Indian Railways Goods Traffic Booking PDF

11/22/24, 10:46 AM CHAPTER XIV BOOKING OF GOODS TRAFFIC 1401 CHAPTER XIV BOOKING OF GOODS TRAFFIC 1401. Forms of forwarding notes.—(a)...

11/22/24, 10:46 AM CHAPTER XIV BOOKING OF GOODS TRAFFIC 1401 CHAPTER XIV BOOKING OF GOODS TRAFFIC 1401. Forms of forwarding notes.—(a) As mentioned in Para 901, the following forms of forwarding notes have been approved by the Central Government for use over Indian Railways and appear in the I. R. C. A. Goods Tariff, Red Tariff and Military Tariff concerned :— (i) Forwarding note for dangerous goods. ii) Forwarding note for animals/or general merchandine other than dangerous goods. (iii) Forwarding note for explosive tendered by Defence Services. These forms are available at all railway stations, city booking offices/agencies and out-agencies open for booking of goods traffic. (b) Separate forms of forwarding notes have also been approved by the Central Government for use in connection with. "weight only" coal and ore traffic. These forms are available at all railway stations open for booking of coal and ore traffic or "weight only" system. 1402. Execution of forwarding notes,—(a) Every consignment of goods, when brought to a station, city booking office, out- agency, etc., for despatch by goods train, should invariably be accompanied by a forwarding note in the appropriate form, which must be signed by the consignor, and must contain a declaration of the number, weight and description of the articles (sufficient to determine the rate chargeable) as also the private marks (except in the case of goods loose and/or in bulk), the name and address of the consignor and consignee, the destination stations (together with name of the railway on which it is situated) and the route by which the goods are to be booked. All other entries in the form must also be clearly and legibly filled in. (b) The forwarding notes tendered at a station must be numbered serially commencing with No. 1 on 1st April and 1st October each year. (c) Under the provisions of Section 64 of the Railways Act 1989 : (1) Every person entrusting any goods to a railway administration for carriage shall execute a forwarding note in such form as may be specified by the Central Government : Provided that no forwarding note shall be executed in the case of such goods as may be prescribed. (2) The consignor shall be responsible for the correctness of the particulars furnished by him m the forwarding note. (3) The consignor shall indemnify the railway administration against any damage suffered by it by reason of the in correctness or incompleteness of the particulars in the forwarding note." 1403. Filling in by senders and examination and preservation of forwarding notes by railway staff.—The instructions contained in Para 905 regarding "filling in forms of forwarding notes by senders" in Para 906 regarding "examination of entries in forwarding notes" and in Para 903 regarding "preservation of forwarding notes" for parcels traffic also apply in the case of forwarding notes for goods traffic. 1404. Filling in of forwarding notes for mixed consignments.—(a) The instructions contained in Para 905 regarding "filling in forms of forwarding notes by senders" in the case of consignments of parcels traffic comprising more than one article also apply in the case of mixed consignments of goods traffic. (b) If a consignment is declared to contain dangerous goods and/or valuable articles as also articles of general merchandise, a separate forwarding notes should be tendered for each such dangerous goods and valuable articles. (c) Explosives and other dangerous goods which cannot be loaded together in the same wagon under the rules contained in the I. R. C. A. Red Tariff must also be tendered under separate forwarding notes and should be booked as separate consignments. 1405. Priority/Wagon demand registers.—A priority/wagon demand register should be maintained in Form Com.|P-30 Rev. at all goods booking stations, entries in the register being made in ink. All forwarding notes tendered in respect of goods in full wagon loads should be catered in this register in the order of their receipt. Goods may be registered in advance on the presentation of the forwarding note or on bringing of the goods at the goods shed and/ or station according to the procedure in force on. the booking railway. No erasures or alterations should be made in the priority/wagon demand register. Once the goods have been registered, no alterations should be made in the particulars except in the name of the destination station and that, too, subject to the conditions laid down in the rules for registration of indents. 1406. Priority register to 'Smalls'—(a) While the goods intended for booking as 'smalls' for free destinations should be booked as and when offered, those meant for booking to destinations for which quota limitations have teen prescribed should be registered in advance. For this purpose a priority register for 'smalls' should be maintained at each goods booking station, entries being made in the order of the receipt of the relevant forwarding notes, https://indianrailways.gov.in/railwayboard/uploads/codesmanual/CommManual-II/commercialmanualIIch14_data.htm#1401 1/14 11/22/24, 10:46 AM CHAPTER XIV BOOKING OF GOODS TRAFFIC 1401 (b) When goods in 'smalls' are offered for booking to 'restricted' destinations, or when the prescribed quota limitation wherever notified, is reached, the goods should not be accepted and a remark to this effect passed on the forwarding note produced by the consignor. Brief reasons for refusal should also be entered on the forwarding note under full signature of the staff dealing with the acceptance of the goods. 1407. Rules for registration of indents and allotment of wagons, etc.—The rules for registration of indents and allotment and supply of wagons, etc. contained in Chapter II of the I. R- C. A. Goods Tariffs as also any other local instructions issued by the railway administration on the subject, should be thoroughly studied ad carefully acted upon. Similarly, restrictions on booking imposed by the railway administration and by civil authorities should be strictly observed. 1408. Money receipt for wagon registration fee. (a) A separate money receipt for wagon registration fee collected for each wagon should be issued on Form Com./W-1A. These receipts are machine numbered and supplied in sets of two foils (Station and Record), bound in books, to be written by carbon process. The receipt foil consists of two portions : the upper portion Is to be retained by the indenter and the lower portion duly signed by the receiver should be collected by the Station Master, at the time of granting refund of the registration fee, or, in the case of paid consignments, while adjusting the deposit towards freight charges. (b) These money receipt books should be treated as money value books and instructions contained in paras 227 and 228 for examination and check of these books on their receipt and later for their custody, etc. should be carefully observed. The money receipts should be issued and accounted for in consecutive serial numbers, to facilitate the check of their accountal in the Traffic Accounts Office. (c) When the registration fee is paid by a credit note, its number, date and the office of issue, should also be recorded on the money receipt. (d) Wagon registration fee collected should be accounted for in the goods cash book under a distinct head "Registration fees", quoting the printed number of money receipt issued. 1409. Refund of wagon registration fee—(a) in case the registration fee is not forfeited under the tariff rules and refund is due, the Station Master should refund the fee, collected in cash, on surrender of the receipt foil by the indenter or on his execution of a stamped indemnity note in lieu thereof in the pro forma appearing at Appendix XIV/A. Ta case of consignments booked freight 'paid', the fee should be adjusted towards the freight charges. In such cases, full amount of freight should be accounted and shown on the invoices and credit taken for the amount adjusted, the invoices being endorsed as under — "Received Rs................in cash, balance of Rs..................................of freight adjusted against wagon registration fee vide money receipt No................................ dated................ (b) While making a refund or adjusting the same towards the freight charges, the signature of the partner his authorized agent should be obtained on lower portion of both foils of the money receipt, The upper portion of the receipt foil should be endorsed "Refunded" under dated signature of the staff granting the refund and returned to the party. A 'Deduct' entry should immediately be made in the cash book, quoting particulars of the money receipt. The lower portion of receipt foil, or the stamped indemnity note in lieu thereof, should be submitted to the cash office as a voucher duly entered on the reverse of cash remittance note. (c) Station Masters are not permitted to refund or adjust the amount of wagon registration fees paid by credit notes or lump sum deposits. Application for refunds of such deposits should be addressed to the Chief Commercial Superintendent or the Divisional Commercial Superintendent as the case may be. Advice of refunds allowed in such cases will be sent to the Station Master concerned to enable him to drop the relevant item from the outstanding, quoting reference to the 'advice' received. 1410. Register of wagon registration fee collected refunded, etc.