Duties of Engineering Officials PDF

DUTIES OF ENGINEERING OFFICIALS CHAPTER I Engineering Code and other Departmental DUTIES OF ENGINEERING Codes and Compendiums of Instructions. OFFICIALS...

DUTIES OF ENGINEERING OFFICIALS CHAPTER I Engineering Code and other Departmental DUTIES OF ENGINEERING Codes and Compendiums of Instructions. OFFICIALS He shall ensure that all staff under him A. DUTIES OF ASSISTANT ENGINEER is acquainted with the relevant rules and working methods concerning their duties and 101 General:- The Assistant Engineer is that they perform their allotted duties responsible for the maintenance, execution and efficiently. safety of all works in his charge, for the accuracy, quality and progress of new works 104 Co-ordination with Officials of and control over all expenditure in relation to other Departments :- The Assistant Engineer budget allotments. should co-ordinate effectively with officers and staff of other Departments in matters that 102 Essential Duties of Assistant warrant joint action. Engineer:- The duties of the Assistant Engineer are detailed in various chapters of 105 Inspection by Higher Officials:- this Manual. The essential duties in respect a) When the Assistant Engineer has to of works are as under: accompany inspection of superior officers, he should have with him the under-mentioned (i) Inspection of all structures and their drawings and registers for reference as maintenance in a satisfactory and required: safe condition; (i) Yard plans, colony plans showing (ii) Preparation of plans and estimates; service and residential buildings; (iii) Execution and measurement of (ii) Index plans and sections; works; (iii) Progress reports on works; (iv) Verification of stores held by stock- holders; (iv) Working time table; (v) Submission of proposals for (v) Inspection notes of higher officers inclusion in the works programme and their compliance reports; and revenue budget. b) All inspection notes should receive 103 Knowledge of Rules and prompt attention. Regulations:- The Assistant Engineer shall observe the rules and procedures relating to 106 Inspection by Assistant Engineer:- his duties, as laid down in the General and a) The Assistant Engineer shall conduct Subsidiary Rules, various Manuals such as, inspection in his jurisdiction as per the the Indian Railways Permanent Way Manual schedules laid down by the Administration. He and the Indian Railways Works Manual the should maintain the records of the results Indian Railways Bridge Manual, the 1  DUTIES OF ENGINEERING OFFICIALS of his inspection and ensure compliance nearby tracks and structures. Records of of the instructions. these annual inspections should be kept in registers as prescribed. b) The important inspections to be carried out by Assistant Engineer are summarised e) Assistant Engineer shall periodically below - inspect land and land boundaries in his jurisdiction as detailed in paras 813 and 814 i) Inspection of Buildings and Structures of this Manual. The Assistant Engineer shall systematically inspect all buildings and f) Assistant Engineer should associate structures periodically as prescribed in himself with various Committees and Groups para 228 and 229 of this Manual. He such as the Colony Committee, the Sanitation shall record brief details of repair works Committee and the Station Inprovement to be carried out and plan to carry out Group as decided by the Administration and the same. take prompt action for items pertaining to his He should also examine the Petty Repairs jurisdiction. Book maintained by Section Engineer (Works) at stations as prescribed in 107 Execution and monitoring of para 225(a) of this Manual. Works:- ii) Inspection of Water Supply a) The Assistant Engineer should ensure The Assistant Engineer shall inspect that all works are carried out according to plans water supply installations as prescribed and specifications laid down. Important works in para 554 of this Manual. He shall should be set out personally by the Assistant ensure cleaning of overhead / Engineer. underground storage tanks and proper disinfection of drinking water supply. b) Every work should be organised and so programmed that it progresses well and is c) Inspection of Sewerage and Drainage completed in time. Periodical progress reports System on works should be submitted to the Divisional Assistant Engineer shall inspect Engineer/Executive Engineer/Deputy Chief sewerage and drainage systems and ensure Engineer on prescribed proforma as per their efficient performance as prescribed vide Annexure 1.1 to enable proper reporting and para 632 of this Manual in association with monitoring at different levels as per Annexure the concerned Officer of the Medical 1.2. Department. c) Copies of all contract agreement for d) Inspection of Railway affecting works/ works should be maintained serially in the Railway affecting tanks (RAW/RAT) Assistant Engineer's Office. Before passing Assistant Engineer shall jointly inspect measurements recorded by Section Engineer with civil authorities, all RAW/RAT before the (Works), he should carry out test check as monsoons every year and arrange for their specified. safe maintenance to avoid any danger to 2  DUTIES OF ENGINEERING OFFICIALS 108 Control Over Expenditure - The 113 Inspection of Offices and Stores Assistant Engineer shall exercise due care in of Inspectors - The Assistant Engineer shall forwarding requisitions for materials and tools carry out inspection of each Section to Divisional office for the execution of new Engineer's office and stores at least once a works and maintenance of works, ensuring in year. Surplus/inactive items should be all cases that the expenditure is within the identified during such inspections and action budget allotment and provided for in the for their disposal/redistribution taken. sanctioned estimate. When checking Stores, he should pay 109 Water Supply : Adequate water particular attention to the imprest stores and supply at each loco & coach water points, its distribution, engineering indicators, stations, platforms, staff colonies and service protection equipment and other important items buildings should be ensured. In advance of of Stores. the hot weather as well as during hot weather, when shortage of water is experienced in 114 Staff Matters - The Assistant certain areas, the position at sources of supply Engineer will ensure, that - should be carefully watched and timely action taken to deepen failing wells or to establish (1) strict discipline is maintained within alternative sources of supply. the frame work of the rules; 110 Land Management - The Assistant (2) service and leave records are Engineer should take necessary action for maintained correctly and upto date; management of land and shall prevent encroachments and protect the land from (3) appeals and representations are unauthorised use. He should organise tree dealt with promptly; plantation, and horticulture. (4) selections for the various posts like 111 Training - The Assistant Engineer artisans are held in time and the should interest himself in training all vacant posts promptly filled up; probationers sent to him for training and see that the training is given according to the (5) all the subordinates and other specified programme. He should periodically staff working under him receive examine the notes made by them. proper training in maintenance practices, safety and protection 112 Witnessing Payments to Staff - As rules at the appropriate stage. far as possible, payments to staff shall be made through cheques. Wherever cash 115 Relinquishment of Charge payments are made, the Assistant Engineer should witness payments to workmen under a)Instructions regarding "Transfer-of- one or more Section Engineers every quarter charge" contained in paras 143 & 144 of the by rotation. This should be done by surprise. Indian Railways Code for Engg. Deptt. (1993 Edition) should be followed. The Assistant Engineers handing over and taking over 3  DUTIES OF ENGINEERING OFFICIALS charge should carry out joint inspection of (vii) Afforestation and other horticulture works as necessary. works. Note: - Where Senior Scale Officers are (viii) He shall ensure proper training of the lowest executive officers, their duties shall the staff under him as prescribed be the same as prescribed for the Assistant in the training modules of the Civil Engineers in this Chapter. Engineering Department. B. DUTIES OF SECTION ENGINEER 117 Knowledge of Rules And (Works) Regulations 116 Duties The duties of the Section a) He should be in possession of books, Engineer (Works) are detailed in the various codes, manuals and compendium as chapters of the Indian Railways Works Manual, prescribed in Annexure 12.1. the most essential being :- b) He shall be well acquainted with the (i) Inspection and maintenance of : rules, regulations and procedures contained in these books concerning his work. - Service buildings, staff quarters and other structures c) He shall ensure that all staff under him are well acquainted with the relevant rules - Approach roads; and working methods and efficiently perform their duties. - Water supply, drainage and sewerage systems; 118 Co-ordination with Permanent Way, Bridge and other staff - The Section (ii) Inspection of bridge works as Engineer (Works) should co-operate effectively assigned; with the permanent way, bridge, signalling, electrical staff & others. where they are (iii) Execution of all new buildings/ required to work jointly. structural works; 119 Inspections - The important (iv) Accountal and periodical inspections to be carried out by Section verification of stores and tools in Engineer (Works) are summarised below: his charge; a) The Section Engineer (Works) shall (v) Maintenance of land boundaries, as systematically inspect all buildings and specified; structures in his charge and record brief details of repairs to be carried out, as (vi) Removal of encroachments at his prescribed in paras 224, 228 and 229 of this headquarters and at other places Manual. in his jurisdiction as specified; 4  DUTIES OF ENGINEERING OFFICIALS The Section Engineer (Works) shall disinfection of water supply, wherever maintain petty repair books at all station required. buildings and other important buildings as specified in para 225 of this Manual and shall d) Inspection of Sewerage and Drainage check them during his inspections and ensure System - Section Engineer (Works) shall prompt action/repairs. periodically inspect sewerage and drainage system and ensure their efficient performance b) The Section Engineer (Works) shall as prescribed vide para 632 of this Manual. inspect bridge foundations and substructures. e) Section Engineer (Works) shall c) Inspection of water supply periodically inspect land and land boundaries arrangements - Every Section Engineer in his jurisdiction as detailed in para 813 and (Works) shall have details of total requirement 814 of this Manual and furnish necessary of water, sources of water and their yield, certificates to the Assistant Engineer. storage capacity and shortfall etc., along with complete water supply plans of yards and staff 120 Musters colonies in his charge. a) Each blank muster sheet before issue The Section Engineer (Works) shall also should be initialled on the top by the Assistant have complete history and data of tubewells Engineer. The attendance of artisans, helpers under his jurisdiction and ensure testing of and other staff under him should be checked yield of tubewells and other sources of water, by the Section Engineer (Works). once every year in co-ordination with Electrical staff at the time when the sub-soil water is at b) The leave availed of by staff should the lowest. According to the seasons i.e. be recorded in the leave register in the leave summer or winter etc., water supply timings account before the musters are despatched and pumping hours should be decided in to the Divisional office. consultation with the Electrical Department. At wayside stations, monitoring of pumping 121 Execution of Works hours should be entrusted to the Station Master for effective control. He shall carry a) The Section Engineer (Works) shall out periodical review to assess the shortfall be personally responsible for the accurate and plan for further augmentation. He shall setting out and execution of all works under control distribution of water supply at main his charge according to approved drawings stations, while on way-side stations where and specifications. engineering staff is not posted, the work may be assigned to pump drivers of Electrical / b) He should plan every work, organise Mechanical Department. labour in an efficient manner and maintain detailed accounts of materials and tools The Section Engineer (Works) shall received and issued. He should exercise ensure cleaning of overhead /underground frequent checks on the quality and quantum storage tanks. He shall be responsible for the 5  DUTIES OF ENGINEERING OFFICIALS of work being done in his charge and submit inspection, he should be in possession of the progress reports periodically as prescribed. following, besides the Works Manual, Schedule of Rates and the Standard Specification for c) Additions and alterations to buildings Materials and Works etc. and structures carried out should be carefully noted and quantities shown in the Standard (i) Plans and details of all important Measurement Register amended as works, recently completed, on hand necessary with the approval of the or contemplated ; Assistant Engineer /Divisional Engineer. (ii) Progress report of works; and any 122 Measurement of Works - Every other papers and plans that are Section Engineer (Works) shall be responsible likely to be required for discussion; for proper measurement of contractual works as per powers delegated to him as per paras (iii) Tape (15m & 2m ), and other tools 1315 to 1317 of the Indian Rlys. Code for and surveying equipment required Engg. Deptt. (1993 Edition). He shall maintain during inspection. movement register of Measurement Books and Standard Measurement Registers for works. 126 Witnessing Payment to Staff 123 Works Affecting Moving a) Payment to both permanent and Dimensions - The Section Engineer (Works) temporary staff will generally be made through shall refer to the Assistant Engineer for cheque. However, in case of cash payments, instructions regarding works likely to affect they will be made by the Pay Clerk in the moving dimensions. presence of the Section Engineer (Works) who is responsible for correct identification of the 124 Imprest of Tools and Materials payee and to satisfy himself that the correct amount is paid. a) The Section Engineer (Works) shall examine all tools and plant with the artisans b) The certificate at the foot of the once a month and replace the unserviceable paysheet should be filled in by the or defective ones or arrange repairs. Section Engineer (Works) as payment of each batch of workmen is completed. If a person b) He shall ensure that the materials and is not present, "Not paid" should be tools as per scales specified for maintenance immediately written against his name; when of building, water supply and drainage works subsequently payment is made, the etc. are available and are adequately kilometrage or place at which he is paid should distributed at various points according to be entered and separately certified as such requirement. Recoupment of shortages on the paysheet. should be effected without delay. c) If the witnessing official is not 125 Accompanying Important available, the Assistant Engineer may Inspections - When the Section Engineer authorise another Subordinate to witness (Works) accompanies a periodical or special payment on the section. 