Disbursing Procedures PDF

**DISBUSING** 1. What allows the Secretary of Defense to designate disbursing officials to disburse public moneys available to the Department of Defense (DoD)? Title 31, United States Code (U.S.C.) 2. Under what Title, United States Code (U.S.C.), the Secretary of the Treasury prepa...

**DISBUSING** 1. What allows the Secretary of Defense to designate disbursing officials to disburse public moneys available to the Department of Defense (DoD)? Title 31, United States Code (U.S.C.) 2. Under what Title, United States Code (U.S.C.), the Secretary of the Treasury prepares reports required to inform the President, Congress, and the public on the financial operations of the U.S. Government? Title 31 3. The navy cash financial system has been equipped with which of the following tools to ease the routine change system administrative passwords? Automated Password Change Tool 4. Official funds will be received and disbursed by order or on the authority of \_\_\_\_\_\_\_, except when directed by a superior in the chain of command? The commanding officer 5. What is the account number for budget clearing accounts? \*\*F3875 6. DOs are authorized by 31 U.S.C. § 3321 to disburse public funds on \_\_\_\_\_\_\_\_\_\_\_properly certified by persons appointed under ***31 U.S.C. § 3325***? Receipt of vouchers 7. A requesting activity sends a \_\_\_\_\_to establish a disbursing office at a new activity or at an activity receiving disbursing services from an external source by \_\_\_\_\_\_\_ through its chain of command. Send the \_\_\_\_\_\_\_\_\_ to the \_\_\_\_\_\_? Memorandum; DFAS-IN 8. Name and location of the nearest \_\_\_\_\_\_\_\_\_ or branch, and its distance from the proposed disbursing office. If there is no \_\_\_\_\_\_ or branch within a reasonable distance include the name and location of the nearest designated depositary? Federal Reserve Bank (FRB) 9. Who establishing a disbursing office is required for the efficient functioning of the activity, he or she endorses the request to indicate concurrence and provides additional information required by the approving official? Commander 10. The DO, who disburses taxable funds, should ensure payments received by entitlements' activities have secured an \_\_\_\_\_\_\_\_ to report taxable income or income and withholdings? Employer Identification Number 11. The DO activating a disbursing office notifies \_\_\_\_\_\_\_\_ through DFAS-IN by memorandum immediately upon commencement of disbursing operations? Fiscal Service, Check Reconciliation Branch 12. What form to appoint accountable officials? ***(DD) Form 577***, Appointment/Termination Record-Authorized Signature 13. Send a copy of the DD 577 and the required original specimen signature to \_\_\_\_\_\_ to be maintained in the DO's files? DFAS-IN/JJFKCB 14. Terminate appointments using \_\_\_\_\_\_ of the appointing DD 577? Section IV 15. Immediately upon commencement of disbursing duties, a DO activating a new disbursing office, reactivating a disbursing office that has been temporarily closed, or relieving another DO, prepares a memorandum that includes: \_\_\_\_\_\_\_ on hand in each check range. If applicable, also include in the memorandum the relieved DO's name and rank or grade? 16. The outgoing and incoming DOs establish the date to transfer accountability, subject to command approval. Verify all other documents using what form? 17. Prepare and submit a final \_\_\_\_\_\_(marked "FINAL" on the top of \_\_\_\_\_\_ just below the title "Statement of Accountability"). The incoming DO signs it? 18. Prepare a final \_\_\_\_\_\_\_\_\_.The incoming DO signs and marks the \_\_\_\_\_ as \"FINAL.\" 19. If the incoming DO has never had a signature medium, provide \_\_\_\_official signature specimens? Three 20. When a DO dies, is incapacitated, or is removed from disbursing duty for cause, a DDO may continue to disburse in the name of and under the accounts of the DO through the \_\_\_\_\_\_\_ after the month of death, incapacity, or removal? 21. The DDO appointed to serve as the acting DO performs and is accountable for all official duties that would have been required of the DO. The DDO submits the reports in the name \_\_\_\_? 22. What positions to receive funds derived from functions such as hospitalization fees and other charges at medical facilities? 23. Who do we notify \_\_\_\_\_\_by memorandum through DFAS-IN/JJFKCB that the disbursing office is being deactivated pending closure, Treasury will close the DSSN permanently? 24. Where do you deposit all currency, coin, negotiable instruments, and LDA balances to? 25. Destroy remaining blank check stock and report them on what form? 26. Prepare and submit an SF 1219 (marked "FINAL" on the top of the SF 1219 just below the title "Statement of Accountability") covering what period? 27. Most of the transactions processed to establish, increase, reduce, or remove deficiencies in the account of the former DO will be similar to the routine transactions of a DO and will be reported on what form? 28. Procedures for recording, reporting and clearing a check overdraft deficiency, the current DO reports the item daily on line \_\_\_\_\_ of the DD 2657 and monthly on line \_\_\_\_ of the SF 1219 until resolved. 9.2A, 9.2 29. Losses of funds in the account of a former DO that were unresolved on the date of relief are recorded and reported until resolved on line \_\_\_\_\_ on the current DO's DD 2657 and SF 1219? 30. Other accountability items are unresolved deficiencies in the account of a former DO which cannot be classified as check issue overdrafts or losses of funds. These items are reported on line \_\_\_\_\_\_ of the DD 2657 and the SF 1219 until resolved. 