NSTP 2 Module 5: Documentation, Monitoring, and Evaluation of NSTP Community-Based Projects PDF

**Subject: NSTP 2** **MODULE \#5:** **DOCUMENTATION, MONITORING, AND EVALUATION OF NSTP COMMUNITY-BASED PROJECTS** **INTRODUCTION:** Planning and implementing a NSTP project is one vital issue in NSTP community immersion. Measuring the success of the project is another thing. The trainees do not...

**Subject: NSTP 2** **MODULE \#5:** **DOCUMENTATION, MONITORING, AND EVALUATION OF NSTP COMMUNITY-BASED PROJECTS** **INTRODUCTION:** Planning and implementing a NSTP project is one vital issue in NSTP community immersion. Measuring the success of the project is another thing. The trainees do not carry out plans just for the sake of compliance; otherwise the very purpose of community immersion is defeated. Hence, proper documenting, monitoring and evaluating the NSTP community-based projects are a must. **LEARNING OBJECTIVES** At the end of this unit, the students must be able to: - Identify the documents, monitoring and evaluation instruments needed in measuring the success of NSTP community immersion projects; - Make use of the documentation technique, monitoring guides and evaluation instruments to ensure meaningful program implementation of NSTP; and - Appreciate the values of having proper documentation, monitoring, and evaluation of the project for community service. **DISCUSSION HIGHLIGHTS** **DOCUMENTATION OF THE NSTP PROJECT FOR COMMUNITY SERVICES** Documentation is a clear-cut proof that projects are conducted with the success and observations being needed s guidelines for future program like the NSTP. A dynamic documentation service requires information on new development in argument relevant to the work and the program, Specially on: 1. Updated status report is a ready reference of data that can be the source of information for NSTP, additional income and undertaking for the instruction. 2. Information on the work methods used and result obtained in previous program must be available for the new assignments. 3. serves as reference for: a. Trainees information\'s/source data for requirements b. Staff personal evidence for rating of student trainees performance and growth; Monitoring and evaluation purpose of NSTP projects. c\. monitoring and evaluation purposes of NSTP projects; and d\. evidence for the support it extends in helping strengthen the extension service or community outreach of institutions. **LIST OF NSTP FORMS REQUIRED FOR DOCUMENTATION DURING COMMUNITY IMMERSION** For trainees, they must submit the following: 1. Waiver 2. Letter of request to the barangay to conduct for immersion 3. Acceptance letter of barangay 4. Community needs assessment 5. Memorandum of agreement (MOA) or memorandum of understanding 6. Narrative report format For trainors, 1. Copy of all documents for immersion of students b\. Letter of request to the barangay to conduct for immersion 2\. Grade sheets 3\. summary list of graduates with their specialization 4\. accomplishment reports 5\. program of instruction **MONITORING OF NSTP PROJECT** Result monitoring is a systematic and continuous procedure in checking of program and projects done during NSTP community immersion. It is an awareness of a state of a project. Monitoring of projects is done consistently and by certain measures. It is an observation of several changes that occur over time. **SIGNIFICANCE OF MONITORING NSTP PROJECT** Monitoring NSTP projects is very essential to determine : 1\. Whether the inputs are achieved on time or as planned. 2\. Whether the activities where conducted as scheduled; and 3\. Whether the output where produced on time or outputs were in right quantity and quality as specified on the project design. The products of monitoring are summarized progress reports that are capable of triggering timely management interventions. It serves as a means of keeping track of the status of the projects. **WHO WILL MONITOR NSTP PROJECT DURING COMMUNITY IMMERSION?** People involved in monitoring community service projects done by the trainees taking community immersion are the trainees themselves, Trainors, barangay officials concerned, partner agencies involved in the projects and others who are not involved but are concerned with the project. To ensure success of NSTP project, monitoring plan is necessary as a means of gathering data for information and input for decision making. It includes: 1. Data/information needed in rational decision making 2. Personnel involved in the execution of the project, collection of data and problem identification; 3. Know about the data are reported and to be reported; and 4. Levels of implementation. In making the monitoring plan, specific activities in the implementation of the project are essentially identified as basis of specifying the detailed schedule of the project. **TOOLS NEEDED FOR MONITORING PROJECTS** **Professional community workers do not dare rely on their good memory to record their findings in the community. They use tools and processes to record, monitor and validate the soundness of the information and activities they have. Some of the helpful tools in monitoring NSTP projects include:** 1. **JOURNAL OR PROCESS RECORDING.** According to merriam-webster On-line dictionary: a journal is " (a) an account of day-to day events. (b) a record of experiences, ideas, or reflection kept regularly for private use." Similarly, a process recording is also an account of day to day events, but is deals heavily on how a certain task was performed and achieved. This can be very useful in putting together the pieces of data gathered. A good needs assessment is found the strength and up-to-datedness of events being monitored 2. **GANTT CHART.** Created by Henri Gantt to illustrate summary breakdown of work elements, the Gantt Chart is useful in monitoring if NSTP projects are being implemented on time. 3. **SUMMARY CHECKLIST.** From the start, the implementers of the projects write the indicators that need to the present to check whether there is progress. Usually, the objectives of the projects, task, materials and persons involved are written on a checklist. Across these items are columns to be checked whether they have been complied or not. **IMPORTANCE OF EVALUATION** 1. **It provides trainer\'s/trainees and other people in the idea of the activities progress and accomplishment and how they fare well in the achievements of goals** 2. **Results serve as basis for Empowerment in carrying our activities** 3. **It provides an avenue of making programs revisions and adjustment** 4. **It provides opportunity for the trainees to experience** 1. **Effort. In measuring the efforts exerted in the project, the trainees use the input evaluation type witch identities available resources both in Human (personal) material resources such us money, educational tools, methods or techniques and activities undertaken.** 2. **Effects. In assessing effects, trainees and the like measuring the outcomes of the efforts made.** 3. **Adequacy. In measuring adequacy, trainees need to look into the.effectiveness of the project in terms of the number of clients being serve.** 4. **Efficiency. This is done by determining the cost benefits analysis by the trainers for the trainees, and identifying the benefits drive from the program.** 5. **Process. In evaluating the NSTP project, one should answers the questions on how and why the project worked or did not work. It also responds to the question on how the different projects inputs can be utilized to arrive at the good outcomes.** 1. **Trainees themselves** 2. **Trainees/facilitators** 3. **NSTP Office personnel** 4. **With a given reference CHED/TESDA as outside evaluators** 5. **Follow-up studies, if there are any** 1. **Identification of the objectives.** - **it must be in behavioural terms.** - **It must include the domains of learning which served as basis of assessing their knowledge, skills and attitudes.** 2. **Examine program activities and implementation procedures.** - **What are the activities identified to meet the objectives?** - **How are these activities undertaken?** - **Did it achieve the objectives of the program?** 3. **Indicators of expected outcome** - **Are the methods/approaches relevant to the project?** - **Are the materials appropriate for the activity?** - **Are there changes among clients on the following?** - **Knowledge?** - **Attitude (values, belief, habits, practices)?** - **Skills?**