Microsoft® Office Word 2016: Part 1 PDF

FO R INSTRUCTOR'S EDITION (C EV Part 1 )2 AL 01 6L UA Word 2016: DO og NO ica TI T lO Microsoft® Office ON...

FO R INSTRUCTOR'S EDITION (C EV Part 1 )2 AL 01 6L UA Word 2016: DO og NO ica TI T lO Microsoft® Office ON DU pe PL rat US IC io AT ns E E , In c. ON LY  Read Me First! LY ON Congratulations on selecting CHOICE courseware! This quick guide will give you access to key instructor resources so you can present the best possible CHOICE learning experience. E The CHOICE Instructor’s Edition c. US This Instructor’s Edition is a crucial tool that provides you with all the course-specific , In technical and setup information, delivery notes, and instructional material that you need as a training professional to deliver an excellent learning experience to your students. AT ns The CHOICE Facilitator’s Guide ON io Before presenting this or any CHOICE course, make sure you explore the CHOICE Facilitator’s Guide for critical information about virtual and blended course delivery E PL rat techniques and the CHOICE instructional philosophy and learning experience. Get access to the CHOICE Facilitator’s Guide through the CHOICE Facilitator’s Course. DU pe TI IC The CHOICE Facilitator’s Course lO UA You can find the CHOICE Facilitator’s Guide and other great resources for delivering Logical Operations courseware products through the free CHOICE Facilitator’s Course. NO ica To access the free Facilitator’s Course, simply: 1. Visit www.lo-choice.com AL og 2. Enter access key LCSYB24YEF T 3. Download and explore the CHOICE Facilitator’s Guide! 6L The Logical Operations Instructor Community EV 01 Logical Operations leads a very active online community and resource center where DO instructors from all over the world share their ideas, interact, and engage with each other. )2 Join the community from the CHOICE Facilitator’s Course, or search www.linkedin.com for R the “Logical Operations Instructor Community” group to join the conversation. (C Again, congratulations on your choice—the right choice—the Logical CHOICE! FO FO R (C EV )2 AL 01 6L UA DO og NO ica TI T lO ON DU pe PL rat US IC io AT ns E E , In c. ON LY FO R (C EV )2 AL 01 6L UA DO og NO ica TI T lO ON DU pe PL rat US IC io AT ns E E Microsoft® Office , In Word 2016: Part 1 c. ON LY Microsoft® Office Word 2016: Part 1 LY ON Part Number: 091048 Course Edition: 1.1 Acknowledgements PROJECT TEAM E Author Media Designer Content Editor c. US Brian S. Wilson Brian Sullivan Joe McElveney , In Logical Operations wishes to thank the Logical Operations Instructor Community, and in particular Ketta Nanna and Mickey Curry, for contributing their technical and instructional expertise during the creation of this course. AT ns Notices ON io DISCLAIMER E PL rat While Logical Operations, Inc. takes care to ensure the accuracy and quality of these materials, we cannot guarantee their accuracy, and all materials are provided without any warranty whatsoever, including, but not limited to, the implied warranties of merchantability or fitness for a particular purpose. The name used in the data files for this course is that of a fictitious company. Any DU pe TI resemblance to current or future companies is purely coincidental. We do not believe we have used anyone's name in creating this course, but if we have, please notify us and we will change the name in the next revision of the course. Logical Operations is an IC independent provider of integrated training solutions for individuals, businesses, educational institutions, and government agencies. lO The use of screenshots, photographs of another entity's products, or another entity's product name or service in this book is for UA editorial purposes only. No such use should be construed to imply sponsorship or endorsement of the book by nor any affiliation of such entity with Logical Operations. This courseware may contain links to sites on the Internet that are owned and operated by third parties (the "External Sites"). Logical Operations is not responsible for the availability of, or the content located on or through, any NO ica External Site. Please contact Logical Operations if you have any concerns regarding such links or External Sites. AL og TRADEMARK NOTICES Logical Operations and the Logical Operations logo are trademarks of Logical Operations, Inc. and its affiliates. T ® The Microsoft products and services discussed or described may be trademarks or registered trademarks of Microsoft Corporation. 6L All other product and service names used may be common law or registered trademarks of their respective proprietors. Copyright © 2016 Logical Operations, Inc. All rights reserved. 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If you believe that this book, related materials, or any other Logical Operations materials are being reproduced or transmitted without permission, please call 1-800-456-4677 in the United States and Canada, 1-585-350-7000 in all other countries. FO  Microsoft® Office Word LY 2016: Part 1 ON E c. US , In Lesson 1: Getting Started with Word............................... 1 Topic A: Navigate in Microsoft Word............................................... 2 AT ns Topic B: Create and Save Word Documents................................... 16 ON io Topic C: Manage Your Workspace.................................................25 E PL rat Topic D: Edit Documents.............................................................. 28 Topic E: Preview and Print Documents.......................................... 42 DU pe TI Topic F: Customize the Word Environment.................................. 44 IC lO UA Lesson 2: Formatting Text and Paragraphs................... 49 NO ica Topic A: Apply Character Formatting............................................ 50 AL og Topic B: Control Paragraph Layout................................................61 T Topic C: Align Text Using Tabs.....................................................76 6L Topic D: Display Text in Bulleted or Numbered Lists.....................82 EV 01 Topic E: Apply Borders and Shading............................................. 85 DO )2 Lesson 3: Working More Efficiently............................... 