31. Document the negotiable instrument received on what form? 32. When funds are deposited with agents, they complete receipts on the \_\_\_\_\_\_\_of the DD 1131? 33. The DO, DDO, or agent receiving the funds signs and returns \_\_\_\_\_ of each DD 1131 (other than the original) to the collecting officer? 34. When funds are deposited with agents, submit the \_\_\_\_\_\_\_\_ of the DD 1131, together with supporting documents, with their financial reports to the DO? 35. Maintain a \_\_\_\_\_ ***DD 2659***, Voucher Control Log, for collection vouchers the disbursing office receives or prepares? 36. When a payee overpays an amount due totaling \$1.00 or less, collect the overpayment into receipt which account? 37. if a payee underpays an amount due that totals \$1.00 or less, prepare what form? Use this form to transfer amounts between appropriations and/or funds? 38. What form to collect the proceeds of an available canceled Treasury check? 39. What form is used to prepare and submit this form to the DO under whose DSSN they make deposits? DD 707 40. Disbursing offices should order enough checks to last \_\_\_\_\_ unless there is reason to request a supply for a longer or shorter period? 41. What form to use Order Treasury checks? 42. To ensure continuity of operations, DOs should not allow check stock to fall below? 43. Set reorder levels for when the check stock reaches? 44. Treasury checks are negotiable for\_\_\_­­\_\_\_ from their issue dates? 45. Disbursing activities may issue only multi-hued, standard size checks \_\_\_\_\_\_\_\_\_\_\_\_ against the Treasury's account? 46. To determine any obvious defects or missing checks, How many days of warranty upon receipt of checks shipment, DO verifies any box tampering and examines the accuracy of the printing and serial numbers? 47. How often does the DO or DDO must examine the blank check control log \_\_\_\_\_ to ensure that all checks drawn and checks returned unused are accounted for and that no checks have been removed without authority? 48. How often does the DO or DDO must inventory the check stock? 49. When blank checks are lost or stolen, the DO or DDO immediately notifies who? 50. No check may be issued for more than \$99,999,999.99. When the total payment exceeds that amount, what would you do? 51. The ***Treasury Check Information System (TCIS)*** verifies the check amount reported matches the amount of the negotiation. When a Treasury check amounts differ by more than \$1, What form will be generated? 52. A payee who reports the loss, theft, mutilation, or non-receipt of a Treasury check submits a written statement to the DO within how long? 53. What form would the disbursing office will document the claim on \_\_\_\_\_\_ and process it through the supporting DFAS so the Treasury receives it within 13 months of the check issue date? 54. If A payee who reports the loss, theft, mutilation, or non-receipt of a Treasury check submits a written statement to the DO. What is the preferred form for the required statement? 55. What type of Receipts/form are used for collections into a Treasury miscellaneous receipt, DO collect them into their accountability using what form? 56. Voucher supported collections (cash, checks, money orders, and electronic deposits) create credits to appropriations are received on a DD 1131, recorded in the accounting records, and reported to Treasury through what report? 57. When turning in funds, The DO, DDO, or agent receiving the funds signs and returns \_\_\_\_\_\_\_ of each DD 1131 (other than the original) to the collecting officer? 58. **The DO or primary DDO balances all DDOs, cashiers, disbursing agents, paying agents, and collections agents daily, using what form?** DD 2665 **What section of the DD 2657 reflects the total DO accountability to the Treasury at the end of each business day?** Section I **A DO may terminate a DDO's appointment at any time by completing what section of the appointing DD 577?** Section IV **When a DDO, cashier, disbursing agent, paying agent, collection agent, or imprest fund cashier has a physical loss of funds, forward the DD 2667, to DFAS-ZPTC/IN within how many days after the end of each month?** five calendar days **When a DISBO is relieved from disbursing duty due to deactivation, package and mail all disbursing office records to what office?** designated to settle the accounts / the supporting DFAS site **When a DO of a tactical unit or naval vessel is relieved from disbursing duty, the incoming DO keeps the outgoing DO's disbursing records for how many days from the date of relief?** 90 days **Who appoints a board of at least how many disinterested but qualified persons to inventory the vouchers, funds, and property on hand?** Responsibility of the Commander or DFAS Director / three **An activity requesting to establish a disbursing office at a new activity who forwards the memorandum to DFAS-IN?** The chain of command **What goes in the request to establishing a disbursing office to DFAS-IN?** A statement justifying why an office is required and why the disbursing operation cannot be conducted by an existing disbursing activity; number of military and civilian personnel to be supported **What must appear on all payments, collection vouchers, and Treasury and limited depositary account (LDA) checks processed by the disbursing activity?** The DSSN **Actions by Outgoing DO. Upon relief from disbursing duty?** Terminate all DDO, agent, and cashier appointments submit a final SF 1219 AND SF 1179 **Actions by the Incoming DO?** Send the FS 3023 and memorandum to DFAS-IN Change all safe combinations **What form is the Statement of Designated Depositary Account?