PrepComp_PPT_AFD_Lec04(1).pdf

Computer Skills Computing Fundamentals Cloud Computing 1 Test Your Knowledge o Define Cloud Computing? o Give examples of Cloud services. o What do you know about OneDrive? 2 Learning Objectives At the end of t...

Computer Skills Computing Fundamentals Cloud Computing 1 Test Your Knowledge o Define Cloud Computing? o Give examples of Cloud services. o What do you know about OneDrive? 2 Learning Objectives At the end of this lesson you should be able to: 1. Describe the concept of Cloud computing (services/deployment models). 2. Give SaaS example (OneDrive Cloud platform). 3 The Clouds o The Cloud, or sometimes called Cloud computing, is a general term used to describe a new class of network-based services. o We can store and access data and programs over the Internet instead of your computer’s hard drive. o The providers of Cloud offer three service models: 1. Software as a Service (SaaS): SaaS is a software distribution model in which apps (software) are hosted by a service provider and made available to users via the internet. 2. Platform as a Service (PaaS): PaaS offers developers a platform for software development and deployment over the internet, enabling them to access up-to-date tools. It delivers a framework that developers can use to create customized applications. 3. Infrastructure as a Service (IaaS): IaaS is used by companies that don’t want to maintain their own on-premises data centers. IaaS provides virtual computing resources over the Internet. 4 Clouds Service Models 5 Cloud computing There are three common Cloud deployment models: 01 02 03 Private Public Hybrid Clouds Clouds Clouds 6 Cloud Deployment Models (1) Private Cloud o Infrastructure operated solely for an organization. o It may be managed by the organization or a third party and hosted either internally or externally. o It provides a high level of security to meet their consumers need. 7 Cloud Deployment Models (2) Public Cloud o Infrastructure made available to the general public and offers access to Cloud services over public network. o Architecture of public and private Clouds almost the same, however, security may be substantially different for public to private Clouds. 8 Cloud Deployment Models (3) Hybrid Cloud o Infrastructure that uses a private Cloud organization with integration and use of public Cloud services. o Most companies use public Clouds to scale up or down quickly and easily to meet demand. They keep their important applications and sensitive data on private Cloud while use public Cloud resources for IaaS. 9 Microsoft OneDrive Cloud service and Office Online An example of SaaS o Microsoft Office Online is a suite of online applications that lets you create Word documents, Excel spreadsheets, and more. o You can store the documents you create—plus any other files you want—on Microsoft OneDrive, an online file storage service. o Both of these tools are accessible from anywhere with an Internet connection, and both are free. 10 What is Office Online? o Office Online is a free basic version of the most popular programs in the Microsoft Office suite. o It lets you create Word documents, Excel spreadsheets, and more without having to buy or install software. o There are four Office Online apps: Word: For creating text documents. Excel: For working with spreadsheets. PowerPoint: For creating presentations. OneNote: For taking and organizing notes. o You don’t need to install anything on your computer to use Office Online. o Instead, you work with it online using a service called Microsoft OneDrive. 11 What is Microsoft OneDrive? o OneDrive is a free online storage space you can use as your own personal online hard drive. When you create a document with Office Online, it will be saved to your OneDrive. You can store other files there as well. o This type of online storage is referred to as the Cloud. Because Office Online and OneDrive are based in the Cloud, you can access them from any device with an Internet connection at any time. 12 What is Microsoft OneDrive? o Once you’ve used Office Online and OneDrive to store files in the cloud, you can: Edit and share them without ever having to download them to your computer. Upload files from your computer, including photos and music. Sync your computer and OneDrive so any changes you make to your files are automatically copied between the Cloud and your computer. o To use Office Online and OneDrive, you’ll need a Microsoft account (@hotmail.com, @live.com, or @outlook.com email account) or any other account that lets you use a Microsoft service like your university email. 13 Creating a Microsoft Account To create a Microsoft account (https://onedrive.live.com/about/en-us/) 1. Go to the OneDrive sign-in page. Select Create one. 2. A form will appear prompting you to fill information, including your email address and password. Fill out the form, then click Create account. 