Project Context TEACHING MATERIAL PDF

DEPARTMENTO DE EXPRESIÓN GRÁFICA Y PROYECTOS DE INGENIERÍA DEPARTMENT OF GRAPHIC EXPRESSION AND ENGINEERING PROJECTS Project Context Nerea Toledo (PhD) [email protected]...

DEPARTMENTO DE EXPRESIÓN GRÁFICA Y PROYECTOS DE INGENIERÍA DEPARTMENT OF GRAPHIC EXPRESSION AND ENGINEERING PROJECTS Project Context Nerea Toledo (PhD) [email protected] MPM Bilbao, 29 september 2023 1 TEACHING MATERIAL Content Topic 1. Introduction to Project Management. Projects, PM and associations Topic 2. Project Life Cycle Topic 3. Scope and WBS Topic 4. Stakeholder management 1 TEACHING MATERIAL Content Topic 1. Introduction to Project Management. Projects, PM and associations Topic 2. Project Life Cycle Topic 3. Scope and WBS Topic 4. Stakeholder management 1 TEACHING MATERIAL INTRODUCTION TO PROJECT MANAGEMENT What is a PROJECT? PROJECT: A temporary endeavour undertaken to create a unique product, service, or result. The temporary nature of projects indicates a beginning and an end to the project work or a phase of the project work. Projects can stand alone or be part of a program or portfolio. To create something unique With limited resources Planned, executed and controlled Conducted by people (a company, a consortium) for people (client, society…) 1 TEACHING MATERIAL INTRODUCTION TO PROJECT MANAGEMENT PROGRAM: Related projects, subsidiary programs, and program activities that are managed in a coordinated manner to obtain benefits not available from managing them individually. PORTFOLIO: Projects, programs, subsidiary portfolios, and operations managed as a group to achieve strategic objectives. Business value: benefit that the results of a specific project provide to its stakeholders. May be tangible, intangible or both 1 TEACHING MATERIAL INTRODUCTION TO PROJECT MANAGEMENT The iron triangle. Triple constraints 1 TEACHING MATERIAL INTRODUCTION TO PROJECT MANAGEMENT Project Management is about making things happen, with humans in teams 1 TEACHING MATERIAL INTRODUCTION TO PROJECT MANAGEMENT Definition of Project Management: the application of knowledge, skills, tools and techniques to project activities to meet the project requirements and objectives (PMBoK) Project Management enables companies to execute projects efficiently 1 TEACHING MATERIAL INTRODUCTION TO PROJECT MANAGEMENT Why is so complicated? Complexity of the projects The specifications of the clients change along the Project Differences between the goals of the Project and available resources Relation between the stakeholders Relation between the Project and the structure of the organization … What is your experience? 1 TEACHING MATERIAL INTRODUCTION TO PROJECT MANAGEMENT What do Project Managers do? Legal Technical aspects. issues Contracts Social competences, Time negotiation and communication observe listen ask questions Economy and finance 1 TEACHING MATERIAL INTRODUCTION TO PROJECT MANAGEMENT How much does a PM earn? https://www.jobted.es/salario/project-manager 1 TEACHING MATERIAL INTRODUCTION TO PROJECT MANAGEMENT International Associations ICB 4.0, OCB & Excellence PMBoK in Projects Source: PMBoKv7 1 TEACHING MATERIAL Content Topic 1. Introduction to Project Management. Projects, PM and associations Topic 2. Project Life Cycle Topic 3. Scope and WBS Topic 4. Stakeholder management 1 TEACHING MATERIAL Project Life Cycle Definition of Life Cycle: The series of phases that a project passes through from its start to its completion. The type and number of project phases in a life cycle depend among many variables (project type, definition of the scope, etc.). Example of phases in a life cycle include: Feasibility Design Build Test Deploy Close 1 TEACHING MATERIAL Project Life Cycle Examples. Predictive approach (Waterfall): Scope, schedule, cost, resource needs and risks, are well defined in the early phases of the project and they are relatively stable. Planning can be done up front. Usually have templates from previous similar projects. Source: PMBoKv7 1 TEACHING MATERIAL Project Life Cycle Examples. Adaptive approach: useful when requirements have high level of uncertainty and volatility and are likely to change throughout the project. At the end of the iteration (sprint), the customer reviews a functional deliverable. Agile approaches (SCRUM, KANBAN, etc.) or change driven Source: PMBoKv7 1 TEACHING MATERIAL Project Life Cycle Examples. Incremental approach: is used to produce a deliverable throughout a series of iterations. Each iteration adds functionality within a predetermined time frame. Source: PMBoKv7 1 TEACHING MATERIAL Project Life Cycle Product life cycle vs. Project life cycle Source: PMBoKv7 1 TEACHING MATERIAL Project Life Cycle Establishments of phases may be based on various factors including but not limited to: Management needs Nature of the project Unique characteristics of the organization, industry, or technology Project elements including, technology, engineering, business, process, or legal Decision points (funding, project go/no‐go, and milestones review) Using multiple phases may provide better insight to managing the project. It also provides an opportunity to assess the project performance and take necessary corrective or preventive actions in subsequent phases. Use phases gates or review. 1 TEACHING MATERIAL Project Life Cycle Life Cycle, Project Management Process Groups and Performance Domains (PMBoK) Source: Process Groups Practice Guide 1 TEACHING MATERIAL Project Management Process Groups Project management Process Groups: a logical grouping of project management inputs, tools and techniques, and outputs. Process Groups are not project phases. Initiating Process Group: Those processes performed to define a new project or a new phase of an existing project by obtaining authorization to start the project or phase. Planning Process Group: Those processes required to establish the scope of the project, refine the objectives, and define the course of action required to attain the objectives that the project was undertaken to achieve. Executing Process Group: Those processes performed to complete the work defined in the project management plan to satisfy the project requirements. Monitoring and Controlling Process Group: Those processes required to track, review, and regulate the progress and performance of the project; identify any areas in which changes to the plan are required; and initiate the corresponding changes. Closing Process Group: Those processes performed to formally complete or close the project, phase, or contract. 