FOIS, PMS & TAMS Presentation PDF

FOIS, PMS & TAMS K. Venkateshwarlu ADFM/ HYB 9701372103 1  Freight Calculation Rate/ T Weight Amount Base Freight 1038.2 2667 2768879.40 (+)BSS Busy Season Surcharge(1...

FOIS, PMS & TAMS K. Venkateshwarlu ADFM/ HYB 9701372103 1  Freight Calculation Rate/ T Weight Amount Base Freight 1038.2 2667 2768879.40 (+)BSS Busy Season Surcharge(15%) BFR 0 0 (+) BAN/PAK Surcharge(25%/20%) BFR 0 0 (+) PORT Surcharge(10%) BFR 0 0 = NTR (Net Tariff Rate) 2768879.40 (+)DS (Development Surcharge) 5% on NTR 138443.97 (+)OTC (Originating Terminal Charge) 20.00 2667 53340.00 (+)DTC (Destination Terminal Charge) 20.00 1667 Sub-Total 3014003.37 (-) Graded Concession (25%) on NTR 0 Sub- Total 3014003.37 (+)GST (5%) 0 Total 3014003.37 Rounded off 3014004.00 How the Freight Calculation is done in FOIS TYPE INPUT Wagon Type Manual Gross weight Semi Tare weight System Actual weight System PCC/ Chargeable Weight System Route/ Distance System/RBS Class System BFR/Rate System Surcharges System Concession System Location specific Manual Adjustment (FAOC/FAUC) Manual  FOIS RR(FEATURES) SAME STATIONERY FOR ALL TYPE OF RRs 261004438 – 1st Digit Type of Traffic 1-Govt Coal 2-General Goods 3-Military Traffic 4- Public Coal 5-RMC – 2nd Digit (Type of Payment) 1.Paid 2.To-pay 3.Paid-To-pay 4.E-RR (Technical Failures) 5. E-RR (Insufficient funds) 6. Paid E-RR (Normal) 7.Paid RR (Advance Freight) – 3rd Digit (Type of Destination) 1.Local 2.Foreign 3.Inter Dominion – 4-9 Digits Serial Number of RR  FOIS RMS TMS Rake Terminal Management Management System System  FUNCTIONS OF RMS Rake Formation (With a Rake ID) Confirm Consist Rake Movement/ Movement Order Inward Number Taking Operating Placement Wagon attachment/ detachment Generation of various reports BPC details reporting FUNCTIONS OF RMS Crew Reporting Attach a Loco Ordering of Train Departure Reporting of Train at Compulsory reporting stations Terminating Loads at Destination Interchange Forecast Reporting  FUNCTIONS OF RMS INTERCHANGE Divisional and Zonal Indicates days performance of a Division or Zone Improve performance by handing more trains  FUNCTIONS OF TMS Indent Registration with WDRF collection details Forwarding Note preparation Commercial placement of a Rake Release of the Rake as loaded or empty as the case may be Loading-Unloading-Removal Rebooking of a rake, if applicable  FUNCTIONS OF TMS Filling up of Loading/Unloading register Feeding consignment removal details Checking for automatic accrual of Demurrage and Wharfage charges RR generation with automatic accrual of freight charges Issue of Railway Receipt for various types of traffic including for Container Traffic with various concessions/ surcharges.  FUNCTIONS OF TMS Provision for feeding of payment details of Freight or e-payment Provision for feeding waival details of DC and WC Provision for feeding of balance DC and WC collections Reporting for Remission of station earnings into bank/cash office  FUNCTIONS OF TMS Provision for feeding of various charges pertaining to goods working at a station/siding Automatic preparation of Goods balance sheet in the system Provision for various queries Provision for getting various reports(save/print) TMS Queries  FOIS-Balance Sheet Main Menu Queries Charges Balance Sheet  FOIS-Balance Sheet OB 101475 CRN 977651 OW PAID L 883476 SPL CR 200 DEMURRAGE 18900 OUTSTANDING 26000  PMS Features Direct capture of parcel weight Electronically Tracking parcel with help of barcode technology Any route booking through single window at any counter. No need to go to another booking window after filling forwarding note, hence single window can be followed for weighing, cash payment and issue of Parcel Way bill Advance loading guidance according to availability of space Prior information about the inward traffic  MODULES  Forwarding Note With the help of Electronic weighing machine weight of parcel is directly captured and sent to the system in this module. After complete information of consignment is filled, a unique forwarding note number is generated  Modules Booking of parcel, Luggage and VP Forwarding Note number generated in above module is fed into the booking module, thereby details of consignment to be booked by party comes into the screen and freight is calculated automatically. A unique 10-digit no. called PRR (Progressive Reference Record) No. is generated.  MODULES Barcode generation For above unique PRR no. a Barcode Label is generated and pasted on the items to be sent for one to one tracking of consignment. Barcode Label contains information about the consignment in coded form. Above Barcode When read by scanner reads as below \09921101003980001HWH^ 099  Wt of package. 2110100398  PRR No 0001  Item No HWH  Destination Stn  Barcode Scanner Barcode scanner is a portable Sophisticated Hand Held Device used to read Barcode Labels pasted on every package during Loading & Unloading of Packages from train so that every package can be tracked accurately out of a lot. Data is then transferred & updated to system from Barcode Scanner. Standard CODE128 is used for printing of Barcodes. Code 128 provides good density between lines in barcode for all-numeric data and alphanumeric data, thus improves readability over other standard codes.  MODULES  Loading On selection of a Train no., loading potential displays all the parcels available for dispatch for a particular destination in a particular train scale. Based on the selection of packages Loading guidance is generated. Packages sent along with loading guidance to platform for loading. Parcels can be loaded after scanning by Barcode scanner and loading summary is recorded.  