STK 3093 LU2 EMS PDF

LU2 Environmental Management System. Contents Organisational EMS (ISO14000) Integration of business and environmental objectives Essential elements of an effective EMS Strategies and tools for implementation of EMS ISO 14000 Series Historical perspective First introd...

LU2 Environmental Management System. Contents Organisational EMS (ISO14000) Integration of business and environmental objectives Essential elements of an effective EMS Strategies and tools for implementation of EMS ISO 14000 Series Historical perspective First introduced in the Netherlands in early 1980  The aimed at implementing environmental management of a corporation by setting environmental policy and identifying significant environmental aspects of a corporation.  The practice evolved into EMS and became popular in the European countries. UNCED proposed standardization of the EMS. TC207 was formed in June 1993 to standardize EMS. The product of the TC207 is the documents of the ISO 14000 series. ISO 14001 outlines key requirements companies should comply with in order to operate in an environmentally responsible manner. ISO 14001 provides organizations with a competitive advantage, by demonstrating to their customers that their environmental processes and impact is effectively managed, continually improving, and part of the corporate management system ISO 14000 Series The documents consisted of:  ISO 14001 – standards on EMS  ISO 14004 – guideline for the use of ISO 14001  ISO 14010, 14011 and 14012 – deal with environmental auditing (EA) of the EMS  ISO 14040 – standards on Life Cycle Analysis (LCA)  ISO 14020, 14021, 14024 – deal with Environmental Labelling (EL) and Declarations  ISO 14031 – Environmental performance evaluation (EPE) guidelines. ISO 14000 Series Relationship between the ISO 14000 series of standards EA EMS LCA EL EPE Serve as bridges between EMS and EL  ISO 14001 EMS The ISO 14000 EMS is based on the management model by Deming – Plan, Do, Check and Act. PLAN PLAN DO DO ACT ACT CHECK CHECK 8 ISO 14001 certified companies in Malaysia There were 2,284 companies certified for ISO 14001 Environmental Management System, up 2 percent from 2013. ISO 14001:2015 What is ISO 14001? ISO 14001 is an internationally agreed standard that sets out the requirements for an environmental management system. It helps organizations improve their environmental performance through more efficient use of resources and reduction of waste, gaining a competitive advantage and the trust of stakeholders. What is an environmental management system? An environmental management system helps organizations identify, manage, monitor and control their environmental issues in a holistic manner. Like other ISO management systems, it uses a High-Level Structure. This means it can be integrated easily into any existing ISO management system. It also includes the need for continual improvement of an organization’s systems and approach to environmental concerns. Who is ISO 14001 for? ISO 14001 is suitable for organizations of all types and sizes, be they private, not-for-profit or governmental. It requires that an organization considers all environmental issues relevant to its operations, such as air pollution, water and sewage issues, waste management, soil contamination, climate change mitigation and adaptation, and resource use and efficiency. ISO 14001:2015 ISO 14001 has recently been revised, with key improvements such as: The increased prominence of environmental management within the organization’s strategic planning processes Greater input from leadership A stronger commitment to proactive initiatives that boost environmental performance What benefits will it bring to my business or organization? Users of the standard have reported that ISO 14001:2015 helps: Demonstrate compliance with current and future statutory and regulatory requirements Increase leadership involvement and engagement of employees Improve company reputation and the confidence of stakeholders through strategic communication ISO 14001: benefits Achieve strategic business aims by incorporating environmental issues into business management Provide a competitive and financial advantage through improved efficiencies and reduced costs Encourage better environmental performance of suppliers by integrating them into the organization’s business systems Why was ISO 14001 revised? All ISO standards are reviewed and revised regularly to make sure they remain relevant to the marketplace. ISO 14001:2015 will respond to the latest trends, including the increasing recognition by companies of the need to factor in both external and internal elements that influence their environmental impact, such as climate volatility and the competitive context in which they work. The changes also ensure that the standard is compatible with other management system standards. What are the key improvements? ISO 14001:2015 now requires: Environmental management to be more prominent within the organization’s strategic direction A greater commitment from leadership The implementation of proactive initiatives to protect the environment from harm and degradation A focus on life-cycle thinking, to consider the environment from development to end-of-life The addition of a stakeholder-focused communication strategy It also allows for easier integration into other management systems