Boca Raton Police Services Department On the Job Injuries, Illnesses, and Bloodborne Pathogens PDF

BOCA RATON POLICE SERVICES DEPARTMENT Standard Operating Procedure 13.01 ON THE JOB INJURIES, ILLNESSES, AND BLOODBORNE PATHOGENS Revised: March 31, 2023 I. PURPOSE: The purpose of the standard operating procedure is to provide employees with guidance regarding reporting procedures and subsequent...

BOCA RATON POLICE SERVICES DEPARTMENT Standard Operating Procedure 13.01 ON THE JOB INJURIES, ILLNESSES, AND BLOODBORNE PATHOGENS Revised: March 31, 2023 I. PURPOSE: The purpose of the standard operating procedure is to provide employees with guidance regarding reporting procedures and subsequent actions related to on-the-job injuries, illnesses and bloodborne pathogens. II. DEFINITIONS: Bloodborne Pathogens: Microorganisms that are present in human blood and can cause disease in humans. These pathogens include, but are not limited to, Hepatitis B virus (HBV), Hepatitis C virus (HCV), human immunodeficiency virus (HIV), malaria, syphilis, babesiosis, brucellosis, leptospirosis, arboviral infections, relapsing fever, Creutzfeld-Jakob Disease, human T-lymphotrophic virus Type I and Viral Hemorrhagic Fever. HBV, HCV and HIV are the viruses of the greatest interest and present the greatest risk. Bloodborne Pathogen Exposure Incident: A specific eye, mouth, other mucous membrane, non-intact skin (abrasion, acne, chapped, chafed, cut, dermatitis, hangnail, open wound), or parenteral (piercing mucous membrane or skin – such as a human bite or a needle stick) contact with blood or other potentially infectious materials. Emergencies: Injuries and/or illnesses that are described as being severe, occurring suddenly and requiring immediate medical attention. III. PROCEDURE: A. RESPONSIBILITIES FOR REPORTING ON-THE-JOB INJURIES AND/OR ILLNESSES: 1. The employee will report any on the job injury and/or illness to his/her supervisor or acting supervisor IMMEDIATELY, no matter how minor the injury and/or illness might be. 2. The employee will follow the instructions of his/her supervisor or acting supervisor. 3. The supervisor or acting supervisor will immediately notify Risk Management and be sure to include at least the following information: Effective: September 14, 2009 Revised: March 31, 2023 On the Job Injuries, Illnesses, and Bloodborne Pathogens SOP No. 13.01 Page 1 of 4 B. a. Name of the injured/exposed employee b. Date, time, and location of the incident c. Name of the medical provider d. Supervisor’s contact information EMPLOYEE INJURY AND INVESTIGATION REPORT: 1. The Employee Injury and Investigation Report shall be filled out whenever an onthe-job injury and/or illness occurs. 2. The employee and his/her supervisor or acting supervisor shall fill out the form together with the injury described in the employee’s own words. The employee and the supervisor, or acting supervisor, will sign and date the report in all the appropriate places. 3. The employee and his/her supervisor or acting supervisor may call the Risk Management office (561-393-7972) for assistance if they have any questions regarding the filling out of the form. 4. The supervisor or acting supervisor shall EMAIL the completed form to Risk Management ) at [email protected] within 24 hours of the incident. 5. If no medical attention is required, the employee will return to work. 6. The supervisor or acting supervisor shall forward a copy of the completed form to the training unit supervisor. 7. The supervisor or acting supervisor shall forward the completed form to the chief of police through chain of command. 8. As soon as practicable, the completed original report must be sent to Risk Management via interoffice mail. C. INCIDENTS REQUIRING EMERGENCY TREATMENT: 1. In emergencies, the employee will use the nearest emergency room and Risk Management will be notified as soon as possible. 2. The Fire Rescue Services and the Boca Raton Regional Hospital Emergency Room may be used for emergency treatment. 3. The hospital emergency room is to be used only for actual emergencies or for incidents after normal business hours. 