—(a) This register should be maintained in Form Com./R- 16 and W-1 (Rev.) and should be written up in duplicate by carbon process, separately for each month. In the beginning of the month, all outstanding items of deposits of the previous months should be brought forward giving complete particulars of money receipts. (b) Entries in this register should be made in the order of the issue of money receipts, i.e., in the numerical sequence of the machine numbers. When any money receipt is cancelled, the station foil will be retained at the station and the receipt foil will be submitted to the Traffic Accounts Office along with the carbon copy of the register. Reasons for cancellation should be recorded on both foils of the money receipt over the signature of the Station Master/Chief Goods Superintendent. The machine numbers on the cancelled money receipts should be included in the register in their sequence with remarks 'cancelled' against them. (c) As and when the registration fee is refunded, adjusted or forfeited, the details thereof should be entered in the appropriate columns against the relevant entry in the register. (d) At the end of the month the totals of all the 'amount' columns in the register should be struck and a summary of the monthly transactions prepared at the bottom of the last page of the register in the proforma appearing at Appendix XIV/B. The total amount of deposits, refunds, etc. should be tallied with the relevant figures in the monthly summary of the cash book. The balance deposit on hand at the end of the month as per summary should be tallied with the totals of the relevant column in the register. (e) The pencil copy of the register will be retained as station record and carbon copy submitted to the Traffic Accounts Office along with the cancelled receipt foils of money receipts, if any. https://indianrailways.gov.in/railwayboard/uploads/codesmanual/CommManual-II/commercialmanualIIch14_data.htm#1401 2/14 11/22/24, 10:46 AM CHAPTER XIV BOOKING OF GOODS TRAFFIC 1401 1411. Lump sum deposits—(a) Parties, desirous of depositing a lump sum amount in lieu of making payment of wagon registration fees each time an indent for wagon supply is made, will apply for this facility to the Divisional Commercial Superintendent through the Station Master concerned. The Divisional Commercial Superintendent if satisfied that the party has regular business at the station, will fix the amount of deposit payable taking into account the maximum number of wagons that may be indented by the party at a time. A copy of the orders passed by the Divisional Commercial Superintendent will be forwarded to the Traffic Accounts Office also. (b) On receipt of sanction of the Divisional Commercial Superintendent, the Station Master will collect the lump sum deposit and issue a money receipt in Form Com./W-1 A. The procedure to be followed for accountal and for allowing refund, etc. of the lump sum deposit is the same as laid down for deposits for individual wagons except that refund of the lump sum deposit will be allowed only after obtaining permission of the Divisional Commercial Superintendent. A copy of the orders passed by the Divisional Commercial Superintendent will be forwarded to the Traffic Accounts Office also. (c) Indents for wagons against lump sum deposits may be accepted upto the maximum limit covered by such deposits. For example, if the lump sum deposit is Rs. 5000 the total number of wagons indented, including the balance indents brought forwarded should not at any time exceed indents for 33 B. G. wagons, 50 M. G. wagons and 83 N. G. wagons. In the case of Government Departments, there is no ceiling limit for the number of wagons that may be indented against lump sum deposit of Rs. 5000 at that particular station. (d) If a consignor, who has paid lump sum deposit, fails to load a wagon and the registration fee is forfeited, he should be simultaneously requested to make good the amount. If the amount is not immediately recouped, the total amount of the lump sum deposit should be reduced by the amount forfeited and thereafter the consignor will be entitled to place indents for wagons covered by the reduced amount of the deposit. (e) When a lump sum deposit has been made by a credit note and the registration fee for a wagon or a number of wagons has to be forfeited a certificate on the following form should be obtained from the consignor as an authority for the recovery of the amount forfeited :— No............ To The Station Master,.............................. This is to certify that wagon No........................................was allotted to me for booking of.............. consignment of........................from.................... to..............but the wagon was not made use of and wagon registration fee amounting to Rs..............is due to the................. Railway and may be recovered direct. From.................... Signature....................... Department.............. Designation................. Date..................... Address........................ These certificates should be treated as vouchers and submitted dally to the cash office dully entered in the cash remittance note. Particulars of the certificates should be quoted in tin register of registration fees collected, refunded, etc. (f) To ensure that the total number of wagons indented for does not exceed the maximum limit covered by the lump sum deposit at any time, a separate ledger account for each party, showing the amount of lump sum deposit, the total number of indents on hand, etc., will be maintained in the proforma appearing at Appendix XIV/C. 1412. Election of railway risk rate where an alternative owner's rate is quoted under Section 63 of the Railways Act, 1989 :—(1) Where any goods are entrusted to a railway administration for carriage shall, except where owner's risk is applicable in respect of such goods, be at railway risk rate. (2) Any goods, for which owner's risk rate and railway risk rate are enforce, may be entrusted for carriage at either of the rates and if no rate is opted, the goods shall be deemed to have been entrusted at owner's risk rate. 1413. Rooting of traffic.—(a) Instruction regarding routing of traffic including the Instructions— (i) for determination of the shortest route; (ii) (1) as to the remarks to be recorded by the sender or his authorised agent on the forwarding note ; and (2) as to the endorsement to be recorded by the booking staff on the railway receipt and invoice, when goods are required to be booked by other than the shortest route, are contained in the I.R.C.A. Goods Tariff These instructions should be carefully studied and acted upon. (b) Instructions regarding routing of traffic notified by railways in their Supplementary Goods Tariffs and/or Circulars should be carefully noted and acted upon. https://indianrailways.gov.in/railwayboard/uploads/codesmanual/CommManual-II/commercialmanualIIch14_data.htm#1401 3/14 11/22/24, 10:46 AM CHAPTER XIV BOOKING OF GOODS TRAFFIC 1401 (c) Explosives shall not be accepted for carriage by dearer route, except where the dearer route is selected to avoid break-of- gauge transshipment or where the normal route for carriage is interrupted. 1414. Disposal of forwarding notes.—The forwarding notes when completed should be pasted on the back of the record foils of the connected invoices. 1415. Examination of goods with regard to commodity.—Each package in a consignment tendered for despatch should be carefully examined by the staff responsible and the actual commodity, as far as discernible and private marks should be compared with the particulars entered in the forwarding note. 1416. Misdeclaration of goods.—(a) Misdeclaration of goods by consignors is generally made for the purpose of securing transportation at a cheaper rate than the authorized charge; the articles chargeable at a higher rate being described in the forwarding notes as those chargeable at a lower rate. Misdeclaration is also taken for securing booking against restriction orders. The station staff should before accepting the commodity as described in the forwarding note, check it, as far as possible, by actual examination of the packages of a consignment. (b) Similarly, staff at the destination station should carefully examines contents of consignments, when there have been reason to suspect misdeclaration or when they have received information of such suspicion. If misdeclaration is detected, freight should be recovered in accordance with the rules for misdeclaration laid down in the I.R.C.A. Goods Tariff and appropriate action taken for booking against restriction. (c) A record of cases of misdeclaration defected should be maintained at all stations and cases of frequent misdeclaration by a particular merchant of goods from a particular station should be brought to the notice of the Divisional Commercial Superintendent and a special vigil kept on such bookings. (d) Under the provisions of Section 163 of the Railways Act if any person required to furnish an account of goods under section 66, gives an account which is materially false, he and, if he is not the owner of the goods, the owner also shall, without prejudice to his liability to pay any freight or other charge under any provision of this Act, be punishable with fins which may extend to five hundred rupees for every quintal or part thereof of such goods. 1417. Surprise checks to detect misdeclaration.—Surprise checks should be carried out to detect misdeclaration of goods in the same manner as in the case of parcels (see Para 954). 1418. Examination of packing, etc. of goods.