91 R (C Topic A: Make Repetitive Edits...................................................... 92 FO Topic B: Apply Repetitive Formatting............................................ 95 Topic C: Use Styles to Streamline Repetitive Formatting Tasks.... 104 | Microsoft® Office Word 2016: Part 1 | Lesson 4: Managing Lists...................................................111 Topic A: Sort a List............................................................................... 112 LY Topic B: Format a List........................................................................... 117 Lesson 5: Adding Tables....................................................127 ON Topic A: Insert a Table......................................................................... 128 Topic B: Modify a Table........................................................................ 134 Topic C: Format a Table....................................................................... 139 E Topic D: Convert Text to a Table.......................................................... 143 c. US , In Lesson 6: Inserting Graphic Objects...................................147 AT ns Topic A: Insert Symbols and Special Characters.................................... 148 ON Topic B: Add Images to a Document..................................................... 150 io E PL rat Lesson 7: Controlling Page Appearance............................. 159 DU pe TI Topic A: Apply a Page Border and Color................................................160 IC lO Topic B: Add Headers and Footers........................................................ 162 UA Topic C: Control Page Layout................................................................165 NO ica Topic D: Add a Watermark....................................................................170 AL og T Lesson 8: Preparing to Publish a Document....................... 173 6L Topic A: Check Spelling, Grammar, and Readability.............................. 174 EV 01 Topic B: Use Research Tools................................................................. 181 DO Topic C: Check Accessibility................................................................. 187 )2 Topic D: Save a Document to Other Formats.........................................193 R (C FO Appendix A: Microsoft Office Word 2016 Exam 77-725...................... 199 Appendix B: Microsoft Office Word 2016 Expert Exam 77-726........... 203  | Microsoft® Office Word 2016: Part 1 | Appendix C: Microsoft Word 2016 Common Keyboard Shortcuts........ 207 Mastery Builders................................................................................. 209 LY Glossary............................................................................................. 217 Index.................................................................................................. 221 ON E c. US , In AT ns ON io E PL rat DU pe TI IC lO UA NO ica AL og T 6L EV 01 DO )2 R (C FO | Table of Contents | FO R (C EV )2 AL 01 6L UA DO og NO ica TI T lO ON DU pe PL rat US IC io AT ns E E , In c. ON LY  Using the Microsoft® LY Office Word 2016: Part 1 ON Instructor’s Edition E c. US , In Welcome to the Instructor AT ns Welcome and congratulations on your choice to use the finest materials available on the market today for expert-facilitated learning in any presentation modality. You can utilize the ON Microsoft® Office Word 2016: Part 1 curriculum to present world-class instructional io experiences whether: E PL rat Your students are participating with you in the classroom or virtually. You are presenting in a continuous event or in an extended teaching plan, such as an academic semester. DU pe TI Your presentation takes place synchronously with the students or asynchronously. IC Your students have physical courseware or are using digital materials. lO You have any combination of these instructional dimensions. UA To make the best use of the Microsoft® Office Word 2016: Part 1 materials in any or all of these NO ica dimensions, be sure to review the contents of the CHOICE Facilitator's Guide for an orientation to all of the components of the CHOICE experience. AL Preparing to Present the CHOICE Experience og Effectively presenting the information and skills in this course requires adequate preparation T in any presentation modality. As such, as an instructor, you should familiarize yourself with 6L the content of the entire course, including its organization and instructional approaches. EV You should review each of the student activities, exercises, and Mastery Builders so you can facilitate them during the learning event. Also, make sure you review the tips for presenting 01 in the different dimensions; these instructor tips are available as notes in the margins of your DO Instructor's Edition. )2 In addition to the curriculum itself, Microsoft® PowerPoint® slides, data files, and other course-specific support material may be available by downloading the files from the R (C CHOICE Course screen. Be sure to obtain the course files prior to your learning event and make sure you distribute them to your students. FO | Microsoft® Office Word 2016: Part 1 | Course Facilitator Icons Throughout the Instructor’s Edition, you may see various instructor-focused icons that provide suggestions, answers to problems, and supplemental information for you, the instructor. Icon Description LY A display slide note provides a prompt to the instructor to display a specific slide from the provided PowerPoint files. Content delivery tips provide guidance for specific delivery techniques you may ON want to utilize at particular points in the course, such as lectures, whiteboard sketching, or performing your own demonstrations for the class. Managing learning interactions provide suggested places to interact with the class as a whole. You might poll the class with closed-ended questions, check comprehension with open-ended questions, conduct planned discussion activities, or take notes and questions from the group to "park" and address at a later point in E the class. c. Monitoring learner progress notes suggest when you might want to monitor US individual students as they perform activities, or