6  DUTIES OF ENGINEERING OFFICIALS 127 Journal of Daily Duties - The Section Engineer (Works) should maintain in Section Engineer (Works) shall enter the works manuscript form records of staff working under performed daily in the T.A. journal showing him in which he shall enter awards or penalties therein his movements by train, trolley or road- of each staff as and when such entries are vehicle and submit the same to the Assistant justified. Engineer every month. e) Provisions in the Payment of Wages 128 Establishment Act, the Workmen's Compensation Act and other regulations - The Section Engineer a) General conditions of Railway service (Works) shall ensure that the rules laid down and rules relating to the conduct and discipline in the Acts and Regulations, as modified from of Railway Servants are contained in the Indian time to time, are strictly complied with. Railway Establishment Codes, and Discipline and Appeal Rules. Section Engineer (Works) 129 Correspondence and Records - should acquaint himself with these and The Section Engineer (Works) shall keep his meticulously follow them. correspondence upto date and see that all office records, registers and stores ledgers b) Medical Examination - The Section are maintained properly and posted regularly. Engineer (Works) shall ensure that all Group 'D' staff working under him are sent for 130 Relinquishment of Charge medical examination for fitness for service. He should ensure that men in categories A a) On relinquishing charge, the Section and B specified in Regulation No.3 of Appendix Engineer (Works) shall prepare, in triplicate, III to the Indian Railway Establishment Code the specified "Transfer-of-charge" statement are sent for periodical medical re-examination which will briefly contain the following- as laid down in sub-rule 2 thereunder. (i) Extent of section ; c) Service Books -(i) Service books for Group 'D' staff should be prepared by the (ii) Establishment matters (service and Section Engineer (Works) on the prescribed leave records); form as soon as appointments in temporary/ permanent vacancies are made and submitted (iii) Works in progress ; to the Assistant Engineer for verification and signature. These should be carefully (iv) Water sources that give trouble ; maintained in the Assistant Engineer's or Section Engineer (Works)' office as may be (v) Certificate of stores check and prescribed. correctness of stock; (ii) All increments and promotions should (vi) General notes. be noted in the service books, duly attested by the Assistant Engineer. b) The statement referred in sub-para (a) should be signed by both the relieved & d) Promotion to higher grades - The relieving Section Engineer (Works) Engineer, 7  DUTIES OF ENGINEERING OFFICIALS and two copies submitted by the relieving d) The Section Engineers (Works) subordinate to the Assistant Engineer who will handing over and taking over charge should forward one copy to the Divisional/Executive together visit over the whole section, inspect Engineer for record. each work in progress, check staff, all tools and plant and materials. c) The relieving Section Engineer will examine all books pertaining to rules and Errors and discrepancies, which are orders in vogue and all registers pertaining noticed, should be recorded in the statement to the section to see that they are kept upto and the Assistant Engineer's special attention date and initial them with date. invited to them. 8  DUTIES OF ENGINEERING OFFICIALS ANNEXURE 1.1 Para 107(b) PROFORMA FOR SUBMITTING PROGRESS REPORT Progress report of sanctioned works for the month...................... S.No. Plan Head Year of Sanction Name of Work State Division 1 2 3 4 5 6 Original Current Expenditure Outlay Target Date Remarks Cost Cost upto previous year including physical and financial progress in %age 7 8 9 10 11 12 9  DUTIES OF ENGINEERING OFFICIALS ANNEXURE 1.2 Para 107(b) PROGRESS REPORTS TO BE SUBMITTED BY VARIOUS UNITS S.No. Nature of Report By whom to be sent To whom sent 1. Progress report on itemised works sanctioned in Works Programme IOW AEN 2. Progress Report on itemised works in the Works Programme/List of approved works. AEN DEN/Sr.DEN 3. Progress report on Deposit Works Sr.DEN CE 4. Progress report on Passenger Amenities Works Sr.DEN CE 5. Progress report of works under execution by CAO/C GM & PHODs construction units (irrespective of cost) Railway Board. 6. Flash Report for works costing over Rs.100 crores CAO/C Ministry of Programme Implementation and to Rly.Bd. 10