—(a) Each package in a consignment tendered for conveyance should be carefully examined to see that it is properly and securely packed in accordance with the packing conditions laid down in the I.R.C.A. Goods Tariff. In this context, the explanatory instructions contained in the rules dealing with the "Packing condition for goods" appearing in the tariff should be carefully studied and complied with. It should also be seen that the goods are not likely to deteriorate or otherwise lose weight or value in transit. (b) When a consignment tendered for dispatch is not packed in accordance with the packing conditions laid down in the I.R.C.A. Goods Tariff or is insecurely fastened or packed or shows signs of pilferage or is in defective condition, as a consequence of which it is liable to deterioration, leakage, wastage or damage in transit, it should be ensured that remarks as to the exact defect in packing or nature of defective condition of the consignment is recorded on the forwarding note clearly and in detail by the consignor or his authorized agent in his own handwriting. For example, consignments of grain, pluses, seeds, sugar, piece-goods, cotton, tobacco, wool, jute, provisions, etc, often get wet while being brought to the station premises for loading. These should be carefully examined and precise remarks from the consignor or his authorized agent regarding the number and condition of the affected bags, should be obtained on the forwarding note, if the consignments are not tendered in good and dry condition. (c) Consignments of chilies, leather and other articles, which are frequently tendered in a damp, state, must also be carefully examined and suitable remarks obtained from the consignor or his authorized agent on the forwarding note, in case these are damp and are liable to lose weight in transit. (d) During the monsoon period, when consignments of sugar are tendered are dispatch by rail, the consignor should be requested to record the following endorsement on the forwarding note.— "Contents inherently or due to atmosphere effects liable to damage and wastage in transit through sweat and moisture". (c) When cases of wines, spirits, beer and liquors are declared to be sealed and wired, the wires and seals must be carefully examined. If the wires and seals are so carelessly affixed as to allow tempering without detection, the sender must be asked to rectify them. (f) A few examples are geared below as a guide to illustrate the lines on which remarks should be obtained on the forwarding note from senders when the consignments are either not properly packed or are liable to deterioration, leakage, wastage or damage in transit by rail— Conditions of the consignment Remarks to be obtained from the sender on the forwarding note Bagging torn, patched or repaired. Contents liable to drop out in transit. 1. Rice in bags torn, patched or repaired I.R.C.A. packing conditions not complied with. https://indianrailways.gov.in/railwayboard/uploads/codesmanual/CommManual-II/commercialmanualIIch14_data.htm#1401 4/14 11/22/24, 10:46 AM CHAPTER XIV BOOKING OF GOODS TRAFFIC 1401 2. Rice in bags, wet or damp or contents after.............. (number) bags in wet conditions contents mouldy and liable [to test show signs of mould. damage and deterioration. I.R.C.A. packing conditions not complied with. 3. Hides 'wet' in bundles, not packed in gunny Not packed in gunny or Hessian and liable to dryage and damage. I.R.C.A. or Hessian and not properly secured, with packing conditions not complied with. possibility of deterioration en route. 4. Sugar in bags, not new and not of quality 'A' Bags not new and not of quality 'A' Twill or Liverpool Twill, contents liable to Twill or Liverpool Twill. drop out I.R.C.A. packing conditions not complied with................. (number) tins leaky. Liable to leakage and wastage. I.R.C.A. 5. Ghee or oil in leaky tins packing conditions not complied with. (g) The entire remarks regarding defective packing or the nature of the defective condition of the consignment, recorded on the forwarding note by the sender or his authorized agent should be copied out verbatim on all the foils of the connected invoice including the railway receipt. The staff are not authorized to enter any remark regarding defective packing, etc., on the invoices or railway receipts, if similar remarks have not been entered on the forwarding note by the sender or his authorized agent. (h) In the case of articles for which internal packing conditions have been provided declaration must be obtained on the forwarding note from the sender or his authorized agent whether the internal packing condition for the commodity in question has been complied with or not. Where the internal packing condition has not been compiled with, a remark to this effect must be entered on the connected invoice and the railway receipt. (j) Articles, for which packing conditions notified are compulsory, should not be accepted for carriage unless these conditions are complied with or articles are packed with a superior packing and the consignor at the time of offering the consignment for booking, declares in the forwarding note that the internal and outer packing conditions for the commodity in question have been complied with. (k) The packing conditions prescribed in the l.R.C.A. Goods Tariff are the minimum required and commodities packed more securely or packed in containers or crates stronger than those prescribed should also be accepted by the staff without any entry relating to packing in the forwarding note. 1419. Marking of goods.—The object of marking of goods is to avoid exchange, misdespatches and disputes as to the rightful ownership of packages. It is, therefore, very important that the instructions in the following paras are carefully observed. 1420. Marking by consignors.—(a) Every package in a consignment before it is accepted for carriage by rail, must be clearly and legibly marked by the sender at the station of dispatch with name, initials or private marks for the purpose of identification and also full name of the destination station. The name, initials or private marks must also be shown on the forwarding note by the sender or his authorized agent. (b) Bags and bundles of hides and skins and baskets of fruits or vegetables, tins of oil or ghee, bundles of iron bars, or other goods which cannot be durably marked, in the ordinary manner, or are liable to be damaged by railway marking, must have a leather, metal, cloth or wooden label attached to each bundle or article at the forwarding station by sender. Bundles of silk, cloth, blankets and complies must have a patch of white cloth sewn on them by senders for railway marks. (c) Inside each package containing valuable goods like piece-goods, haberdashery, etc., the sender should be advised to place a slip giving his own address as well as that of the consignee. (d) Packages containing glassware and other fragile articles should have distinctive markings or labels to indicate the nature of contents, as also any special direction such as "This side up", "Handle with care", etc. (e) Packages containing explosives, inflammable and other dangerous goods should be marked and should bear the pictorial labels as prescribed in the LR.C.A. Red Tariff 1421. Marking by the railway staff.— (a) Goods in small lots and all goods requiring transshipment. Every package in such consignment must, in addition to the sender's marks be marked by the station staff with the code initials of the forwarding and receiving stations, the railway receipt number and the number of packages thus— NDLS 330/10 ASR NDLS being the code initials of the sending station, 330 the last three digits of the railway receipt number, 10 the number of packages and ASR the code initials of the receiving station. So far as valuable packages like piece-goods, haberdashery, etc., are concerned, the destination station name should be shown in full in addition to the code initials as under— NDLS 330/10 A5R (AMRITSAR) (b) Goods m full wagon loads not requiring transshipment.—10 per cent of the packages forming such consignments must be marked as above and three or four of the marked packages should be placed at each door. Note—The above instructions do not apply to goods loose or in bulk carried in wagon loads such as sand lines tone etc. (c) It should be ensured that the marking by the station staff is clear and legible and that the marking ink used is bright, durable and waterproof. Iron bars, wooden logs and such other packages which cannot be durably and brightly marked with the ordinary marking ink should be marked wife while paint. All old marks or ever/ package must be entirely removed or obliterated by the https://indianrailways.gov.in/railwayboard/uploads/codesmanual/CommManual-II/commercialmanualIIch14_data.htm#1401 5/14 11/22/24, 10:46 AM CHAPTER XIV BOOKING OF GOODS TRAFFIC 1401 sender before tendering the goods for booking. Under no circumstances, should railway marks be superimposed on other marks. (d) Both the railway and private marks must be shown on the invoice and the railway receipt. 1422. Weighment of outward goods.—(a) Outward goods should be weighed as indicated below, the particulars of weighment being entered on the forwarding note in the place provided for the purpose- (i) Consignments in small lots.—All consignments should be weighed in full at the forwarding station. (ii) Consignments in wagon loads.