Project Management Principles PDF

Project Management Principles Doç. Dr. Meryem Sena AKKUŞ 1 2 3 Learning Objectives Describe project management objectives Describe the project life cycle Diagram networks of project activities Estimate the completion time of a project Compute the...

Project Management Principles Doç. Dr. Meryem Sena AKKUŞ 1 2 3 Learning Objectives Describe project management objectives Describe the project life cycle Diagram networks of project activities Estimate the completion time of a project Compute the probability of completing a project by a specific time 4 Learning Objectives – con’t Determine how to reduce the length of a project effectively Describe the critical chain approach to project management Prepare a Project 5 6 7 8 9 10 11 Information Technology Project Management, Sixth Edition 12 13 14 15 16 17 18 19 20 21 22 23 Characteristics of Project Manager 24 2. lesson 25 Information Technology Project Management, Sixth Edition 26 27 Information Technology Project Management, Sixth Edition 28 Phase to phase relationships 29 Information Technology Project Management, Sixth Edition 30 31 32 33 34 Why stakeholders are important Expertise Participating in project activities Reducing and uncovering risk Increase project management Granting project acceptance 35 How do you manage stakeholder engagement Actively manage stakeholder expectation Address stake holder concerns before they escalate Clarify and resolve issues in a timely manner Inform / Engage / Manage stakeholders Remember: They are your partners – not your servants 36 Why engage stakeholders Generate a better understanding of stakeholders perspectives on key issues Building Better relationships with key individuals Use them as a marketing tool for your organization and a channel for feedback. 37 Project stakeholder Information Technology Project Management, Sixth Edition 38 39 40 41 42 43 In summary, 44 3. lesson 45 The Project Management Process Groups 46 Learning Objectives Describe the five Project Management (PM) process groups, the typical level of activity for each, and the interactions among them. Review a case study of an organization applying the project management process groups to manage an project; describe outputs of each process group; and understand the contribution that effective project initiating, planning, executing, monitoring and controlling, and closing make to project success 47  PM Process Groups Project management can be viewed as a number of interlinked processes A process is a series of actions directed toward a particular result The project management process groups include: Initiating processes Planning processes Executing processes Monitoring and controlling processes Closing processes Process groups can be applied to each phase of the project or to the entire project 48 Process Groups and Project Phases 49 Information Technology Project Management, Sixth Edition Information Technology Project Management, Sixth Edition 50  Initiating processes Defining and authorizing the project Prepare project charter Register stakeholder Determine if the project is worth continuing, should be redirected, or canceled May take place at the beginning of each phase Reexamine the business need for the project during every phase of the project life cycle 51 Information Technology Project Management, Sixth Edition Information Technology Project Management, Sixth Edition 52  Planning processes Scope management plan Define the work that needs to be done Schedule management plan Schedule activities related to the work Cost management plan Estimate cost for performing the work Quality management plan Product meets written specifications and intended use Procurement management plan Decide what resource to procure to accomplish the work Revise plan during each phase for changes 53 Ensure that the project addresses organization needs  Execution processes Acquiring project team and resources to carry out various plans and various tasks Conduct procurement Manage stakeholder expectations Produce product, services, or results of the project or phase Perform quality assurance 54  Monitoring and controlling processes Measure progress against all plans Take corrective actions when there is deviation Ensure that progress meet project objectives Ensure that the project meets stakeholders’ needs and quality standards Reporting performance to internal stakeholders Stakeholder can identify any necessary changes to keep project on track 55 Planning, Execution & Control 56 Information Technology Project Management, Sixth Edition 57 Information Technology Project Management, Sixth Edition 58 Information Technology Project Management, Sixth Edition 59 Process Group Output (outcomes) initiation Complete project charter, complete a business case (the need for the project) planning Complete project scope, schedule, cost, quality, procurement plans Work breakdown structure (WBS) Revise plans, Ensure the plans address organization needs Execution Take the actions necessary to complete the work described in planning (e.g. purchase HW and SW, develop and install SW), deliver the actual work of the project, perform quality assurance Monitoring & Monitor deviations from the plans, take corrective actions to mach progress with the plans, controlling measure progress toward project objectives, ensure that deliverable are being completed and objectives are being met in terms of scope, cost, time, and quality, complete performance report Closing Close contracts, Archive files, Gain acceptance for project results, Report lessons learned 60 Percentage of Time Spent on Each Process Group 61 Chapter Summary The five project management process groups are initiating, planning, executing, monitoring and controlling, and closing 62 4. lesson 63 64  Successful projects begin with a detailed project definition that is understood and accepted by Stakeholders. Putting everything down in writing helps ensure a commitment among Project Team members and between the team and the Stakeholders. As part of Project Initiation, an initial Project Plan is developed, which comprises the Project Charter, Cost/Scope/Schedule/ Quality (CSSQ) documents, and preliminary risk identification list. These documents, once approved, ensure a consistent understanding of the project, help to set expectations, and identify resources necessary to move the project to the next level of detailed planning. Potential problems are identified so that they can be addressed early in the project. 65  Also during Project Initiation, a high-level Project Schedule is developed as the roadmap to more detailed Project Planning and Project Execution and Control. This high-level schedule will be refined over time, and will serve as the primary source of information regarding project status and progress. An accurate, realistic, and complete schedule, rigorously maintained, is essential to the success of a project. Information Technology Project Management, Sixth Edition 66 Information Technology Project Management, Sixth Edition 67 Information Technology Project Management, Sixth Edition 68 Cont… Information Technology Project Management, Sixth Edition 69 70 Information Technology Project Management, Sixth Edition 71 Information Technology Project Management, Sixth Edition 72 73 74 75 Information Technology Project Management, Sixth Edition 76  Names of the individuals needed to complete Project Initiation tasks will be documented in the Project Charter. In selecting the Project Team, definition of the skills required to perform current tasks as well as skills for future project tasks is needed. Immediate project needs should be met first. After Project Team members have been identified, the Project Manager should provide them with a project orientation and review with individual team members their current and future roles on the project. This establishes a baseline understanding of team members’ project responsibilities, which will be useful for conducting performance reviews later in the project. 77 Information Technology Project Management, Sixth Edition 78 !!! Information Technology Project Management, Sixth Edition 79 !!! 80 Information Technology Project Management, Sixth Edition 81 Information Technology Project Management, Sixth Edition 82 Information Technology Project Management, Sixth Edition 83 Information Technology Project Management, Sixth Edition 84 Information Technology Project Management, Sixth Edition 85 86 Information Technology Project Management, Sixth Edition 87 Information Technology Project Management, Sixth Edition 88 Information Technology Project Management, Sixth Edition 89 90 5. lesson 91 92 93 94 95 96 97 98 99 100 Information Technology Project Management, Sixth Edition 101 Information Technology Project Management, Sixth Edition 102 Information Technology Project Management, Sixth Edition 103 104 105 106 107 Information Technology Project Management, Sixth Edition 108 109 Information Technology Project Management, Sixth Edition 110 Information Technology Project Management, Sixth Edition 111 112 113 Information Technology Project Management, Sixth Edition 114 Information Technology Project Management, Sixth Edition 115 Information Technology Project Management, Sixth Edition 116 117 Information Technology Project Management, Sixth Edition 118 Information Technology Project Management, Sixth Edition 119 6. lesson 120 Information Technology Project Management, Sixth Edition 121 122 123 124 Information Technology Project Management, Sixth Edition 125 Information Technology Project Management, Sixth Edition 126 127 128 129 130