LCR-3 PDF - Local Civil Registrar Services

1. Registration of Civil Registry Documents (Birth, Marriage and Death Certificates) 2. Issuance of Certified Transcripts of Birth, Death and Marriage Certificates 3. Application for Marriage License Marriage License 4. Petition for Change of First Name in the Certificate of Live Birth unde...

1. Registration of Civil Registry Documents (Birth, Marriage and Death Certificates) 2. Issuance of Certified Transcripts of Birth, Death and Marriage Certificates 3. Application for Marriage License Marriage License 4. Petition for Change of First Name in the Certificate of Live Birth under R.A. 9048. 5. Petition for Correction of Clerical Error (Birth, Marriage and Death Certificates) under R.A. 9048: 6. Petition for Correction of Clerical Error under R.A. 10172: 7. Request for SECURITY PAPER (SECPA) thru BREQS 8. Processing of Legitimation 9. Processing of Supplemental Report 10.Endorsement of Court Decrees 11.Migrant Petition for CFN & CCE (Birth, Marriage and Death Certificates) 12.Out-of-Town Delayed Registration (Birth, Marriage and Death Certificates)  Frontline Services: 1. Registration of Civil Registry Documents (Birth, Marriage and Death Certificates) Facts of a person’s birth, marriage, death and judicial decrees/orders and Legal Instruments affecting the civil status of a person shall be registered in the Civil Registry Office where the event occurred. Office or Division : Local Civil Registrar Classification : Simple Type of Transaction : Government to Client (G2C), Government to Government (G2G), Government to Business (G2B) Who May avail : Individuals, Birthing Centers, Hospitals, Funeral Homes and Solemnizing Officers CHECKLIST OF REQUIREMENTS: WHERE TO SECURE Certificate of Live Birth (in quadruplicate) Birthing centers, Hospitals, Maternity clinics, Midwives Certificate of Marriage (in quadruplicate) Office of the Solemnizing Officer Certificate of Death (in quadruplicate) Funeral Homes, Hospitals, LCR Office LEGAL INSTRUMENTS (Affidavit of Legitimation, Affidavit to Law Office/Notary Public Use the Surname of the Father, Affidavit of Acknowledgement) in quadruplicate For Delayed Registration of Documents: *Certificate of Live Birth, Certificate of Marriage & Certificate Birthing Center, Hospital, Parishes of Death in quadruplicate *PSA Negative Certification of Birth, Marriage & Death PSA (updated) *At Least Two Supporting Documents to Show the veracity of the document to be registered such as: a. Baptismal Certificate Parish Office where the child was baptized b. Immunization Card Rural Health Office c. Marriage Contract of the Document Owner PSA, Local Civil Registry Office, Parishes where the marriage was recorded d.Marriage Contract of Parents PSA, LCRO e.School Records School e.Valid IDs Client *Joint Affidavit of Two Disinterested Persons Any Notary Public CLIENTS STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING PERSON TIME RESPONSIBLE 1.Submission of duly Receive and scrutinize the none 10 mins. MARIE JADE filled up document and assign registry MEDALLE Forms(Certificate of Live number (For timely registered Adm. Aide I Birth, Certificate of docs. Marriage & Certificate of Death) in quadruplicate to the LCRO Staff (Window I) 2. Client to wait for the LCR Staff forward the Certificate none 10 mins. MARIE JADE R. release of the registered for signature of the MCR MEDALLE document (For the Adm. Aide I Timely registered docs.) 3. Claim the Registered Transcribe in the appropriate none 15 mins. ZOSIMA P. PEPITO Document (window I) registry book and segregate the Adm. Aide I copies and release the client’s copy In case of Delayed Registration: 4. Receive the Order of Issue order of payment Sec. Fee -P 50.00 10 mins. ZOSIMA P. PEPITO Payment. Adm. Aide I Certificate Fee – P 75.00  MARIE JADE R. Doc. Stamp – P MEDALLE 30.00 Adm. Aide I 5. Client to be back after Segregate the quadruplicate copy none 15 mins. MARIE JADE R. the 10 day posting of the of the Certificate: MEDALLE Delayed Registration of 1st – Client Adm. Aide I the document for 2nd – PSA releasing 3rd –LCR 4TH –attending hilot, midwife, hospital, funeral parlor, church TOTAL (except for Late registration) P 155.00 60 mins.  2. Issuance of Certified Transcripts of Birth, Death and Marriage Certificates: Facts of birth, marriage and death of a person duly registered in our office can be available for issuance either as transcription from the Registry Books or Certified True Copy of the Certificate of Live Birth, Death and Marriage. Office or Division : Local Civil Registrar Classification : Simple Type of Transaction : Government to Client (G2C), Government to Government (G2G) Who May avail : An individual person, owner of the document, or a duly authorized person, resident or non-resident of Daanbantayan, Cebu CHECKLIST OF REQUIREMENTS WHERE TO SECURE Baptismal Certificate Parish Church where the child was baptized Valid I.D. of the owner of the document COMELEC/PRC/SSS/PHIL. POSTAL/GSIS Authorization letter with valid I.D., if requester is other than the Document Owner of the document requested owner Special Power of Attorney executed by the document owner, Valid Law Office ID of the executor and Valid ID of the Atty.