** SF 1149 **DOs aboard Navy vessels balance their cash using what form?** DD 2657 **What summarize that day's business and record the transactions in U.S. dollar (USD) values, and document that provides a complete picture of a DDO's, cashier's, or disbursing agent\'s accountability transactions from day to day?** The DD 2665 **When accounts are inspected, DOs must present which of the following form to the inspectors for examination?** the DD 2657 **Which member of the CVT maintains a copy of the report as a permanent part of the cash verification team's records?** The senior member of the cash verification team **What form is the Returned and Undeliverable Check/Bond Record?** DD 2658 **What is the total maximum of receipts to be deposited?** \$5000 **When are deposits are made by of each week, regardless of the amount accumulated?** Thursday 59. Who appoints that the DOs to disburse public funds on receipt of vouchers certified by who? 60. Under who's authority that a disbursement voucher certified by someone independent of the disbursing process? 61. On foreign currency disbursements, disbursing office personnel will enter the conversion rate and \_\_\_\_\_\_\_\_\_\_\_ on vouchers certified for payment in foreign currency? 62. Assign disbursing voucher numbers consecutively starting at the beginning of each \_\_\_\_\_\_\_\_ based on guidance from the supporting DFAS site to which financial reports are submitted? 63. The DD2659 voucher control log summarizes daily disbursement and collection transactions, and ensures the entering of all vouchers in the accountability records. It functions as a cross check against the ***\_\_\_\_\_\_\_\_***, and ***\_\_\_\_\_\_\_.*** 64. DOs report disbursement and collection transactions on what forms? 65. DOs keep documents representing cash in their vault or safe and account for them daily on the \_\_\_\_\_\_\_ and monthly on the SF 1219. The \_\_\_\_\_\_\_ represents the permanent written record of the DOs daily balance of cash in their possession. 66. What form represents the report of their accountability to the DO and is a physical count of all cash and negotiable instruments from DDO, and disbursing agent's possession? 67. What is the summary of cash transactions and receipt for cash and vouchers on hand, and when a DO is advancing funds to an agent? 68. What section of the DD 2657 reflects the total DO accountability to the Treasury at the end of each business day? If disbursing operations were to cease, the total amount listed in \_\_\_\_\_\_ for the last operational business day would be the amount that the Treasury would seek to recover from the DO? 69. When a DDO, cashier, disbursing agent, paying agent, collection agent, has a physical loss of funds, forward the DD 2667, to DFAS-ZPTC/IN within \_\_\_\_\_ after the end of each month? 70. When a DO is relieved from disbursing duty, the incoming DO keeps the outgoing DO's disbursing records for how many days from the date of relief? 90 days 71. In Navy Cash, all dates and times are recorded and reported in? 72. What system is utilized for funds can be transferred to and from the closed-loop account on the card and directly to the open-loop account on the card? 73. To document the Disbursing Officer's Navy Cash accountability each day, a copy of the \_\_\_\_\_\_\_\_ sorted by operator shall be retained on file with the DD 2657? 74. Which of he following types of functionality described in NAVSUP 727 can be used to make adjustments to the DASR when the cash amount reported in the DASR does not agree with the cash amount recorded in the Daily Cash Transaction Ledger? Safe bank transactions 75. Navy Cash must be closed out prior to 2100Z on the \_\_\_\_\_ of each month? 76. Safe bank transactions is used primarily during EOM process to reset what report to zero balance for next month's business? 77. What log \_\_\_\_\_\_\_\_\_ contains the card numbers and name, date, and signature of the person to whom a working stock of Navy Cash cards is issued? The Navy Cash Bulk Card Log 78. What reference for Navy Disbursing Operations? NAVSUP P-485 79. What reference for Navy Cash Standard Operating Procedure? 80. What form is to Support Transfer of Funds from Ship's Store Profits to MWR? SF Form 1034 81. What fid is used to process repay overpayment of pay and allowance? C203/C903 82. All Navy Cash cards shall be inventoried at least \_\_\_\_\_\_, and an entry made in the Bulk Navy Cash Card Log to document the inventory? Once each calendar month 83. Visitors cards should only be used for short term periods when it is not possible to enrol someone due to member being? - FOREIGN RIDER WITH NO SSN - TIME CONSTRAINTS - MEMBER DOESN'T HAVE A US BANK ACCOUNT 84. Who will perform a surprise verification of a Disbursing Officer's cash and other assets, to include Navy Cash at least once during each calendar quarter? The Cash Verification Team (CVT) 85. Contact local NCFSG for pre-deployment guidance\_\_\_\_ days in advance of schedule deployment? 90 86. At the end of each day, the end-of-day Merchant reports should be reviewed by the responsible individual, by clicking on what report? Merchant Sales Summary or MSO Detail Report 87. If unable to isolate the problem or affect the necessary repair, the ship can contact the \_\_\_\_for technical assistance. All trouble calls, whether by phone or email, must be directed to who? Navy Cash Central Support Unit (CSU), Ship Force and Navy Cash Technical Support (NCTS)/SAIC Personnel. 