step reduces the risk of using substandard materials that could compromise the project’s integrity. PROGRESS TRACKING By monitoring material usage and availability, project managers can ensure that schedules are adhered to, and any discrepancies are addressed promptly. COST CONTROL Managing material costs effectively helps avoid budget overruns while ensuring that quality is not sacrificed. This requires constant tracking and adjustments as the project progresses. RISK MANAGEMENT Potential issues such as supplier delays or material shortages are identified early, and contingency plans are implemented to mitigate their impact on the project.  STEPS Assess project requirements: Begin by analyzing the specific needs of the project, including material 1. types, quantities, and delivery timelines. This ensures clarity and minimizes miscommunication Develop procurement schedules: Align procurement among stakeholders. 2. activities with the project phases, ensuring materials arrive when needed without causing storage issues or delays. Select reliable suppliers: Choose suppliers based on their reliability, product quality, and ability to meet deadlines 3. consistently. Monitor delivery and storage: Ensure materials are 4. delivered in good condition and stored properly to prevent damage, deterioration, or theft. Address issues in real-time: Continuously evaluate the process, and tackle unforeseen problems—like late 5. deliveries—promptly to avoid project disruptions. Software Tools like Primavera P6 and MS Project enable precise scheduling, resource allocation, and progress tracking to ensure materials are used efficiently. Metrics Metrics such as Material Cost Variance (MCV), Supplier Lead Time, and Inventory Turnover provide critical insights into the performance of product planning and control processes. Benefits Using these tools and metrics enhances tracking, forecasting, and optimization, ultimately improving project outcomes by ensuring materials are managed effectively and cost-efficiently.  SUPPLY CHAIN BUDGET CONSTRAINTS COORDINATION DISTRIBUTION ISSUES Unexpected events like global Balancing cost efficiency with quality is Misalignment between material delivery shortages or shipping delays can often challenging, especially when schedules and project timelines can severely impact material availability, unexpected price hikes or additional lead to inefficiencies, increased costs, leading to project slowdowns. This requirements arise during the project. and delays. Coordination among highlights the importance of having suppliers, contractors, and project contingency plans in place. managers is crucial. BUILD STRONG SUPPLIER CONDUCTS REGULAR RELATIONSHIPS AUDITS/QUALITY CHECKS Developing good rapport This helps maintain high with suppliers ensures standards, reducing risks of priority handling and better defects and rework. communication in case of issues. INCORPORATE USE DIGITAL TOOLS FOR TRACKING SCHEDULE FLEXIBILITY Leveraging software can Building buffer time into automate tracking and schedules can help forecasting, minimizing manual accommodate delays without errors and delays. disrupting overall project timelines. THANK YOU