have private sidebar conversations , In with specific individual participants. Engaging learners notes suggest opportunities to involve the students in active AT ns ways with the course presentation, such as enabling them to demonstrate their work to the class as a whole, or checking in on the logistics of the presentation. ON io Incorporating other assets notes suggest when and how to include other types of media, such as visiting CHOICE social media sites, accessing specific web resources, E PL rat or utilizing media assets provided with the course, such as Logical Operations' LearnTOs. DU pe TI Additional notes show where, on occasion, there may be instructor notes or tips that appear in a separate section at the back of the courseware and not in the IC margins. lO UA Presentation Tips for the Microsoft® Office Word 2016: Part 1 Course NO ica Word 2016 is a full-featured application that meets a wide and varied range of user requirements. The three courses in Logical Operations' Word 2016 series cover an extensive range of the application's features, such as what a student might want to learn in order to prepare for a Microsoft AL og Office certification exam, or simply to learn as many of Word's features as possible. Depending on the ability of your students and the length of your class day, you may not be able to cover all of the T material in this course. Furthermore, your students may not need or want to learn all of the features 6L covered in these courses. We recommend that you key through this course in advance, and decide if EV there are sections you would prefer not to cover in order to meet the needs of your students and fit the course within the time available to you. 01 DO Some students may be concerned about their typing ability and speed. While the course has been designed to keep typing to a minimum, you may wish to tell students who are not able to keep up )2 with the pace that they do not have to type exactly what is written in the book. R (C Digital Software Updates The software vendor may at any time deploy software updates digitally, resulting in changes that FO may not be reflected dynamically in this course. Stay up to date with product updates and be ready to adapt the material to any changes in the user interface. | Using the Microsoft® Office Word 2016: Part 1 Instructor’s Edition |  | Microsoft® Office Word 2016: Part 1 | Course-Specific Technical Requirements Hardware For this course, you will need one computer for each student and one for the instructor. Each computer will need the following minimum hardware configurations: LY 1 GHz or faster 32-bit or 64-bit processor 1 gigabyte (GB) RAM (32-bit) or 2 GB RAM (64-bit) 25 GB available disk space DirectX 10 graphics card and a 1,024 × 576 or higher resolution monitor (1,024 × 768 resolution ON or higher monitor recommended) Keyboard and mouse (or other pointing device) Network cards and cabling for local network access Internet access (contact your local network administrator) Printer (optional) or an installed printer driver E Projection system to display the instructor's computer screen c. Software US , In Microsoft® Office Professional Plus 2016 Microsoft® Windows® 10 Professional or Enterprise AT ns Setting Up the Course ON Although it may be io For each student and the instructor: possible to deliver 1. Provide a system with Internet access and the given hardware requirements. course content by using E PL rat 2. Install Microsoft Windows 10 with a local administrator account. Microsoft Office Word 2016 on a Windows 3. Download and install any available Windows updates. 7/8/8.1 installation, this DU pe TI 4. Restart if necessary. course was written and IC 5. Change the update settings to prevent the device from automatically restarting, and turn off tested on Windows 10 Pro. If you plan to teach lO Windows Update Delivery Optimization (WUDO): UA this course using a a. Select the Start button. different version of b. Select Settings. Windows, you should NO ica c. Select Update & security. key through the course completely to note what d. Select Advanced options. will be different before AL og e. From the Choose how updates are installed drop-down menu, select Notify to schedule you deliver the course to restart. students. T f. Select the Choose how updates are delivered link. 6L g. Slide the toggle to Off. EV 6. Close the Settings app. 7. Install Microsoft Office Professional Plus 2016. 01 DO 8. Add Word 2016 to the taskbar. )2 a. From the Windows 10 desktop, select the Start button. b. Type Word, then right-click the Word 2016 icon. R c. Select Pin to taskbar. (C d. Verify that the Word 2016 icon appears on the taskbar. FO 9. Launch Word 2016. Accept the license agreement. If you are prompted to provide an account to activate Word, provide the account you intend to use for your classroom computers. Then, exit Word. 10. Ensure Windows 10 displays file extensions and the full path: a. Select the Start button, then type folder. b. Select the File Explorer Options icon. | Using the Microsoft® Office Word 2016: Part 1 Instructor’s Edition | | Microsoft® Office Word 2016: Part 1 | c. In the File Explorer Options dialog box, select the View tab. d. In the Advanced settings section, uncheck the Hide extensions for known file types check box. e. In the Advanced settings section, make sure Display the full path in the title bar is checked. LY f. Select OK. 11. Install a print driver for your classroom printer or configure OneNote® as the default printer. 