—(1) In the case of consignments of grain, salt, seeds, sugar, pressed cotton or other staples, in bags or bales of uniform size and weight, the weight declared by the consignor may be checked by weighing a proportion of the number of bags or bales of uniform size and averaging their weight. If the bags or bales are not of uniform size and weight, those of uniform size and weight, should be grouped separately, each lot being treated for the purpose of weighment as a separate consignment and weighed as such. The remainder of the consignment of bags or bales or other commodities not of uniform size should be weighed in full. The proportion weighed should not be less than 10 per cent at stations where the traffic is large and 20 per cent at other stations. (2) Goods loose, bulky goods or goods in bulk such as sand, stone, timber, etc., which cannot be weighed on the ordinary weighing machine provided at stations should be weighed on a wagon weighbridge at the forwarding station, if one is provided there. If there is no weighbridge at the starting station, the wagon may be weighed at a convenient weighbridge station en route, which should as far as possible, be the first weigh bridge station. In case there is no weighbridge enroute the wagon may be weighed at destination, if a weighbridge is available there. Note:— Commodities like fire wood, charcoal, grass dry, etc., should not be weighed at a weigh bridge if the railway administration has quoted wagon-kilometre rates or rates on floor area basis uch comom.sdietirof (b) Names of stations provided with weighbridges are notified by railways in their Supplementary Goods Tariffs. 1423. (a) Wagons requiring to be weighed en route should be labeled to destination, but booked in the wagon summary to stop at the first weighbridge station en route. Distinctive bracket labels vide specimen appearing at Appendix XIV |D should be used by the booking station on wagons that have to be so weighed. These labels have a red band which is intended to attract notice and to indicate that the wagon is to be weighed en route. Freight charges should, in such cases, be invoiced by the booking station on the sender's declared weight or on the minimum weight laid down in the tariff for the application of wagon load rate, whichever is greater. The following remarks should invariably be made on the connected invoice and railway receipts :— "Wagon to be weighed at......................station Charges are subject to alteration as a result of weightment". (b) All such invoices should be sent by the forwarding station to the weighbridge station. 1424. (a) At weighbridge stations, where the wagons are required to be weighed, the Station Masters should ensure that such weighment is done and that the wagons are not pushed on without weighment. Note:—Detailed instructions in regard to the weighment of commodities chargeable on carrying capacity of the wagon used will be notified by each railway administration separately (b) The result of weighment should be recorded in the weighment registers in Form Com./W-4, which should be Written in duplicate by carbon process, separately for local and through traffic. The pencil copy of the register should be retained as station record and the carbon copy submitted monthly to the Traffic Accounts Office along with the returns. (c) The result of weighment should also be recorded by the weighbridge station staff on the wagon labels and invoices. The latter should, after being stamped with the name of the weighbridge station, be sent forward to the destination for accountal and recovery of charges due. 1425. In addition, a separate telegraphic advice of the net weight found on weighment should be sent, together with the booking particulars, to the forwarding and destination stations and to the Traffic Accounts Office of the destination station. The destination station should, in all cases, paste the telegraphic weighment advice on the relevant page of the delivery book, the result of weighment, as also the particulars of the weighment. advice, being recorded against the connected entry in the delivery book. 1426. Stations unable to weigh consignments doe to weighing machine being oat of order.—Where consignments, referred to in pares 1422 (a) (i) and (ii) (1) cannot be weighed at the forwarding station, owing either to the absence of a weighing machines or to its having gone out of order, the weighment should be done by the destination station in accordance with the instructions contained in these pares. A suitable remark should be given on the invoice and railway receipt by the forwarding stations thus— 'Weighing machine out of order, Consignmt to be weighted at destination". 1427. The freight charges, in the cases referred to in the preceding Para, should be invoiced on the sender's declared weight. It will be the duty of the destination station to weigh all such consignments and recover undercharges, if, due before delivery of goods. 1428. Weight for charge for timber and other commodities in the absence of weighment facilities.—In case weighment https://indianrailways.gov.in/railwayboard/uploads/codesmanual/CommManual-II/commercialmanualIIch14_data.htm#1401 6/14 11/22/24, 10:46 AM CHAPTER XIV BOOKING OF GOODS TRAFFIC 1401 particulars are not available at destination for any reason or it is not possible to ascertain the weight of the consignment by any other method such as measurement, charges should be levied on the sender's weight or prescribed minimum weight whichever is higher. 1429. Care and use of weighbridges.-Care should be taken in using weighbridge.; to see that— (i) no vehicle is run on to them while they are raised for weighment with the levers down; (ii) vehicles for weighment are placed centrally; (iii) no engine is run on to them ; (iv) vehicles are not passed over them at a speed exceeding 8 kilometres per hour : (v) after weighment the levers are released gently ; (vi) only authorized persons are permitted to handle the machines ; (vii) working parts, surroundings and weighbridge house, as far as possible are kept clean and protected ; (viii) vehicles are placed and weighed with loose couplings ; and (ix) the weighbridge house is kept locked not in use. 1430. When a loaded vehicle is heavier than what the weighbridge can register in one weighment, an almost accurate result can be arrived at by placing 4 wheels of the bogie in the case of bogie wagon or one pair of wheels in the case of 4-wheeler on the center of the machine and noting each weighment. The total of both such weighments will give the total weight of the wagon. 1431. Testing of weighbridges by Weighbridge Inspector.—All weighbridges will be tested half yearly by an Inspector of Mechanical Department. After testing, he should furnish a certificate for each weighbridge showing that it has been adjusted and tested. This certificate must be displayed in the weighbridge house until, the next inspection and the issue of a fresh certificate, The data of each testing should also be painted on she weighbridge. 1432. Care, adjustment and repair of weighing Machines.—Weighing machines must be placed perfectly level on the ground, raised platform or counter. They should be kept free from dust. The lever must be released after each weighment and packages must not be placed on; or removed from, weighing machines while the lever is down ; nor must packages be thrown or handled roughly en the weighing machines. 1433. (a) No one, except the person who is authorized to deal with the machines and is responsible for their proper usage, should be allowed to handle the machines. (b) When the platform is being swept, it must be seen that dirt does not get swept under the machine. 1434. All weighing machines should be periodically tested by a representative of the mechanical Department. A certificate will be issued for each weighing machine adjusted and examined. This certificate must be affixed in a suitable secure place as near as possible to the weighing machine or in the office of the user of the machine and kept affixed until the next inspection and issue of a fresh certificate. The Station Master must personally test and satisfy himself that the machine is in good working order and the representative of the Mechanical Department must obtain a certificate from the Station Master to this effect. 1435. Testing of weighbridge and weighing machines.—The Station Master should test daily the weighbridge and weighing machines on coming to duty and make a note of the test in the weighbridge register and tally book, respectively. If, as a result of the test, it transpires that the weighbridge or weighing machine is out of order, its repairs should be arranged for immediately. 1436. The Inspectors and Officers of the Commercial Department visiting stations should make it a point to call for the register/tally book mentioned in Para 1435 above and check whether maintenance has been carried out regularly. Particular attention should be paid to cleanliness of the weighbridge and it should be seen that the pit is dry. The weighing machine/weighbridge should also be tested by them, to see if they are in proper working order. Their inspection reports should invariably include a reference to the exercise of this check. 1437. Surprise checks for detection of under-weighments.—The instructions for conducting surprise checks for detecting under-weighment of goods consignments are the same as laid down in Para 952 for parcels traffic. 1438. Rating of goods.—(a) The authority for charging rates is the I.R.C.A. Goods Tariff and or any other local tariff issued by the railway administration in force for the time being. Detailed instructions as to the method of ascertaining the rates are given in the I.R.G.A. Goods Tariff. (b) In order to ascertain the freight charges quickly Station Masters should, with the help of distance and calculated rate tables, prepare rate registers in manuscript, showing the chargeable distance and the rate per quintal under each class for each station, to which traffic is generally booked. These registers should be kept up-to-date by noting therein the charges notified in rate https://indianrailways.gov.in/railwayboard/uploads/codesmanual/CommManual-II/commercialmanualIIch14_data.htm#1401 7/14 11/22/24, 10:46 AM CHAPTER XIV BOOKING OF GOODS TRAFFIC 1401 advices and rate circulars, giving reference to the authority. At stations at which no rate registers are maintained, the freight charges duo should be worked out with the help of the tariffs. The chargeable distance and the freight charges due should be shown on the forwarding note. 1439. Different forms of invokes for 'To-pay'/'Paid', local and through traffic.