4. The Delray Medical Center may be used for trauma emergencies. Effective: September 14, 2009 Revised: March 31, 2023 On the Job Injuries, Illnesses, and Bloodborne Pathogens SOP No. 13.01 Page 2 of 4 D. INCIDENTS NOT REQUIRING EMERGENCY TREATMENT: 1. Supervisors shall accompany the employee for treatment to one of the following locations depending on the time of day: a. During Business Hours: The City’s contracted medical services provider/walk-in clinic as specified in Appendix B b. After Business Hours: The City’s after-hours contracted medical services provider/walk-in clinic as specified in Appendix B c. When Clinics are Closed: The Boca Raton Regional Hospital Emergency Room 2. The employee must inform the respective medical staff that the treatment is for worker’s compensation. They will treat the employee and then contact Risk Management the next business day for the required paperwork. 3. If an employee wishes to see a physician of his/her own choosing, the employee is required to contact Risk Management (561-393-7972) for medical authorization. Only doctors authorized by Risk Management will be accepted as treating physicians. Use of an unauthorized doctor may result in the employee being liable for payment of the bill. 4. The authorized doctor will complete the Florida Workers' Compensation Uniform Medical Treatment/Status Reporting Form (DFS-F5-DWC-25) and return it to the Risk Management Office immediately after each appointment (A completed form is required for each appointment). 5. The employee will notify Risk Management of his/her employment status immediately after any doctor's appointment. If the doctor schedules the employee for a follow-up visit, the employee will need to notify Risk Management so that an authorizing form can be faxed to the treating physician. 6. The employee may have prescriptions related to their incident filled at any pharmacy and then be reimbursed. 7. The employee must maintain contact with Risk Management, his/her supervisor or acting supervisor, and the police department’s timekeeper throughout the course of his/her treatment. 8. If an employee cannot attend a scheduled medical appointment, he/she must notify the doctor’s office, Risk Management, and an on-duty supervisor or acting supervisor prior to the appointment. Failure to attend a scheduled on-duty medical appointment, without notifying the aforementioned parties, may result in disciplinary action. Effective: September 14, 2009 Revised: March 31, 2023 On the Job Injuries, Illnesses, and Bloodborne Pathogens SOP No. 13.01 Page 3 of 4 E. INCIDENTS REQUIRING FIRST AID ONLY: 1. The type of first aid administered and by whom will be noted on the Employee Injury and Investigation Report. 2. F. The Fire Rescue Services may be used for treatment of minor injuries. EXPOSURE TO BLOODBORNE PATHOGENS: 29.01 1. The exposed employee will immediately report the exposure incident to his/her supervisor or acting supervisor, who shall respond to the employee’s location. The supervisor or acting supervisor shall be responsible for notifying the employee’s bureau or district commander. 2. The exposed employee shall immediately wash the affected area with soap and water. Mucous membranes should be flushed with water. The application of bleach or bleach solutions to the affected area is not recommended. 3. In cases where extensive areas of intact skin are exposed to blood or where there was prolonged exposure (several minutes or more) of blood to intact skin, the incident should be reported, and the risk of HIV should be considered by the City’s contracted medical services provider. 4. The watch commander or his/her designee shall act as advocate for the exposed employee and utilize the procedures found in Appendix A and Appendix B for obtaining blood samples from the exposure source and treatment of the exposed employee. 5. The exposed employee and his/her supervisor or acting supervisor shall fill out the Employee Injury and Investigation Report and FAX it within 24 hours to Risk Management (561-393-7766). (See Section B for further instructions on the Employee Injury and Investigation Report) 6. After the initial medical treatment of an employee for a bloodborne pathogens exposure incident the employee will be assigned a workers’ compensation third party administrator (TPA) adjustor, by Risk Management, who will coordinate all future medical treatment and appointments due to the confidential nature of the exposure incident. The employee is responsible for maintaining contact with the TPA adjustor, his/her supervisor, Department timekeeper and the Professional Standards Bureau regarding appointments and work status. Effective: September 14, 2009 Revised: March 31, 2023 On the Job Injuries, Illnesses, and Bloodborne Pathogens SOP No. 13.01 Page 4 of 4