thanks to the same structure, terms and definitions. I14001:2004. am certified to ISO What does this mean for me? Organizations are granted a three-year transition period once the revision has been published to migrate to the new edition of the standard. After this period, if third-party certification is desired, you will have to seek certification to the new version. For further information and guidance, refer to the International Accreditation Forum’s transition planning guidance document at www.iaf.nu. Should I be certified to ISO 14001? Accredited certification to ISO 14001 is not a requirement and there are many benefits from using the standard without going through the accredited certification process. However, third-party certification – where an independent certification body audits your practices against the requirements of the standard – is a way of signalling to your stakeholders that you have implemented the standard correctly. For some organizations, it helps to show how they meet regulatory or contractual requirements. ISO does not perform certification. For more information about the certification process and how to find a certification body, please visit the “certification” section on our Website (www.iso.org). Examples of success with ISO 14001 Organizations using ISO 14001 have found success across a range of areas, including reduced energy and water consumption, a more systematic approach to legal compliance and an improved overall environmental performance. Premier Foods Enhancing relationships with stakeholders and staff “Since 2001, we have used ISO 14001 to make big improvements such as increasing our organization’s recycling rate. We have now been at “zero landfill” since March 2013 and are recycling and reusing 100 % of our site wastes. “We have continued to improve our relationship with neighbours because we have the processes in place to respond quickly to any concerns. Among other benefits, our processes and the appointment of Green Matters Champions ensure that staff are environmentally engaged and aware of the site’s potential impact on the environment.” Richard Giles Premier Foods, UK UPCON Corporation Boosting confidence and competitivity “UPCON provides services to lift up sunken concrete floors using its unique UPCON method. Achieving certification to ISO 14001 in 2008 allowed us to document effectively the details of our method for all staff to share and standardize the quality of work at every site. “In addition to boosting our competitiveness through more accurate quality control, ISO 14001 also strengthens our confidence in our method by demonstrating that it produces 90 % less CO2 emissions when compared to concrete replacement. What’s more, since our certification, staff engagement and motivation have increased, safe in the knowledge that they are contributing positively to the environment through our products and services.” Nobukazu Matsudo How do I get started with ISO 14001:2015? A number of resources provide detailed guidance on how to use the standard, but here are a few tips to get you started: Tip 1 Define your objectives. What do you want to achieve with this standard? Tip 2 Get buy-in from senior management. It is essential that the leaders of your organization support the objectives of an effective environmental management system and are committed to the process. Tip 3 Get a good overview of existing processes and systems relevant to your environmental impact. This will allow you to more easily identify gaps. Other standards in the ISO 14000 family The ISO 14000 family comprises a number of standards that complement ISO 14001, some of which are listed below. Get more information in the brochure Environmental management – The ISO 14000 family of International Standards, a basic introduction to the ISO 14000 series of standards. ISO 14004 provides guidance on the establishment, implementation, maintenance and improvement of an environmental management system and its coordination with other management systems. ISO 14006 is intended to be used by those organizations that have implemented an environmental management system in accordance with ISO 14001, but can help integrate eco-design into other management systems. ISO 14064-1 specifies principles and requirements at the organizational level for the quantification and reporting of greenhouse gas (GHG) emissions and removal.  International Organization for Standardization ISO Central Secretariat, Chemin de Blandonnet 8, Case Postale 401 CH – 1214 Vernier, Geneva Switzerland iso.org © ISO, 2015 All rights reserved ISBN 978-92-67-10648-9 Guiding Principles Commitment and Policy Principle 1 Review and Planning Improvement Principle 2 Principle 5 Measurement Implementation and Evaluation Principle 4 Principle 3 Elements of the ISO 14000 EMS Principle 1 - Commitment and Policy Element 1 – Environmental Policy  Develop a statement of the organization’s commitment to the environment. Use this policy as a framework for planning and action Environmental Policy How to make a commitment that we can keep? The intention must be NOBEL It has to be SINCERE The intention must be ACHIEVABLE It must be SIMPLE The intention must be HOLISTIC Environmental Policy Elements of the ISO 14000 EMS Principle 2 – Planning Element 2 – Environmental Aspects  Identify environmental attributes to the products, activities and