-In-Fact Letter Request from the Government Office Requesting the said Requesting Government Office document/Valid ID of the Requester CLIENTS STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING PERSON TIME RESPONSIBLE 1. Fill up and submit request Receives request form none 10 mins. ZOSIMA P. form to receiving section. and search the data. PEPITO (Window I) Administrative Aide I 2. Receive order of payment. Advice client to pay to none 10 mins. Zosima P. the cashier Pepito Administrative Aide I 3.Pay to Cashier Receive payment and For Certified Transcription: P 10 mins. TREASURER’S issue official receipt 75.00 and Doc. Stamp of OFFICE P30.00 For Certified True Copies: 1st Copy – P 100.00, Additional Copies-P 10.00/copy, plus Doc. Stamp of P 30.00/copy 4. Present O.R. to the LCR Print the certificate and None 10 mins. Zosima P. staff have it signed by the LCR Pepito Adm. Aide I 5. Claim the Certificate Release to client the None 10 mins. Zosima P. certified transcription or Pepito the certified true copy of Adm. Aide I the requested doc. TOTAL WORKING TIME 50 minutes  3. Application for Marriage License Marriage License Marriage License is a mandatory document to be secured by persons who wish to get married. Office or Division : Local Civil Registrar Classification : Simple Type of Transaction : Government to Client -G2C Who May avail : Any Persons Qualified to Contract Marriage, One or Both of the applicants must be a resident of Daanbantayan, Cebu CHECKLIST OF REQUIREMENTS WHERE TO SECURE *Proof of Residence (Voter’s Comelec/Office of the Punong Barangay Certificate/Certification from Barangay Captain *PSA Birth Certificate, if not available secure PSA / Parish where the said person was baptized / LCR Office baptismal certificate with LCR Negative Certification *Certificate of No Record of Marriage PSA (CENOMAR) for both of the applicant *Parental Consent (Applicants aging 18 yrs. and LCR Office below 21 yrs. Old *Parental Advice (Applicants aging 21 yrs. old and below 25 yrs. old) *Valid IDs of the parents who gave parental consent or advice *Community Tax Certificate / one (1) Valid ID Treasurer’s Office *Legal Capacity to contract marriage, if foreigner Consular Office *Pre-Marriage Orientation/ Counselling DSWD Office/ POPCOM Office Certificate CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING PERSON RESPONSIBLE TIME 1.Apply for Evaluate none 15 mins MARIE JADE R. MEDALLE Marriage License documents Adm. Aide I by submitting the submitted. required documents 2.Receive order of Advice client to none 10 mins. MARIE JADE R. MEDALLE payment pay to the cashier Adm. Aide I 3.Payment to Receive payment P 320.00 (Local 10 mins. TREASURER’S OFFICE cashier and issue receipt. applicants) P 600.00 (alien applicants) 4. Present O.R. to Interview the LCR staff applicants and prepare Municipal MARIE JADE R. MEDALLE Form 90 Adm. Aide I (Application for NONE 10 mins. Marriage License) in 4 copies, prepare parental advice & consent form whichever is applicable. 5.Review and sign Applicants are none 10 mins. MARIE JADE R. MEDALLE the application for then advised to Adm. Aide I Marriage License attend the Pre- Marriage Orientation  Seminar (Every 1st and 3rd)Wednesday of the Month and to submit the Certificate of the Seminar to the Civil Registry Office. Also, applicants are advised that their application will be posted for 10 consecutive days. 6.Claim marriage Prepare the P 2.00 10 mins. MARIE JADE R. MEDALLE license the 11th marriage license, Adm. Aide I day after the clients to pay the lapse of 10 days Marriage License posting Fee and release it. TOTAL P 322.00 (local) 10 days 1 hour and 5 mins. P 602.00 (alien)  4. Petition for Change of First Name in the Certificate of Live Birth under R.A. 9048. Change of a person’s incorrect first name in the Certificate of Live Birth under the law through administrative process under R.A. 9048. Office or Division: Local Civil Registrar