Terminologies Used in Civil Engineer Selection PDF

TERMINOLOGIES USED IN THE SELECTION OF THE CIVIL ENGINEER: BASIS OF SELECTION Prepared by: GROUP 4 Joseph Adrian Anedes | Jamaica A. Aventajado | Richie Jay L. Pondias ❖ CLIENT’S COMMITTEE SELECTION 1. Best Value Selection: A m...

TERMINOLOGIES USED IN THE SELECTION OF THE CIVIL ENGINEER: BASIS OF SELECTION Prepared by: GROUP 4 Joseph Adrian Anedes | Jamaica A. Aventajado | Richie Jay L. Pondias ❖ CLIENT’S COMMITTEE SELECTION 1. Best Value Selection: A method of selecting a vendor based on a combination of factors, including price, quality, and technical expertise, rather than just the lowest bid. 2. Bid Bond: A guarantee provided by a bidder that they will enter into a contract if selected, typically required as part of the bid submission. 3. Bid Evaluation Criteria: The standards and metrics used by the selection committee to assess and compare the bids submitted by vendors. 4. Bid Opening: The public or private event where bids are opened and read aloud, allowing the selection committee to begin the evaluation process. 5. Clarification Request: A formal inquiry sent by the selection committee to a vendor seeking additional information or clarification on aspects of their proposal. 6. Competitive Bidding: A procurement process where multiple vendors submit proposals in response to an RFP or RFQ, with the aim of winning the contract. 7. Conflict of Interest: A situation in which a selection committee member’s impartiality is compromised due to a personal interest in the outcome of the vendor selection. 8. Contract Award: The formal decision to grant a contract to a specific vendor after the selection process is completed. 9. Contract Management: The process of overseeing and administering a contract after it has been awarded, ensuring that all terms and conditions are met. 10. Contract Negotiation: The process of discussing and finalizing the terms and conditions of a contract between the client and the selected vendor. 11. Evaluation Matrix: A tool used by the selection committee to score and rank vendors based on predefined criteria. 12. Financial Proposal: The part of a bid that details the pricing structure, cost estimates, and financial terms proposed by a vendor. 13. Non-Disclosure Agreement (NDA): A legal contract that ensures confidential information shared during the selection process is not disclosed to unauthorized parties. 14. Objective Evaluation: The process of providing a balanced and unbiased assessment of all candidates or proposals. 15. Pre-Bid Conference: A meeting held with potential vendors before the bid submission deadline to clarify any questions or concerns regarding the RFP or RFQ. 16. Procurement Officer: The individual responsible for managing the procurement process, including the issuance of RFPs and coordination of the selection committee. 17. Procurement Policy: The set of guidelines and procedures a client follows when acquiring goods and services, including vendor selection. 18. Proposal Compliance: The degree to which a vendor’s proposal meets the mandatory requirements outlined in the RFP or RFQ. 19. Request for Information (RFI): A document issued to gather general information about vendors' capabilities and solutions before issuing an RFP or RFQ. 20. Request for Proposal (RFP): A document issued by a client to solicit bids from potential vendors or service providers, outlining project requirements and criteria for selection. 21. Scope Creep: The tendency for the scope of a project to expand beyond its original objectives, often leading to additional costs and delays. 22. Selection Committee: A group of individuals responsible for evaluating vendor proposals and making recommendations or decisions on which vendor to select. 23. Shortlisting: The process of narrowing down the list of potential vendors to a smaller group that will be invited to present their proposals or solutions in detail. 24. Stakeholder Buy-In: Involving different stakeholders in the selection process to foster broader support for the final decision.  25. Statement of Work (SOW): A detailed document that outlines the specific tasks, deliverables, timelines, and responsibilities of the vendor. 26. Value Engineering: A systematic method to improve the value of goods or services by examining functions, costs, and performance during the selection process. 27. Vendor Due Diligence: A comprehensive appraisal of a potential vendor’s background, reputation, financial stability, and previous work before final selection. 28. Vendor Performance History: The track record of a vendor’s past performance on similar projects, often reviewed during the selection process. 29. Vendor Presentation: A formal presentation given by a shortlisted vendor to demonstrate their solution, capabilities, and approach to the selection committee. 30. Weighted Scoring: A method of scoring proposals where different evaluation criteria are assigned different levels of importance or weight. ❖ QUALIFICATIONS-BASED SELECTION (QBS) PROCESS 1. Auditable Process: A well-documented and transparent procedure that can be reviewed or audited to ensure fairness in the QBS process. 2. Contract Execution: The formal agreement between the project owner and the selected firm, signaling the start of the work. 3. Contract Negotiation: The process of discussing and finalizing the terms of the agreement between the project owner and the selected design firm. 4. Design Firm: A company that provides architectural, engineering, and related services for construction projects. 5. Design Professionals: Individuals like architects and engineers selected through the QBS process to ensure high-quality project outcomes. 6. Dispute Resolution: Methods used to address and resolve conflicts that may arise during the project. 7. Expertise: The specialized knowledge or skills possessed by design professionals that contribute to project success. 8. Fairness in Selection: Ensuring that all firms have an equal opportunity to compete based on their qualifications. 9. Fee Proposal: A detailed financial offer prepared by the design firm, outlining the costs associated with completing the agreed-upon scope of work. 10. Firm Ranking: The order in which firms are rated based on their qualifications, with the highest-ranked firm given priority in negotiations. 