DAFI23-201 2025 Chapter Study Guide PDF
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Summary
This document outlines the requirements for the Fuels Management Team (FMT), including personnel responsibilities, fuel handling procedures (including hot refueling, wet wing defueling, and Forward Area Refueling Point (FARP)), and special training requirements. It covers various aspects of fuels management operations, and provides email addresses for contact. The focus appears to be on air force personnel and procedures.
Full Transcript
DAFI23-201 23 AUGUST 2023 33 Chapter 5 REQUIREMENTS FOR THE FUELS MANAGEMENT TEAM (FMT) 5.1. FMT General Responsibilities. 5.1.1. The FMT demands are prominent and entails...
DAFI23-201 23 AUGUST 2023 33 Chapter 5 REQUIREMENTS FOR THE FUELS MANAGEMENT TEAM (FMT) 5.1. FMT General Responsibilities. 5.1.1. The FMT demands are prominent and entails the requirement for a fuels management flight commander (FMFC) and a fuels manager or superintendent. This varies based on mission, deployed location and overall manning. Additionally, the FMT composition at contracted, AFRC, and NGB locations may vary or will be met by the contract service provider. (T-1). 5.1.1.1. Specific Fuels duty titles: (T-1). 5.1.1.1.1. Fuels Manager is reserved for Chief Master Sergeants (CMSgts) serving in their primary AF specialty code (PAFSC) 2F000 or those SNCOs serving in CCMD JPO SNCO positions or higher in accordance with Attachment 2. (T-1). 5.1.1.1.2. Fuels Superintendent is for SMSgt or MSgts who possess the PAFSC 2F071 or 2F091 and has graduated the former (PLMC) course or the Planning Operations and Logistics Course (POL). (T-1). 5.1.1.1.3. Fuels Flight Chief is reserved for SNCOs based on Attachment 2, or Noncommissioned Officers, who are enlisted leaders of an Expeditionary or small flights, in which both must possess the PAFSC, 2F071, or 2F091, and have graduated the former (PLMC) course or Planning, Operations, and Logistics 9-level course. (T-1). 5.1.2. Provides optimal mission support, fosters innovation, and provides quality of life initiatives geared toward building a robust and resilient FMF. 5.1.3. Fuels activities are granted direct liaison authority to AFPET for management and execution functions. (T-1). 5.1.3.1. ANG will work directly with NGB/A4RMF for day-to-day management and execution functions. 5.1.4. Follows requirements, procedures, and guidelines as outlined in FTLs, time compliance T.O.s, service bulletins, incident alerts, and other prescribing authoritative directives as required; incorporates applicable guidance into fuels standard operating procedures. (T-1). 5.1.5. Initiates lessons learned reporting to facilitate policy, procedure, and strategy changes across the fuels enterprise. Submits observations, trip reports, and submit AAR in support of improving doctrine, organization, training, materiel, leadership and education, personnel, facilities, and policy (DOTMLPF-P). The following lessons learned reporting measures will be used to up-channel best practices, shortcomings, and proposed improvements as they relate to operations, temporary duties, and deployments, as well as HAF sponsored fuels conferences and working groups. (T-2). 5.1.5.1. All documents will be sent to AFPET/PTOC for review, clarification, and filing. Email documents to [email protected]. (T-2). 5.1.6. Submits requests for AFPET/PTOT site visit through the squadron CC (or equivalent) to AFPET/PTOC via email at [email protected]. 34 DAFI23-201 23 AUGUST 2023 5.1.7. Submits all hypergolic requirements to AFPET Requirements via email at [email protected]. (T-2). 5.1.8. Establishes an FMF organization email box and updates the AF Fuels Directory (Blue Book) no later than 31 December annually and/or within 30 days of FMT changeover. (T-2). 