Classification: Complex Type of Transaction: G2C –Government to Client Who May avail: a.) Owner of the record that contains the incorrect name to be changed b.) Owner’s spouse, children, parents, brother, sister, grandparents, guardians or any other person duly authorized by law or by the owner of the document sought to be corrected. CHECKLIST OF REQUIREMENTS WHERE TO SECURE PSA and local copy of COLB PSA & Local Civil Registry office where such birth was recorded NBI, Police and Barangay Clearance NBI, Police and Barangay Office Clearance from the Employer / Affidavit of Employer of the Document Owner/ Any Notary Public Unemployment Publication in the newspaper once a week for two Banat News or any newspaper of general circulation consecutive weeks in the newspaper of general circulation At least two (2) supporting documentary evidences such as: Baptismal Certificate Parish Office where the said child was baptized Marriage Contract of the Petitioner/Document PSA, Local Civil Registry Office where the said marriage was registered Owner and /or from the Parish where the said marriage was solemnized School Records of the Document Owner School where the said child was enrolled Birth & Baptismal Certificate of the Document PSA, Local Civil Registry Office where the child was registered, Parish Owner’s Children Office where the said child was baptized Certificate of Indigency (If the petitioner is indigent) Barangay Hall, DSWD CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING PERSON RESPONSIBLE TIME 1 Apply for Petition Evaluate the None 10 mins. MARINA O. BARAGYO for Change of First problem Registration Officer III Name in the COLB by document and the submitting the required LILIBETH C. ARREGLO required documents supporting docs. Casual 2.Receive Order of Issue Order of None 10 mins. MARINA O. BARGAYO Payment Payment of the Registration Officer III Filing Fee LILIBETH C. ARREGLO Casual 4.Pay to the Cashier Receive payment Filing Fee – P 10 mins TREASURER’S OFFICE and issue O.R. 3,000.00 If petitioner is indigent – exempted from payment 5.Present O.R. to the Prepare the None 20 mins. MARINA O. BARGAYO LCR staff petition for client Registration Officer III to review and sign. Prepare the LILIBETH C. ARREGLO Notice for Casual Publication 6.Review and sign Advise client to None 14 days (2 weeks) Publishing Office/Newspaper the petition review and sign the petition. Also, (Payment for clients are given a Publication Notice for depends on the Publication for Publishing Office) publication for once a week for two consecutive weeks in the news paper of general circulation and are advised to submit the proof of publication (Publisher’s Affidavit and Newspaper Clippings) 7.Submit the Advise client to None 5 mins. MARINA O. BARGAYO Affidavit of comeback 2 days Registration Officer III Publication and after submission newspaper clipping of the proof of LILIBETH C. ARREGLO to LCR staff publication for Casual the LCR’s decision 8.Claim the acted Release the acted None 10 mins. MARINA O. BARAGYO petition for mailing petition for the Registration Officer III to Legal Services Civil Registrar Office, PSA-Manila General’s action. LILIBETH C. ARREGLO Casual Clients are none 3 months advised to wait for the Action Taken by the Civil Registrar General, PSA, Manila 9. Client request for After receiving none 5 mins. LILIBETH C. ARREGLO endorsement for the the Affirmed Casual Affirmed Petition Action Taken by the CRG, Clients are informed thru text message for endorsement of the affirmed petition to PSA Regional Office for annotation thru Decentralized Copy Annotation Program (DECAP) 10. Pay to the Clients are Birth, Marriage & 5 mins. TREASURER’S OFFICE Treasurer’s Office for advised to pay the Death Certificate the required fees three (3)sets of Fee -P 75.00 + local copy of the Doc. Stamp –P concern 30.00 document to be attached to the (P 105.00 x 3) =  endorsement thru P 315.00 DECAP 11. Secure the PSA Once the NONE 5 mins. MARINA O. BARGAYO Copy of the document will be Registration Officer III Annotated available in the Document thru Database, clients LILIBETH C. ARREGLO BREQS are advised thru Casual text that Annotated PSA copy of their document are now ready for request Total 14 days 2 hours and 20 mins.  5. Petition for Correction of Clerical Error (Birth, Marriage and Death Certificates) under R.A. 9048: Correction for clerical or typographical errors in any entry in civil registry documents such as Birth Certificate, Marriage Certificate and Death Certificate, except corrections involving the sex, age, nationality