MODULES  Unloading Destination station has advance unloading guidance Inward packages can be scanned on arrival at platform to generate unloading summary.  Inward godown Unloading summary generated on connectivity of Barcode scanner with terminal Inward packages can be scanned on entry in Inward godown  MODULES  Delivery Recipient comes to delivery clerk with original receipt. PRR no. on the receipt is then feed by delivery clerk in delivery module. All the delivery details with charges comes on the screen. The delivery receipt is then generated by the delivery clerk. Goods are given to customer against the delivery receipt.  Tracking of parcels through online information of parcels on internet Customer can track its parcel against PRR no. on the parcel receipt.  MODULES MIS Reports Report for parcel booking clerk, destination wise summary, counter wise summary, left-over packages, summary and various other reports can be generated by system  System Administration and Master Maintenance This module helps in creating user database, adjusting the stationary number, logging out the locked user etc. Station, Train master are updated by Database administrator at CRIS/New Delhi. Party Master, Lease Party and Contract Master, FSLA Party master etc. are maintained by Parcel Office Supervisor.  MODULES Lease This module covers the Leasing of Parcel Space in the passengers Trains to the private party. FSLA (Freight Service & Ledger Account ) This module is for daily Registered Newspapers & magazines to be dispatched in train by paying some security in advance and pays the dues at the end of the month.  MODULES  Training Audio visual help file installed at each terminal. This helps new user to listen and see how to use the modules in software.  Bug reporting For reporting defects in software user can log it in this module, which can be viewed by software engineer at CRIS and can send the corresponding reply in that module itself  Benefits Web-enabled to track latest position of the parcel Automatic freight calculation based on latest rules Reduction in human errors & manual intervention Reduction in time required for weighment and booking Loading strictly according to priority thereby curtailing malpractices and complaints Beneficial to Accounts for internal check Reduction in Claims Potential for revenue generation based on improvement in  Why TAMS FOIS caters RR generation and operational features. UTS/PRS caters generation of Tickets. There is no single software to collect and compile the Revenue transactions. FOIS, UTS, PRS do not give the consolidated status of revenue transactions on monthly basis.  Objective of TAMS Integration of all Accounting Returns for different verticals of earnings of IR: Passenger, Goods, Other Coaching and Sundries Collected Earnings to reconcile with cash book Originating Earnings : Transaction number + transaction value for statistical statements Apportioned Earnings: 7C for Goods and 6A for Passenger Integration of Computerized Balance Sheets in TA office Generation of Traffic Book : Part A,B,C and D Linking of Balance-sheet with cash office module of IPAS Generation of Earnings Account  Conceptual Endeavour of TAMS Reduce manual intervention on basic data to minimal Internal check – completely online with smart checks and validations Tweaking more on FOIS, UTS and PRS - ease of applicability and integration Reduction of overall aberrations / modifications in the revenue data – all correction through error sheet module. Reconciliation to be made part of the accountal and data flow MIS to support future decision making Almost all transactions to be part of station B/s TIA inspections – smarter and online Traffic finance and costing to be on IT platform Final JV and account current to be seamless.  TAMS Development & implementation No re-invention of Wheel- TAMS utilises the features available in FOIS, PRS/UTS/PMS, with necessary tweaking, minor modifications to suit the requirement. All modifications in the data shall be routed through Error sheet module only for accountal and traceability. All the entries will appear in Balance Sheet only after due reconciliation in the system, thereby internal check is ensured. Balance Sheet will be the final outcome of the station transactions duly considering the all activities without any manual adjustments in the Balance Sheet.  Components of TAMS 1.Apportionment of Passenger & Freight Revenue. 2.Statistical Statement of Passenger Traffic – 6A 3.Traffic Book -Part A, B, C & D 4.Accounts Office Balance Sheet (AOB) 5.TIA module. 6.Station Balance Sheet (Cog & Goods) 7.Error Sheet module.  Traffic Book part ‘B’ Present Procedure. Apportionment Matrix from CRIS. Manual Exchange of Net results. Manual feeding of JVs in IPAS. Requirements in TAMS Module. Creation of new file for net result Exporting the data to IPAS System Based generation of Railway wise Outward and Inward JVs for incorporation in Account Current.  Error Sheet Module B/S Internal Check CR Note not D&W Siding & RRs check received Shunting & others Error sheet module in FOIS On AFA’s Approval Error Sheet issued Disagreed Agreed Recovery or CAN issued TA Office Goods B/S Payment Agreed as AD NAD with remarks Debit Resolution Mechanism Errorsheet Module in FOIS BAC  AOB Module Voucher data Voucher data from PRS UTS from IPAS TAMS Automated Unmatched Reconciliation Matched IPAS Data checked & matched manually Internal Check Auto bill generation  TIA module To have effective planning & Control over Inspection Process To have better monitoring on the due & Over due Inspections To include flexibility through built in mechanism for Special Check, Assistance to TIAs, allotment of inspection. Paperless reporting System (except TA 6F) Online verification of reports and closure. THANK YOU