Presentation Skills PDF

Effective Presentat ions 1 AGENDA Pre-Presentation Jitters Planning, Preparation, Practice, Performance Audience Analysis Audio-Visual Aids Analyzing the Nonverbal Methods of Delivery: Impromptu, Extemporaneous, Memorisation, Manuscript, Outlining Handling Q&A Ove...

Effective Presentat ions 1 AGENDA Pre-Presentation Jitters Planning, Preparation, Practice, Performance Audience Analysis Audio-Visual Aids Analyzing the Nonverbal Methods of Delivery: Impromptu, Extemporaneous, Memorisation, Manuscript, Outlining Handling Q&A Overcoming Stage Fright Qualities of a Skillful Presenter 2 Why Fear of Speaking Is Not an Option “Poor presentation skills mean that leaders fail to inspire their teams, products fail to sell, entrepreneurs fail to attract funding, and careers fail to soar. That seems like a big price to pay for neglecting such a basic skill that anyone can improve upon.” Carmine Gallo communication coach 3  Why master Presentations? Effective Effective Professional Problem Building Communicatio Advancement Solving and Confidence n Decision Making Engaging and Enhanced Effective Influencing Professional Knowledge others Image Sharing 4 Pre- Presenta tion Jitters 5 Stage Fright Symptoms Increased Heart Rate Sweating Tied Tongue Shaky Hands or Voice/Wobbly knees Dry Mouth or Difficulty Swallowing Racing Thoughts or Mental Blankness Muscle Tension Shortness of Breath Digestive Discomfort Increased Urge to Use the 6 Restroom  Purpose of the Presentation’s Message TO INFORM TO TO TO INSPIRE ENTERTAIN PERSUADE 7  The Audience: Lenny askowski A- Analysis: Who are they? How many will be there? U- Understanding: What is their knowledge of the subject? D- Demographics: What is their age, gender, educational background? I- Interest: Why are they there? Who asked them to be there? E- Environment: Where will I stand? Can they all see & hear me? N- Needs: What are their needs? What are your needs as a speaker? C- Customised: What specific needs do you need to address? E-Expectations: What do they expect to learn or hear 8 VAK and Other Learners The VAK Learners Visual or Spatial Auditory or aural Kinesthetic or physical Others Verbal or linguistic Logical or mathematical Social or interpersonal Solitary or intrapersonal 9 The Four Audience Types Audien Traits Organizational Delivery Supporting ce Pattern Style Material Friendly They like Use any Use lots of Include humor, you and your pattern eye personal topic Try some thing contact examples, and Be warm, new and smiles experiences pleasant, Involve the and open. audience Neutral They are Present both Be Use facts, stats, calm, sides of the controlled expert opinion, rational issue Do nothing comparison & Their minds Use pro/con or showy contrast are made problem/solutio Use Avoid humor, up, but they n patterns confident, personal stories, think they Save time for small and flashy are objective audience gestures visuals. 10 questions The Four Audience Types Audience Traits Organizational Delivery Style Supporting Pattern Material Uninterest Have short Be brief— Be dynamic Use: ed attention include no more and humor spans than three entertaining cartoons May be points Move around colorful visuals Present Avoid topical & Use large Powerful against Avoid darkening pro/con the room, standinggestures Quotes motionless, passing out their will using patterns handouts, boring visuals Startling that or expecting the audience to participate. seem lengthy Statistics to the audience Hostile Want to Organize using a Be calm and Include take noncontroversial controlled objective data charge or pattern, such as a Speak evenly and expert ridicule topical, and slowly opinion Avoid chronological, or period, if possible; otherwise, the a question-and-answer Avoid speaker use a geographical anecdotes 11 and  Content: Structure 01 02 03 Tell them what Tell them. Tell them what you are going you have told to tell them. them. 12 13 The Burger Presentation Model Introduction: Introduce the A Burger has three main parts: a top bun, the Topic tikki, Attention Getter and the bottom bun. Presentations also have Background three main parts : an introduction, a body, 3Main ideas and a conclusion. Body: Information & details about the topic Main Idea One 2-3 Supporting statements or details Main Idea Two 2-3 Supporting statements or details Main Idea Three 2-3 Supporting statements or details Conclusion: Summarize Presentation 3 Main Ideas To “dress up” the burger, we use lettuce, tomatoes, pickles, tikki, onions, and Significance (Why does it condiments. Similarly, we can “dress up” matter?) our presentations with descriptive words. Clincher or call to action 14 Gaining and Keeping Audience Attention A promise Drama Eye contact Movement Demonstratio Samples/ Questions Visuals ns props Current Dress events/statist Self-interest ics 15  Patterns of Arranging the Subject Matter Spatial/ Cause and Chronological Geography Effect Problem- Topical Solution 16 The Audio-Visual Aids: Purpose Simplify , Emphasize and clarify the data Improve retention Increase audience interest Make the presenter appear prepared & persuasive Helpful for inexperienced speakers Improve the self-confidence, poise, and delivery 17 IS YOUR VISUAL/AUDIO AID... Appropriate as per the specific purpose, audience & occasion of the presentation? Supporting your main points Serving your purpose? Understandable/Communicating? Imaginative/innovative? Visible? Neatly prepared? 