and status of a person. Office or Division: Local Civil Registrar Classification : Complex Type of Transaction : G2C-Government to Client Who May avail : a.) Owner of the record that contains the error to be corrected b.) Owner’s spouse, children, parents, brothers, sisters, grandparents, guardians or any other person duly authorized by law or by the owner of the document sought to be corrected CHECKLIST OF REQUIREMENTS WHERE TO SECURE PSA and local copy of the problem document PSA/LCRO Baptismal Certificate Parish Office where the child was baptized School Records (DepEd Form 137, School Transcript.. etc.) School where the child was enrolled Marriage Contract PSA, LCRO, Parish Church Office where such marriage was recorded Marriage Record of Parents PSA, LCRO, Parish Church Office where such marriage was recorded Valid IDs of the document owner (PRC, GSIS UMID, SSS UMID, Driver’s License, PhilSys ID, Postal ID.. etc.) Birth Certificate/s of the Document owner’s children, siblings, PSA or Local Civil Registrar where such birth occurred parents Baptismal Certificate/s of the document owner’s children, siblings, Parish church office where such child was baptized parents Certificate of Indigency Barangay Hall/DSWD Such other supporting documents as maybe prescribed by the assessing LCR Staff to support the errors to be corrected. CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING PERSON RESPONSIBLE TIME 1.Apply for Petition Evaluate the application NONE 10 mins. MARINA O. BARGAYO for Correction of Registration Officer III Clerical Error in the Civil Registry LILIBETH C. ARREGLO Document(s) Casual 2.Submit required Review documents if complete none 10 mins. MARINA O. BARGAYO documents and sufficient Registration Officer LILIBETH C. ARREGLO Casual 3.Receive Order of Advise client to pay to the none 10 mins. MARINA O. BARGAYO Payment cashier the filing fee Registration Officer III LILIBETH C. ARREGLO Casual 4. Pay to Cashier Receive payment and issue O.R. P 1,000.00 for 10 mins. TREASURER’S OFFICE Filing Fee Indigent Petitioner –  exempted from payment of Filing Fee 5.Present O.R. to the Prepare the petition for Client none 15 mins. MARINA O. BARGAYO LCR staff to review and sign. Registration Officer III LILIBETH C. ARREGLO Casual/Laborer 6.Review and sign Advise client to come back on none 10 mins. MARINA O. BARGAYO the petition the 11th day after the 10 days Registration Officer III posting period LILIBETH C. ARREGLO Casula/Laborer 7. Claim the acted Release the acted petition for None 5 mins. MARINA O. BARGAYO petition by the the Civil Registrar General’s Registration Officer III Registrar for mailing action. to Legal Office, PSA, LILIBETH C. ARREGLO Manila Client is advised to wait for the Casual/Laborer Action Taken by the Civil none 3 months Registrar General 8. Client request for After receiving the Affirmed none 5 mins. LILIBETH C. ARREGLO endorsement for the Action Taken by the CRG, Casual/Laborer Affirmed Petition clients are informed thru text message for endorsement of the affirmed petition to PSA Regional Office for annotation thru Decentralized Copy Annotation Program (DECAP) 9. Pay to the Clients are advised to pay the Birth, Marriage & 10 mins. TREASURER’S OFFICE Treasurer’s Office for three (3)sets of local copy of Death Certificate the required fees the concern document to be Fee -P 75.00 + attached to the endorsement Doc. Stamp –P thru DECAP 30.00 (P 105.00 x 3) = P 315.00 10. Secure the PSA Once the document will be NONE 5 mins. MARINA O. BARGAYO Copy of the available in the Database, Registration Officer III Annotated Document clients are advised thru text thru BREQS that Annotated PSA copy of their document are now ready for request BREQS TOTAL 2 Hours and 30 mins.  6. Petition for Correction of Clerical Error under R.A. 10172: Correction for clerical or typographical errors in the sex and month and date of the date of birth of a person in the Certificate of Live Birth. An amendment of R.A. 9048. Office or Division: Local Civil Registrar Classification: Complex Type of Transaction: Government to Client (G2C) Who May avail: A.) If the error is in the sex of a person: a.) the document owner of the record that contains the error sought to be corrected and b.) the parents, grandparents or persons authorized by law to file the petition in case the document owner is minor; and B.) if the error involves the date and month of the date of birth: a.) the document owner, his/her spouse, children, parents, brothers, sisters, grandparents, guardians or any other person duly authorized by law or by