Central Reserve Police Force Funds Manual PDF

CENTRAL RESERVE POLICE FORCE FORCE INSTITUTIONS AND FUNDS MANUAL 1976 (CORRECTED UPTO – 23/10/2006) Published under the Authority of Government of India (Ministry of Home Affairs U.O. No.6097/75-FP.II Dated 20 Oct.75) ...

CENTRAL RESERVE POLICE FORCE FORCE INSTITUTIONS AND FUNDS MANUAL 1976 (CORRECTED UPTO – 23/10/2006) Published under the Authority of Government of India (Ministry of Home Affairs U.O. No.6097/75-FP.II Dated 20 Oct.75)  2 FORWARD The CRPF Force Institutions and Funds Manual was compiled in the year 1976 and was revised and updated in the year 1991. Since then rules and regulations governing the functioning of the Force Institutions and Regimental Funds have undergone many changes. In CRPF, We have many Regimental Institutions and Funds, the governance of which needs adequate understanding of rules and procedure. It was, therefore, felt necessary to incorporate these changes and up date the Manual. A study of this book will be very useful in proper discharge of administrative and financial responsibilities connected with the governance of these Institutions and Funds. To update and revise the Force Institutions and Funds Manual Shri Gurcharan Singh IGP(Retd), Shri A P Maheshwari IPS IGP, Shri R P Singh IPS DIG(Adm), Shri R K Singh ADIGP(Adm), Shri Ramesh Chandra ADIG(Welfare), Shri A.M. Tiwari, Comdt (Retd) and the Dealing Staff of Welfare Branch of the Directorate General have given valuable contribution and I would like to thank all of them. This consolidated Manual should result in considerable saving of time and labour of Officers in the field who, in the absence of such a Manual, had to go through a large number of Standing Orders, Circular Orders and other Instructions. Date: ___________2006 (J K SINHA) DIRECTOR GENERAL  3 FORCE INSTITUTIONS AND FUNDS MANUAL INDEX Sl. No. PARTICULARS CHAPTER NO. PAGE NO. 1. Force Institutions Chapter - I 4 to 5 2. CRPF Central Welfare Fund Chapter – II 6 to 25 3. CRPF Education Fund Chapter - III 26 to 41 4. CRPF Risk Fund Chapter- IV 42 to 52 5. CRPF Central Sports Fund Chapter – V 53 to 57 6. CRPF Unit Welfare Fund Chapter – VI 58 to 75 7. CRPF Co-operative Shop Chapter – VII 76 to 98 8. CRPF Canteen Chapter – VIII 99 to 107 9. CRPF Officers‟ Mess Chapter - IX 108 to 118 10. CRPF Subordinate Officers‟ Mess Chapter - X 119 to 125 11. CRPF Head Constables‟ Mess Chapter – XI 126 to 131 12. CRPF Other Ranks‟ Mess Chapter – XII 132 to 140 13. CRPF FWC Rules Chapter - XIII 141 to 188  4 CHAPTER-I FORCE INSTITUTIONS 1.1 The following Institutions will be run and the funds as indicated below will be maintained by realizing subscriptions for the benefits of the members of the Force: Name of Institutions/ Regimental Funds: Chapter No Force Institutions I CRPF Central Welfare Fund II CRPF Education Fund III CRPF Risk Fund IV CRPF Central Sports Fund V CRPF Unit Welfare Fund VI CRPF Co-operative Shop VII CRPF Canteen VIII CRPF Officers‟ Mess IX CRPF Subordinate Officers‟ Mess X CRPF Head Constables‟ Mess XI CRPF Other Ranks‟ Mess XII CRPF FWC Rules XIII Note: - i) Other Small Regimental Institutions and Funds like Religious Institutions, Community Centres, CRPF Band, STD PCO, Internet/Cyber Café, Unit Loan Fund, Garden, fish farm, mushroom farm, Golf Courses, etc would be part of CRPF Unit Welfare Fund. ii) Special Relief Fund would be part of Central Welfare fund. iii) Gas Agency, Flour Mill, Masala Grinder, Vegetable Shop, Milk booth etc. would be part of CRPF Co-Operative Shop. iv) Suitable rules for administration of these subsidiary Regimental institutions/ Funds would be framed & incorporated as annexures to main Regimental Fund/Institutions, like CWF, Unit Welfare Fund, Co-operative Shop etc. v) Crèche would be part of FWC wherever FWC is functioning at other places it would be the part of Unit Welfare Fund. vi) Montessori Schools would be part of FWC. 1.2 Government money shall not be utilized for running of these Institutions except where specifically provided as per Para 1.4.  5 If in exceptional circumstances the Regimental Funds Money is used for purchase of Government stores, payment of Govt amounts etc., the amount should be recouped on priority. 1.3 Non-recurring and recurring grants will however, be obtained as per provision contained in General Financial Rules for the Officer's Mess. 1.4 Water and electricity bills for all regimental institutions will be paid out of Government grant. Suitable accommodation to these Force Institutions will also be provided by Government. Manpower would also be pooled from the sanctioned strength of the Force. 1.5 Separate Cash Books, in respect of various main and subsidiary funds for which account will be kept separately, in any Nationalized Bank shall be maintained. 1.6 Government vehicles for Regimental Institutions will be used and the duties will be treated as Regimental duties. 1.7 Rates of subscriptions of various Regimental Funds may be revised by the Governing Body from time to time. The Governing Body/ Managing Committees of these Regimental Institutions will function within the framework of the rules of Institutions concerned and will have no powers to re-appropriate or transfer amount from one fund to another. The power of re-appropriation /transfer from one fund to another will be exercised by the Sector IsGP for Unit level Institutions and Funds and by DG for the Central Regimental Funds. ************  6 CHAPTER-II CENTRAL RESERVE POLICE FORCE CENTRAL WELFARE FUND 1. SHORT TITLE AND EXTENT: (a) These rules may be called “the Central Reserve Police Force Central Welfare Fund rules” (b) These rules will apply to all members of Central Reserve Police Force including deputationist in or out. (c) The benefit of this Fund can also be extended to NOKs of deceased members, retired including voluntary retired and invalidated but excluding compulsory retired personnel and their spouses and not to entire family. 2. DEFINITION: - „Year‟ means a financial year. „Member‟ means a member of the Central Reserve Police Force who pays the contribution towards the fund. „Family‟ shall include: Wife in the case of a male member. Husband in the case of female member. Sons including step sons and also adopted sons where the adoption is recognized by the personal law governing the members and who are wholly dependent on the member. Un-married and widowed daughters, including step daughters and also adopted daughters, wholly dependent on the member; Brothers below the age of 18 years and un-married or widowed sisters who are wholly dependent on the member; Father if wholly dependent on the member; Mother, if wholly dependent on the member. “Fund” means the Central Reserve Police Force Central Welfare Fund. “Director General” means the Director General of the Central Reserve Police Force. “Governing Body” means committee consisting of office bearers, permanent members and nominated members. 3. OBJECTS: The objects of the Fund shall be to grant /sanction.  7 (a) Financial assistance to: - i) Families of members who may die while in service ii) Members of the Fund during sickness/ hospitalization when no leave is at the credit of the member and member do not get any leave salary or allowances from Govt. iii) Members in distress or in dire need of financial assistance caused by the factors beyond their control. iv) Financial assistance for treatment of specific diseases of self and spouse of retired personnel, once in a life time on principle of rarest of rare cases. (b) Donation/Grants/repayable advances to :- i) Any establishment/Unit of the CRPF for messes or any other welfare activities intended to promote the welfare of CRPF personnel/Force. ii) Encourage sports and recreational facilities at Unit/Force level. iii) Any charitable organization, Educational Institutions/Academy as a good will measure. iv) Advances to the member for treatment in emergent cases only. 4. MANAGEMENT OF THE FUND: I) The fund will be maintained at Force HQr/Dte.Genl, CRPF, New Delhi. II) The Fund shall be administered by a Governing Body, which shall comprise the following: - COMPOSITION OF GOVERNING BODY OFFICE BEARERS (a) President : Director General (b) Senior Vice-President : Addl. DG (HQr) (c) Vice-President : IGP (HQr/Adm) (d) Secretary : DIGP (Adm) (e) Joint Secretary. : ADIGP (Welfare) (f) Treasurer : DC (Welfare) PERMANENT MEMBERS 1. IGP (Pers) CRPF 2. Director (Medical) CRPF 3. Financial Adviser CRPF 4. DIGP (Ops) CRPF  8 5. DIGP (Trg) CRPF 6. ADIGP (Adm) CRPF 7. ADIGP (EDP) CRPF 8. ADIGP (Works) CRPF 9. Dy. Comdt. (Comn) Dte Genl. 10. Dy. Comdt. (Legal) Dte Genl. 11. Dy. Comdt. (Ord) Dte Genl. NOMINATED MEMBERS 1. DIGP - 01 2. ADIGP - 01 3. Comdt. - 01 4. 