18 19 Perfect Slides? 20  Emphasize main points Remember the 6X6 rule Points to Remember Use relevant pictures Font Readable Use Sans Serif Font 21  Use pictures, but don’t let them use you Keep slides SIMPLE! Too much diverts audience away from content Points to Too many pictures also make saving a presentation difficult Rememb er Be careful with space & distancing Text must stand out 22  Bad Color Choices Avoid loud, garish colors…dark text on light background is best Avoid text colors that fade into background- yellow, pink color-blind combinations: Avoid Red and green 23 Awesome? 24 25 26 …and A presentation is Avoid too many Check grammar! the worst time to transitions or see misspellings! animations. Cite your sources Remember: KEEP on each slide or at IT SIMPLE! It’s just the end of your a tool! presentation. 27 Practice makes Perfect Why Rehearse To Time oneself To know the mistakes/gaps/glitches To make necessary changes How to Rehearse In front of the mirror Record your performance In front of your family/friends Recreate the environment 28 Overcoming Stage fright Breath Conver Know Use Take Shift Ignore Feel e t Breathe Convert Know Use Take a Shift Ignore Feel deeply your your positive sip of the any proud fear topic self-talk water spotligh stumble when and t to s you prepare your finish visuals 29  The Performance Methods of Delivery Impromptu Extemporaneous Memorized Manuscript Outline 30 31 The Body Talk: KOPPACT Kinesics Occulesics Paralinguistics Proxemics Artifactics Chronemics Tactilics 32 Visual Cues Appearance Eye contact Facial expressions Posture Gestures Movements 33 Posture Sloppy Casual Attentive Readiness Rigidity 34 Audience Engagemen t Assessment 35  To emphasize To describe Gestures To elaborate To point 36 Gestures 37 Wide Stance: Confident, in control 38 Holding the Ball: Commanding, dominant 39 Pyramid Hands: Self-assured, relaxed 40 Palms Up: Honest, accepting 41 Palms Down: Strong, Assertive 42 The Box: Trustworthy, truthful 43 Eye Contact Focusing your eyes helps you concentrate Makes your words more memorable Eye contact and movement helps people notice and remember you Communicates confidence and belief in your point of view Audience feel invited to engage with you and give feedback Powerful ways to make a person feel recognized, understood and validated Creates and deepens attraction 44 Facial Expressions Convey emotions Convey attitudes Making a first impression 45 Movements & Proxemics Attention Interaction To get rid of nervousness To increase emphasis, suggest transitions 46 Chronemics Know the time limit Time each section of your presentation Summarize your points Rehearse Start on time Watch the clock 47 Artifactics: Attire Communicates identity, personality, and image Dress slightly more formally than you anticipate your audience will dress Match your appearance to the occasion and the audience Think professional, rather than festive 48 Vocal Cues: Paralanguage Your voice has a psychological effect on people People judge you by your voice Pitch Rate Volume Vocal quality Pronunciation For: Emotions, Significance, Magnitude… 49 Don’t be a Dead Speaker! Vary your pitch – with purpose Volume is good - confidence, strength and vigour Pace yourself – lead the audience (vary it as well!) Pause for emphasis and for empathy Intonation conveys the mood, emotions Pronunciation & Enunciation are important Avoid non-words like uugh,umm, aa, basically, like etc. 50 The Online Presence 51 Handling Q & A Regular questions Listen to the entire question Repeat the entire question Pause for a moment Answer or respond to the question After responding bridge to the next question 52 Handling Q & A No Questions! Throw out the first question “Many people have asked me…” Deliberately omit an obvious part of your presentation If you have not yet concluded, “If there are no questions, let me share one final thought…” Plant a Stooge 53 Handling Q & A The Difficult or Hostile Questions The Delay tactic Compound question “Which one should I answer first?” Diffusion tactic: Neutral position Just agree with them You need to: Stay calm and positive Be Truthful , Fair & Friendly Not place your hands on your hips or point at the audience Quit while you’re ahead 54  Qualities of a Skillful Presenter Is confident: Carry your attitude on your sleeves Knows the Audience: Audience is the King Uses fewer slides and fewer words: Reduce clutter where you can. Does not use too many Bullet points: Complement text with photos, videos, images Enhances Vocal Delivery: Don’t underestimate the power of your voice to make a positive impression on your audience Creates ‘WoW’ moments: Give your audience something extra. Respects Time: Remember the KISS principle Rehearses: Put in the time to make yourself great. 55 56 57