—(a) To-pay invoices, Forms Com.|G-24 (local) and Com.|G-26 (through) are printed on white paper, and Paid invoices, Forms Com.G-23 (local) and Com./G-25 (through) are printed on pink paper. Letter 'L' or 'F is printed in bold type at the left hand top corner on all invoices (Paid and To- pay) intended for local and through bookings, respectively. (b) Invoices used in local bookings, both Paid and To-pay, are in sets of four foils, namely, Record, Receipt, Accounts and Invoice; while the invoices used in through bookings are in sets of five foils namely, Record, Receipt, Accounts, Through and Transit. (c) All invoice forms are machine numbered and supplied in bound books, to be written by carbon process. The receipt foil, which is giver to the owner, has a hatching of the issuing railway on the face of it. Invoice foil (or through invoice in the case of through traffic) is sent to the destination station. The accounts foil is submitted to the Traffic Accounts Office as laid down in pares 1452 and 1453, and the record foil is retained at the forwarding station. The transit foil, in the case of through bookings, accompanies the consignment upto destination, where it Is filed. 1440. Custody and issue of invoice books.—The instructions regarding receipt examination, issue and custody of invoice books are the same as laid down for parcel way-bill books vide Para 916. 1441. Numbering of invoices.—(a) Goods invoices should be numbered by the station staff in manuscript in one consecutive series for each destination station, irrespective of the description of traffic, commencing with number 1 on 1st April and on 1st October each year. Where goods can be booked to same station by different routes, a separate series of numbers for the invoices for such a station to, by each route, should be used. (b) In order to readily as certain the number of the last invoice issued to a particular station, an outward invoice index book in Form Com.|I-7 should be maintained at each station. (c) On 1st October and 1st April, or immediately thereafter, an advice of the last invoice issued should be sent to each station to which goods are booked, in Form Com.1-5 showing the number of the last invoice issued during the preceding half-year. 1442. Preparation of invoices.—(a) After the goods have been carefully checked, counted, weighed and examined as to compliance of the packing condition, etc. and freight and other charges have been calculated and entered in the forwarding note, invoices should be prepared. (b) The invoice form contains separate columns boxes for most of the information required to be entered therein, viz., chargeable distance, handled by, wagon owner and number, type of wagon, carrying capacity area, tare, total number of the wagons loaded, forwarding note number, risk rate, invoice number, date, station from with (numerical code) and to, charged via, carried via, name and address of the sender and consigned, number, description, marks, measurement, actual weight and charged weight of packages, class of rate chargeable, rate per quintal, freight charges, other charges total To-pay Paid and remarks regarding defective condition of packing consignment. Columns for recoding undercharges and overcharges detected at destination station have also been provided in the form. Any further particulars, required to be recorded on the invoice, affecting the rate or condition of carriage, viz., particulars of permit, pass or license under which the consignment is booked, the remarks recorded by the render on the forwarding note regarding election of route, election of railway risk, when an alternative owner's risk rate exists, or for dispatch of the consignment in an open wagon instead of a covered wagon, etc., should be entered in the space available on the invoice. The particulars of credit note, if any, tendered In lieu of freight charges, should also be recorded on the invoice. (c) Under the provisions of Section 65 of the Railways Act 1989 : (1) A railway administration shall— (a) In a case where the goods are to be loaded by a person entrusting such goods, on the completion of such loadings; or (b) in any other case, on the acceptance of the goods by it, issue a railway receipt in such form as may be specified by the Central Government. (2) A railway receipt shall be prima facie evidence of the weight and the number of packages entered therein : Provided that in the case of a consignment in wagon-load or train-load and the weight or the number of packages is not checked by a railway servant authorized in this behalf, and a statement to that effect is recorded in such railway receipt by him, the burden of proving the weight or, as the case may be, the number of packages stated therein, shall be on the consignor, the consignee or the endorsee." 1443. All the foils of the invoice should be written in one operation by using copying pencil, carbon paper of good quality and tin plates. The entries should be correct, clear and legible and all flourishes, particularly in the figures, avoided. Nothing should be written outside the columns or boxes provided on the form. The totals should particularly be rechecked before the railway receipt is made over to the sender. 1444. Invoices should be prepared from the forwarding notes, on which the manuscript number and date of the invoice issued, together with its printed machine number, should be recorded. While preparing the invoices, following instructions should be kept in view :— https://indianrailways.gov.in/railwayboard/uploads/codesmanual/CommManual-II/commercialmanualIIch14_data.htm#1401 8/14 11/22/24, 10:46 AM CHAPTER XIV BOOKING OF GOODS TRAFFIC 1401 (i) Each one of the four boxes, provided for chargeable distance, is meant, for one digit only e.g. 2471 Kms. 2 4 7 1 326 Kms. 0 3 2 6 (ii) If the consignment is to be loaded and unloaded by die owner, 'L' should be written in the column headed 'Handled by'. If not, a dash(—) should be put in this column. (iii) The number of wagons in which the consignment is loaded should be shown in terms of 4-wheelers. Any fraction in the number of wagons, in terms of 4-wheelers, should be rounded off to the next higher whole number, e.g., one BOX wagon, which is treated for the purpose of charge as equivalent to 2-1/2 4-wheelers, should be shown as 3 wagons, 2 Box's as 5 wagons, 3 Box's as 8 wagons, and so on. (iv) In the column 'Risk Rate', 'O.R.' if booked at Owner's Risk or 'R.R.' if booked at Railway Risk, as the case may be, should be written. (v) Rubber stamp showing name of the station and its numerical code should be neatly affixed for recording 'station from'. If should be ensured that digits of the numerical code appear in respective boxes provided on the left of 'station from'. When traffic is booked from a joint station, or from a station where another zonal railway has its separate goods shed, the name of the Station from should be followed by the code initials of the railway by whose route, or at whose goods shed, the traffic is booked. (vi) The 'station to' should be written in full, in block letters. In the case of through traffic the code initials of the railway, on which the destination is situated, should also be indicated after the name of the station, e.g., WARDHA (C), SHAMI (S.S.L.). (vii) The instructions laid down in Para 814 for recording the booked route on luggage tickers will also apply in the case of goods invoices. (viii) Railway receipts should not be issued in the name of more than one consignee. (ix) The goods should be described accurately and different commodities shown separately, even through they may be chargeable under the same head of classification. The nomenclature must, in ail cases, accord with that given in the I.R.C.A. General Classification of Goods. (x) The number of package, of each description and commodity should be quoted both in figures and words except in the case of commodities, which by their very nature, cannot be counted. (xi) When a consignment booked on an invoice consists of more than one commodity, actual weight, charged weight, class, rate, freight, other charges and total Paid/To-pay should be shown separately against each commodity in the respective columns. When, however, different commodities booked on an invoice are grouped together, under tariff rules, in one or more groups for the purpose of charge, these particulars should be shown separately for each group of commodities charged at the same rate. (xii) Sender's private marks as appearing on the packages and reproduced on forwarding note should be copied on the invoice in the column headed 'No. and description'. (xiii) Remarks regarding defective condition of packing/consignment, should be endorsed on the invoice in accordance with instructions contained in Para 1418(g). (xiv) The basic freight and the surcharge and the supplementary charge due thereon, where livable, should be shown in the column headed 'Freight'. Any other charges, such as, out-agency charges, city booking agency office charges, Pardon charges. Quick Transit Service charges, percentage (insurance) charge on excess value, infringement charges, etc. including the surcharge and supplementary charge due on these charges, should be shown distinctly one below the other in the column headed 'Other charges' indicating the nature of the charges. In the case of consignments booked freight To-pay, any charges which are prepaid, such as the percentage charge on excess value, should be shown separately with the remark 'Paid' against it. (xv) All foils of the invoice should be signed in full by the Station Master/Goods Clerk issuing the same and must bear the station stamp at the bottom of the form. 1445. When under the tariff rules, a consignment is to be loaded and unloaded by the owner, in addition to an indication to this effect being given on the railway receipt vide Para 1444 (ii), it should also be clearly recorded on the railway receipt whether the loading at the forwarding station was, or was not, supervised by the station staff. 