2 I/C - 01 5. Dy. Comdt. - 01 6. Asstt. Comdt. - 01 7. Adm. Officer - 01 8. SM/(OS) - 01 9. Inspector(M) - 02 10. Inspector(GD) - 02 11. SI(M) - 02 12. SI(GD) - 02 13. ASI(M) - 01 14. HC(M) - 01 15. HC(GD) - 03 16. Mahila Bn Staff- 03 (SO-1, NGO-02) 17. Signal Staff - 02 18. CT (GD) - 05 19. Hosp. Staff - 02 20. Followers - 02 Note: Above members will be nominated by the Sector/Trg. / Comn. Range/ Director Medical etc., in rotation. III) MEMBERSHIP i) President is empowered to co-opt any other members of CRPF for Governing Body.  9 ii) The tenure of nominated members will be one year at a time and no one will be the member of the Governing Body for consecutive terms. iii) Where a person becomes a member of Governing Body by reason of his office or the appointments, which he holds membership shall terminate when he ceases to hold that office for the appointment. iv) Membership of the Governing Body shall cease on death, revertion to parent state, transfer out etc becoming of unsound mind or insane or conviction in criminal offence. v) Resignation of membership shall be tendered to the President of Governing Body and shall not take effect until President accept on behalf of Governing Body. IV) MEETING: i) The Governing Body shall meet once in a year after closing of financial year. Special meetings of the Governing Body may be convened at any time with the approval of the President. ii) The senior vice President in absence of President will preside over the Governing Body meeting. V) QUORAM 2/3 rd (including Presiding Officer) of the Governing Body will form the Quorum for the meeting. 5. SOURCE OF INCOME: The Fund shall be constituted from and supported by: - i) Contribution from the Central Reserve Police Force Unit Welfare Fund as determined by the Governing Body. ii) Voluntary subscriptions and donations from private persons or bodies received under conditions, which Ministry of Home Affairs may impose. iii) Donations or grant from Central or State Governments or other Government and quasi- Government bodies. iv) Contributions from the members at the rates as may be fixed by the Governing Body. v) Income from shows, concerts etc. organized with prior approval of competent authority. vi) Grants received from MHA.  10 6. RATE OF CONTRIBUTION: The rates of contribution to the Fund will be fixed by the Governing Body from time to time. The present rate of contribution for various ranks wef 01/03/2003 are as follows: - DG to DIGP - Rs. 28/- p.m. ADIG to Asstt. Comdt. - Rs. 20/- p.m. SM to ASI - Rs. 12/-p.m. HC to CT - Rs. 08/-p.m. Followers - Rs. 04/-p.m. 7. BENEFITS OUT OF FUND I) ELIGIBILITY All the members of Central Reserve Police Force who pay the contribution towards the fund are eligible to get the following benefits in the cases as depicted below: - A) In death cases: - Rs.25000/- B) Invalidation cases: - (Disability) i) Above 50% to 60% Rs. 05,000/- ii) Above 60% to 70% Rs. 06,000/- iii) Above 70% to 80% Rs. 07,000/- iv) Above 80% to 90% Rs. 08,000/- v) Above 90% less then 100% Rs. 09,000/- vi) For 100% Rs. 10,000/- (C) In Sickness cases The amount of Financial assistance during sickness will be given as per rate prescribed by the Governing Body from time to time. (i) If hospitalization/medical rest is due to sickness/injuries not sustained in action: - Amount equal to Basic Pay for maximum six month only once in whole service. (ii) If hospitalization/medical rest is due to sickness/injuries sustained in action against terrorist, hostiles, etc.: - Amount equal to Basic Pay + DA. There will be no restriction on the period of assistance in such cases. (iii) If hospitalization is up to 2 weeks then Rs.1000/- and beyond 2 weeks Rs.2000/- will also be paid as lump sum grant.  11 D) In cases of member in distress or dire need of assistance caused by the factors beyond their control: - As decided by the Director General on case to case basis. Note: - i) The application for Financial assistance must be submitted in proforma prescribed in Appendix -A of these rules. The application should be routed through Range and Sector office. No direct application will be entertained by the Dte. Genl. While sending the application to the Directorate, Sector office must scrutinize the case and endorse a certificate that individual has not earlier claimed financial assistance for the same period. ii) Members in distress or in dire need of financial assistance caused by the factors beyond their control can apply for the financial assistance as per proforma prescribed in Appendix- B of these Rules. The application must be routed through Range & Sector office. While sending the application to the Directorate, Sector office must scrutinize the case and make verifications of certificates, if any, attached by the individual and endorse a certificate that case of individual has been scrutinized and certificates attached with the application have been verified from concerned authorities. Sector office will also send details of financial relief received by the individual from State Government or any other authority for that particular incident. 8. PAYMENTS FROM THE FUND: - PROCEDURE i) Financial assistance to the families of deceased personnel of the Force will be paid at the rates fixed by the Governing Body. Rs.25,000/-From central Welfare Fund will continue to be paid to the NOK of the deceased personnel by the Force HQR through nearest GCs of deceased by concerned Dte. General after sanction of the DIGP (Adm). Application form for financial assistance from Risk Fund and CWF, will be forwarded directly to the DIGP (Adm) (Risk Fund), CRPF immediately, by concerned unit/office. With the application form to Dte. General, a pre- receipt duly attested by a GO will invariably be sent by the unit/office concerned. The unit concerned will ascertain the correct name of NOK of the deceased from his Service Records. Out of total financial assistance, two-thirds of the amount will be paid in the form of FDs/CDs and  12 one-third in cash, through the nearest GC. ii) Financial Assistance to sick personnel who remain on leave without pay will be sanctioned by the DIGP (Adm), Dte. Genl. at the rates prescribed by the Governing body from time to time. iii) Payment of financial assistance to members in distress or in dire need of money as provided in Rule 3 (a) (iii) and donations, grants and re-payable advance to CRPF establishments/Units as provided in Rule 3 (b) (I) and 3 (b) (ii) shall be made by the President. The financial competency of the following functionaries shall be exercised as under: - ANY KIND OF OUTRIGHT GRANT POWERS President Full powers ADVANCES President Full powers Sr. Vice President In excess of Rs. 50,000/- and up to 1 ,00,000 in each case Vice President In excess of Rs. 25,000/- and up to Rs. 50,000/- in each case Secretary Up to Rs. 25,000/- (iv) Payment of grants etc. as provided in Rule 3 (b) (iii) will be ratified by the Governing Body. (v) Misc. payments in connection with administration of fund in excess of Rs. 5000/- to Rs. 15,000/- in each case will be sanctioned by the Secretary. Payment in excess of Rs. 15.000/- will be sanctioned by the President. (vi) Misc. payments in connection with administration of fund in excess of Rs. 1000/- to Rs.5,000/- in each case will be sanctioned by the Joint Secretary. (vii) Misc. payments in connection with administration of fund up to Rs.1000/- in each case will be sanctioned by the Treasurer. (viii) Refund of excess deposit of CWF Subs. and subscriptions of other funds deposited into CWF will be sanctioned by the Treasurer. 9. ADVANCES AND ITS RECOUPMENT (A) (A) MEDICAL ADVANCE FOR TREATMENT PURPOSE FOR SELF OR THE FAMILY Sector IGP should provide advances for the purpose from the CWF Permanent Advance placed with them and get it recouped through medical advance from Govt. grant at once using the powers delegated under 13(3) of DFPR-1978. Only in the rarest cases, the application should be forwarded to Directorate where Sector IsGP may briefly mention why such advance could not be given at Sector  13 level. It should be ensured by controlling officer that the employee submits his medical claim as per rules immediately or after discharge of the patient from the hospital and the advance is adjusted at the earliest. The excess amount, if any, should then be scrutinized by Sector IsG to decide if there is a case for assistance from Special Relief Fund (reference is made to Annexure to Chapter-II here). Accordingly, matter may be referred to SRF Committee. In this context it is further provided that the Competent Authority may consider advance for the excess medical expenditure out of SRF (over and above medical claims reimbursed to the employee through Govt funds) to be re-paid maximum over a period of two years commencing after six months from completion of treatment unless any part of such advance or demand is converted into a grant. Instructions governing SRF would, henceforth, include the above clause. However, in cases where injured personnel are directly evacuated to Delhi form anywhere in the country where immediate money is needed and Sector office is not able to respond, such cases may be entertained at Directorate subject to recoupment of advance money within a month by concerned sector IG out of Govt funds. (B) ADVANCE IN FORM OF FINANCIAL ASSISTANCE IN CASES OF DISTRESS OR DIRE NEED CAUSED BY THE FACTORS BEYOND CONTROL. The recovery of loan / advances provided under this category should start from the date of completion of 3 months of the sanction of the amount and the repayment shall normally be completed within a maximum period of 3 years. However, if the individual is not in a position to repay the advance within the stipulated period as above, due to any reasons, relaxation of maximum period of 3 years may be further extended by the Committee detailed for examining the quantum of financial assistance as per SRF Rules, as is deemed fit, keeping in view the merit of each case. Provided that, if the Competent Authority in exceptional cases at any stage considers converting such loan/advance, a grant under this head, such grant in normal course should