3. Your Microsoft account is now created, and your OneDrive will appear. 14 Getting to Know OneDrive (1) o You can access to OneDrive from your university email Web page. o You will have the following options: 15 Getting to Know OneDrive (2) 1. Search bar: searching for files stored on your OneDrive. 2. Quick view: switching between different document views, including the option to show recently edited files and photos. 3. Settings: ability to view options, upgrade your storage, and change the language. 4. Help: searching for and viewing questions and topics. 3 4 1 2 16 Getting to Know OneDrive (3) 1. View options 2. Profile: modification of account settings, editing your profile, and more. 3. Info pane: ability to view specific details, comments, and shared users for specific documents. 4. Folders 5. Files 3 4 6 1 5 7 2 8 9 17 Installing the Microsoft OneDrive App o If you prefer working in the desktop, you can download the OneDrive desktop app This will add a OneDrive folder to your File Explorer. When you move files into this folder, they will automatically be uploaded to OneDrive, and you can access them anywhere you go. o You'll even be able to access any files stored on your computer remotely, even if you haven't uploaded the files to OneDrive. o If you have Windows 8.1 or later, you already have the OneDrive app on your computer, so you won't need to download and install it. o In your Windows, from the desktop you can access your files from OneDrive, from File Explorer click OneDrive link, then you can find your files and folders. 18 Installing the Microsoft OneDrive App 19 Installing the Microsoft OneDrive App How to choose which folders to sync from OneDrive? o Sometimes you don’t want to keep a local copy of your files, if you may use others’ PC. So, you can force Windows to not keep a local copy of OneDrive files or folders by the following steps: 1. Right-click OneDrive 2. Click settings 3. In the “Account” tab, click the Choose folders button 4. Select the individual folders that you want synchronized on the PC. 5. Click OK. 20 Installing the Microsoft OneDrive App How to choose which folders to sync from OneDrive? 21 Installing the Microsoft OneDrive App How to understand the sync status of OneDrive files? o OneDrive uses different status representation of the app and file synchronizing. Indicates that a “OneDrive for business" account Solid blue Cloud icon is configured. The sync is up-to-date, and there are no problems. OneDrive is running but isn't connected to any Solid gray Cloud icon account, or you're signed out. Cloud icon with arrows OneDrive is actively downloading or uploading forming a circle files and folders to the cloud. Table 1: OneDrive icon status 22 Create and Share Office Documents (1) To create a new Office document: 1. Click the New button, then select the desired document type from the drop-down menu. 2. Your document will be created and opened. 23 Create and Share Office Documents (2) To create a new folder: 1. Click the new button, then select folder from the drop-down menu. 2. Enter a name for the new folder, then click create. 3. Your folder will be created. Click the folder to open it. 4. You can create new documents inside the folder by following the same steps as above. Just click the new button, then select the type of document you want to create. 24 Create and Share Office Documents (3) After creating the file /folder, you can download it, move to another folder, copy it to another folder, rename it,…. 25 Create and Share Office Documents (4) Opening documents o You can open and edit your documents in your Web browser with Office Online. o If you have Microsoft Office installed on your computer, you can also open and edit them with the desktop Office programs. o While editing your documents with Office Online is convenient, it does have fewer features and editing tools than the desktop Office programs. o To open a document with Office Online: 1. Click the document you want to open. In this example, we'll select a Chapter 1. 26 Create and Share Office Documents (4) Opening documents 2. Your document will appear. You can now edit it with Office Online. o To close the document and return to OneDrive, click the OneDrive link at the top of the page. 27 Create and Share Office Documents (5) Opening documents o To open a document with a desktop Office program: 1. Locate and right-click the document you want to open. 2. Select Open in PowerPoint from the menu. (Your menu may read Open in Excel or Open in Word depending on what file you're opening). 3. Follow the instructions, and your document will open in its desktop Office program. 