1446. (a) The following 'boxes' in the invoice form should not be filled in by the stations :— https://indianrailways.gov.in/railwayboard/uploads/codesmanual/CommManual-II/commercialmanualIIch14_data.htm#1401 9/14 11/22/24, 10:46 AM CHAPTER XIV BOOKING OF GOODS TRAFFIC 1401 *(i) One box below the words 'Card Code'; (ii) One box for 'Zone'; (iii) One box for 'Originating Gauge'; *(iv) One box for 'No. of Railways'; *(v) Three boxes to the right of the words 'Charged via'; (vi) Three boxes to the right of the words 'No. and Description'; These boxes appear on invoice for through bookings only. (b) Stations should take care that nothing of what they write on the invoice is written over the above boxes, which should be left blank and clear. (c) The following important instructions have been printed on the back of the railway receipt for the guidance of the party :— 1. The Railway Receipt given by the Railway for the articles delivered for carriage must be given up at destination by the consignee to the Railway, otherwise the Railway may refuse to deliver the consignment. The signature of consignee or his agent in the delivery book at destination shall be evidence of delivery. If the consignee does not himself attend to take delivery, he must endorse on the receipt a request for delivery to the person to whom he wishes delivery to be made. When delivery is made in good faith to a person, who presents the original Railway Receipt, the Railway Administration shall not be responsible for wrong delivery either because such person is not legally entitled thereto or the endorsement is forged or otherwise defective. If the receipt is not presented, the delivery of the goods may, at the discretion of the Railway, be withheld until the person entitled in its opinion to receive them has given indemnity to the satisfaction of the Railways. 2. For any claim arising on this consignment to be valid, it must be submitted in writing within six months from the date of entrustment of the goods. To assist in expeditious disposal of claims, claimants are advised to address the local official at the destination station, if authorised to receive notice of claims as specifically notified in Tariffs, circulars, etc., or to the Chief Commercial Superintendent of the Railway on which the destination station lies. Full particulars of booking viz. ; station from and to railway receipt number, date of booking and route should be specified. 3. The Railways have the right of re-measurement, re-weighment, re-classification and recalculation of rates and other charges and of collecting, before goods are delivered, any amount that may have been omitted or undercharged. 4. A railway receipt shall be prima facie evidence of the weight and the number of packages stated therein. Provided that in the case of a consignment in wagon-load or train-load and the weight or the number of packages is not checked by a railway servant authorised in this behalf, and a statement to that effect is recorded in such railway receipt by him, the burden of proving the weight or as the case may be, the number of packages stated therein, shall lie on the consignor, the consignee or the endorsee. 5. Unless the consignor declares the value of any consignment and pays percentage charge on excess value as required by Railways (Extent of Monetary Liability and Prescription of Percentage Charges) Rules, 1990, the maximum limit of amount of monetary liability of railway administration for loss, destruction, damage, deterioration and no delivery of the consignment shall not exceed Rs. 50 per Kg. However in the case of animals, the amount shall not exceed in the case of elephants Rs. 6000 per head, horses Rs. 3,000 per head, mules, homed cattle or camels Rs. 800 per head, dogs, donkeys, goods, pigs, sheep or other animals or birds Rs. 120 per head. The Railway Administration shall not be liable for damage or loss, arising from freight or restiveness of any animals or birds irrespective of whether the sender has paid the percentage charge on excess value or not. 1447. For statistical purposes, separate invoice books should be used for the following three descriptions of goods traffic :— (a) Ordinary merchandise, for the public, including railway materials of non-Government railways. (b) Military stores, which include all stores, etc., dispatched by or consigned to the Ministry of Defense, the freight of which has been paid or is payable by Government. (e) Coal for the public, including coal for railways. 1448. Invoice books meant for Paid traffic should not be used for To-day traffic or vice versa. Sufficient stock of books of each description should be kept according to the requirements of traffic at each station- 1449. Collection and accountal of freight, etc. charges.—When freight, etc., is prepaid, the Station Master or Goods Clerk, who actually receives the amount, should put his dated initials against the 'Paid' entries in the forwarding note and enter the amount in the goods cash books. 1450. Any railway servant, who receives money on account of the railways and who, with intent to defraud, does not enter it immediately in the cash book or other prescribed record, is liable to be prosecuted. https://indianrailways.gov.in/railwayboard/uploads/codesmanual/CommManual-II/commercialmanualIIch14_data.htm#1401 10/14 11/22/24, 10:46 AM CHAPTER XIV BOOKING OF GOODS TRAFFIC 1401 1451. Grant of receipt foil of invoice to consignors.—(a) As soon as an invoice is prepared and the freight and other charges, if any due, have been collected, the receipt foil of the invoice should be given to the sender, who will forward it to the the consignee at destination station. (b) Railway receipts (i.e., receipt foils of invoices) should not be granted till goods tendered for despatch have been correctly examined and weighed. When senders are required to load their consignments, the railway receipts should not be given until the loading has been completed to the satisfaction of the railway. (c) There should be no undue delay in the issue of railway receipts to consignors. These must be made over to them on the very day the consignments are accepted for booking or in the case of consignments required to be loaded by the consignors, on the day the consignments are loaded. At large stations, however, where it is not feasible to do so, the Divisional Commercial Superintendent may permit the issue of the railway receipts not later than the day following the day of acceptance or of loading of the goods, as the case may be. 1452. Submission of accounts foils of invoices to Traffic Accounts Office.—(a) The accounts foils of all invoices issued to stations on Government Railways should be submitted to the Traffic Accounts Office through Couriers/Guards, in accordance with the programmer notified by the railway administration. Each station should make a careful note of the dates on which the accounts foils of the invoices are to be submitted by it to the Traffic Accounts Office. (b) Before submission to Traffic Accounts Office, the accounts foils of invoices should be arranged in separate bundles for (i) local To-pay, (ii) local Paid, (ii) through To-pay, and (iv) through Paid. Within each bundle, the invoices should be arranged serially in the order of their printed machine numbers. In the case of cancelled invoices, all foils, except the record foil, should be placed in each bundle, immediately below the covering memo referred to in (c) below. (c) A covering memo in the proforma appearing at Appendix XIV/E should be prepared in triplicate, separately for each bundle of invoices, referred to above. Two copies of the covering memo should be placed on the top of the relevant bundle and the third copy retained as station record. (d) Certificates obtained from the consignors for allowing reduced rates should be submitted to the Traffic Accounts Office along with the accounts foils of involves. Where more than one invoice is issued under one certificate, the latter should be sent with the first invoice, suitable endorsement being made on subsequent invoices issued on the same certificate. - (e) All the four bundles of accounts foils of invoices, each tied up along with two copies of the covering memo, should be handed over to the Courier/Guard and his acknowledgement obtained on the station copies of the relevant covering memo, which should be filed in serial order. (f) If no invoice was issued since the last visit of Courier, in respect of any one or all of the four bundles a 'Nil' covering memo for each such bundle should be prepared and handed over to the Courier. (g) The Couriers will deliver the bundles, along with one copy of the covering memo, to the Traffic Accounts Office, obtaining an acknowledgment on the other copy of the covering memo, which will be filed in the Divisional Office. (h) Station Masters and Chief Goods Superintendents will be personally responsible for the correct and punctual delivery of invoices to the Courier Guard along with the covering memo. 1453. Accounts foils of invoices issued to stations on non-Government railways or steamer companies, and via will be submitted monthly to the Traffic Accounts Office along with the relevant outward abstracts. 1454. Submission of invoice foils to destination station.