not exceed 50% of the total advance/loan. However, in exceptional cases the Committee may exceed this limit on a merit of the case. (C) REPAYABLE ADVANCE TO CRPF UNITS FOR THEIR MESSES OR ANY OTHER WELFARE ACTIVITY: Under this category, loan / advances would be given with a repayment schedule such that the  14 th repayment starts from 25 month after the date of sanction and repaid within a maximum period of 60 months from the date of sanction, in equitable quarterly installments. Provided that the competent authority, at any stage, may consider converting a loan/advance into a grant under this head, for specific suitable reasons. (D) ADVANCES FOR VARIOUS FUNCTIONS INCLUDING ANNIVERSARY AND PASSING OUT PARADES ETC: These loan / advances should be repaid within the same financial year in which they are sought unless otherwise permitted by the Competent Authority to carry–forward in the subsequent financial year. Borrower is required to send repayment schedule/ commitment alongwith the request for advance. Provided that competent authority, at any stage, may consider converting or sanctioning a grant under this head in lieu of loan/ advance, for specific suitable reasons. (E) TEMPORARY ADVANCE TO THE BRANCHES OF THE DTE TO MEET URGENT CASH REQUIREMENTS: This should be repaid maximum within 30 days. (F) ADVANCES FOR THE CONSTRUCTION OF THE BUILDING ETC. OF CRPF EDUCATIONAL INSTITUTIONS: No loan/ advance shall be directly made to the CRPF Educational Institutions. Rather the loan/ advance will be given to the Educational Society, which is managing CRPF Educational Institutions. The Educational Society should repay such loan/ advance in annual installments subject to the minimum of 25% of the net annual surplus of the society, as certified by the annual audit reports. Provided that competent authority, for specific reasons, may convert, at any time, such advances into a grant to the society, if so deemed appropriate. 10. SYSTEM OF ACCOUNT: i) An account in the name of the fund will be opened in a nationalised Bank. ii) Proper account shall be kept by the Treasurer of the fund. iii) The Treasurer shall prepare yearly statements showing receipt and payments for submission to the Governing Body Meeting. iv) The accounting year shall be the financial year. v) A consolidated annual account for the year ending 31st March shall be prepared by the treasurer, showing receipts and payments during the year, supported by relevant documents and  15 shall be submitted before the Governing Body after audit. vi) Cheques will be signed by the two signatories i.e. Treasurer / Dy. Comdt. (Welfare) and Joint Secy. / ADIGP (Welfare) or Secy. / DIGP (Adm) vii) The period of preservation of the documents will be same as for corresponding documents as mentioned in Appendix-III of the Establishment Manual. viii) Codal formalities for purpose of items will be observed as per GFR. 11. AUDIT OF ACCOUNTS: i) Accounts of the Fund shall be audited annually by an auditor appointed by the Governing Body. Payment of fee will be made as per the rates approved by the Governing Body. ii) The fund should also be audited by the Internal Audit Party of the Force. iii) iii) Special Audit of CWF can also be conducted by the IAP or any other agency with the prior approval of President / Governing Body. iv) Audit report will be placed before Governing Body meeting for ratification. 12. INVESTMENT OF FUNDS/SURPLUS AMOUNT. Investment of surplus amount of fund would be decided by an Investment Committee consisting of the following officers. 1) Director General Chairman 2) ADG (HQrs) Vice Chairman 3) IGP (Adm/Works) Member 4) IGP (Prov) Member 5) Financial Advisor. Member 6) DIGP (Adm) Member 7) DIGP (Pers) Member 8) ADIGP (EDP) Member. 9) ADIGP (Trg) Member 10) ADIGP (Adm) Member 11) Dy. F.A. Member 12) AD (Accts) PAO Member 13) DC (Ops) Member 14) ADIGP (Welfare) Member Secretary 15) Dy. Comdt. (Welfare) Member. Jt. Secretary.  16 13. POWERS OF THE GOVERNING BODY TO MAKE RULES: The Governing Body may make regulations regarding maintenance of accounts, investment of money of the fund, Amounts to be given if relief, honorarium to clerks maintaining account of the Fund and other wise generally to give effect to the objects of the fund. 14. AMENDMENT OF RULES: No change in these rules shall be made save by the consent of a two third majority of the members of the Governing Body and subject to the approval of the Director General, Central Reserve Police Force. ********************  17 Annexure to Chapter-II INSTRUCTIONS ON "SPECIAL RELIEF FUND" 'Special Relief Fund' has been created in this Directorate General, with the grant sanctioned by Govt. of India out of National Defence Fund and is governed by Central Welfare Fund Rules. Grant received from the Govt. has been invested with Nationalized Banks/Post Office and interest received on the deposits is being utilized for the welfare of force personnel through Education Fund/ Central Welfare Fund. 2. It was decided that the Corpus would be kept intact as per the MHA guidelines and the interest component should be kept with Special Relief Fund cash book separately to be used for providing suitable financial assistance to retired or serving personnel in cases of acute illness or loss due to natural calamities, besides other specific welfare activities. 3. Governing Body of Funds decided that a committee may examine the cases of financial assistance quarterly and take suitable decision. Accordingly, a permanent committee consisting of the following members is, hereby, constituted: - Presiding Officer : Addl DG Hqrs Member-I : IGP (HQrs) Member-II : FA, CRPF Member-III : Director (Medial) Member Secretary : DIGP (Adm) Member Joint Secretary : ADIGP (Welfare) 4. The above committee will meet quarterly and decide the cases of financial assistance put up by the CWF section after scrutiny of the cases. The assistance (grant) will be provided from Special Relief Fund as under: - i) For treatment of Specific diseases of self and spouse of retired personnel once in a life time on the principle of rarest of rare case but the assistance will not exceed Rs. 20,000/- (Rupees twenty thousand) per case. ii) For treatment of Specific diseases for self and family members of the serving personnel on the Principle of rarest of rare case. Quantum of financial assistance will be decided by the committee and approval by the President of Governing body i.e. DG, CRPF. iii) Financial assistance to the members in distress or in dire need of financial assistance caused by the factors beyond their control i.e. natural calamities like flood, fire, earth quake etc. iv) The financial assistance (grant) in disease like cancer, tumour, renal disease, kidney transplantation, heart disease, liver transplantation may be provided to retired and serving personnel as per Para-(i) band (ii) above. v) The financial assistance (grant) so provided will be put up before annual Governing Body meeting for their ratification. 5. Besides providing financial assistance to retired or serving personnel, the fund will also be utilized for various welfare activities in the Force.  18 ( APPENDIX - A ) APPLICATION FORM FOR GRANT OF FINANCIAL ASSISTANCE FROM CWF TO SICK PERSONNEL WHO ARE SUBSCRIBING TOWARDS CENTRAL WELFARE FUND ( See Rule 9 of Standing Order 21/2001 and point No. 10 of Governing Body meeting dated 12/12/2001 ) PART-I ( To be filled up by the individual ) 1. Force No. Rank & Name : 2. Unit : 3. Length of Service : Years Months Days. 4. Name of Disease : 5. Name of Hospital (s) where : individual was under treatment. 6. Details of Hosp./rest periods : SL DETAILS OF HOSP. PERIOD TOTAL DETAILS OF ADMISSION FROM TO DAYS REGULARISATION PERIOD ( i.e. EL / LHP / (i.e. Hosp. EOL, etc.) Admission/ Rest period/ Attend- C, etc.) 7. Information given above by me are true to the best of my knowledge. 8. I have not drawn any financial assistance from unit W&A Fund or CWF for the period (EOL period regularized on medical grounds) claiming financial assistance. (Signature of Govt. servant) F.No., Rank, Name & present unit.  19 PART-II ( To be filled up by the Head of Office ) 9. Financial Assistance given by : the Unit/GC/Office for the Hosp./ rest/ treatment period regularized into EOL. 10. Any other Relief provided from : unit W&A Fund. 11. Certified that the above official is contributing towards CWF. 12. Certified that the particulars given above are correct. 13. Certified that Financial Assistance has not been claimed earlier from CWF for the Hosp./ rest/ treatment period regularized into EOL. 14. Certified that calculation sheet attached with the proposal have been checked and found in order. 15. Recommended for Financial Assistance of Rs. /- (Rupees ) only from CWF. 16. Certified that the above amount has not been drawn earlier from CWF. (Signature of HOO) Name of office CERTIFICATE Certified that no leave of any kind was available in his leave account / admissible to the applicant No………………………………………..Rank…………….. Name …………………………….. during the period of EOL regularized on Medical Grounds. (Signature of HOO) Name of office  20 PART-III ( To be filled up by the Range DIGP ) 17. Certified that calculation sheet attached with the proposal have been checked and found in order. 