88. To comply with Navy Information Assurance (IA) requirements for local administrator accounts, Navy Cash sys admin passwords must be changed every how many days? Every 60 Days. 89. Access to the Disbursing Application is controlled by password. Passwords should be changed every how many months? Six months. 90. The NCAO/DISBO continues to be responsible for stopping a member's SPO at least how many days before they leave the ship? 30 days 91. If a member is within the final 30 days of being discharged from the Navy and has a negative balance, the NCAO/Disbursing Officer's only option is to have a \_\_\_\_\_ indebtedness, Company Code D411179, posted to the member's military pay account prior to the member's separation date by submitting a DD 139? "DS01" 92. The NCAO/Disbursing Officer will review the Negative Balance Report on a daily basis and ensure any negative balances for cardholders within \_\_\_\_ of transfer or terminal leave/discharge are resolved in a timely manner? 30 days 93. To open a Navy Cash account, an individual must enroll in the Navy Cash program. To enroll, individual cardholders who use Navy Cash for personal use must complete and sign an \_\_\_\_\_\_\_, Application Form? FS Form 2887 94. No more than \$\_\_\_\_\_can be loaded on or debited from the closed loop? \$1,000 95. On CVNs, LHAs, and LHDs, Disbursing Officers, MWR Officers, and Wardroom Mess Officers. No more than the following maximum amounts can be loaded on or debited from the closed loop? \$50,000 and \$10,000 for all other Accountable Officials and all other ships. 96. A \$\_\_\_\_ daily maximum limit has been pre-set on funds transfers from a bank or credit union account to the closed- and/or open-loop accounts? \$400 97. What is the Standard Transfer Limits between the Closed and Open Loop for On CVNs, LHAs, and LHDs? \$50,000 for MWR Officers and Wardroom Mess Treasurers, and \$5,000 for all other Accountable Officials. All Other Ships. \$10,000 for MWR Officers and Wardroom Mess Treasurers, and \$2,500 for all other Accountable Officials. 98. Standard ACH Transfer Limit for merchants who settle to bank or credit union accounts, a \_\_\_\_\_\_ daily maximum limit? \$5,000 What should be enclosed with the Navy Cash Equipment Transfer letter? 1\) Navy Cash Pre-Audit/Turnover Checklist \(2) Custody of Navy Cash Equipment Checklist Who is the COPY to in the Navy Cash Equipment Transfer letter? Copy to: Commanding Officer and Supply Officer What is the Navy Cash enrollment forms for individual cardholders? FS Form 2887s What is issued to personnel newly enrolling in Navy Cash and as replacements for lost, stolen, damaged, or expired cards? Instant Issue Navy Cash Cards What is issued to new enrollees as a part of bulk enrollment when Navy Cash is initially implemented on a ship? Embossed permanent Navy Cash cards For Visitor cards, what must be done before going to disbursing office when the visitor is done with the card and before leaving the ship, so they can be reissued to another visitor? cashed out and turned in If the cardholder cannot be identified, the NCAO must cash out any residual funds remaining on the card and transfer the remaining balance to WHERE via the NCDA? the Unclaimed Monies merchant What happens when Any expired Navy Cash cards or Navy Cash cards expiring in 90 days? They must be destroyed Where do you Document destruction of the cards using WHAT REPORT? Navy Cash Card Issue Log What is the Standard Closed-Loop Limit? No more than \$1,000 can be loaded or debited What is the Standard ACH Transfer Limit? A \$400 daily maximum limit Who can modify the closed-loop load and debit and ACH transfer limits for individual cardholders who are \"checked in\" on that ship through the Disbursing Application? The NCAO Who is responsible for maintaining the stock of Navy Cash instant issue and visitor cards? The NCAO Who may delegate the responsibility for custody of Navy Cash cards to a representative designated in writing? The NCAO What log is maintained for each type of card, which contains the Navy Cash card number, name, date, and signature of the person to whom a working stock of Navy Cash Cards is issued? A Bulk Navy Cash Card Log How often All Navy Cash cards shall be inventoried? Monthly What type of report is maintained, which contains the last four digits of the card number, name and last four digits of the Social Security Number (SSN) of the card owner, issue date, signature of the recipient, date returned for visitor Navy Cash cards, and the name and signature of the issuer? Navy Cash Card Issue Log When a POS or CAD has transactions that have been recorded (stored) but have not yet been downloaded to the server, it should be kept in WHERE? In a safe, e.g., the Disbursing safe The NCAO must ensure every Navy Cash operator assigned an Operator ID has signed what form? Navy Cash Rules of Behavior. How often does the Cash Verification Team (CVT) will generate card reports for all Navy Cash Disbursing Application users? Quarterly Individuals. To open a Navy Cash account, an individual must enroll WHERE? In the Navy Cash program What is the name of FS Form 2887? Application Form for U.S. Department of the Treasury Stored Value Card (SVC) Program Navy Cash merchant cardholders who use Navy Cash as accountable officials in an official capacity must complete and sign an? FS Form 2888 When cardholders are leaving the Navy, transferring to activities that do not have Navy Cash, or no longer want a Navy Cash card, WHERE should they move all funds on the closed and open loop? Using the Navy Cash Kiosk or cash out the closed loop at the disbursing office How often does the disbursing office will work closely with the personnel office to keep track of members who will be leaving the ship? within 30 