12. If you are using OneNote to simulate a printer, configure OneNote or print from Word once so students are not prompted for setup information when they print. ON On the instructor station: Connect the instructor's computer to the classroom display system. Install the Course Data Files From the course Files tile on CHOICE, download and extract the 091048CD.zip file. E From the location you extracted the files to, navigate to the 091048CD c. \091_048\091048Data folder. Run the 091048Data.exe file, which will install a folder named US 091048Data at the root of your C drive. (You may need to select More Info and then select Run , In Anyway if prompted by Windows.) This folder contains all the lesson-specific subfolders and data files you will need to run this course. There is a separate folder with the starter files for each lesson or Mastery Builder, and there may be a Solutions folder with completed files students can use to AT ns check their results. Students will work on the course data from the Windows Desktop. Move the 091048Data folder to ON io the Windows Desktop, and rename it Brochure Project. Open Brochure Project and verify that it contains the lesson folders, as shown: E PL rat DU pe TI IC lO UA NO ica AL og T 6L EV After Class 01 To refresh the classroom installation after class, be sure to reset the following items: DO 1. Launch Word 2016. )2 2. Remove entries from the Custom Dictionary. a. Select File→Options. R (C b. Select Proofing. c. Select Custom Dictionaries. FO d. Check CUSTOM.DIC, and then select Edit Word List. e. Select Delete all and OK to delete words that are in the custom dictionary. f. Select OK twice to return to the Word Options dialog box. 3. Reset Word Options: a. On the Proofing tab, uncheck Show readability statistics. | Using the Microsoft® Office Word 2016: Part 1 Instructor’s Edition |  | Microsoft® Office Word 2016: Part 1 | b. On the Proofing tab, for Writing Style, select Grammar. c. Select Settings, and select Reset All. d. In the left pane, select Quick Access Toolbar. e. Next to Customizations (lower right), select Reset→Reset all customizations, and select Yes to confirm. LY f. Select OK. 4. Exit Word. Presentation Planners ON The lesson durations given in the course content are estimates based on a typical class experience. The following planners show examples of how the content could be presented in either a continuous one-day flow or separately across a multi-session seminar series. Your presentation flow may vary based on a number of factors, including the size of the class, whether students are in specialized job roles, whether you plan to incorporate LearnTOs or other assets from the CHOICE Course screen into the course, and so on. Use the samples and blank planners to determine how you E will conduct the class to meet the needs of your own situation. c. US Continuous Presentation: Model Class Flow , In This planner provides a sample presentation flow based on one 8-hour day of training with breaks and lunch factored in. AT ns Section DurationON Day Planner Welcome and Introductions 0:30 8:30 - 9:00 io Lesson 1: Getting Started with Word 1:30 9:00 - 10:30 E BREAK PL rat 0:15 10:30 - 10:45 Lesson 2: Formatting Text and Paragraphs 1:10 10:45 - 11:55 DU pe TI LUNCH 0:30 11:55 - 12:25 IC lO Lesson 3: Working More Efficiently 0:45 12:25 - 1:10 UA Lesson 4: Managing Lists 0:30 1:10 - 1:40 NO ica Lesson 5: Adding Tables 0:45 1:40 - 2:25 BREAK 0:15 2:25 - 2:40 AL og Lesson 6: Inserting Graphic Objects 0:25 2:40 - 3:05 T Lesson 7: Controlling Page Appearance 0:35 3:05 - 3:40 6L Lesson 8: Preparing to Publish a Document 0:50 3:40 - 4:30 EV 01 Continuous Presentation: Your Class Flow DO )2 R (C FO | Using the Microsoft® Office Word 2016: Part 1 Instructor’s Edition | | Microsoft® Office Word 2016: Part 1 | Use this planner to plan the flow of your own training day based on the needs of your students, the schedule for your own day, and/or any other modifications you choose. Section Duration Day Planner Welcome and Introductions LY Lesson 1: Getting Started with Word Lesson 2: Formatting Text and Paragraphs ON Lesson 3: Working More Efficiently E Lesson 4: Managing Lists c. US , In Lesson 5: Adding Tables AT ns Lesson 6: Inserting Graphic Objects ON io Lesson 7: Controlling Page Appearance E PL rat Lesson 8: Preparing to Publish a Document DU pe TI IC Non-continuous Presentation: Model Class Flow lO This planner provides a sample presentation flow based on separate sessions presented over UA multiple days or weeks. NO ica Session Number Material Covered Session Duration One Welcome and Introductions 2:00 AL og Lesson 1: Getting Started with Word T Two Lesson 2: Formatting Text and Paragraphs 1:55 6L Lesson 3: Working More Efficiently EV Three 1:40 01 Lesson 4: Managing Lists DO Lesson 5: Adding Tables )2 Lesson 6: Inserting Graphic Objects R Four Lesson 7: Controlling Page Appearance 1:25 (C Lesson 8: Preparing to Publish a Document FO Non-continuous Presentation: Your Class Flow | Using the Microsoft® Office Word 2016: Part 1 Instructor’s Edition |  | Microsoft® Office Word 2016: Part 1 | Use this planner to plan how you will present the course content based on the needs of your students, your conventions for the number and length of sessions, and any other modifications you choose. Session Number Material Covered Session Duration LY ON E c. US , In AT ns ON io E PL rat DU pe TI IC lO UA NO ica AL og T 6L EV 01 DO )2 R (C FO | Using the Microsoft® Office Word 2016: Part 1 Instructor’s Edition | FO R (C EV )2 AL 01 6L UA DO og NO ica TI T lO ON DU pe PL rat US IC io AT ns E E , In c. ON LY  About This Course LY ON These days, most people take electronic word processing for granted. While we may still write out our grocery lists with pen and paper, we expect to use a computer to create the E majority of our documents. It's impossible to avoid word-processing software in many areas c. of the business world. Managers, lawyers, clerks, reporters, and editors rely on this software US to do their jobs. Whether you are an executive secretary or a website designer, you'll need to , In know the ins and outs of electronic word processing. Microsoft® Word 2016 is designed to help you move smoothly through the task of creating professional-looking documents. Its rich features and powerful tools can make your work AT ns easy, and even fun. In this course, you'll learn how to use Word 2016 to create and edit simple documents; format documents; add tables and lists; add design elements and layout ON io options; and proof documents. This course covers Microsoft Office Specialist exam objectives to help students prepare for E PL rat the Word 2016 Exam and the Word 2016 Expert Exam. DU pe TI Course Description IC lO Target Student UA This course is intended for students who want to learn basic Word 2016 skills, such as creating, editing, and