18. Recommended for Financial Assistance of Rs. /- (Rupees ) only from CWF. 19. Certified that the above amount has not been drawn earlier from CWF. (Signature of Range DIGP) Name of office PART-IV ( To be filled up by the Sector IGP ) 20. Certified that calculation sheet attached with the proposal have been checked and found in order. 21. Recommended for Financial Assistance of Rs. /- (Rupees ) only from CWF. 22. Certified that the above amount has not been drawn earlier from CWF. (Signature of Sector IGP) Name of office  21 CALCULATION SHEET ( CALCULATION OF FINANCIAL ASSISTANCE FROM CWF ) (Note – Only periods regularized into EOL on medical grounds may be included) SL PERIOD TOTAL BASIC PAY CALCULATION TOTAL FROM TO DAY (Basic drawing prior. No. of days X Basic Pay. AMOUNT to hospitalization) Days of month i.e. 28/29/30/31 1. 2. 3. 4. 5. 6. 7. 8. 9. G. TOTAL (Rupees ………………………………………………………………………………….) only. (Signature of HOO) Name of office  - 22 - ( APPENDIX - B ) APPLICATION FORM FOR GRANT OF FINANCIAL ASSISTANCE FROM CWF / SRF TO EFFECTED PERSONNEL OF NATURAL CALAMITIES WHO ARE SUBSCRIBING TOWARDS CENTRAL WELFARE FUND ( See rule- 3(C) (iii) and (g) (ii) of CWF Rules ) PART-I ( To be filled up by the individual ) 1. Force No. Rank & Name : 2. Unit : 3. Length of Service : Years Months Days. 4. Home Address : 4. Details of incident : 5. Details of losses occurred in : above incident. (List of items lost/destroyed may be attached separately. 6. Total Losses : Rs.  - 23 - 6. Whether any Relief provided : from Central Govt./ State Govt. or any other agency, if yes, give full details. 7. Whether losses have been : certified by the Distt./ State/Central Govt. authorities, if yes attached attested copies. 8. Total Financial Assistance : required. 9. Information given above by me are true to the best of my knowledge. 10. I have not received any financial assistance from unit W&A Fund or CWF for the above incident/losses. (Signature of Govt. servant) F.No., Rank, Name & present unit. PART-II ( To be filled up by the Head of Office ) 11. Certified that the above official is contributing towards CWF. 12. Certified that the particulars given above are correct. 13. Certified that documents of losses/ certificates issued by the individual has been verified through Dist. Admn. / State Govt. / Central Govt. etc. 14. Certified that calculation sheet attached with the proposal have been checked and found in order. 15. Recommended for Financial Assistance of Rs. /- (Rupees ) only from CWF. (Signature of HOO) Name of office  - 24 - PART-III ( To be filled up by the Range DIGP ) 16. Certified that calculation sheet attached with the proposal have been checked and found in order. 17. Recommended for Financial Assistance of Rs. /- (Rupees ) only from CWF. (Signature of Range DIGP) Name of office PART-IV ( To be filled up by the Sector IGP ) 18. Certified that calculation sheet attached with the proposal have been checked and found in order. 19. Recommended for Financial Assistance of Rs. /- (Rupees ) only from CWF. (Signature of Sector IGP) Name of office  - 25 - Appendix – C DETAILS OF INADMISSIBLE MR CLAIM S.No. Particulars Amount Amount Amount Reasons for Of procedures Claimed Passed Retrenched retrenchment Medicines, Fee & other Charges  - 26 - CHAPTER-III CENTRAL RESERVE POLICE FORCE EDUCATION FUND 1. Short title and extent: (a) These rules may be called the Central Reserve Police Force Education Fund Rules. (b) These rules will apply to members of the CRPF including deputationists in/out and wards of disabled/deceased. 2. Definitions: a) i) “Academic year” means academic year of the recognized schools/Boards and Colleges/Universities. ii) “Financial year” means financial year from 1st April to 31st March every year. b) “Member” means serving member of the Central Reserve Police Force who pays contribution towards the Fund. c) “Ward” means the legitimate child/children of a member of the Fund including stepchildren and also the adopted children (where the adoption is recognized by the law governing the member) and who are wholly dependent on the member. d) “Fund” means the Central Reserve Police Force Education Fund. e) “Director General” means the Director General of the Central Reserve Police Force. f) “Governing Body” means a committee consisting of Office bearers, Permanent members and nominated members. 3. Objects of the Fund: The object of the Fund is to provide financial assistance for education of the wards of the serving / deceased / invalidated out members of the Fund.  - 27 - 4 Management of the Fund: - (a) The fund will be maintained at Force Headquarter / Directorate General, CRPF, New Delhi (b) The fund shall be administrated by a Governing Body which shall consist of the following:- Composition of Governing Body:- i) OFFICE BEARERS President - Director General Senior Vice President – ADG Vice President – IGP (Adm/HQ) Secretary - DIG (Adm) Joint Secretary – ADIGP (Welfare) Treasurer – Dy.Comdt (Welfare) ii) PERMANENT MEMBERS IGP (Pers), CRPF Director (Medical), CRPF Financial Advisor, CRPF DIGP (Ops), CRPF DIGP (Training), CRPF ADIG (Adm), CRPF ADIG (EDP), CRPF ADIG/Commandant (Works), CRPF Dy. Commandant (Comns), CRPF Dy. Commandant (Legal) , CRPF Dy. Commandant (Ord), CRPF iii) NOMINATED MEMBERS DIGP --1 ADIGP -1 Commandant -1 Second-In-Command -1 Dy. Commandant -1 Asstt. Commandant -1 Adm Officer -1 Subedar Major / Office Superintend -1  - 28 - Inspector (Min) -2 Inspector (GD) -2 Sub Inspector (Min) -2 Sub Inspector (GD) -2 Asstt. Sub. Inspector (Min) -1 Head Constable (Min) -1 Head Constable (GD) -3 Mahila Bn Staff -3 (SO-1, NGO-2) Constable (GD) -5 Signal Staff -2 Hospital Staff -2 Followers -2 Note – (a) Above staff will be nominated by the Sector / Training / Communication Range / Director(Medical) etc. in rotation. MEMBERSHIP:- (a) President is empowered to co-opt any other members of CRPF in Governing Body meeting. (b) The tenure of nominated member will be of one year at a time and no one will be the member of the G.B for consecutive terms. ( c) Where a person become a member of the G.B by reason of his office or the appointment , which he holds membership, shall terminate when he ceases to hold that office or appointment. (d) Members of the G.B shall cease to be such a member if he dies , resign, reverts to his parent State, transferred out, becomes of unsound mind or insane or is convicted in criminal offence. (e) A vacancy in G.B caused by any of the reasons mentioned above shall be filled by nomination, appointment or otherwise. Meeting:- a) The Governing Body shall meet once in a year after closing of each financial year. Special meetings of the Governing Body  - 29 - may be convened at any time with the prior approval of the President. b) Special meetings of the Governing Body may be convened at any time with the prior approval of the President. c) The Senior Vice-President will preside over the meeting of the Governing Body in the absence of the President. d) Two Third (including the Presiding officer) of the Governing Body will form the quorum for the meeting. 5 Source of Income: i) The Fund shall be constituted and supported by:- a) Contributions from the members as determined by the Governing Body from time to time. b) Grant / donations from central / state Govt. and any other governmental / non-governmental including individual donations. c) Grants received from Welfare Fund or any other Fund or any other activities of the Central Reserve Police Force. d) Interest received from the deposits of the Fund. ii) RATE OF CONTRIBUTION The rates of contribution to the Fund will be fixed by the Governing body from time to time. The present rate of contribution to the fund from various ranks are as under:- GOs - Rs. 360/- Per annum SOs - Rs. 240/- Per annum ORs (including Group –„D‟) - Rs. 120/- per annum. 6 Benefits out of fund:- i) The following benefits will be admissible from CRPF Education Fund: -  - 30 - a) Grant of scholarship to the wards of serving, disabled and deceased members of the Fund. b) Grant of hostel charges to the wards of the members at the rates decided by the Governing Body. c) Grant of cash rewards to meritorious students at the rates decided by the Governing Body. d) Provide any kind of assistant related to educational needs of wards of serving, disabled and deceased members and deceased / invalidated out Force personnel as decided by the Governing Body. e) Grant of initial outright assistance at the time of raising of Montessori School as fixed by the Governing Body from time to time. ii) Eligibility for benefits: - (a) Personnel who opt to become member of the education fund are required to subscribe right from the date of introduction of fund plus Rs. 100/- as donation. Deputationist and new entrants in the Force will deposit their subscription right from the date of joining the Force. However, all personnel will become eligible for the benefits after completion of five years duration of their membership in the Fund. (b) Where both husband and wife are serving in CRPF and are subscribing towards the Fund, the benefits will be admissible to two dependent (Children). Only one of them will claim the benefit i.e. either husband or wife. (iii) Terms and conditions for grant of scholarship to the wards:- 1) Scholarship is admissible to only two eligible children. The Force personnel can apply for the scholarship for two children in same or in two different categories. 