5.1.9. Establishes refueling equipment and fixed facility filter element, vehicle, equipment, facility, and personnel MELs. Coordinates with applicable entities to document agreeance with MEL letters. (T-2). 5.1.9.1. Refueling vehicle MEL will be set no less than 75% of total authorizations determined during most recent vehicle validation. This does not include WRM coded vehicles (Use Code “D” for equipment and Use Code “M” for vehicles). (T-1). 5.1.9.2. Annotates MEL filter separator element lot numbers in monthly JCS REPOL. 5.1.10. Directs private and commercial solicitations and requests for trial, testing, and use of new fuels, fuels technology, fuels equipment, and aftermarket fuel additives to AFPET. (T-3). 5.1.11. FMT projects MRT and non-MRT schedules based on current assignments and inbound gains with AFMISC per paragraph 3.1.2.2. 5.1.12. Validates AFRC training requests from AFRC/A4R and provides management assistance during scheduled training events and/or annual tours. (T-3). 5.1.13. Will appoint a 2F SFH-A Team Chief (SFH-ATC) from team members that are nominated by the Operations Section Chief. At minimum, the nomination criteria considered should include, but is not limited to, Leadership, organization skills, competency level, mission experience, and ability to develop teams. (T-2). 5.2. Handling Contaminated and Off-Specification Fuel and Cryogenic Products. 5.2.1. Informs Chain of Command and affected agencies following technical guidance outlined in applicable 42B series T.O. (T-2). 5.2.2. Provides initial notification to AFPET/PTOC & AFFOR/MAJCOM/FLDCOM fuels staff (within 4 hours of the incident) and submits a follow-up message within 24 hours of occurrence. (T-2). 5.2.3. Completes and forwards DD3075 to AFPET/PTOT for coordination with responsible DLA-E Region. (T-0). 5.3. Special Fuel Handling (SFH) Operations. 5.3.1. All SFH operations must incorporate 2F0XX personnel to fulfill the DAF fuel servicing component function. (T-1). 5.3.1.1. Wet Wing Defueling (WWD): An operation for providing fuel from a tanker aircraft with one or more engines running into System Safety Engineering Analysis (SSEA) approved fuel handling equipment, not an aircraft. 5.3.1.2. Hot Refueling: The transfer of fuel from a non-aircraft source by fixed infrastructure or certified FHE to an aircraft having one or more engines running. 5.3.2. Specialized Fuel Handling-Air (SFH-A) Operations DAFI23-201 23 AUGUST 2023 35 5.3.2.1. All SFH-A operations must use 2F0XX personnel to fulfill the DAF fuel servicing component function. (T-1). 5.3.2.2. Aircraft to Aircraft (A2A) Fueling is the transfer of fuel from a tanker aircraft to a receiver aircraft with no engines running, this operation is not considered FARP. 5.3.2.3. Forward Area Refueling Point (FARP): This SFH-A capability is performed by AFSOC, AMC Special Operations Low-Level (SOLL) II, and ACC Personnel Recovery (PR) units and requires specialized equipment, training, and personnel referred to as FARP Hose Deployment Personnel (HDP). The primary purpose of this operation is transferring fuel from a tanker aircraft into a receiver aircraft, with engine(s) running on the tanker and/or receiver aircraft and is primarily utilized in an austere location. However, this operation can be conducted in other than austere environments if mission dictates. (T-1). 5.3.2.3.1. Sister service doctrine defines FARP as Forward Arming and Refueling Point. This publication does not address arming procedures or arming survey requirements, FARP is defined as Forward Area Refueling Point for DAFI 23-201 and AFECD identification purposes. (T-1). 5.3.2.3.2. Only 2F0X1 with a 035 SEI may serve as HDPs to conduct FARP operations. (T-1). 5.3.2.3.3. A list of approved tanker and receiver aircraft used in conducting FARP operations is available in T.O. 00-25-172. SFH-A operators will conduct a review of the SSEA prior to FARP aircraft employment. (T-1). 