days / MONTHLY How often does the NCAO/Disbursing Officer will review the Negative Balance Report? on a daily basis If a member is within the final 30 days of being discharged from the Navy and has a negative balance, What is the NCAO/Disbursing Officer's only option? Is to have a "DS01" indebtedness, Company Code D411179 When the NCAO is required for stopping a member's SPO at least how many days? 30 days before they leave the ship. How many days if no response is received from the cardholder to collect on Negative Balance? Within 10 calendar days The "Safe Bank Transaction" functionality enables the Disbursing Officer to make adjustments to the cash amount in what report? Disbursing Audit Summary Report (DASR) The cash verification board will use what forms to substantiate all funds being held on DD Form 2665? The Daily Cash Transaction Ledger as well as the Disbursing Transactions Detail Report All Navy Cash funds collected and reported as deposits on what form can be substantiated by the End Of Month reports generated by the Navy Cash System? on the SF 1219 WHO shall verify that the Daily Cash Transaction Ledger(s) and Disbursing Transactions Detail Report are retained with each DD Form 2665 and that the Monthly Transaction Summary Report, EOM Summary Report, SF 215s / 5515s, and complete DD Form 2665 packages for each day of month are retained as part of monthly financial returns? The CVT Summary of total sales and transaction counts shown in Merchant Transactions Report---used for EOD and EOM merchant sales receipts? a Merchant Sales Summary Report What Lists disbursing transactions---cash and check to closed loop, deposits to safe and bank, and closed loop to cash? Disbursing Accountability Detail Report Lists all sales, refunds, and correction transactions and cardholder name and card number (last 5 digits) for both vending and nonvending merchant? Merchant Transactions Report Tracks the status of end-of-day requests (batches) initiated and check and cash balances at EOD? EOD Report What Lists all transactions by disbursing personnel--- to facilitate audit of Disbursing Office? Disbursing Transactions Detail Report What Tracks all changes to Navy Cash funds in the Disbursing Office that result from deposits to bank (withdrawals), deposits to safe (deposits), funds transfers to closed loop, and funds transfers from closed loop? Safe Bank Transactions Report Provides details of any replication conflicts in updating a cardholder's account information? Replication Conflict Report To convert electronic value in the closed-loop account to cash or add value to the closed loop, the NCAO selects what pull-down menu from the disbursing application guide? "Funds Transfer" From the Disbursing Application, where does it displays the card ID number and the closed-loop balance received from the POS and then displays the account number and account name associated with the card? "Get Chip Info" When a cardholder desires a refund from a merchant on the ship they must first obtain on a standard, serialized type of form? Navy Cash Refund Chit Which item must be unique If an event is canceled and the Disbursing Officer performs a bulk refund. To ensure the correct amount for a particular event is refunded to the correct cardholders who participated in that event? Event Code Which option from the "Operations" pull-down menu within the Disbursing Application must the Disbursing Officer or Deputy select To initiate the adjustment transaction? "Safe Bank Transaction" When closing out the Navy Cash Daily Cash Transaction Ledger, the Net Sum for Cash transactions should be entered into what line of the DD 2657 as an increase? increase to line 6.2A and a decrease to line 6.9 of the DD 2657. Purchases made with visitor cards, which do not have an open-loop account associated with them, must be refunded individually at what system? Disbursing Application. What lace I the pull down menu in RESETTING OR CHANGING THE PIN? "Card Maintenance" In the Card Maintenance menu, what is used to "activate" a new embossed permanent Navy Cash card that has been delivered to the ship and to report a card that has been lost, stolen, or damaged, or needs to be canceled? CHANGE CARD STATUS How many times a cardholder entered their PIN incorrectly prior to bringing it to the disbursing office to be unblocked, the card becomes permanently blocked and must be replaced? ten or more times What is the POS error code the card is permanently blocked, cannot be unblocked, and must be replaced? "Unusable CardR7" What will the DISBO do If a visitor card cardholder is no longer on aboard the ship, the individual cardholder should be contacted, if at all possible, and what else? Asked to provide a mailing address and The NCAO should then cut an ex cash remittance check in the amount of the unmatched closed-loop to closed-loop correction and mail the check to the visitor cardholder Where can you find A report for instant issue cards issued through the Disbursing Application? By selecting Operations Reports in the Reports pull down menu How many navy cash cards are sent via the U.S. Postal Service (USPS) directly to the individual cardholder? 