2) The scholarship will be given to the wards as per minimum percentage of marks fixed for wards of each rank in the  - 31 - previous year examination and continuing education in recognized school/college/institutions. Presently the scholarship may be granted to the wards of force personnel on the following qualifying marks in the last year examination:- (i) GOs 60% and above of the aggregate marks (ii) SOs 50% and above of the aggregate marks (iii) ORs 40% and above of the aggregate marks (iv) followers/ Pass Marks in aggregate i.e. deceased/ 35 % of marks invalidated out Provided that the ward claiming scholarship in any of these categories should not have failed in any individual paper in the last examination. 3) The Scholarship amount of Technical category „A‟ & „B‟ includes hostel charges. 4) Courses being undertaken through correspondence/ distant learning are not included for scholarship purposes and B.Ed & CA courses are also not eligible for scholarship purpose. 5) Financial assistance for attending coaching classes will not be given out of education fund. 6) The benefit is also extended to all deputationists. They would be responsible to deposit the subscription in time as per instructions issued from time to time, failing which the amount would be realised along with penal interest. The scholarship to all deputationists will be admissible as per receipt produced along with the application. 7) The scholarship would also be admissible to force personnel retiring/proceeding on invalid pension during the academic year for which subscription has been realised.  - 32 - 8) All cases of technical categories should accompany a certificate issued by the institute indicating the duration and nature of the course i.e. diploma/degree/Post graduate course etc. The course/diploma/degree may also be mentioned in full form. 9) Scholarship would be admissible for Technical/Non Technical Degree/Diploma courses conducted by the institutions recognized by GOI/AICTE/UGC. 10) Scholarship will be granted only once in a year for a particular class from class two onwards. Those who are detained in a particular class/level or are declared failed, will not be eligible for scholarship for second or subsequent year for studying in the same class/level. 11) Scholarship is also eligible to the two wards of deceased/disabled members at par with wards of serving members. The parent Group Centre would be responsible to obtain the application from the NOK,who will be informed to submit applications in new format along with all relevant documents well in time. 12) Scholarship is awarded for continuing education and the amount is admissible for the class in which the ward is studying. The applications are invited up to 30th of November of each academic year and scholarships admissible for the class in which the ward is studying is remitted in the current session itself. 13) Previous year examination mark sheet is required to be verified that the ward has successfully passed his examination. No scholarship is awarded for ward studying in Class-1st. (Example= A ward who has passed Class-12th examination in the academic year 2005-2006 and is admitted/studying in 1st year MBBS/BE in academic year 2006-07 is admissible scholarship for Technical/Professional Degree during current academic year itself. Mark sheet for Class-12 pass and certificate from Head of Institute is required to be verified that the ward is continuing education without break and is eligible.)  - 33 - 14) Format of the application for grant of merit / general scholarship, certificate by the school / Institution and a check list are appended as Appendix – „A‟, „B‟ and „C‟ respectively. iv) Rates of scholarship to the wards of serving/ deceased /invalidated out members are as under: - A) School level (for all rank) Category Class Rate /per annum I II to V Rs. 525/- II VI to VIII Rs. 750/- III IX to XII Rs. 900/- B) College level Category Class Rate /per annum Science Group Graduate & Post Graduate Rs. 1500/- Arts Group - do - Rs. 1200/- Commerce Group - do - Rs. 1200/- Note: i) College level Scholarship includes BA/B.Sc/B.Com and MA/M.Sc/ M.Com pass courses and Vocational Courses. ii) B.Sc/M.Sc. Nursing, B.Sc/M.Sc. Agriculture, B.Sc/M.Sc. Computer Science, B.Sc/M.Sc. Bio-technology, B. Computer Science and General Nursing etc are included in Science Group of College level for scholarship purpose. (Provided that the graduation course is of minimum 3 years duration and Post graduation is minimum of 2 years duration) C) SCHOLARSHIP FOR TECHNICAL CATEGORIES i) Technical Courses (Category-„A‟) Medical/Engineering/Other Technical Degree Courses (Provided that the graduation course is minimum of 4 years duration and post graduation is minimum of 2 years duration). Rank GOs SOs ORs Rates Rs. Rs. Rs. 18,000/- / Per 9,000/- 14,400 annum  - 34 - ii) Technical/Professional Courses (Category-„B‟) LLB, BCA, BBA, HM, BCAM, BBM, BHM, BPT, MBA, MCA, Diploma in Automobile Engineering, Diploma in Hotel Management & Catering Tech, Diploma in Fashion Design, Polytechnic, Diploma in Computer Hardware or any other Diploma courses, Post Graduate Diploma in Management of Computer/Business (PGDBM) and any technical/professional courses (Provided that the Diploma / graduation course is of minimum 3 years duration and Post graduation is minimum of 2 years duration) Rank GOs SOs ORs Rates/ Rs. Rs. Rs. 6,000/- per 3,000/- 4,500/- annum V) SPECIAL CASE PRIZES Special cash prizes will be given to the wards of members @ Rs. 3000/- to those wards who get 85 to 90% marks and @ Rs. 5000/- to those who get above 90% marks in aggregate in Board examination of class 10th & 12th respectively. VI) INITIAL GRANT FOR MONTESSORI SCHOOLS Initial outright assistance of Rs. 50,000/- will be given at the time of raising of Montessori School. VII) SCHOLARSHIP TO HANDICAPPED WARDS OF MEMBERS. The rates of all scholarship amounts enhanced up to 1.5 times in case of Handicapped wards of members in order to mitigate their situational disadvantage. For this a certificate from the institution and an Authorised Medical Officer will be required along with the Scholarship Forms.  - 35 - VIII) HOSTEL CHARGES A) Hostel charges for School/College level will be admissible @ Rs.700/- p.a. in the case for wards of ORs and Rs.500/- p.a. in the case for wards of GOs/SOs or actual expenditure whichever is less who are staying in hostels. However this will not be applicable to the wards of members staying in hostels at CRPF Public School Rohini and Jawaharnagar. B) Hostel Subsidy @ Rs. 300/- per month is admissible to the wards of force personnel who are staying in the hostels of CRPF Public School Rohini and Jawaharnagar irrespective of ranks from CRPF Employees Educational Society Fund. 7) Payment out of fund:- A) FINANCIAL POWER TO OFFICE BEARER OF CRPF EDUCATION FUND The following financial powers are vested on the office bearers of the CRPF Education Fund: - SANCTION OF SCHOLARSHIP - DIGP (Adm)/Secretary -Full powers AND SPECIAL CASH PRIZE B) ALL EXPENDITURE OF DISCRETIONARY NATURE / INEVITABLE PAYMENTS President- - Full powers DIGP (Adm)/Secy. - Up to Rs. 15,000/- ADIGP (Wel)/Jt. Secy. - Up to Rs. 5,000/-  - 36 - Dy.Comdt. (Wel) / Treasurer will also exercise the following financial powers: - a) Refund of excess subscriptions received in the fund and other amount received and credited into Education Fund. b) Payment of Honorarium to the dealing hands as per approved rates. c) Procurement of stationery and other stores for use in the Education Fund Cell upto an expenditure not exceeding Rs.1000/- in each case. 8) System of Account i) An account in the name of Fund will be opened in a Nationalized Bank. ii) Cheque will be signed by the two signatories i.e, Treasurer (DC-Welfare) and Jt Secretary(ADIGP-Welfare) or Secretary (DIGP-Adm). iii) Proper account shall be kept by the Treasurer of the fund. iv) The Treasurer shall prepare yearly statements showing receipt and payments for submission to the Governing Body Meeting. v) A consolidated annual account for the year ending 31st March shall be prepared by the treasurer, showing receipts and payments during the year, supported by relevant documents and shall be submitted for approval to the President and for placing the same before the Governing Body after audit. vi) The period of preservation of the documents will be same as for corresponding documents as mentioned in Appendix III of the Establishment Manual. vii) Codal formalities for all purchases will be observed as per GFR.  - 37 - 09) Audit of Accounts:- i) Accounts of the Fund shall be audited annually by an auditor appointed by the Governing Body. Payment of fee will be made as per the rates approved by the Governing Body. ii) The fund should also be audited by the Internal Audit Party of the Force. iii) Special audit may also be conducted by the IAP or any other agency with the approval of president in Governing Body Meeting. iv) Audit report shall be placed before Governing Body for ratification. 10) Investment of surplus funds :- The income of the Fund in excess of the requirements shall be invested in fixed deposits, Cumulative deposits and short term deposits, as per availability of Funds after disbursal of Scholarships as decided by the Investment Committee as Defined in CRPF Central Welfare Fund Rules. 