services. Determine those that could have significant impacts on the environment Element 3 – Legal and other requirements  Identify and ensure access to relevant laws and regulations and other requirements to which the organization adheres. Element 4 – Objectives and Targets  Establish environmental goals for the organization, in line with the policy, environmental impacts, views of interested parties and other factors Element 5 – Environmental Management Programs  Plan actions to achieve objective and targets. Planning “No plan is the plan to fail” What is planning? A basic management function that formulate detailed plans to achieve one’s goals and objectives with the available resources. What goals & objectives? Derives from the commitment/policy Planning How do you start to plan? Check what needs to be improved Weaknesses Check what needs to be maintained Strengths Check what else we can do Check what we must watch out for Opportunities Threats SINTERNAL W O T EXTERNAL Planning Element 3: Legal and other requirements The current laws and regulations that govern your activities (Petrol station)  What are the laws that apply to your business?  Which laws that you cannot comply with?  What is the tendency that the law may change?  Can you adapt to the change? Planning Element 4: Objectives and targets Based on your SWOT and legal requirements  What do you want to achieve? Prioritise them  Comply fully with the legal and other requirements  Address all the identified weaknesses of your activities (environmental aspects)  Create a competitive advantage for your company  Set your targets based on those objectives  Set the level of improvements  Set the time frame to achieve the improvements Planning Element 5: Environmental Management Programmes How are you going to achieve your targets?  Each targets must have a way to achieve it.  Vaporisation of volatile organics  Refilling at early morning where temperature is low  Use safety valves to prevent spillage  All valves/ caps are monitored and serviced regularly to prevent leakages  Shed the pumps  Install volatile organics detectors Planning EMP Set the time frame for each activities that you have planned in a programme  Gantt Chart of your programme Elements of the ISO 14000 EMS Principle 3 – Implementation  Element 6 – Structure and responsibilities  Establish roles and responsibilities and provide resources  Element 7 – Training, Awareness and Competence  Ensure that all personnel are trained and capable of carrying out their environmental responsibilities  Element 8 – Communication  Establish processes for internal and external communications on environmental management issues.  Element 9 – EMS Documentation  Maintain information on your EMS and related documents.  Element 10 – Document Control  Ensure effective management of procedures and other system documents.  Element 11 – Operational Control  Identify, plan and manage your operations and activities in line with your policy, objectives and targets  Element 12 – Emergency Preparedness and Response  Identify potential emergencies and develop procedures for preventing and responding to the. Implementation Structure and Responsibilities (Element 6) Decide who should be the “champion” for each environmental management programme? What is your company’s structure to facilitate the champion What are the standard operating procedures that you should have? What are the emergencies you might face? Implementation Example: Zero spillage programme  Educate customers in filling of fuel  Documentary video screening at the station  Brochure (in the form of a gift) distribution to customers  Face to face explanation by staff to customers  Maintenance of fuel pumps and nozzles  Scheduled maintenance of all fuel delivery system  Regular inspection by staff  Spillage clean-up facilities  Provide sufficient tools for clean-up  Placement of the tools at strategic points.  Implementation Detailed out the roles and responsibilities of the Champion champion. Also give the Secretariat to assist Zero Spillage champion the appropriate Champion in organising, Programme authority – recruiting the managing and monitoring team, acquisition of tools, the programme etc. Secretariat Awareness Equipment Spillage clean-up programme Maintenance The sub-team will make detailed preparations to implement the programme and monitor its progress. Report to the champion. Implementation Element 7 – Training, Awareness and Competence Must appoint someone in the company to be responsible to:  Identify training needs (awareness, skills, new tasks)  Schedule training sessions (Trainers and schedule)  Logistics and resources Implementation Element 8 – Communication Decide the channel and mode of communication Superior Team members Champion Company’s Public staffs Implementation Element 9 – EMS Documentation  Reference Document No. Implementation EM-01 CP-01 Environmental Management System Manual Environmental Policy O&T-YYYY Objectives, Targets and Programmes EP-01 Identification of Environmental Aspects and Significance Evaluation EP-02 Review of Legal and Other Requirements EP-03 Training EP-04 Control of Documents EP-05 Environmental Emergency Preparedness and Response EP-06 Environmental Monitoring and Evaluation of Compliance EP-07 Enquiry / Complaint / Nonconformity Handling EP-08 Control of Records EP-09 Internal Audit EAR-01 