—(a) Invoice foils intended for the destination station should be forwarded to that station, by post in the case of through traffic and by train, by which they will reach soonest, in the cas6 of local traffic. These foils should be dispatched on the date of issue and never be kept back for dispatch in batches. (b) Local invoices for each station must be placed in separate covers (Form Com./I-4). The covers should be properly addressed to the correct destination, no code or abbreviations being used. The total number of invoices placed in the cover must be shown on the cover along with the name of th6 booking station. The covers containing invoices should be carefully fastened and booked under free service way-bills and dispatched on the date of issue. (c) The covers containing through invoices should be properly addressed to the destination station, indicating the civil district in which it is situated. An account of postage stamps used for sending through invoices by post should be maintained in a manuscript register. Indents for postage stamps should be placed on the Divisional Commercial Superintendent well in time to ensure that adequate stock of stamps is always available at the station, 1455. Transit Invoice to accompany the consignment.—(a) Transit invoices should normally accompany the consignments. In the case of consignment conveyed in covered wagons, whether in full wagon loads or as smalls, the transit invoices should be placed inside the wagons, in the case of consignments conveyed in open wagons whether in full wagon loads or as smalls, they should be carried by the Guard along with the train documents, instead of being placed inside the wagons. (b) Where any consignment, other than smalls, is transshipped en route, either at a break-of-gauge junction or for any other reason, the number of the wagon or wagons into which the consignment is transshipped should be entered on the transit invoice, which would thereafter continue to accompany the goods, as prescribed above. https://indianrailways.gov.in/railwayboard/uploads/codesmanual/CommManual-II/commercialmanualIIch14_data.htm#1401 11/14 11/22/24, 10:46 AM CHAPTER XIV BOOKING OF GOODS TRAFFIC 1401 (c) When only a portion of a consignment has been received, such portion must not be detained for the full consignment to arrive, when destination can be ascertained from the wagon label, code marks, guidance, etc. A memo invoice showing the weight and all available information must, in such cases, be made out and accompany the goods onward. The transit invoice shall follow with the balance of the consignment. 1456. Goods received without transit invoice.—(a) Should through goods reach a junction without the relevant transit invoice, the later shall be called for telegraphically from the booking station, who shall send the original, if left behind, or a copy of the original was correctly sent in the wagon or through the Guard; and on receipt, it shall accompany the goods in the wagon or be carried by Guard, as the case may be, but the goods must not, in any case, be detained when destination can be ascertained from the wagon labels, code marks guidance etc. A memo invoice, showing all available information, must be made out and accompany the goods forwarded. (b) When there are two or more available routes to destination for goods, which reach a junction - without the transit invoice, and route is not shown on the card labels or other documents, the junction station shall wire to the booking and destination stations for necessary information, if no reply is received within 48 hours, the goods shall be dispatched by the shortest route and matter imported to the Chief Commercial Superintendent and the Traffic Accounts Office of the destination railway. 1457. Cancellation of invokes,—Under no circumstances should an original invoice be cancelled, after it has been dispatched to the destination station and | or Traffic Accounts Office. It should be taken to account in goods books and returns and its entry should be seared by an overcharge sheet, certified by the booking and destination Station 1458. Issue of duplicate invokes, railway receipts forbidden —in no circumstances whatsoever, should a duplicate railway receipt be issued, nor more than one invoice issued fox the same consignment, 1459. Through goods forwarded by other than the invoiced route.—(a) When through goods, for which there are two or more available routes, are forwarded either by mistake or due to breach of line, etc. by other than the booked route, the Station Master goods at the junction station should forward then to destination by the shortest open route, without delay, and should report the facts of the case to the Chief Commercial Superintendent and to the Traffic Accounts Office of the destination railway. (b) Live-stock, perishables and other traffic requiring quick transit forwarded by other lima the booked route must, however, be sent to the correct destination by the quickest open route. In all cases of mis-despatch, the destination station should account for the invoice as originally issued. 1460. Copies of invoices.—(a) When station are requested by the Traffic Accounts Office of the home or other railways for copies of invoices the documents should be supplied promptly. The copies should be certified as 'true' by the person furnishing them under his dated signature and station stamp. The copy of the invoice should always be supplied in the printed form provided Cot the put pose. The Traffic Accounts Offices of other railways are also authorized to call on station direct either by wire or by letter, for any information necessary for auditing through charges, or for checking the movement of vehicles/wagons run through, or. for any explanation as to any difference between entries on invoices and abstracts. Station Masters should reply promptly to such references. (b) Similarly, copies of invoices asked for by the destination stations, whether on the home line or on any other railways, should be furnished to them within three days of the receipt-of such a request. 1461. Alteration of entries in station books and record.—No erasure or alteration of any kind should be made in any figures or other entries in forwarding notes, invoices, railway receipts, cash book or other books and record maintained at the station. When a mistake in writing the number, weight, quantity or any other particulars has been made, it should be rectified in the manner laid down in Para 3024. 1462. Conveyance of explosives and other dangerous goods.—(a) Attention of the staff is drawn to the rules, for conveyance of explosives and other dangerous goods, laid down in the I.R.C.A. Red Tariff. These rules and any other instructions issued from time to time must be strictly observed in every detail by the staff who have to do the booking, handling and delivery of such classes of goods. Instructions contained in Para 930 regarding booking and carriage of parcels containing explosives and other dangerous goods also apply in the case of consignments booked by goods train. (b) The pictorial labels for explosives and other dangerous goods prescribed for use on packages, are available for sale in the public at the Headquarters and Divisional Offices of the railway and at such other stations as may be notified by individual railways from time to time. The sale proceeds of these labels should be accounted for under The 'Miscellaneous Receipts'. 1463. Booking of contraband and offensive goods.—There are special rules for the booking and conveyance of (i) arms, ammunition, and intoxicating drugs and (ii) articles declared as 'offensive goods' under the Railways Act 1989. These rules are published in the I.R.C.A. Goods Tariff and Tariffs or other pamphlets issued by the Railway administrations. The staff entrusted with the booking of such goods, should carefully study and act upto them (see also para 931). The goods declared to be offensive in nature as mentioned in the Railway Board Notification 1990, shall be the goods of offensive nature, namely :— (1) Dried Blod (2) Carcasses of dead animals (3) Carcasses of dead animals https://indianrailways.gov.in/railwayboard/uploads/codesmanual/CommManual-II/commercialmanualIIch14_data.htm#1401 12/14 11/22/24, 10:46 AM CHAPTER XIV BOOKING OF GOODS TRAFFIC 1401 (4) Bones excluding bleached and cleaned bones (5) Municipal or street sweepings or refuse (6) Manures of any kind including Mycelium except chemical manures (7) Rags, there than oily rags (8) Any decayed animal or vegetable matter (9) Human Ashes (10) Human skeleton (11) Parts of human body 1464. Intoxicating drugs should not be accepted for conveyance by rail unless, covered by a pass or permit granted by the excise department. The pass or permit, after being examined by the station staff at the forwarding station, should be attached to the invoice which must always accompany consignments of intoxicating drugs and must not be sent to destination by train or by post. The pass or permit should be delivered along with the consignment to the consignee at the destination station. 1465. Booking of restricted goods.—Restrictions imposed by the Central or State Governments on movement of the specified commodities will be notified to the staff from time to time by the respective -railway administrations. It should be ensured by the Station Masters that these instructions- are correctly noted and acted upon by the staff concerned and that a permit as prescribed in such notification is produced by the consignor or consignee, as the case may be, before the goods are accepted delivered. 1466. Booking of certain valuable articles mentioned in Part-I of Schedule II of the Railways (Extent of Monetary Liability and Prescription of percentage charge) Rules, 1990.