11) Powers of the Governing Body to make Rules:- The Governing Body may make regulations regarding maintenance of accounts, investment of money of the Fund, Amounts to be given in relief, honorarium to clerks maintaining account of the Fund and other wise generally to give effect to the objects of the fund. 12) Amendment of Rules: - No change in these rules shall be made save by the consent of a two third majority of the members of the Governing Body and subject to the approval of the Director General, Central Reserve Police Force. ***************  - 38 - APPENDIX – ‘A’ APPLICATION FOR GRANT OF MERIT SCHOLARSHIP OUT OF CRPF EDUCATION FUND FOR THE ACADEMIC SESSION 20____20____ 1. Force No. : 2. Rank : 3. Name : 4. Range/Unit : 5. a) Name of the ward and DOB : (Use separate form for separate ward) b) Brief details of 2nd eligible ward for which application has : been preferred separately (Name, DOB, class & category). Note: Information at 5(b) is only for use of Range Hqr to cross verify and ensure that the application in r/o two eligible ward is submitted. 6. Last examination passed with division and percentage : obtained in year 20___-20____ (Mark sheet of previous year indicating that the ward had passed his examination to be enclosed). 7. Class in which studying during current academic : session 20__-20__ for which scholarship is applied. Duration/Name 8. of course (if the ward is studying in Professional/ : Technical Degree/Diploma courses). Separate certificate may also be attached. 9. Name of Institute/College/School with full address. : 10. Certificate of school authority to be enclosed indicating : whether the ward is continuing study or not. 11. Remarks. : Signature of the applicant No______________ Rank _______ Name _______________________ Unit ________________________  - 39 - CERTIFICATE BY THE FORCE PERSONNEL 1. Certified that the particulars furnished by me are correct. 2. Certified that the child for whom scholarship is applied for is not an earning hand. 3. Certified that the child for whom, I have applied for scholarship is not getting any stipend or scholarship/education assistance from any other source, private or Government. 4. Certificate from the school is enclosed. 5. Certified that I have applied for another child namely ___________________ who is studying in class ________. Signature of the applicant No______________ Rank _______ Name _______________________ Unit ________________________ CERTIFICATE BY THE UNIT COMMANDER It is certified that No.____________ Rank _______ Name _______ _______________ of ___________Bn/GCs/Office is a regular member of the Education Fund and subscribing towards the Fund regularly and that the individual is submitting application for grant of scholarship restricted to one/two eligible child/children’s only. Unit Commandant Head of office.  - 40 - APPENDIX –‘B’ CERTIFICATE BY THE SCHOOL/INSTITUTION Name 1. of Student (in block letter) : 2. Father’s name : 3. Class passed during last : academic session i.e. 20___20___. 4. Marks obtained. : i) Marks allotted : ii) Marks obtained : iii) Percentage iv) Division : 5. Class in which studying during current academic session : 20___ -20___ (Separate certificate showing degree/ course (in full form), duration of course/ degree, years etc in case of ward studying/pursuing under technical category-“A” & “B” may be attached) 6. Whether the ward is staying in a recognized hostel. If so, : charges paid per annum. Boarding and lodging charges to be shown separately. (Separate certificate showing amount and duration may be attached) It is certified that the above information is correct Signature ______________ Name of School/College/Institution (with office stamp/seal) Place:_______________ District: ______________ State: _______________ Date: ________________  - 41 - APPENDIX –‘C’ CHECK LIST The following documents are required to be submitted for grant of scholarship :- a) Application in prescribed form. b) Attested mark sheet / Grading certificate of previous years indicating that the ward had passed his examination. c) Certificate regarding continue studying which is issued by School/ College/ Institution. d) Certificate showing degree/course (in full form), duration of course/degree, years etc in case of ward studying/pursuing under technical category-“A” & “B” which is issued by College/Institutions. e) Certificate showing amount of boarding and lodging charges and duration if the ward is staying in a recognized hostel. f) Certificate that is issued by Govt. hospital is also required in case of handicapped for scholarship purpose. ****************  - 42 - Chapter-IV CENTRAL RESERVE POLICE FORCE RISK FUND 1. Short title and Extent a) These rules may be called the Central Reserve Police Force Risk Fund Rules. b) These rules will apply to all members of the CRPF including deputationist in\ out who subscribe towards the Fund. 2. Definition a) “Year” means financial year. b) “Member ” means a member of the CRPF who pay the contribution towards the fund. c) “Family shall include : i) Wife, in the case of a male member. ii) Husband, in the case of a female member. iii) Sons including step sons and also adopted son(s) where the adoption is recognised by the personal law governing the member (s) and who are wholly dependent on the member of the fund. iv) Un-married and widowed daughters including step daughter(s) and also adopted daughters where the adoption is recognised by the personal law governing the member (s) and who are wholly dependent on the member of the fund. v) Father and mother if wholly dependent on the member of fund. vi) Brother below the age of 18 years and un-married and widowed sisters who are dependent on the member of the fund. d) “Fund” means the Central Reserve Police Force Risk Fund. e) “Force” means the Central Reserve Police Force. f) “Director General” means the Director General of CRPF. g) “Governing Body “means Committee consisting the member of the office bearers, permanent members and nominated members. 3. Objects The object of this fund is to: (i) Provide financial benefits to the families of the Members who die while in service.  - 43 - (ii) Provide financial benefits to the Members who are invalidated out from service due to disability. (iii) Refund the subscription along with declared amount of Bonus to the members of the Force who are retired/ discharged/ dismissed/ Removed from the Force. (iv) Any other object as defined by the Governing body. 4. Management of the Fund A) The fund will be maintained at force HQr/ Dte. General, CRPF, New Delhi. B) The fund shall be administered by Governing Body which shall consist of the following : I) Office Bearers (a) President : Director General CRPF (b) Senior Vice : Addl. DG(HQr), CRPF -President (c) Vice-President : IGP (Adm/HQr) (d) Secretary : DIGP (Adm) (e) Jt. Secretary : Addl DIGP(Welfare) (f) Treasurer : Dy. Comdt.(Welfare) II. Permanent Members : 1. IGP(Pers) CRPF 2. Dir (Medical) 3. Financial Advisor CRPF 4. DIGP (Ops) CRPF 5. DIGP(Trg) CRPF 6. Addl. DIGP (Adm) 7. Addl. DIGP (EDP) CRPF 8. Addl. DIGP/Comdt.(Works), CRPF 9. Dy. Comdt. (Comn.) Dte. General 10. Dy. Comdt. (Legal) Dte. General 11. Dy. Comdt. (Ord.) Dte. General  - 44 - III. Nominated Members : 1. DIGP : 01 2. Addl. DIGP : 01 3. Comdt. : 01 4. 2 I/C : 01 5. Dy. Comdt. : 01 6. Asstt. Comdt. : 01 7. Adm. Officer : 01 8. SM/OS : 01 9. Inspector(M) : 02 10. Inspector(GD) : 02 11. SI(M) : 02 12. SI(GD) : 02 13. ASI(M) : 01 14. HC(M) : 01 15. HC(GD) : 03 16. Mahila Bn. Staff : 03 (SO-1, NGO-2) 17. Signal Staff : 02 18. CT/GD : 05 19. Hosp. Staff : 02 20. Followers : 02 Note: Above staff will be nominated by the Sector/ Trg. / Comn. Range/Director (Medical) etc. in rotation. C) Membership i) President is empowered to Co-opt any other members of Governing Body. ii) The tenure of nominated members will be one year at a time. No one will be the member of the Governing Body for the consecutive terms. iii) Where a person becomes a member of the Governing Body by the reason of his office or the appointment which he holds membership, shall terminate when he ceases to hold that office or appointment. iv) Member of the Governing Body shall cease to be such a member, if he dies, resigns, reverts to his parent state transferred out of his office, becomes of unsound mind or insane or is convicted in a criminal offence.  - 45 - v) Resignation of membership shall be tendered to the President and shall not take effect until the President accepts it on behalf of the Governing Body. vi) A vacancy in the Governing Body caused by any of the reasons mentioned above shall be filled by nomination, appointment or otherwise. D) MEETING (i) The Governing body shall meet once in a year after closing of financial year. Special meetings of the Governing Body may be convened at any time with the approval of the President. (ii) The Senior vice President in absence of President will preside over the Governing Body Meeting. (iii) At least 2/3rd members of the Governing Body will form the quorum for a meeting of the Governing Body. (iv) All payments, will however, be brought to the notice of Governing Body in its annual meeting. 