1 TEACHING MATERIAL Processes Project management processes: a systematic series of activities directed toward causing an end result where one or more inputs will be acted upon to create one or more outputs. There are 49 processes. See page 42 Process Groups Practice Guide 1 TEACHING MATERIAL Performance Domains Performance Domain: a group of related activities that are critical for the effective delivery of project outcomes. Stakeholder PD Team PD Development approach and Lify Cycle PD Planning Project Work PD Delivery PD Measurement PD Uncertainty PD 1 TEACHING MATERIAL Content Topic 1. Introduction to Project Management. Projects, PM and associations Topic 2. Project Life Cycle Topic 3. Scope and WBS Topic 4. Stakeholder management 1 TEACHING MATERIAL Scope and WBS 1 TEACHING MATERIAL Scope and WBS Define Scope: the process of developing a detailed description of the project and product. It describes the product, service or result boundaries and acceptance criteria. It can be performed once or at predefined points in the project. Deliverables: Any unique and verifiable product, result, or capability to perform a service that is required to be produced to complete a process, phase, or project. Deliverables also include ancillary results, such as project management reports and documentation. These deliverables may be described at a summary level or in great detail. Acceptance criteria: A set of conditions that is required to be met before deliverables are accepted. Project exclusions: Identifies what is excluded from the project. Explicitly stating what it out of the scope of the project helps manage stakeholders’ expectations and can reduce scope creep. 1 TEACHING MATERIAL Scope and WBS 1 TEACHING MATERIAL Scope and WBS Create WBS: the process of subdividing project deliverables and project work into smaller, more manageable components. It provides a framework of what has to be delivered. It is performed once or at predefined points in the project. WBS: a hierarchical decomposition of the total scope of the work to be carried out by the project team to accomplish the project objectives and create the required deliverables. Work scope not contained in the project WBS should not be considered part of the project. The WBS divides the work content into manageable elements, with increasing levels of detail. The planned work is contained within the lowest level of WBS components, which are called Work Packages. 1 TEACHING MATERIAL Scope and WBS NASA’s document 1 TEACHING MATERIAL Scope and WBS Partial WBS Illustration Space Vehicle Proj Mgmt Structures Propulsion Avionics Thermal Control Controller Electrical Instrumentation Sys Test S/W Power Sply Circuit Boards 1 TEACHING MATERIAL Content Topic 1. Introduction to Project Management. Projects, PM and associations Topic 2. Project Life Cycle Topic 3. Scope and WBS Topic 4. Stakeholder management 1 TEACHING MATERIAL Stakeholder management 1 TEACHING MATERIAL Stakeholder management Definition: an individual, group or organization that may affect, be affected by, or perceive itself to be affected by a decision, activity, or outcome of a project. Stakeholders can be internal or external and they may be actively involved, passively involved, or unaware of the project. Stakeholders can have a positive or negative impact on the project, or may be positively or negatively impacted by the project. Internal stakeholders: External stakeholders: Sponsor Customers Resource manager End users PMO Suppliers Program manager Regulatory bodies Team member Competitors PM … … 1 TEACHING MATERIAL Identify stakeholders The process of identifying project stakeholders regularly and analyzing and documenting relevant information regarding their interests, involvement, interdependencies, influence, and potential impact on project success. It is done for the first time in a project either prior to or at the same time the project charter is developed. It is repeated as necessary but should be performed at the start of each phase and when significant change in the project or the organization occurs. 1 TEACHING MATERIAL Identify stakeholders Stakeholder register: Identification information: Name, organizational position, location, contact detailed, role on the project etc. Assessment information: Major requirements, expectations, potential for influencing project outcomes, and the phase of the project life cycle where the stakeholder has the most influence and impact Classification: Internal/external, impact/influence/power/interest, etc. Power‐interest matrix PM2 template 1 TEACHING MATERIAL Stakeholder engagement Understand and Analyze: try to understand stakeholders’ feelings, emotions, beliefs, and values. Engage: work in collaboration with stakeholders to introduce the project, manage their expectations, etc. Select communication type (verbal/written, formal/informal, frequency) Monitor: Stakeholders may change, as well as their attitude, power, etc. 1 TEACHING MATERIAL Plan stakeholder engagement The process of developing approaches to involve project stakeholders based on their needs, expectation, interests and potential impact on the project. Stakeholder engagement assessment matrix: Stakeholder Unaware Resistant Neutral Supportive Leading Stakeholder 1 Current Desired Stakeholder 2 Current Desired Stakeholder 3 Current Desired  DEPARTMENTO DE EXPRESIÓN GRÁFICA Y PROYECTOS DE INGENIERÍA DEPARTMENT OF GRAPHIC EXPRESSION AND ENGINEERING PROJECTS Project Context Nerea Toledo (PhD) [email protected] MPM Bilbao, 29 september 2023