formatting documents; inserting simple tables and creating lists; and NO ica employing a variety of techniques for improving the appearance and accuracy of document content. AL og Course Prerequisites T To ensure your success in this course, you should have end-user skills with any current 6L version of Windows®, including being able to start programs, switch between programs, locate saved files, close programs, and access websites using a web browser. For example, EV you can obtain this level of skills and knowledge by taking either of the following Logical 01 Operations courses, or any similar courses in general Microsoft Windows skills: DO Using Microsoft® Windows® 10 )2 Microsoft® Windows® 10: Transition from Windows® 7 R Course Objectives (C In this course, you will learn fundamental Word 2016 skills. FO You will: Navigate and perform common tasks in Word, such as opening, viewing, editing, saving, and printing documents, and configuring the application. Format text and paragraphs. | Microsoft® Office Word 2016: Part 1 | Perform repetitive operations efficiently using tools such as Find and Replace, Format Painter, and Styles. Enhance lists by sorting, renumbering, and customizing list styles. Create and format tables. Insert graphic objects into a document, including symbols, special characters, illustrations, LY pictures, and clip art. Format the overall appearance of a page through page borders and colors, watermarks, headers and footers, and page layout. Use Word features to help identify and correct problems with spelling, grammar, readability, and ON accessibility. The CHOICE Home Screen Logon and access information for your CHOICE environment will be provided with your class experience. The CHOICE platform is your entry point to the CHOICE learning experience, of which this course manual is only one part. E On the CHOICE Home screen, you can access the CHOICE Course screens for your specific c. US courses. Visit the CHOICE Course screen both during and after class to make use of the world of , In support and instructional resources that make up the CHOICE experience. Each CHOICE Course screen will give you access to the following resources: Classroom: A link to your training provider's classroom environment. AT ns eBook: An interactive electronic version of the printed book for your course. ON Files: Any course files available to download. io Checklists: Step-by-step procedures and general guidelines you can use as a reference during E and after class. PL rat LearnTOs: Brief animated videos that enhance and extend the classroom learning experience. Assessment: A course assessment for your self-assessment of the course content. DU pe TI Social media resources that enable you to collaborate with others in the learning community IC using professional communications sites such as LinkedIn or microblogging tools such as lO Twitter. UA Depending on the nature of your course and the components chosen by your learning provider, the CHOICE Course screen may also include access to elements such as: NO ica LogicalLABS, a virtual technical environment for your course. Various partner resources related to the courseware. AL og Related certifications or credentials. A link to your training provider's website. T Notices from the CHOICE administrator. 6L Newsletters and other communications from your learning provider. EV Mentoring services. 01 Visit your CHOICE Home screen often to connect, communicate, and extend your learning DO experience! )2 How to Use This Book R (C As You Learn FO This book is divided into lessons and topics, covering a subject or a set of related subjects. In most cases, lessons are arranged in order of increasing proficiency. The results-oriented topics include relevant and supporting information you need to master the content. Each topic has various types of activities designed to enable you to solidify your understanding of the informational material presented in the course. Information is provided for reference and reflection to facilitate understanding and practice. | About This Course |  | Microsoft® Office Word 2016: Part 1 | Data files for various activities as well as other supporting files for the course are available by download from the CHOICE Course screen. In addition to sample data for the course exercises, the course files may contain media components to enhance your learning and additional reference materials for use both during and after the course. Checklists of procedures and guidelines can be used during class and as after-class references when LY you're back on the job and need to refresh your understanding. At the back of the book, you will find a glossary of the definitions of the terms and concepts used throughout the course. You will also find an index to assist in locating information within the instructional components of the book. ON As You Review Any method of instruction is only as effective as the time and effort you, the student, are willing to invest in it. In addition, some of the information that you learn in class may not be important to you immediately, but it may become important later. For this reason, we encourage you to spend some time reviewing the content of the course after your time in the classroom. E c. As a Reference US The organization and layout of this book make it an easy-to-use resource for future reference. , In Taking advantage of the glossary, index, and table of contents, you can use this book as a first source of definitions, background information, and summaries. AT ns Course Icons ON Watch throughout the material for the following visual cues. io Icon Description E PL rat A Note provides additional information, guidance, or hints about a topic or task. DU pe TI A Caution note makes you aware of places where you need to be particularly careful IC with your actions, settings, or decisions so that you can be sure to get the desired lO results of an activity or task. UA LearnTO notes show you where an associated LearnTO is particularly relevant to the content. Access LearnTOs from your CHOICE Course screen. NO ica Checklists provide job aids you can use after class as a reference to perform skills back on the job. Access checklists from your CHOICE Course screen. AL og Social notes remind you to check your CHOICE Course screen for opportunities to T interact with the CHOICE community using social media. 