11. Innovation: The introduction of new ideas or methods by design professionals that can improve project quality and reduce costs. 12. Interviews: Meetings conducted to further assess and rank the shortlisted firms based on their qualifications and approach to the project. 13. Legal Requirements: The laws and regulations that mandate the use of QBS in certain types of public projects. 14. Ownership Cost Objectives: The financial goals set by the project owner regarding the total cost of owning and maintaining the completed project. 15. Personal Risk: The level of exposure to potential loss or failure, which can be minimized through the QBS process. 16. Post-Selection Feedback: Information provided to firms about their performance in the selection process, often given upon request. 17. Project Performance: The overall success of a project, which is influenced by the quality and expertise of the selected design professionals. 18. Public Good: The benefit to the public that is a key consideration in the QBS process, especially for government-funded projects. 19. Public Projects: Government or publicly funded projects that legally require the use of the QBS process for selecting design professionals. 20. Qualifications-Based Selection (QBS): A competitive procurement approach for selecting and retaining design professionals (e.g., Architects and Engineers) that emphasizes qualifications to achieve project performance and ownership cost objectives. 21. Quality Assurance: The measures taken to ensure the final project meets the desired standards and specifications.  22. Request for Qualifications (RFQ): A document issued to invite firms to submit their qualifications for evaluation in the QBS process. 23. Risk Minimization: Strategies employed in the QBS process to reduce the likelihood of disputes or project failures. 24. Scope of Work Modification: Adjustments made to the initial project plan, schedule, or budget to reach an agreement on the fee proposal. 25. Scope of Work: The general outline of tasks and responsibilities defined by an owner when selecting a design firm. 26. Selection Process Documentation: The records and materials produced during the QBS process, which provide evidence of the steps taken. 27. Selection Schedule: A timeline developed by the owner to manage the process of selecting a design firm. 28. Short-List: A narrowed list of the most qualified firms chosen for further evaluation or interviews. 29. Statements of Qualifications: Documents submitted by firms detailing their experience, expertise, and ability to perform the required services. 30. Transparency: Openness and clarity in the QBS process, ensuring all participants are treated fairly. ❖ SELECTION PROCEDURE FOR LEVEL OF EFFORT CONTRACTS 1. A BID Bulletin: contains additional information on BID Documents issued to bidders before the date of bidding. 2. Agreement: It is a legal document that defines the work being done, which all the parties involved must agree to. 3. An Owner: the person or entity or authorized representative thereof who signed the contract as owner. 4. BID: the tender, or proposal or quotation or offer of a bidder to perform the work described in contract. 5. BID Documents: collectively refer to all documents provided or made available to prospective bidders. 6. Bond: protects against disruptions or financial loss due to a contractor's failure to complete a project or failure to meet project specifications. 7. Contract: An agreement enforceable by law. 8. Contractor: A person or a firm who undertakes any type of contract. 9. Contract Documents: the documents attached to the agreement. 10. Contract Scope: defines the extent, range, coverage, area or space of the contract works. 11. Construction Scope: the scope normally can be measured or quantifiable and is a description of all construction activities that will form part of the project. 12. Document List: A list of all contract documents forms this part of the contract agreement. 13. Drawings: are graphical presentations of the Work, including supplementary details and shop drawings. 14. Enforceable: The agreement must create legal obligations between the parties. 15. Guarantee Bond: is furnished as a guarantee of the quality of the materials provided, the equipment installed, and the workmanship performed by the contractor. 16. Level of effort: is a contract procedure used to supplement a client staff, either by providing an extension to existing disciplines. 17. NEDA: National Economic and Development Authority 18. Payment Basis: these describes the money that will be paid to the contractor. 19. Payment Bond: is furnished as a guarantee of good faith on the part of the contractor to faithfully comply with the Contract. 20. Performance Bond: is furnished as a guarantee of good faith on the part of the Contractor to execute the work in accordance with the Contract. 21. Price Proposal: a preliminary bid that a potential client requests. 22. Procurement: the process of acquiring goods and services needed for a construction project. 23. Project Description: these details what the project is about, including the most important idea or description of the problem being addressed. 24. Schedule or Calendar: the total number of days or how the project will be divided. 25. Special Provisions or Conditions: are instructions which are issued prior to bidding to supplement and/or modify the Drawings, Specifications and/or General Conditions of the contract. 26. Specifications: the written or printed description of the work to be done describing qualities of the material to be used, the equipment to be installed and the mode of construction. 27. Sub-contractor: A contractor duly registered and licensed by the Philippine Contractors Accreditation Board who signs a construction contract with the main Contractor. 28. Supplementary Specifications: are additional information which may be issued as an addition to or amendment of the provisions of the Specifications. 29. A technical proposal: is a document that outlines how you will deliver a specific project or service to a client or customer. 30. Work: is all Contractor-provided labor and/or materials, as well as equipment, transportation, or other facilities necessary to complete the construction.