—The instructions given in Chapter XI regarding to the booking and examination of parcels containing such articles, also apply to such consignments tendered or conveyance by goods trains. 1467. Hooking of live-stock.—Live-stock, both public and military, to be carried by goods trains should be booked on invoices. The instructions contained in Chapter IV of IRCA Goods Tariff No. 41 Part I Vol. I, regarding booking of animals, apply to live- stock booked by goods trams. 1468. Booking of fodder or forage to famine-stricken areas.—During period of fodder scarcity, State Governments advise railway administration to allow special rates for the carriage of fodder or forage from and to certain specified stations. The rules for the booking of fodder or forage, in such cases, are published by the Railway from time to time. 1469. in booking such consignments of fodder of forage, Station Masters should invoice freight charges at the prescribed rates. The concession rates payable by traders should be recovered from them on the authority of the certificate issued be the competent civil authority. A statement showing complete particulars of all such transactions including the invoiced freight should be submitted to the Traffic Accounts Office, along with the certificates referred to above, in support of the credit entry in the balance sheet. The Traffic Accounts Office will raise necessary debit against the State Government. 1470. Booking of metal scrap.—The consignor should be asked to declare, in writing, the source from which the metal scrap has been recovered and produce the certificate of 'free from explosives' before the goods are brought to the station, as laid down in the I.R.C.A. Goods Tariff. 1471. Booking of consignments on the authority of kit pass.—In the case of a railway employee's kit or live-stock carried free under the authority of a free pass, a To-pay invoice should be prepared and the word 'Free' entered in the freight column, quoting the number and date of the pass and the office of issue. The kit or cattle pass should be submitted to the Traffic Accounts Office along with the accounts foils of the relevant invoices. 1472. Quick Transit Service.—(a) Quick Transit Services are available between certain pairs of stations, for both wagon loads and smalls in accord-dance with the terms and conditions notified by the respective railway administrations in their tariff, circulars, etc. Consignments booked under this scheme are to be made available for delivery at the destination station within the time limit notified by the railway for each pair of stations, on recovery of the prescribed charges, called the Quick Transit Service charges, in addition to the freight charges due. In case the consignment is not made available for delivery within the stipulated time the Quick Transit Service charges are not recovered but treated as refunded. (b) A separate series of invoice books and a separate series of invoice numbers, with prefix 'Q', e-g., Q1, Q2 and so on, should be used for the consignments booked under this scheme. All foils of the invoice books, set apart for this purpose, should be stamped with the words 'Quick Transit Service' below which the guaranteed date of delivery of the consignment at the destination station should be indicated. The Quick Transit Service charges should be shown separately on the invoice in the column headed 'other charges'. 1473. To ensure that the consignments booked under this scheme are made available for delivery at the destination station on or before the stipulated date, the following instructions should be rigidly observed :— https://indianrailways.gov.in/railwayboard/uploads/codesmanual/CommManual-II/commercialmanualIIch14_data.htm#1401 13/14 11/22/24, 10:46 AM CHAPTER XIV BOOKING OF GOODS TRAFFIC 1401 (i) A special green label with the words 'Quick Transit Service' should be pasted on each package, booked as smalls'. Similarly, wagons containing Quick Transit Service consignments, both full load and smalls, should have affixed on their panels, green labels with the legend 'Quick Transit Service', on both sides of the wagons. (ii) The consignments should be loaded on the nominated day/days and dispatched immediately. (iii) The consignments should be dealt with in separate sheds both at the booking and destination stations. (iv) The booking station should advise the individual numbers of wagons containing the Quick Transit Service consignments to the control office, to enable the latter to keep a watch on the movement of the wagons and ensure their quick transit. (v) The invoices should be sent by post to the destination on the date of booking itself in a separate cover marked 'Quick Transit Service', both for local and through traffic. A separate register showing the particulars of invoice of Quick Transit Service consignments sent by post on different dates should be maintained (vi) At destination stations, separate delivery books should be maintained for Quick Transit Service consignments indicating the due date of delivery and amount of Quick Transit Service charges refunded, if 1474. Refund of Quick Transit Service charges.— (a) If the consignment is not made available for delivery on or before the specified date, the Quick Transit Service charges will not be collected rather treated as refunded to the consignee by the destination station. The full amount as shown on the invoice should, however, be accounted for in the usual way. (b) In the case of the refund of Quick Transit Service charges, wherever due, should be treated as a refund of freight charges at the time of delivery. However, the refund of Quick Transit Service charges should be shown separately in the list of overcharges refunded at the time of delivery. (c) Quick Transit charges will always be 'to pay'. If consignment reaches in time, it will be collected at the time of delivery of goods. 1475. Container service.—(a) Domestic containers with 5 ton way load moved on specially designed 'wagon flats' have been in use on the Indian Railways between selected pairs of stations. The bogie wagon flats can carry 6 such containers. To the trade, container service offers certain distinct advantages. Specially designed road units bring containers to the door step of the shipper. The containers are loaded at the premises of the shipper and locked in his presence. The Railway Receipts are given on the spot. The containers are transported to the depot siding at the container terminal and mechanically transferred by cranes or otherwise, to the wagon flat. Container wagons are dispatched by specified fast trains including Speed Link Expresses with guaranteed transit time. (b) At destination, again in the warehouse of the consignee, the containers ate unlocked and their goods unloaded. (c) Every container being individually locked and safely secured to the wagon, so that the damages en-route and pilferages are eliminated. The customers' packing costs are drastically reduced. 1476. ISO Containers services.—(a) Container Corporation of India Ltd. (CONCOR), a Government of India undertaking under the Ministry of Railways has taken over the management and operation of ISO container services including terminal activities at the Inland Container Depots earlier owned and managed by the Indian Railways. The ISO Containers are marine containers of standard dimensions generally of 2 sizes—20 ft. equivalent units (TEUs) and 40 it. equivalent units (FEUs). These containers carry import and export cargo between the ports and inland locations thereby relieving congestion in the ports. Transport of domestic cargo in these containers is also being undertaken by CONCOR. (b) The Railway Board have authorised CONCOR to issue CONCOR Inland Way Bill (IWB) in lieu of Railway Receipt and also to quote and collect all charges directly from the customer. CONCOR will separately remit railway freight at the rate fixed by the Railway Board to the concerned zonal railway periodically for which detailed procedural instructions have been separately issued. Action to be taken for processing of invoices (Inland Way Bills) in the data processing center of the railways and checks to be exercised by Traffic Accounts Office have also been laid down in detail. 1477. In the next few years staff will be called upon to attend to container services, of various types at many places between selected pairs of points. These services may use largo containers as mentioned in Para 1475 or small 1 tonne containers or still smaller collapsible containers, for which mechanical handling will not be necessary. Whatever may be the type or size of containers, the service must receive the same measure of attention from the staff. 1478. Freight Forwarder Scheme.—With a view to provide better service to trade and industry, freight forwarder schemes in containers / conventional wagons have been introduced between specific pair of points on certain selected routes. Under this scheme the time. The freight forwarders are not agents or con-freight forwarders, who have their own machinery un- tractors of the railway administration but consignors related to the railway for collection of traffic destined consignees offering 'Smalls' traffic consolidated into a for one destination, after the same as container/wagon container/wagon load consignment to railway for carload consignment for carriage between the specified carriage between two specific rail terminals in accordance rail terminals at a lump sum rate notified by the rail with the terms and conditions laid down from time way administration for such carriage from time to to time for the carriage of traffic under this scheme. https://indianrailways.gov.in/railwayboard/uploads/codesmanual/CommManual-II/commercialmanualIIch14_data.htm#1401 14/14