6L EV 01 DO )2 R (C FO | About This Course | FO R (C EV )2 AL 01 6L UA DO og NO ica TI T lO ON DU pe PL rat US IC io AT ns E E , In c. ON LY 1 Getting Started with LY Word ON Lesson Time: 1 hour, 30 minutes E c. US , In Lesson Objectives AT ns In this lesson, you will: Open and navigate within a Word document. ON io Create and save Word documents. E PL rat Arrange the Word workspace and navigate among multiple documents. Copy, move, revise, and delete text. DU pe TI Preview and print documents. IC lO Configure Word using settings provided by the Word Options dialog box. UA Lesson Introduction NO ica Over the more than thirty years it has existed, Microsoft® Word has become more than just AL og the leading word processor. It is a comprehensive and feature-laden content authoring tool. Word has features and capabilities that even some long-time users are not familiar with. To T use Word efficiently and effectively, you need to know how to navigate effectively—how to 6L locate and select portions of the document that you want to work with, and how to issue commands to get the results you want. EV 01 DO )2 R (C FO 2 | Microsoft® Office Word 2016: Part 1 TOPIC A Navigate in Microsoft Word LY Because the Word application is so feature-laden, it can be a bit overwhelming at first to wade through all of its various screen elements and figure out how to perform simple tasks. A good way to become familiar with Word is to open a document and explore the various tools Word provides for viewing and moving around in the document. ON Word 2016 Word 2016 is part of Microsoft Office 2016, a suite of applications for creating documents, spreadsheets, presentations, and databases. You can use Word to quickly and easily create and edit E Word’s Place in Office many different types of documents, such as reports, newsletters, résumés, posters, calendars, brochures, and blog posts. Word provides tools that help you make the most of your ideas, and will c. ensure that the content of your documents is not only accurate, but also readable and professional. US , In Discuss the roles played The first time you open Word 2016, you might be prompted to activate the software and identify by each application, yourself through your Microsoft account. You can use the Switch account link to change which overlap between their user is logged in from the landing page as well. AT ns roles, and how they integrate to provide a Differences Between the Word Desktop Application and Mobile complete range of office ON io productivity features. App E PL rat With Office 2016, Microsoft continues the tradition of offering a full-featured Windows® desktop application suite, but they also have released a new series of mobile device apps for Android™, Apple®, and Windows phones and tablets. There are considerable differences between these two DU pe TI Word – Desktop Application or Mobile pieces of software, so it's important to know which one you have. IC App lO Word 2016 Desktop Application Word Mobile App UA Geared toward traditional computers, such as Geared toward tablets and phones NO ica workstations and notebook computers, and convertibles (notebook/tablet hybrids with detachable keyboard) AL og Comprehensive feature set Limited feature set on phones and other small T devices. Functionality limited to viewing without 6L an Office 365 account on large devices. Best suited for keyboard and mouse, but Optimized for touchscreen interfaces, but can EV compatible with touchscreen interfaces also be used with keyboard and mouse 01 DO Must be purchased—for example, through an Free—can be downloaded directly from the Office 365™ subscription Windows Store and comes pre-installed on )2 Windows devices (or download from the Apple App Store℠ or Google Play™ store for non- R (C Windows devices) FO Features Not in the Word Mobile App The Word mobile app is intended to provide a streamlined editing and document-viewing experience and is missing many features found in the desktop application. For example: Some types of complex documents cannot be opened. Lesson 1: Getting Started with Word | Topic A  Microsoft® Office Word 2016: Part 1 | 3 The Format Painter feature is not provided. Advanced paste options are not supported. Many keyboard shortcuts are not supported. Some page layouts, such as side by side, are not supported. LY Universal Apps Note that Windows desktop applications cannot run on Windows phones. Some types of Windows tablets, such as the Microsoft Surface™ RT, also cannot run desktop applications. On the other ON hand, any Windows device from workstations to smartphones (and Xbox One™) can run the Point out that this course current generation of Windows mobile apps. For this reason, Windows mobile apps are known as covers only the full- Windows universal apps. featured Word 2016 It's therefore possible to have both the Word desktop application and the Word mobile app installed desktop application, which is geared toward on the same computer. This may cause some users a bit of confusion in determining which edition business use. they have installed on their computer. E c. Word Documents US , In A Word document is an electronic document created by the Word application. It can contain one page or many pages. It can contain text, graphics, tables, and charts. It can be edited and enhanced to your specifications. Word documents can be stored on your computer, emailed, or printed. AT ns ON Other Documents io E PL rat Word can import text (and in some cases, images and formatting) from a variety of documents that are not in a Microsoft Word file format. For example, Word can open PDF, XML, Rich Text Format (RTF), OpenDocument text (ODT), and WordPerfect files. DU pe TI IC The Word Application Window lO UA The Word application window contains tools you'll use to work with documents. In the application window, you display and edit a document, and use various features to enhance the appearance of NO ica your document. The Word Application Window The Ribbon AL og T The ribbon is a graphical menu panel that appears at the top of the application window. It was 6L designed to provide a central location for accessing various functions of the environment without having to navigate the user interface extensively. From the ribbon, you can access most, if not all, of The Ribbon EV the commands that you will need to use in the application. 