10 Shipments of 10 or more cards are sent HOW to the NCAO for further distribution to the individual cardholders? FedEx'ed How do you prevent an unrecoverable debt from being posted to Navy Cash, the NCAO may decide to do what? suspend a cardholder's Mastercard® debit open-loop account and block ACH access manually. Deputies, agents, and cashiers maintain their daily accountability on what report? DD Form 2665, Daily Agent Accountability Summary If the cash-to-chip and cash-to-strip transactions for the day were greater than the chip-to-cash transactions, the NCAO will enter what? an increase in cash and a decrease Navy Cash If the chip-to-cash transactions for the day were greater than the cash-tochip and cash-to-strip transactions, the NCAO will enter what? a decrease in cash and an increase in Navy Cash Navy Cash must be closed out prior to 2100Z on the 27th of each month (if the 27th falls on a weekend or holiday, When does the NCAO close out? close out the business day prior The EOM process generally begins in the Sales Division as much as how many days before 27th of the month? five days When the Navy Cash system experiences a hardware, software, or communications failure, the NCAO first action is to? NCAO is responsible for the initial efforts to troubleshoot, isolate, and correct the problem What type card is used for purchases aboard ship and can only be used on board ship, but it can be used on any ship equipped with the Navy Cash system? Navy Cash card What type of cardholders can transfer funds at the Kiosk from a U.S. financial institution account ashore and can access funds in the at ATMs ashore or to pay for purchases at retail locations ashore? INSTANT ISSUE NAVY CASH CARDS What Type of cardholders may be used to pay for purchases on any ship and will be limited to one-time visitors and foreign nationals who are not authorized a regular Navy Cash account/card? VISITOR NAVY CASH CARDS What type of cards are only issued as a part of bulk enrollment when Navy Cash is initially implemented on a ship and with the cardholder's name and a debit Mastercard® card number? Embossed permanent navy cash cards All Navy Cash cards in the custody of the NCAO shall be safeguarded like blank Treasury checks prescribed in what instruction? DoD FMR, Volume 5 What is the Reorder point for the following ships? To order replacement instant issue cards, the NCAO should send an email request to WHO? CSC The email request should include the following information? Number of cards requested If Deployed or away from homeport Current inventory shipping address Ships status What form authorizes the government to initiate debt collection procedures, authorizes debits and credits to your financial institution account at your request? FS Form 2887 **Cards/Forms Prescribed by Guest Type**  The NCAO must cash out any value remaining on the card and do a collection for the amount using DD 1131, for amounts of \$25 and greater goes to what account? Account 20X6133, Payment of Unclaimed Moneys For amounts of less than \$25 goes to what account? Account 17R1060, Forfeitures of Unclaimed Money and Property **What instruction prescribes procedures for all departments and agencies of the federal government that handles unclaimed moneys belonging to individuals, businesses, and other entities?** The Treasury Financial Manual (TFM) **If a NAVY CASH CARDHOLDER DECEASED, INJURED, OR AN UNAUTHORIZED ABSENTEE, what does the NCAO do?** CANCEL CARD and opens a case with the CSC requesting any remaining funds in the cardholder's account be pushed back to the cardholder's linked bank account **The Food Service Officer should compare recorded sales and surcharges (cash meals and bulk food) totals for the day from which forms?** DD 1544s, NS 1046s, and DD 1149s, less any refunds, to Navy Cash collection totals shown on General Mess Food and General Mess Surcharges Daily Transaction Detail Reports plus any checks or cash (currency) collected. **The Disbursing Officer will record the total from block \_\_\_\_\_\_(Net Sum for Cash Transactions) of the Daily Cash Transaction Ledger on the DD 2657 as an increase / decrease to line 6.2A, U.S. Currency on Hand?** block 10 **[Chapter 11]** What title authorizes DISBO to deposit public funds and draw public funds from the Treasury? Title 31 USC The threshold for intra-governmental card collections is further decreased so that those individual transactions may not exceed? \$10,000.00 The IPAC system is available through the \_\_\_\_of each month to enter bills or transfers for that month? last day An organization can print out its ALC's activity from the \_\_\_\_system to help ensure all transactions are accounted for? IPAC system Unidentified transactions between federal agencies, including IPAC transactions, will be debited or credited to account? F3885 If the receiving agency subsequently finds that the transaction was erroneous, the adjustment should occur at that time. However, the receiving agency has only \_\_\_\_ from the creation date of the transaction to process the adjustment. The sending agency also has the ability to make an adjustment to an erroneous transaction prior to or within \_\_\_\_\_ after its submission to the receiving agency? 90 days Transaction information transmits to the Treasury via the \_\_\_\_. The transaction information includes both detailed and summary deposit information. The activity can download the information from? CIR What is a secure, government-wide collection portal and provides a suite of services allowing agencies to obtain and process collections, billing/notification, forms, reporting, and collections in an efficient and timely manner? Pay.gov Process all physically received, holding cash or negotiable instrument deposit transactions through what? Over-the-Counter Channel Application (OTCnet) What is a web application that lets federal agencies manage and report all check and cash deposits in one place. What utomates the over-the-counter deposit process, captures detailed accounting information, and makes the classification of Treasury collections easier? OTCnet At a minimum, Block 6 of the OTCnet deposit ticket must identify? the depositing entity's name and location, the deposit preparer's name, email address, and the deposit preparer's phone number. After scanning items in OTCnet, retain the scanned negotiable instruments until verifying that they reside within OTCnet and a good image is on file. This verification must take place within? 