the owner of the document sought to be corrected CHECKLIST OF REQUIREMENTS WHERE TO SECURE *PSA and local copy of the problem document PSA/Local Civil Registry Office where such document was recorded *Baptismal Certificate Parish Church Office where the said child was baptized *Earliest School Record / Elementary School Certification School where the child was enrolled *Medical Records Any medical clinics, hospitals where such child/person underwent medical examination/medication Affidavit in lieu of the Medical Record, in case such person Any Notary Public has no medical record *Medical Certificate stating that the petition has not Accredited medical officer of the municipality undergone sex change or transplant *Employer Certification (stating that the subject person has Employer of the document owner /Any Notary Public no pending administrative or civil liability) or Affidavit of Unemployment, as the case maybe. *NBI, Police and Barangay Clearances NBI Office, Police Office and Barangay Hall Certificate of Indigency Barangay Hall/DSWD *(A must documents.) (Such Other Supporting Documents as maybe required by the LCR to support errors found in the document sought to be corrected.) *Proof of Once a week for Two Consecutive Weeks Any Newspaper of General Circulation Publication (Affidavit of the Publisher and Newspaper Clippings) CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING PERSON RESPONSIBLE TIME 1.Apply for Petition for Evaluate the NONE 10 mins. MARINA O. BARGAYO Correction of Clerical Error application Registration Officer III in the Civil Registry Document(s) LILIBETH C. ARREGLO Casual 2.Submit required Review none 5 mins. MARINA O. BARGAYO documents documents if Registration Officer III complete and sufficient LILIBETH C. ARREGLO Casual/Laborer 3.Receive Order of Payment Advise client to P 3,000.00 for 10 mins. MARINA O. BARGAYO pay to the cashier Filing Fee. Registration Officer III the filing fee If client is Indigent- Exempted from LILIBETH C. ARREGLO payment Casual 4. Pay to Cashier Receive payment none 10 mins. Treasurer’s Office and issue O.R. 5.Present O.R. to the LCR Prepare the none 15 mins. MARINA O. BARGAYO staff petition for Client Registration Officer III to review and sign. LILIBETH C. ARREGLO Casual 6.Review and sign the Advise client to none 5 mins. MARINA O. BARGAYO petition review the said Registration Officer III petition for their signature after LILIBETH C. ARREGLO Casual 7. Publish the Notice for Advise client to none Two (2) MARINA O. BARGAYO Publication publish the Notice Consecutive Registration Officer III for Publication (Payment of the Weeks (14 days) once a week for Publication for LILIBETH C. ARREGLO two (2) the Notice of Casual consecutive Publication weeks in the depends on the newspaper of Newspaper) general circulation and submit it after its publication 8. Submit the proof of Advise Client to None 5 mins. MARINA O. BARGAYO Publication be back on the 2nd Registration Officer III day of their submission of the LILIBETH C. ARREGLO proof of Casual publication 9. Claim the acted petition Release the acted None 5 mins. MARINA O. BARGAYO by the Registrar for mailing petition for the Registration Officer III to Legal Office, PSA, Manila Office of the Civil Registrar LILIBETH C. ARREGLO General’s action Casual Client is advised none 3 months to wait for the Action Taken by the Civil Registrar General 10. Client request for After receiving none 5 mins. LILIBETH C. ARREGLO endorsement for the the Affirmed Casual/Laborer Affirmed Petition Action Taken by the CRG, Clients are informed thru text message for endorsement of the affirmed petition to PSA Regional Office for annotation thru Decentralized Copy Annotation Program (DECAP) 10. Pay to the Treasurer’s Clients are Birth, Marriage & 5 mins. TREASURER’S OFFICE Office for the required fees advised to pay Death Certificate the three (3)sets Fee -P 75.00 + of local copy of Doc. Stamp –P the concern 30.00  document to be attached to the (P 105.00 x 3) = endorsement thru DECAP P 315.00 11. Secure the PSA Copy of Once the none 10 mins. LILIBETH C. ARREGLO the Annotated Document document will be Casual thru BREQS available in the Database, clients are advised thru text that Annotated PSA copy of their document are now ready for request BREQS TOTAL 14 days 1 hour and 25 mins.  7. Request for SECURITY PAPER (SECPA) thru BREQS Facts of a person’s birth, marriage and death duly registered in our office have an official file at the Philippine Statistics Authority in Manila and can be issued on a Security Paper thru a Batched