01 The ribbon is made up of two parts: the tabs and the command groups that make up each tab. Each DO tab has an organizational title that references the specific functions that the command groups within )2 that tab provide. Each command group also has an organizational title, with the specific commands within each group associated with a specific task in the application environment. You can customize R the ribbon by adding, removing, or rearranging tabs, groups, and commands. (C You access a ribbon command by selecting the tab the command is located in, then selecting the FO command itself. As an alternative to clicking or tapping the tab, you can position your mouse pointer over the ribbon and move your mouse wheel up or down to cycle between the various tabs. Lesson 1: Getting Started with Word | Topic A 4 | Microsoft® Office Word 2016: Part 1 Tab Description File Displays the Backstage view, where you can access commands that perform file-related tasks, such as saving and printing. On the File tab, you can also get information about a document, and configure Word LY customization options. Home Contains the frequently used commands you'll use to start working with a Word document. The command groups on this tab include Clipboard, Font, Paragraph, Styles, and Editing. They enable you to format and ON edit text. Insert Contains commands that insert different objects into your document, such as charts, tables, and pictures. Groups on this tab include Pages, Tables, Illustrations, Add-ins, Media, Links, Comments, Header & Footer, Text, and Symbols. E Design Contains commands that enable you to make design changes to your c. document, including setting document themes, colors and fonts, paragraph US spacing, watermarks, page color, and page borders. The groups on this tab , In include Document Formatting and Page Background. Layout Contains commands used to customize document pages, including controlling the placement of text and graphics. Groups on this tab include AT ns Page Setup, Paragraph, and Arrange. ON io References Contains commands to create references to the document content, such as footnotes and indexes. Groups on this tab include Table of Contents, E PL rat Footnotes, Citations & Bibliography, Captions, Index, and Table of Authorities. DU pe TI Mailings Contains commands to create mailing documents, such as envelopes, labels, and form letters (mail merge). Groups on this tab include Create, IC Start Mail Merge, Write & Insert Fields, Preview Results, and Finish. lO UA Review Contains commands to review and edit the content in a document. Groups on this tab include Proofing, Insights, Language, Comments, NO ica Tracking, Changes, Compare, Protect, and Ink. View Contains various commands to switch between different document views. AL og Groups on this tab include Views, Show, Zoom, Window, and Macros. T 6L Other Ribbon Components EV Here are some other components you'll find on the ribbon. 01 DO Ribbon Component Description )2 Tell Me text box Helps you quickly find specific commands on the ribbon and provides access to Word Help topics. R (C FO Lesson 1: Getting Started with Word | Topic A  Microsoft® Office Word 2016: Part 1 | 5 Ribbon Component Description Account button Office customizations, and documents and notebooks you use in Office are synchronized through one or more Microsoft accounts that you link to Office. The Switch Account link enables you to connect or disconnect LY Office from a Microsoft account. Signing out removes your Office customizations, and documents and notebooks you use in Office will not synchronize with the server until you sign back in. If you sign out, all customizations are lost, and you will need to reconfigure them if you want them back, even if you sign back in using the same account. ON Share button Enables you to collaborate in real time with other Word users by saving the document to a cloud storage location, from which you and other users can view and edit the same document simultaneously. Hide/Pin Ribbon By default, the ribbon is displayed. If you want more room on your screen to view the document, you can hide the ribbon until you need it. Select the E ^ at the far right of the ribbon to hide it. To display it again, select one of c. the tab titles. After you select the desired command from the ribbon, it will US be hidden again. If you want to keep the ribbon open after hiding it, select , In a tab title, then select the Pin the ribbon button at the far right of the ribbon. AT ns ScreenTips ON io A ScreenTip appears when you hover the mouse pointer over commands on the ribbon and certain other elements of the application window. The command ScreenTip provides a brief description of E PL rat the command, and, where applicable, the keyboard shortcut used to execute the command. Dialog Box Launchers DU pe TI Dialog Box Launchers are small buttons with downward-pointing arrows located in the bottom-right IC corner of some groups on the ribbon. When selected, they open dialog boxes or task panes lO containing commands specific to the features of that group. Some dialog boxes and task panes UA contain advanced commands not available on the ribbon. NO ica Document Views AL A document view refers to a particular layout in which to view your document. This can be helpful og when, for example, you'd like to see what your document would look like printed, or as an outline or T a web page. The default document view is Print Layout. You can choose a different view by Cover the information in 6L selecting the View tab on the ribbon and choosing an option in the Views group. Alternatively, you this topic as you lead can select any of the document view buttons on the status bar. Switching between document views students through Activity EV is a common task when working with Word documents. 