Register of Environmental Aspects LR-01 Register of Legal and Other Requirements EI-01 Environmental Office Practices EI-02 Green Procurement EI-03 Environmental Practices for Using Company's Car EI-04 Waste Management EI-05 Air Pollution Control EI-06 Water Pollution Control EI-07 Noise Pollution Control EI-08 Resource Conservation EI-09 Handling and Storage of Chemicals IER-01 Initial Environmental Review Checklist IER-02 Gap Analysis Report Elements of the ISO 14000 EMS Principle 4 – Measurement and Evaluation  Element 13 – Monitoring and Measurement  Monitor key activities and track performance  Element 14 – Non-conformance and Corrective & Preventive Actions  Identify and correct problems and prevent recurrences  Element 15 – Records  Keep adequate records of EMS performances  Element 16 – EMS Audits  Periodically verify that your EMS is operating as Measurement & Evaluation Equivalent to “CHECK” Are the environmental programmes work? What do you monitor? Why do you need to monitor and evaluate? What do you audit? Measurement & Evaluation Element #13: Monitoring and Measurement  What to monitor?  During PLANNING, objectives and targets are set together with its environmental programmes.  During IMPLEMENTATION, the environmental programmes are carried out according to the plan  Monitoring and measurement will check if you are achieving the targets and objectives that you have planned.  E.g: Objective: To reduce non-compliance Target: No summon for the year 2013 Programme: Refill fuel tank in the morning, educate consumers, service pumps and nozzles and install detectors. Monitoring: number of summons received, number of spillages by customers, number of detectors alarm, number of pump and nozzle failures. Frequency: Daily record on all parameters Measurement and Evaluation Element 14 – Non-conformance and Corrective & Preventive Actions The monitoring will show if there is non- conformance  Measure against the set objectives and targets  If not complied to the objectives and targets  Determine the corrective and preventive measures  E.g: Spillages by customers still continue, no improvement from before the awareness education programme. – investigate the root cause of the spillages. (is it due to faulty nozzle, pump or human error?) Then recommend preventive actions Measurement and Evaluation Element 15 – Records All monitoring data must be kept as records  Records for each environmental programme that the company carry out  Who are the members of the monitoring team?  What does the team monitor?  How does the team conduct the monitoring (methodology)?  Where does the monitoring take place?  How much money are spent on the environmental programme and how much is saved?  What are the non-compliances?  What are the recommended corrective & preventive actions?  When are the actions been carried out? Measurement and Evaluation Element 16 – EMS Audits What audits do?  Check on all the elements of EMS  Policy – is there a policy? Has it been informed to all employees, suppliers and customers and how? Has it been done according to your plan?  Planning – are all the elements of planning been done properly? Are the documents in order? Are they available to its designated users?  Implementation – Have all the planned items been implemented accordingly? Are all the activities recorded/documented? Show proofs of all activities in the planning that have been implemented Measurement and Evaluation Element 16 – EMS Audits What audits do? Continue…..  Measurement & Evaluation – Check on the records of all measured items, check on its non- compliances, check its recommendations  Environmental Review – check on the minutes of review meeting, the decisions made, how the decisions are incorporated into its planning? Elements of the ISO 14000 EMS Principle 5 – Review and Improvement Element 17 – Management Reviews  Periodicallyreview your EMS with an eye to continual improvement Review and Improvement Principle #5 Management review  What do you want to achieve in your review?  Why do you need to do a review?  Who should be doing the management review?  When should you do the review?  What do you do after the review? Review and Improvement The objectives of management review Identify all non-compliance Decide on the corrective measures to take Allocate resources Set new targets for the implementing teams to achieve Assign the Champions Review and Improvement Why do you need to do a review? You do not want make the same mistakes over and over again You want to improve your performances You want to keep abreast with changes and the current trends You want to be the leader in your business Review and Improvement Who should be doing the review? People with decision making authority  The Chief Executive Officer  The Human Resource Manager  The Finance Manager People with specialised knowledge  The Environmental, Safety and Health Officer  Chief Technical Officer/ Section Heads Review and Improvement When should you do the review? Most companies do it twice a year Some once a year Some quarterly It depends on the nature of the business Review and Improvement What should you do after the review? Clear decision should have been made  Execute all the decisions promptly  Go through the cycle of the management system again.  Report to the review panel/team regularly  To get support  To get resources  To get authorisations