14 calendar days. Agencies must deposit receipts totaling \_\_\_\_ or more on the same business day received prior to depositary cutoff time? \$5,000 Make deposits as late as possible prior to the specified cutoff time to maximize daily deposit amounts. Collections totaling less than \$5,000 may be accumulated and deposited when the total reaches \$5,000. However, make deposits by \_\_\_\_of each week, regardless of the amount accumulated? Thursday For Navy vessels at sea, when daily mail service is not available, receipts consisting only of personal checks, money orders, and other negotiable instrument(s) may accumulate up to \$5,000 before they must be deposited, provided that a deposit of all receipts on hand is made at least once each week. The DO prepares the deposits for mailing via \_\_\_\_\_\_\_ and delivers them to the military post office onboard? registered mail Regardless of the total amount, the time interval since the last deposit, and the type of checks and negotiable instruments on hand, DOs on board naval vessels make a deposit on the \_\_\_\_\_day before leaving port and on the day after returning to port for any at sea period in excess of 1 week? last regular business day / first regular business day DOs may deposit Treasury Checks at? Military Banking Facilities overseas If a deposit of cash in person is impracticable at an authorized TGA, the next most preferred method is by? armored car. The least preferred method of depositing cash is by \_\_\_ to the MITGA? registered mail If cash must be mailed, then the cash must either be? double wrapped or placed in an inner and outer container. A DO that is transferred or reassigned without being relieved by another DO deposits all funds \_\_\_\_to the transfer or reassignment occurring. This includes all funds held by deputies, agents, and/or cashiers, including imprest funds and change funds? Prior After netting out all debit vouchers (except those used for EFT for the current business day), enter the total of all the deposits for the business day (including deposit tickets in OTCnet) on line \_\_\_ of the DD 2657? 4.2A What is the Treasury's comprehensive international payment and collection system. It is the preferred payment method for foreign currency transactions? ITS.gov If the follow-up action does not result in confirmation of the deposit or the depositary notifies the DO that the deposit was never received, the DO will reverse the deposit transaction in the current month\'s business. The DO prepares and processes an? Optional Form 1017-G **[Chapter 13]** **What is the preferred method to issue foreign currency payments electronically and to issue international USD wire transfer payments?** ***International Treasury Services (ITS.gov)*** **Limit DO foreign currency holdings in a safe, vault, or an LDA to no more than how many business days requirement?** seven **DOs, agents, and cashiers making these accommodation exchanges maintain the?** ***DD Form 2664*** **Report the balance held in custody accounts on?** the ***DD Form 2657*** and the SF 1219 **Service members stationed in overseas areas are authorized advanced overseas housing allowance for security deposits to obtain leased housing As authorized by the?** ***Defense Travel Management Office*** **The preferred method for paying advanced housing allowance is a \_\_\_\_in the local currency of the area involved?** LDA check **Where can you get a weekly foreign currency exchange rates at their website?** The ***Federal Reserve Bank*** ***Who* holds funds appropriated by the Congress subject to disbursement by disbursing officers (DOs) of the United States?** The U.S. Department of the Treasury (Treasury) **The DO's official monthly accountability is recorded and reported on?** Standard Form (SF) 1219 **Who has the authority to approve CHAs for DOs, Deputy DOs (DDOs), agents, and cashiers within their commands?** A commander, director, equivalent civilian head **When does a DO requests a CHA from the approving authority?** Submit requests semiannually, allowing enough time for CHA authority to become effective on October 1 and April 1 of each year. **If a DO or DDO is unable to go to the bank to take possession of the funds due to excessive workload or location, he or she may arrange for the FRB or financial institution to ship the funds by \_\_\_\_ The local commander approves and funds this type of delivery?** registered mail or armored car. **A DO or another accountable official, either leaving the disbursing activity or arriving to pick up \_\_\_\_ and above, notifies the commander and the security police through the command or other duty officer?** \$10,000 **DOs that maintain physical cash associated with a *DD 1131*, must cite the appropriate?** Standard Line of Accounting **Who may sell government warrants, checks, drafts, or obligations not the property of the official at a premium?** Disbursing Officers **Who is responsible for requesting cash and is responsible for securing that cash at all times. Deciding to have an armed escort, the number of escorts, and the type of transportation to be used is a command responsibility?** The commander of the installation ***What*** identifies Treasury's requirement to maintain and update its operating cash balance? The Treasury Financial Manual **What is the *DD 2659*?