5. Source of Income : The sources of Income of the Fund are as under:- i) Contributions realized from the members of the Fund. At present At present rate of subscription is Rs. 150/- p.m. for all ranks. ii) Interest arising out of investment of surplus funds. iii) Donations, contributions from Government/Non-Governmental Companies. iv) Any other sources as decided by the Governing Body. 6. Benefits out of fund : The benefits from the fund will be granted at the rate (s) as may be fixed by the Governing Body from time to time. At present rate of benefits fixed w.e.f. 1/1/2005 are as under:- (a) Death cases : Rs. 3,00,000/- in lump-sum (b) Invalidation cases: Percentage of invalidation Rate of payment in lump-sum 01 – 40% Rs. 1,00,000/- 41 – 60% Rs. 2,00,000/- 61 – 90% Rs. 3,00,000/- 91 & above will be as 100% Rs. 5,00,000/-  - 46 - (c) Dismissal/Discharge/retirement cases: period of subscription Percentage of bonus Up to 20 years of membership Refund of total subscription + 20% Bonus 20-30 years of membership Refund of total subscription + 50% Bonus Above 30 years of membership Refund of total subscription + and all Suppn.cases 100% Bonus a) Payment from the Fund (i) In Retirement /dismissal/ Discharge/ Invalidation cases all final payment will be made through the concerned Unit/Office. (ii) In case of death, final payments will be made through nearest GCs. (iii) No direct payment will be made by Directorate General in any case. 7. Nomination (i) When a member is a unmarried at the time of becoming a member of the fund he shall furnish a fresh nomination after getting married. (ii) In the event of subscriber‟s nominating only one member of the family, he will have to nominate another person to receive the benefits in the event of the nominee predeceasing or insane the subscriber. (iii) Subscriber may nominate his Parents also with his wife. But in case of nominating more than one nominee he should fix percentage of benefit (not more than 100% in total) to be remitted to each nominee. (iv) In case where nomination did not subsist or are invalid, the payment of benefits from the Risk (Premia) Fund will be regulated as under : (a) Married Subscriber : Payment will be made to the widow (husband in the case of female subscriber) for 20 years or till her/his re-marriage or death whichever is earlier. If the payment ceases due to re-marriage/death before completion of 20 years, it will be continued for the remaining period in the following order :-  - 47 - (i) Eldest of the surviving sons who has not reached the age of 25 year. (ii) Eldest surviving daughter till her marriage or attaining the age of 25 years whichever is earlier. Note: - No recurring payment will be granted where death occurred on or after 01/01/2005. (ii) Un-married Subscriber : Payment will be made in the following order of precedence for a total period of 20 years 1. Father 2. Widow mother 3. Brother below the age of 21 years 4. Unmarried or widow sisters. Note: - No recurring payment will be granted where death occurred on or after 01/01/2005. 8. System of Accounts (a) Recovery of Subscriptions (i) Recovery of monthly subscriptions as may be fixed will be made form all GOs and NGOs through pay bills. PAO will directly send the amount so recovered to the DIGP (Adm) who will arrange to credit the same in a Cash Book to be maintained for the purpose. A copy of the recovery schedule shall also be sent to concerned office/GC/Unit by the PAO/EDP Cell for record and maintenance. Recoveries in pay withheld cases shall be made in lump-sum and remitted to DIGP (Adm.) by the concerned drawing and disbursing officer through the bills prepared manually. (ii) All GOs and NGOs will themselves be responsible for depositing of their subscription in advance to DIGP (Adm) Dte General when they are on deputation. (b) Maintenance of Pass Books :- (i) A passbook which will be machine numbered shall be maintained by the Disbursing officer for each individual subscribing towards this fund. To avoid loss, the passbook of non Gazetted Officers should be kept in the personal custody of the Disbursing Officer (GO).  - 48 - For Gazetted Officers, the pass books will be kept by the Heads of Offices at the Unit HQrs, Heads of Offices/Disbursing GOs maintaining these pass books will be personally responsible for their safe custody. At the time of transfer of charge, these should be properly handed/taken over. If any passbook is lost, a report should at once be sent to the DIGP (Adm) Directorate General Explaining the circumstances in which it has been lost and the person (s) responsible for the loss. The DIGP (Adm.) after satisfying himself of the circumstances of the case will permit opening of a duplicate passbook, which would be prepared by reference to the muster rolls, pay bill registers of monthly recovery schedules of EDP Cell held with GCs/unit. (ii) Risk Fund Pass Book of deputationists will be forwarded to DIGP(Adm) Directorate General by concerned DDOs. Pass book will be maintained by DIGP (Adm) till the deputation period of individual. c) Accounting Procedures (i) An account in the name of the fund will be opened in any nationalised bank. (ii) Proper account shall be kept by the treasurer of the fund. (iii) The accounting year shall be the financial year. (iv) A consolidated annual account for the year ending 31st March shall be prepared by the treasurer, showing receipt and payments during the year supported by relevant documents and shall be submitted before the Governing body after audit. (v) Cheques will be signed by the two signatories {i.e. treasurer/ Dy. Commandant (Welfare) and Joint Secretary/Addl. DIGP (Welfare) or Secretary/DIGP (Adm)}. (vi) The period of preservation of the documents will be same as for corresponding documents as mentioned in Appendix-III of the Estt. Manual. (vii) Codal formalities for purchase of items will be observed as per GFR.  - 49 - 09. Audit of Accounts (i) The accounts of fund maintained by the GCs, Un-attached Bns will be audited by the internal Audit Parties. (ii) The fund at Directorate General shall be audited by a Chartered Accountant and Internal Audit Party of the Force. (iii) Special Audit may also be conducted by the IAP or any other agency with the approval of President. (iv) Audit report will be placed before G.B. meeting for ratification. 10. Financial powers : DIGP (Adm) will be the sanctioning authority for all pre-defined expenditures/ sanction from Risk Fund. (c) Other Expenditures Misc. Payments in connection with administration of fund will be sanctioned as under:- (i) Expenditure upto Rs. 1000/- and all refunds- Treasurer of Excess subscriptions (ii) Upto Rs. 5,000/- - Joint Secretary (iii) Above Rs. 5,000/- - Secretary 11. Staff : The staff will be employed by attachment of serving hands to maintain the accounts of the fund at the Directorate General. The honorarium to Cashier/Asstt Cashier of the fund will be fixed by Governing Body from time to time. 12. Investment of Surplus Funds The income of the Fund in excess of the requirement shall be invested in Fixed Deposits/ Cumulative Deposits and Short Term Deposits, as per availability of funds on a particular point of time as decided by the Investment Committee as defined in CRPF Central Welfare Fund Rules.  - 50 - 13. Powers of the Governing Body to make rules The Governing Body may make regulations regarding maintenance of accounts, investment of money of the fund, honorarium to the Clerk maintaining account of the Fund and other wise generally to give effect to the object of the Fund. 14. Amendment of Rules No change in these rules shall be made save by the consent of a two third majority of the member of Governing Body and subject to the approval of the Director General, CRPF. ****************  - 51 - APPENDIX- A FORM OF APPLICATION FOR GRANT OF BENEFIT OUT OF CENTRAL WELFARE, RISK PREMIER FUND PART- I 1. Force No., Rank & Name 2. Unit 3. Nature of Casualty and date 4. Address to which money is to be sent : House No.( Where applicable) Name of the House(-do-) Father”s Name Village P.O. P.S. Distort. State/Province. PIN Code No. In case of Gorkha personnel only Father‟s Name Village Pinhead Ward No. Distt. P.O. Anchal 5. Name of nominee to whom the amount is payable and his/her address(in case of death) 6. If the Nominee is minor the name of the person to whom the amount will be paid and his/her address. 7. Name of nearest State Bank of India Branch: Signature of applicant  - 52 - PART-II (To be completed by Unit) 1. The above particulars have been verified and found correct. 2. As per Pass book the Officer has contributed Rs………………………(Rupees……………………………………………………. ……………………….) only from ……………….. To…………………. which has been checked. Signature of Coy. Commander/ Head of Office (To be completed by the Directorate) 1. Amount admissible/sanctioned. 2. BD No. & Date 3. To whom sent ………………………………………………………………………………… …………..  - 53 - CHAPTER – V CENTRAL RESERVE POLICE FORCE CENTRAL SPORTS FUND RULES 1. SHORT TITLE AND EXTENT These rules may be called the Central Reserve Police Force Central Sports Fund Rules. 2. DEFINITIONs a) „Year” means a financial year. b) „Unit‟means the Battalion, Group Centre, Training Institution or any other Establishment of the CRPF. c) „Fund‟ means the CRPF Central Sports Fund. 3. OBJECT The object of the Funds is to provide funds for incurring expenditure in connection with organizing/running of Sports activities including the special diet to various teams of the Force Centrally. 4. SOURCE OF INCOME i) From Grant-in-aid by the Central or State Govt. or Union Territories. ii) Financial assistance from Central Welfare Funds as approved by the Governing Body of the Fund. iii) From a part of annual grant given by the Central Govt. for the welfare and amenities of the Force, as decided by the Director General. iv) Annual Sports subscriptions from the members of the Force as may be decided from time to time. 5. CENTRAL SPORTS OFFICER An Officer not below the rank of Commandant or 2-I/C will be nominated by the Director General, CRPF, as the Central Sports Officer who will be responsible to operate the fund under the supervision of the DIG(Trg), CRPF.  - 54 - i) The Central Sports Officer will be responsible to maintain the accounts of the Fund in a proper Cash Book showing all Receipt & Expenditure as and when they occur. All vouchers and bills connected with receipts and expenditure will be correctly maintained for the purpose of check and audit. ii) Central Sports Officer will be empowered to incur expenditure up to Rs. 5,000/- only at a time in each case. Items involving expenditure of more than Rs. 5,000/- only will be put up to DIG(Trg) for approval and sanction. The financial limits of expenditure at a time in each case in respect of other officers will be as follows:- DIG(Trg) : Rs. 25,000/- IGP(Trg) : Rs. 1,00,000/- DG : Full Powers. The expenditure beyond Rs. 1,00,000/- will require the approval of the Central Sports Committee. However, the expenditure on diet money for Central Sports Teams and the grant for holding Inter Sector Competitions can be sanctioned by IGP(Trg) beyond Rs. 1,00,000/- at the rates approved by the Central Sports Committee subject to ratification by the Committee in the subsequent meeting. Expenditure can be made out of Central Sports Fund for the following purposes:- a) Purchase of trophies and shield for Inter Sector Meets in team event. b) Purchase of Central Sports Equipments. c) Meet incidental expenses including special diet and training of CRPF teams participating in the All India and other tournaments. d) Purchase of Central Sports Kit subject to the condition that each Battalion will provide the track suit (Limbering kits) for Athletics and suitable clothes for the players. e) To meet expenditure on annual subscription/affiliation fee/Registration fee and entry fee for the Central Teams/Sportsmen. f) On the grant from Central Sports Fund for the conduct of Inter Sector Competition.  - 55 - g) On miscellaneous expenditure on stationery/freight charges/Telegram charges/Honorarium and refreshment etc. iv) Formalities and rules, which are necessarily observes for the procurement of Government stores will be observed for the purchase of sports gear etc., from Central Sports Fund. 6. UTILISATION OF THE FUND i) The amounts of the fund not required for day-to-day transactions shall be invested with any scheduled bank, Govt. approved securities, like ICICI, IDBI etc., companies under the order of Central Sports Committee. ii) The Central Sports Committee will deliberate and decide on all matters concerning sports in CRPF, the manner of expenditure from the fund and investment of the fund. All the expenditure from the fund will be incurred as per the guidelines laid down by the Central Sports Committee. iii) The Central Sports Committee shall consist of the following:- President : IGP(Training) Members : DIG(Training) : DIG(Adm) : Addl. DIG, GC, N/Delhi : Addl. DIG (Training) : Dy. FA. : Central Sports Officer-Secretary : Six nominated Managers/Coaches of Central Sports Team. The quorum for the Central Sports Committee will be minimum of 5 members. The Central Sports Committee will meet as often as required for taking decisions under its competence.  - 56 - iv) There will be CRPF General Body on the Sports matters which will consist of all members of Central Sports Committee, all Sector IsGP and all Managers and Coaches of Central Sports Committee, all Sector IsGP and all Managers and Coaches of Central Sports Teams which will meet at least in a year under the Chairmanship of DG and discuss all matters concerning sports at Force level and utilization of sports fund and make suitable recommendations. These recommendations will be later put up before the Central Sports Committee and final decision will be taken with the approval of DG. 1. SYSTEM OF ACCOUNTS i) The accounts of the Fund will be maintained by a Clerk to be detailed by the Central Sports Officer, for the purpose. ii) The following Registers and files will be maintained:- 1) Cash Account Book. 2) RV/PV/Guard file in which all vouchers will be kept. 3) Miscellaneous correspondence file. 4) Stock register for articles purchased from the fund. 5) File for local purchase. 6) CRPF – 60. 7) Register containing the minutes of the meeting of Central Sports Committee. 8) Sanction Book. iii) The Stock register and the sanction register shall account for all gears purchased and the expenditure met from the Central Sports Fund. iv) The account of the fund will be kept in a scheduled Bank. 2. SYSTEM OF ACCOUNTS i. The Accounts of the fund will be audited annually by an audit Board appointed for the purpose by the DIG(Trg) CRPF. The proceedings of the Audit Board will be put up to the Central  - 57 - Sports Committee in its April Meeting by the Central Sports Officer. ii. Half yearly balance sheet of the account of the Fund will be drawn up by the Central Sports Officer and the same will be put up to the Central Sports Committee which shall meet for this purpose on the dates as may be decided by the DIG(Trg) and informed to all concerned. iii. The accounts of the Fund shall also be annually audited by a Chartered Accountant as well as by a Special Audit Board under the orders of the Financial Advisor of the Force. 3. STOCK TAKING BOARD AND CONDEMNATION a. The Stock taking of sports gear and other stores purchased from the fund will be held once every year under the orders of the Central Sports Officer. b. The unserviceable sports gear will be put up half yearly before a condemnation board and the articles so condemned by the board will be later on auctioned by a centrally constituted auction board. The sale proceeds of all such condemned stores will be credited towards the Central Sports Fund whereas the proceedings of the condemnation and auction boards will be recorded in the proper file. **************  - 58 - CHAPTER – VI CENTRAL RESERVE POLICE FORCE UNIT WELFARE FUND 1. Short title and Extent:- (a) These rules may be called Central Reserve Police Force Unit Welfare Fund Rules. (b) The benefits of this Fund would be extended to all members including non- combatised Ministerial and Hospital staff borne on the strength of the respective Units/Offices as also the deputationist serving in the Force provided that they have been regularly paying the subscriptions as prescribed in rules. (c) The benefits of this Fund would be extended to all members of the Unit including non-combatised Ministerial and Hospital staff who are away on deputation and subscribing to the fund. Subscription shall be realised from them annually (April to March) at the rate applicable from time to time for the period they remain away on deputation. 2. Definitions: - (a) “Year” means financial year from 1st April to 31st March. (b) “Member” mean those Force personnel of the respective unit/ office (excluding staff paid from contingencies) who subscribe to the fund. (c) “Family” shall include: (i) Wife, in the case of a male member; (ii) Husband, in the case of a female member; (iii) Sons including step sons and also adopted sons where the adoption is recognized by the personal law governing the members and who are wholly dependent on the member; (iv) Un-married and widowed daughters, including step daughters and also adopted daughters, where the adoption is recognized by the personal law governing the members and who are wholly dependent on the member; (v) Brothers below the age of 18 years and un -married or widowed sisters who are dependent on the member; (vi) Father, if dependent on the member, and (vii) Mother, if dependent on the member. (d) “Fund” means the Central Reserve Police Force Unit Welfare Fund. (e) “Unit” means the Battalion, GC, Training Institution or any other establishment such as Directorate General, etc. which are maintaining independent Unit Welfare Fund.  - 59 - 3. Objects: - (i) To meet the expenses incurred on the entertainment or purchases effected for the Welfare of the members. (ii) To extend immediate monetary assistance in the form of outright grant as immediate financial assistance to the NOK in cases of event of death of members. (iii) To provide financial assistance in form of advance or grant in serious injuries or sickness requiring prolonged and expensive treatment for the members and family members. (iv) To advance loans(For this purpose a separate loan fund will be maintained by transferring 20% of subscription of CRPF Unit Welfare Fund every month. Please see appendix-“A” ) (v) To sanction pay advance limited to one month‟s basic pay to those members who are not receiving pay for more than last two months or who have to proceed on duty just before the receipt of their pay. Also to sanction TA advance in emergent cases. (vi) To grant advances to meet urgent and immediate requirement of the Detachments. (vi) To meet expenditure on entertainment related programme etc. (vii) To meet expenditure on account of purchase of essential sports items and organizing of Sport events. (viii) To meet expenditure on Religious functions/ Regimental functions/ National functions to the minimum extent as approved by the Unit Welfare Committee. (ix) To meet expenditure to organize Independence Day/Republic Day, Force/Unit raising day and family welfare day and other similar functions. (x) To meet expenditure on account of pa