Request Query System (BREQS). Office or Division: Local Civil Registrar Classification: Simple Type of Transaction: Government to Client (G2C), Government to Government (G2G) Who May avail: Only the owner of the document or his/her authorized representative, resident or non-resident of Daanbantayan, Cebu CHECKLIST OF REQUIREMENTS WHERE TO SECURE Valid Identification Card Issued from the respective offices concerned Authorization letter with valid ID, if the requester is other than the From the owner of the document or his/her owner authorized representative Local Copy of the Document to be requested, if possible LCRO Letter Request of the Government Entity /Valid ID of the Authorized Government Office Requesting the Document representative CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING PERSON TIME RESPONSIBLE 1.Fill-up Request Form and Review the filled up form None 5 mins. SIMEON SUNDAY V. submit to Window 2I or NOYNAY Window 3 Casual PACITA L. CONDE Casual 2.Receive Order of Payment Advice client to pay to the NONE 5 mins. SIMEON SUNDAY V. cashier the Service Fee NOYNAY Casual PACITA L. CONDE Casual 3.Payment to Cashier Service Receive payment and issue P 100.00/Copy 10 mins TREASURER’S OFFICE Fee official receipt 4. Present O.R. of Service Encode request in the none 10 mins. MARIE JADE R. Charge to the LCR staff. computer and advise client MEDALLE to pay the requested Adm. Aide I document for PSA 5.Pay the document Receive payment and issue P 155.00/Copy 5 mins. SIMEON SUNDAY V. requested acknowledgment receipt (Birth, Death & NOYNAY Marriage) Casual P 210.00/copy PACITA L. CONDE (CENOMAR) Casual 6.Come back after two Deposit collection of BREQS, none 1 day SIMEON SUNDAY V. weeks submit at PSA the NOYNAY requested Civil Registry Casual documents in SECPA and claim the previously LILIBETH C. ARREGLO transacted documents Casual 7 Present the claim stub to Release the requested none 5 mins. SIMEON SUNDAY V. LCR staff (Window 2 & document in security paper NOYNAY Window 3) Casual PACITA L. CONDE Casual TOTAL 1 day and 40 mins.  8. Processing of Legitimation Illegitimate children are children born outside wedlock. Subsequent marriage of their parents will entitle them to become legitimate. Office or Division: Local Civil Registrar Classification : complex Type of Transaction : Government to Client (G2C) Who May avail : Parents of Illegitimate children, Document Owner CHECKLIST OF REQUIREMENTS: WHERE TO SECURE PSA Copy of the COLB of the child affected PSA CENOMAR (both parents) PSA Marriage Contract (PSA or Local Copy) PSA/LCR Office Joint Affidavit of Legitimation (to be Notary Public executed by both parents) CLIENTS STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING PERSON RESPONSIBLE TIME 1.Submit the Review, Scrutinize none 5 mins. ZOSIMA P. PEPITO documents required the completeness Adm. Aide I of the submitted documents 2. Client to pay the After the Legitimate Fee-P 25 mins. ZOSIMA P. PEPITO necessary fees examination of 100.00 Adm. Aide I the document, the client is Birth Certificate advised to pay the Fee- P 75.00 legitimation fee and the birth Doc. Stamp – P certicate fee (3 30.00 sets) (P 105 x 3 = P 315.00) 3. Client to claim her Client is advised none 20 mins. ZOSIMA P. PEPITO file copy and mail the to come back to Adm. Aide I endorsement of mail the said legitimation thru legitimation and postal office of LBC for the release of her file copy. TOTAL 50 mins.  9. Processing of Supplemental Report: Blank or omitted entries in the Certificate of Live Birth, Certificate of Marriage and Certificate of Death can be cured thru Supplemental Report. Office or Division: Local Civil Registrar Classification : Simple Type of Transaction : Government to Client (G2C) Who May avail : Document Owner, his/her spouse, his parents or his duly authorized representative. CHECKLIST OF REQUIREMENTS: WHERE TO SECURE CERTIFICATES OF LIVE BIRTH PSA CERTIFICATES OF MARRIAGE PSA CERTIFICATES OF DEATH PSA Any two (2) Supporting Documents to justify the missing or PSA omitted entries such as: Baptismal Certificate Parish Office where the child was baptized Marriage Record of the Document Owner PSA, Local Civil Registry Affidavit of Supplemental Report to be executed by the LCR Office to be subscribed by a Notary Public or any person Document Owner or his/her duly authorized representative who has authority to subscribe Sworn Statement CLIENTS STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING PERSON TIME RESPONSIBLE 1.Submit the documents Review, Scrutinize the none 5 mins. MARIE JADE MEDALLE required