** Voucher Control Log **The combinations of all vaults, safes, and security containers are changed at least once every \_\_\_\_months and upon relief, transfer, separation, or discharge of the accountable official?** 6 **The DO keeps the sealed envelopes of all accountable officials in their safe or vault and delivers the combination and/or keys to their safe or vault to who?** commander, security officer, or another designated official for retention. **Where is The name and phone number of the accountable official is posted?** on the inside of the vault, safe, or container **If the forms are not available, where do you post a unique container number along with a "24 hour" duty phone number?** on the outside of the vault, safe, or container allowing the duty personnel to contact the accountable official **What type of safe is used for Under \$7,500?** Any security container or burglary resistant safe **What type of safe is used for \$7,500 - \$50,000?** Class 1 or Class 5 rating or a burglary resistant safe with TL-15 **What type of safe is used for \$50,000 or More?** Use a burglary resistant safe or vault with at least an TL-30 **How can DOs advance cash for official use to their DDOs, agents, and cashier?** On a ***DD 1081*** cash disbursement or by EFT exchange-for-cash checks **A change fund may not exceed \_\_\_\_ for each cash register operated in an activity?** \$250 **Unannounced inspections, including cash counts of change funds, are required at least \_\_\_\_\_by the cash verification team?** Quarterly **Use a what form to ship coin or currency, regardless of the amount?** DD 165 **[CHAPTER 6]** Who has delegated authority to the Director of the Defense Finance and Accounting Service (DFAS) to make the required determinations to grant or deny relief on all requests for relief of liability? The Secretary of Defense A minor loss is a physical loss of less than \$\_\_\_ without evidence of theft or fraud within the disbursing office? \$750 What is Equal to or greater than \$750? A major loss Any person who believes that an official entrusted with public funds is misusing those funds, or who suspects an occurrence of a fraudulent erroneous payment, must notify the Commander having jurisdiction over the alleged offender within \_\_\_\_hours of discovery? 24 hours the Commander must request the Cash Verification Team conduct an audit of the DO's account. If the discrepancy is not resolved and qualifies as a major loss of funds, report the loss to the DFAS Loss of Funds Adjudication Team within 24 hours. How do you report the loss to DFAS? Send the report via email to the Disbursing Policy mailbox All physical losses, major or minor, discovered in the DO's account, including those incurred by deputies, agents, cashiers, imprest fund cashiers, and change fund custodians, must be recorded on the DD 2657 by using what form? Optional Form (OF) 1017-G, Journal Voucher The DO must record the amount of the loss on which forms? DD 2667 and DD 2657 How long after card activation can the cardholder use their Navy Cash card on the ship? Immediately **[NAVSUP 727 PART 1]** **[SECTION 1]** Who signs the DD 577 for the NCAO? Co Who signs the DD 577 for the Deputy? NCAO How do you deposit cash to the merchant's close loop account? Funds transfer to Chip Where are The FSGs are located at? In Norfolk, San Diego, and Yokosuka Who assist ships with distance-support efforts to troubleshooting and resolve hardware, software, and communications issues? Navy Cash Technical Support NCAOs should let the ship's ITs supporting Navy Cash operations know that they can find configuration and troubleshooting documents, ACAS scanning instructions, HBSS Policy Layout Guides (PLGs), and other supporting documents for the Navy Cash system on? SAILOR 2.1 If the Healthcheck tool shows "FAIL" on ANY portion of the systems tests, what action should be taken? Rebooting your system may help resolve the issue **[Section 4]** Who is responsible for maintaining a stock of Navy Cash cards? The NCAO Who is responsible for all spare Card Accepting Devices (CADs)? The Sales Officer Prospective cardholders can enroll in Navy Cash via self-enrollment on \_\_\_\_or at the disbursing office on the ship? If a cardholder's request at the Navy Cash Kiosk to transfer funds from a financial institution account is returned for NSF, the ACH transaction will automatically be represented up to \_\_\_\_ on successive military paydays? two more times What are the negative balance collection options? Kiosk transfer Collection of cash Split pay DD139 How often do you Review and manage the negative balance report? Daily What code is indicates that the ACH privileges on the account were deliberately blocked by either a Customer Service Representative (CSR) or authorized disbursing personnel? The "99" code What code indicates that the ACH privileges were blocked automatically due to an ACH return other that NSF? "98" What code indicates unacceptable NFCU account? 96 What code indicates no linked account information provided during enrolment? 95 The CVT shall verify that the? Daily Cash Transaction Ledger(s) and Disbursing Transactions Detail Report Before navy cash cardholders leave the ship. The NCAO must ensure the split pay has been stopped at least how many days prior? 30 days Which of the following displayed errors indicates that a Navy Cash card is permanently blocked, cannot be unblocked , and must be replaced? Unusable CardR7 What is the form for a Voucher for Transfers between Appropriations or Funds? SF 1080 WHAT IS THE MAXIMUM PURCHASE CARD LIMIT? \$24999.99 WHICH KIND OF REPORT IS A FRAUD DETECTION REPORT? OPERATIONS REPORT