1-1. 01 DO View Description )2 Print Layout Shows the document as it will appear when printed. R (C FO Lesson 1: Getting Started with Word | Topic A 6 | Microsoft® Office Word 2016: Part 1 View Description Read Mode Shows the document in read-only, full-screen mode in which the document is scrolled side to side rather than up and down. LY ON Web Layout Shows the document as it would appear in a web browser. E c. US , In Outline view Shows the document data in a hierarchical mode, enabling you to insert and arrange topics and subtopics. AT ns ON io E PL rat Shows the document without certain elements, such as graphics, DU pe TI Draft view or headers and footers. This view helps you quickly enter and IC edit text. lO UA NO ica AL og Another type of view you are likely to encounter that isn't available from the View menu is the T Protected view. When you access a file that was created by someone other than yourself, or a file 6L you have downloaded from the Internet or other locations, the file is automatically opened in Protected view. This is a read-only view of the document designed to protect your computer from EV viruses. If you need to edit the file, select the Enable Editing button just below the Word menus. 01 If you were working on a document on one computer or device and open it on another computer or DO device, a bookmark indicates the location in the document where you were last working. Select the )2 bookmark to jump to the last place you were working in the document. R (C Tell Me FO The Tell Me feature helps you quickly find specific commands on the ribbon. When you type what you're looking for in the Tell Me text box, Word provides a menu of matching commands beneath the text box. You can select a command to perform it immediately, or you can add it to the Quick Access Toolbar. The Tell Me menu also provides options to open Word Help on the topic you typed in. Lesson 1: Getting Started with Word | Topic A  Microsoft® Office Word 2016: Part 1 | 7 Help Word Help is a repository of information about the various tools and features of Word. With Word Help, you can find answers to Word-related questions quickly and easily. The Word Help window includes a toolbar, a Search box, a Search button, and a Search Results LY pane, where the results of your searches will appear. You can access Word Help by typing search text in the Tell Me feature on the ribbon and selecting the Get Help menu. Or you can press F1 to display the Help window directly. The default search scope for Word Help connects you to Office.com. You can narrow the search ON scope to information local to your personal computer. Component Description Search text box Enables you to enter a keyword to search for. Search button Performs the keyword search. You can also select the drop-down E arrow here to choose a search scope. c. Search Results pane Shows the results of your search. Initially, it displays Help topics you US can browse through. , In Back button Moves back one screen. Forward button Moves forward one screen. AT ns Home button Displays the Home page of Word Help. ON io Print button Prints the contents of the Search Results pane. E Use Large Text button PL rat Changes the font size of the Search Results pane contents. Keep Help on Top (Ctrl Pins the Word Help window so that it remains open on top of any +T) button other open windows. DU pe TI IC The Zoom Bar lO UA The zoom bar provides a slider control that you can use to control the scaling of the current NO ica document. By sliding the bar to the left or selecting the minus button, you zoom out, making the document appear smaller. You'll be able to see more of the document, but smaller and with less detail. By sliding the bar to the right or selecting the plus button, you zoom in, showing less of the AL og document, but larger and in more detail. T 6L Zoom Options EV Word provides options to increase or decrease the magnification of your documents. You can access 01 these options from the Zoom group on the View tab, or from the status bar. DO The zoom options are described in the following table. )2 Option Description R (C Zoom Opens the Zoom dialog box, where you can select a preset or custom magnification level. FO 100% Sets the magnification level to 100%. One Page Shows an entire page in the window. Multiple Pages Shows two or more pages side by side. Page Width Fits the page width to the width of the window. Lesson 1: Getting Started with Word | Topic A 8 | Microsoft® Office Word 2016: Part 1 Scroll Bars You can use the scroll bars in the Word application window to navigate through a document. The horizontal scroll bar appears at the bottom of the window, just above the status bar, and enables you to scroll from left to right. The vertical scroll bar is located to the right of the document area, and LY enables you to move up or down within the document. You can use the arrows at the ends of either scroll bar to scroll incrementally through the document, or you can drag the slider within the scroll bar to navigate the document more quickly. Keyboard Navigation ON In addition to using the scroll bars, you can move through a document using navigation keys on the keyboard. You can use navigation keys to move the insertion point by one character, a word, a line, a paragraph, or to the beginning or end of a document. Note: Appendix A provides a list of common keyboard shortcuts provided in Word 2016. E c. US , In The Navigation Pane On the Home tab, in the Editing group, select the Find button, or press Ctrl+F, to open the AT ns Navigation pane. To find a specific word or phrase in your document, type it into the Search document text box. Word then highlights all instances of the search term, and lists them in the ON pane. The Navigation pane also contains tabbed navigation options, which enable you to choose io how you want to browse the results of your search. The Headings tab is the default option, but you E can also choose to browse the results by pages or results in the document. PL rat Select the down arrow in the Search document text box to display the Search for more things menu if you want to specify other search options in the Navigation pane. From t