completeness of the Adm. Aide I submitted documents 2. Client to pay the Client is advised to pay the Sec. Fee-P 50.00 5 mins. Treasurer’s Office prescribed fees Sec. Fee and the 3 sets of local issue of the certificate Birth/Marriage/Death concern Certificate Fee- P 75.00 Doc. Stamp – P 30.00 (P 105 x 3 = P 315.00) 3. Client to wait for the Client is advised to wait for none 3 weeks MARIE JADE R. downloading of the a text after from the LCRO MEDALLE supplemental report to the Staff after the downloading Adm. Aide I database by the PSA Regional in the database by the PSA Office Regional Office has been done 4. Client come to secure PSA Client is informed that the none 5 mins. MARIE JADE R. Copy of the document PSA Copy affected by MEDALLE Supplemental Report is now Adm. Aide I available in the database 5. Client pays the necessary Client is advised to pay the Service Fee – P 5 mins. TREASURY OFFICE fees in securing the SECPA service fee and issue an 100.00/copy Copy thru BREQS acknowledgement receipt for the payment of the SECPA Copy: SECPA Birth, Marriage & Death Certificate – P 155.00/copy 6. Client to come back after 2 Client is asked of the none 5 mins. SIMEON SUNDAY V. weeks to claim the document Receipt of the payment for NOYNAY requested the releasing of the Casual document TOTAL 3 weeks and 25 mins.  10. Endorsement of Court Decrees: Civil Registry Documents which were registered in the Office and which underwent Judicial Processes like Annulment, Declaration of Nullity of Marriage, Adoption and Correction of Entry are being endorsed to PSA, Manila for proper annotation in the SECPA copy of the affected document. Office or Division : Local Civil Registrar Classification : complex Type of Transaction : Government to Client (G2C), Government to Government (G2G) Who May avail : Document Owner, his/her spouse, his parents or his duly authorized representative. CHECKLIST OF REQUIREMENTS: WHERE TO SECURE COLB, COM & COD PSA 2 sets Certified Copy of the Petition Court where the petition was filed 2 sets Certified True Copy of the Decision Court where the petition was filed 2 sets Certificate of Finality Court where the petition was filed 2 sets Certificate of Authenticity City or Municipal Registry office where the court sits CLIENTS STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING PERSON RESPONSIBLE TIME 1.Submit the documents Review, Scrutinize none 10 mins. MARIE JADE MEDALLE required the completeness Adm. Aide I of the submitted documents 2. Client to pay the prescribed Client is advised Birth/Marriage/Death 15 mins. Treasurer’s Office fees to pay the 3 sets Certificate Fee- P of local issue of 75.00 the certificate concern Doc. Stamp – P 30.00 (P 105 x 3 = P 315.00) 3. Client to come back next Client is advised none 1 day MARIE JADE R. MEDALLE working day for her file copy to come back by Adm. Aide I of the endorsement and for the next working mailing thru LBC day to claim her file copy and is advised further to wait when the document is available in the database TOTAL 1 day and 25 mins.  EXTERNAL SERVICES: 11. Migrant Petition for CFN & CCE (Birth, Marriage and Death Certificates) Incorrect First Name and Correction of Clerical and/or typographical errors found in the COLB, COM and COD registered in other municipalities outside Daanbantayan, Cebu maybe filed as the Office of the LCRO, Daanbantayan, Cebu pursuant to R.A. No. 9048 or R.A. 10172, as amended. Office or Division : Local Civil Registrar Classification : Highly Technical Type of Government to Client (G2C), Government to Government (G2G) Transaction : Who May avail : Individuals concerned/authorized representative CHECKLIST OF REQUIREMENTS: WHERE TO SECURE PSA Copy of the Problem Document PSA Local Copy of the subject COLB, COM & COD Office of the Local Civil Registry office where the document was registered Valid ID of the Petitioner/Document Owner Issuing office of the ID Baptismal Certificate Parish Church where the subject person was baptized Earliest School Records/School Certification (a must in R.A. Elementary School where the subject child was enrolled No. 10172) Marriage Certificate of the petitioner/Document Owner PSA, LCRO or Parish Church office where the marriage occured Medical Records / Affidavit in Lieu of the Medical Records Medical Clinics, Hospitals undergoing medical examination of the (a must in R.A. No. 10172) said person Medical Certification stating that the petitioner has not Accredited Medical Officer of the Municipality undergone sex change or sex transplant ( a must in R.A. 10172) Clearances for CFN & R.A. 