GEN4150_OG_2023.2.docx

Student Name:   Date:     Student No.:     Student Class:   Student Programme: BBA 6 Semester: 2023.2 Code & Name of Subject: (GEN 4150) Events Management Type of assessment: Ongoing assessment: Quiz Name of Teacher: Ms. Parro Duration of Exam: 60...

Student Name:   Date:     Student No.:     Student Class:   Student Programme: BBA 6 Semester: 2023.2 Code & Name of Subject: (GEN 4150) Events Management Type of assessment: Ongoing assessment: Quiz Name of Teacher: Ms. Parro Duration of Exam: 60 mins Maximum Points Possible: 100 Total Points Obtained:       Final Grade:        /10 Number of Pages (Including Cover Sheet):  Page 1 of 1 Percentage: 20% Remarks: Dictionaries not allowed. Choose an item Choose an item (Other)       True or False questions part 1 (random questions 12 of 22) (30 points) A congress is a set of meetings focusing on a topic with a scheduled program. A. True B. False ANSWER: A A Symposium is a strictly scientific meeting of experts in a field. A. True B. False ANSWER: A A workshop is a meeting for a maximum of 50 people, oriented to education and research. A. True B. False ANSWER: B Herringbone style is a meeting room set up which is like theater style but with better visibility for speakers and audience. A. True B. False ANSWER: B Responses to all RFP must go out within 48 hours maximum. A. True B. False ANSWER: B Contact details of the organizer are important information in the BEO. A. True B. False ANSWER: A Floral contractors are not considered events suppliers. A. True B. False ANSWER: B A room block is the total number of sleeping rooms reserved for an event. A. True B. False ANSWER: A We change the status of a booking to Confirmed once we sign the contract and receive the deposit. A. True B. False ANSWER: A The boardroom style iѕ suitable fоr shorter sessions involving open discussion, such as focus groups A. True B. False ANSWER: A The horseshoe style iѕ useful if your speakers emphasize audience participation during their presentations A. True B. False ANSWER: B The intermediaries undertake the buying role on behalf of the delegates of the event A. True B. False ANSWER: B True or False questions part 2 (random questions 28 of 41) (70 points) A congress is a set of meetings focusing on a topic with a scheduled program. A. True B. False ANSWER: A Details of the two private parties and a promise of performance are fundamental areas of a contract A. True B. False ANSWER: A Payment options and BEO are fundamental areas of a contract A. True B. False ANSWER: B A valuable consideration and the cancellation policy are fundamental areas of a contract A. True B. False ANSWER: A A reservation can pass through up to three stages: option, tentative and Definite A. True B. False ANSWER: A A reservation can pass through up to four stages: offer, option, tentative and Definite A. True B. False ANSWER: A A reservation can pass through up to four stages: offer, option, tentative and Confirmed A. True B. False ANSWER: A A reservation can pass through up to four stages: RFP, option, tentative and Confirmed A. True B. False ANSWER: B The proforma invoice is a document that is issued from the seller to the buyer to confirm the buyer’s intentions for the event A. True B. False ANSWER: A The proforma invoice is a document that is issued from the buyer to the seller to confirm the buyer’s intentions for the event A. True B. False ANSWER: B The proforma invoice isn’t used for account receivable or account payable A. True B. False ANSWER: A The proforma invoice is usually used for accounts receivable or accounts payable A. True B. False ANSWER: B Subject areas in a proforma invoice are contact details and VAT breakdown A. True B. False ANSWER: A Subject areas in a proforma invoice are hotel offers without rates and deposits A. True B. False ANSWER: B Corporate, associations, public sector and hotels who are participants involved in events are considered as buyers. A. True B. False ANSWER: B Corporate, associations, public sector who are participants involved in events are considered as buyers. A. True B. False ANSWER: A Destinations, venues, and hotels who are participants involved in events are considered as suppliers. A. True B. False ANSWER: A Destinations, venues and hotels who are participants involved in events are considered as buyers. A. True B. False ANSWER: B The evaluation of the results of an event deserves a rigorous analysis beyond the chemical reactions that we can experience A. True B. False ANSWER: A If you have planned a good event, the evaluation of the results of an event does not require analysis beyond the chemical reactions that we can experience A. True B. False ANSWER: B The events areas that the master account will cover are a topic to discuss during the planning stage of an event. A. True B. False ANSWER: A The food and beverage service is a topic to discuss with the FOM during the planning stage of an event. A. True B. False ANSWER: B The definition of the workforce is a topic to discuss during the planning stage of an event. A. True B. False ANSWER: A Group deposits may be required to secure some of the arrangements A. True B. False ANSWER: A Factors such as credibility or history of a group are not taken into consideration when organizing an event for them A. True B. False ANSWER: B In a BEO, no changes are to be made except by the Event department A. True B. False ANSWER: A Hotel departments do not need to be notified immediately about last minute changes A. True B. False ANSWER: B The event coordinator or someone appointed by her / him should be available to “special greet” on arrival A. True B. False ANSWER: A The FOM will be the contact person for both the client and the head of departments involved A. True B. False ANSWER: B After the event, standard procedure is to email a “thank you for your business letter” to the client and key meeting planners A. True B. False ANSWER: A A Banquet Event Order is a document that outlines the details of a reservation A. True B. False ANSWER: B A Banquet Event Order is a document that outlines the details of an event at your hotel A. True B. False ANSWER: A The BEO is typically distributed a few days before the event and is reviewed and updated as necessary A. True B. False ANSWER: A The BEO is typically distributed a few days before the event and cannot be modified once sent to HODs. A. True B. False ANSWER: B Space and event date and time are details to include in a BEO A. True B. False ANSWER: A Event Diagram with room setup and table set up are not important details to include in a BEO A. True B. False ANSWER: B The BEO will detail how many guests are expected, guaranteed, and the number of guests a room will be set for. A. True B. False ANSWER: A Decoration, linens, and lighting are important details to include in a BEO A. True B. False ANSWER: A Food prices and beverage details are not important to include in a BEO A. True B. False ANSWER: B In a quotation, we should always offer the customer the best possible budget for the hotel A. True B. False ANSWER: B In a quotation, we can estimate the final cost of an event by using price lists or delegate rates A. True B. False ANSWER: A