Fitness for Duty Policy - Des Plaines Police Department PDF

Policy Des Plaines Police Department 1014 Des Plaines PD Policy Manual Fitness for Duty 1014.1 PURPOSE AND SCOPE All officers are required to be free from any physical, emotional, or mental condition which might adversely affect the exercise of peace officer powers. The purpose of this policy is to...

Policy Des Plaines Police Department 1014 Des Plaines PD Policy Manual Fitness for Duty 1014.1 PURPOSE AND SCOPE All officers are required to be free from any physical, emotional, or mental condition which might adversely affect the exercise of peace officer powers. The purpose of this policy is to ensure that all officers of this department remain fit for duty and able to perform their job functions. 1014.2 EMPLOYEE RESPONSIBILITIES (a) It shall be the responsibility of each member of this [department/office] to maintain good physical condition sufficient to safely and properly perform essential duties of their position. (b) Each member of this [department/office] shall perform the member's respective duties without physical, emotional, and/or mental constraints. (c) During working hours, all employees are required to be alert, attentive, and capable of performing their assigned responsibilities. (d) Any employee who feels unable to perform the employee's duties shall promptly notify a supervisor. In the event that an employee believes that another employee is unable to perform the employee's duties, such observations and/or belief shall be promptly reported to a supervisor. 1014.3 SUPERVISOR RESPONSIBILITIES (a) A supervisor observing an employee, or receiving a report of an employee who is perceived to be, unable to safely perform his/her duties due to a physical or mental condition shall take prompt and appropriate action in an effort to resolve the situation. (b) Whenever feasible, the supervisor should attempt to ascertain the reason or source of the problem and in all cases a preliminary evaluation should be made in an effort to determine the level of inability of the employee to perform his/her duties. (c) In the event the employee appears to be in need of immediate medical or psychiatric treatment, all reasonable efforts should be made to provide such care. (d) In conjunction with the Watch Commander or employee’s available Deputy Chief, a determination should be made whether or not the employee should be temporarily relieved from their duties. (e) The Chief of Police shall be promptly notified in the event that any employee is relieved from duty. 1014.4 NON-WORK-RELATED CONDITIONS Any employee suffering from a non-work-related condition that warrants a temporary relief from duty may be required to use sick leave or other paid time off (PTO) in order to obtain medical treatment or other reasonable rest period. Copyright Lexipol, LLC 2024/02/29, All Rights Reserved. Published with permission by Des Plaines Police Department ***DRAFT*** Fitness for Duty - 1 Des Plaines Police Department Des Plaines PD Policy Manual Fitness for Duty 1014.5 WORK-RELATED CONDITIONS Any employee suffering from a work-related condition that warrants a temporary relief from duty shall be required to comply with personnel rules and guidelines for processing such claims. Upon the recommendation of the Watch Commander or unit supervisor and concurrence of a Deputy Chief, any employee whose actions or use of force in an official capacity result in death or serious injury to another may be temporarily removed from regularly assigned duties and/or placed on paid administrative leave for the well-being of the employee and until such time as the following may be completed: (a) A preliminary determination that the employee's conduct appears to be in compliance with policy. (b) If appropriate, the employee has had the opportunity to receive necessary counseling and/or psychological clearance to return to full duty. 1014.6 PHYSICAL AND PSYCHOLOGICAL EXAMINATIONS (a) Whenever circumstances reasonably indicate that an employee is unfit for duty, the Chief of Police may serve that employee with a written order to undergo a physical and/or psychological examination in cooperation with Human Resources Division to determine the level of the employee’s fitness for duty. The order shall indicate the date, time and place for the examination. (b) The examining physician or therapist will provide the Department with a report indicating that the employee is either fit for duty or, if not, listing any functional limitations which limit the employee's ability to perform his or her job duties. If the employee places his or her condition at issue in any subsequent or related administrative action or grievance, the examining physician or therapist may be required to disclose any and all information which is relevant to such proceeding. (c) In order to facilitate the examination of any employee, the Department will provide all appropriate documents and available information to assist in the evaluation and/ or treatment. (d) All reports and evaluations submitted by the treating physician or therapist shall be part of the employee’s confidential personnel file. (e) Any employee ordered to receive a fitness for duty examination shall comply with the terms of the order and cooperate fully with the examining physician or therapist regarding any clinical interview, tests administered or other procedures as directed. Any failure to comply with such an order or any failure to cooperate with the examining physician or therapist may be deemed insubordination and shall be subject to discipline up to and including termination. (f) Once an employee has been deemed fit for duty by the examining physician or therapist, the employee will be notified to resume his/her duties. Copyright Lexipol, LLC 2024/02/29, All Rights Reserved. Published with permission by Des Plaines Police Department ***DRAFT*** Fitness for Duty - 2 Des Plaines Police Department Des Plaines PD Policy Manual Fitness for Duty 1014.6.1 PHYSICAL AND PSYCHOLOGICAL EXAMINATIONS EXPENSE If an employee is required to undergo a physical and/or psychological examination pursuant to this policy, it shall be at no cost to the employee. 1014.7 REVOCATION OR SEIZURE OF FIREARM OWNER'S IDENTIFICATION CARD Possession of a Firearm Owner’s Identification Card (FOID) is not a condition of continued employment if the officer’s FOID is revoked or seized, because the officer has been a patient of a mental health facility and the officer has not been determined to pose a clear and present danger to him/herself or others as determined by a physician, clinical psychologist, or qualified examiner (50 ILCS 725/7.2). 1014.7.1 DOCUMENTATION If a determination is made that an officer poses a clear and present danger to him/herself or others, such determination shall be documented in the officer’s medical file (50 ILCS 725/7.2). 1014.8 LIMITATION ON HOURS WORKED Absent emergency operations or exigent circumstances members should not work more than: 16 hours in one day (24 hour) period or 30 hours in any two-day (48 hour) period or 84 hours in any seven-day (168 hour) period Except in very limited circumstances members should have a minimum of eight hours off between shifts. Supervisors should give consideration to reasonable rest periods and are authorized to deny overtime or relieve to off-duty status any member who has exceeded the above guidelines. Limitations on the number of hours worked apply to shift changes, shift trades, rotation, holdover, training, general overtime and any other on or off-duty work assignments including, but not limited to, work authorized by the department under the Outside Employment Policy. 1014.9 AVAILABILITY OF MENTAL HEALTH SPECIALISTS The Department shall make mental health resources, including counselors and therapists, available to members (55 ILCS 5/3-6012.2; 65 ILCS 5/11-1-14). 1014.10 APPEALS An employee who is separated from paid employment or receives a reduction in salary resulting from a fitness for duty exam shall be entitled to an administrative appeal as outlined in the Personnel Complaints Policy. Copyright Lexipol, LLC 2024/02/29, All Rights Reserved. Published with permission by Des Plaines Police Department ***DRAFT*** Fitness for Duty - 3