10172 (NBI, Police and Barangay NBI Office, Police Office & Baranagay Hall Clearances) Employer Certification/Affidavit of Unemployment (For Employer of the subject person/Any Notary Public CFN & R.A. 10172) Proof of Publication (For CFN & R.A. 10172) Newspaper of General Circulation Certificate of Indigency (For Indigent Petitioner) Barangay Hall/MSWD CLIENTS STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING PERSON RESPONSIBLE TIME 1.Submit the documents Review, Scrutinize none 15 mins. MARINA O. BARGAYO required the completeness Registration Officer III of the submitted documents LILIBETH C. ARREGLO (Casual) 2.Client to pay the Service P 1,000 (For CFN 5 mins. TREASURER’S OFFICE Fee Receive payment & R.A. 10172) and issue official receipt P 500.00 (For CCE under R.A. 9048) If petitioner is indigent – exempted from payment 3. Client submit the official advised to none 10 mins. MARINA O. BARGAYO receipt review the Registration Officer III petition the entries and sign contact and refer the concern LCR  for order of payment 4. Client to pay the order of Receive official Payment of Filing 30 mins. MARINA O. BARGAYO payment receipt the and Fees: Registration Officer II prepare the document for CCE/R.A. 9048 - LILIBETH C. ARREGLO mailing by the P 1,000.00 Casual/Laborer client CCE/R.A. 10172 – P 3,000.00 CFN – P 3,000.00 If Petitioner is indigent – exempted from payment of Filing Fee 4. Client to mail the said Client is advised none 10 mins. petition to the C/MCR to mail the concerned complete set of petition and the required supporting documents to the concerned C/MCR where the problem document was registered 5. Client to claim the Copy Client’s copy is None 5 mins. LILIBETH C. ARREGLO of the said petition being released. Casual Concerned MCR Client is advised None 3 months to wait for the return of the petition from the office of the C/MCR where such document was registered. TOTAL 1 hour and 15 mins.  12. Out-of-Town Delayed Registration (Birth, Marriage and Death Certificates) Birth, Marriages and Death occurring or happening outside the municipality maybe registered pursuant to Adm. Order No. 1, Series of 1993 thru the Out-of-Town Late Registration of Documents. Office or Local Civil Registrar Division : Classification : Highly Technical Type of Government to Client (G2C) Transaction : Who May avail : Individuals concerned /his authorized representative CHECKLIST OF REQUIREMENTS: WHERE TO SECURE PSA Copy of Negative Certification of births, marriage, PSA and death (updated) Supporting Documents to show the veracity of the vital events to be registered, such as Marriage Contract of the document of the document PSA, Local Civil Registry copy or record from gthe church owner Valid ID of the Document Owner Issuing office of the ID Baptismal Certificate Parish Church where the subject person was baptized Earliest School Records/School Certification (a must in Elementary School where the subject child was enrolled R.A. No. 10172) Marriage Certificate of Document Owner’s parents PSA, LCRO or Parish Church office where the marriage occured Joint Affidavit of Two Disinterested Persons Attesting to LCRO the veracity of the vital events to be registered CLIENTS STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING PERSON RESPONSIBLE TIME 1.Submit the documents Review, Scrutinize none 10 mins. MARIE JADE R. MEDALLE required the completeness Adm. Aide I of the submitted documents 2.Client to pay the Advice client to P 50.00 10 mins. TREASURY OFFICE Secretary’s fee pay for the Secretary’s Fee 3. Client to review the Clients are none 10 mins. MARIE JADE R. MEDALLE correctness of the entries advised to check Adm. Aide I in the COLB, COM and properly the COM correctness of the entry MCR Staff to None 25 mins. MARIE JADE R. MEDALLE contact the Office Adm. Aide I of the C/MCR concerned for the order of payment 4. Client to pay the None (Payment prescribed fees depends on the municipality concern) 4. Client to present the Receive the proof proof of payment and of payment and come back the next day advise the client for mailing of the said to comeback the document following day to secure the mailing envelope mail Prepare transmittal letter to the concerned out of town LCR 5. Client to claim the Client’s copy is None 5 mins. MARIE JADE R. MEDALLE transmittal copy of the being released. Admin. Aide I out-of-town registration Concerned MCR Client is advised None 1 month to wait for the return of the said out-of-town delayed registration from the office of the C/MCR where such document was registered. TOTAL 60 mins.