4. When you're ready to return to OneDrive simply save the document within the desktop program and close it. The changes you made will be saved to the file on OneDrive as well. 28 Create and Share Office Documents (6) Sharing files and folders o When you use OneDrive to share a document with someone, you're actually giving that person access to the exact same file you're working on This lets you and those you share with edit the same document without having to keep track of multiple versions. o There are two ways to share in OneDrive: Individual files. Entire folders and all of the files they contain. o To share a file or folder: 1. Hover the mouse over the file or folder you want to share, then click the check box that appears. 29 Create and Share Office Documents (7) Sharing files and folders 2. Click the info pane button in the top-right corner of the screen to open the info pane (if it's not already visible). 3. The info pane will appear on the right side of the screen. Locate the Sharing group, then click Add People. 4. Click on “Manage access” to add people. 30 Create and Share Office Documents (8) Sharing files and folders 5. A pop-up window will appear. You can either click Copy Link to generate a link of the folder to send to people or click Email to send the file via email. 6. If you chose Email, enter the email addresses of the people you want to share with and add a note (if desired). When you're ready, click Share. 7. Your file or folder will be shared. 31 Create and Share Office Documents (9) Sharing files and folders o To edit the permissions of a shared file or folder, go back to the details pane and use the controls in the Sharing group. o You can also manage accesses while choosing “Grant Access” (to view or to edit). Note: Remember, when you share a folder, all of the documents in that folder will be shared You cannot set individual sharing settings for documents within a shared folder. 32 Upload, Sync, and Manage Files (1) Uploading and syncing files with OneDrive o The OneDrive desktop application makes it easy to upload and sync files across all of your devices. o The OneDrive desktop application works like any other folder on your computer Whenever you move a file to the OneDrive folder, that file is moved online to the Cloud, allowing you to access the same version of that file from any computer connected to the Internet. o To upload files/folders: 1. Locate the file on your computer that you want to upload to your OneDrive. 2. Click and drag the file to the OneDrive folder. 33 Upload, Sync, and Manage Files (2) Uploading and syncing files with OneDrive o The file will appear on your OneDrive. Now you can access the file from anywhere by signing in to your OneDrive account. 34 Upload, Sync, and Manage Files (3) Uploading and syncing files with OneDrive o If you don't have access to the OneDrive desktop application, you can upload files using the Web uploader. The process takes a little more time than uploading files with the OneDrive application, but it's still an easy way to upload files from anywhere. o To upload files to OneDrive on the Web: 1. Navigate to OneDrive. Locate and select the Upload button. 1. Locate and select the desired file. You can select multiple files by holding down the Ctrl key, then click Open. 2. Your files will be uploaded to OneDrive (this may take a few moments). 35 Upload, Sync, and Manage Files (4) Managing files – Sorting files o When you navigate to the OneDrive main page, you'll see all of your files and folders. You can choose which files to view by selecting various options in the left navigation pane. o You can also change how your files are displayed by clicking the View Options icon. 36 Upload, Sync, and Manage Files (5) Managing files – Sorting files o Tiles view lets you view your files in a grid of icons. This is the default view for your files and folders. o List view lets you view your files with their names and other information, which may feel more familiar if you usually work with files on a desktop computer. 37 Upload, Sync, and Manage Files (6) Managing files – Sorting files o You can find documents by using the search feature Searching lets you look for a specific document using words contained within the document and its title. o To search for a file, click the search bar. Type the word or words you want to search for, then press Enter. Your search results will appear. 38 Try Out 1. Go the OneDrive sign-in to page (https://onedrive.live.com/about/en- us/signin/) and use your university email to log in. 2. Create a folder with the name COMP 131. 3. Move to COMP131 folder and create a new word file. Name it as Your Name and your ID (example: YourName ID). 4. Open your document and write "Hello! I'm here". 5. Upload sample fie from the computer to your OneDrive. 6. Share your file and send the shared link with two of your friends. 39 40