5.3.2.3.4. Units will contact AFSOC/A3TW and/or MAJCOM/A3 equivalent for completion and certification of FARP sites. 5.3.2.4. Agile Bulk Fuel Delivery System (ABFDS): Is the transfer of fuel from palletized bladders that are transported by cargo aircraft (C130, C17, C-5) into a storage conveyance, or into aircraft. If ABFDS is employed for a hot refuel operation, 150 feet will be the minimum safe permitted distance criteria. This operation requires specialized equipment, training, and personnel referred to as ABFDS Hose Deployment Personnel (HDP). 5.3.3. SFH-A Operators (FARP and ABFDS HDPs). 5.3.3.1. Training Requirements: FARP and ABFDS HDPs require specialized training to obtain the 035 or 369 SEI respectively. They must hold a 5-skill level or higher as a qualified fuels specialist in AFSC 2F0X1. Additional requirements are outlined below. (T-1). 5.3.3.2. All FARP HDP candidates will pass the standardized FARP tryout in less than 15 minutes. (T-1). Refer to Attachment 14, FARP Tryout. 5.3.3.3. SFH-A Operators will hold the rank of TSgt and below. (T-1). 5.3.3.4. Be medically qualified according to AFMAN 11-403, Aerospace Physiological Training Program and DAFMAN 48-123, Medical Examinations and Standards and complete physiological training and documented on AF1274, Physiological Training and DD 2992 Medical Recommendation for Flying or Special Operational Duty. (T-1). 5.3.3.5. SFH-A Operators will be classified with an aviation service code of 9C. (T-1). 36 DAFI23-201 23 AUGUST 2023 5.3.3.6. Will complete weapons training per AFI 36-2654, Combat Arms Program, performed locally as Arming Group B. (T-1). 5.3.3.7. Obtains life support equipment training for equipment issued (performed locally). (T-1). 5.3.3.8. Accomplishes aircraft ground egress training (performed locally). (T-1). 5.3.3.9. Accomplishes Night Vision Goggles (NVG) training (performed locally). (T-1). 5.3.3.10. Will complete Tactical Combat Casualty Care, Combat Lifesaver (Tier 2) training. (T-1). 5.3.3.11. Completes survival, evasion, resistance, and escape (SERE) training in accordance with AFI 16-1301, Survival, Evasion, Resistance, and Escape (SERE) Program. Deploying members with S-V88-AL, Evasion and Conduct After Capture (ECAC) requirement identified by ULN line remarks and/or reporting procedures can complete S-V97-A, Advanced SERE Skills Training to satisfy the ULN requirement. (T-1). 5.3.3.12. ABFDS and FARP Certification Training and the award of 369 SEI and/or 035 SEI. (T-1). 5.3.3.12.1. Phase I, Classroom Training, an instructor will review applicable technical data, procedures, and guidance with students to familiarize them with the FARP process and any special equipment required. (T-1). Instructors will stress the safety requirements, emergency procedures, and equipment inspections. (T-1). All personnel involved in FARP and ABFDS operations will complete this training as a minimum. (T-1). 5.3.3.12.2. Phase II, Hands-On Training. This phase applies the information learned in Phase I and progresses to the level of in-depth knowledge and proficiency in all facets of FARP and SFH-A operations, including proper operation, preventive maintenance, reconstitution, and emergency procedures. This training simulates FARP and ABFDS operations by performing all tasks without aircraft engine(s) running to include pressurizing fuel hoses and operation of SFH refueling equipment. Both day and night iterations are required. (T-1). Phase II training is required for all FARP and ABFDS HDPs. (T-1). 5.3.3.12.3. Phase III, Certification. This phase consists of an actual performance demonstration of FARP and/or ABFDS operation under the supervision of the certified 035 and/or 369 Fuels HDP trainer. (T-1). All personnel involved in these operations will accomplish a day and night iteration. (T-2). Fuels HDP Trainers may waive the day iteration based on student proficiency. If receiver aircraft abort after the site has been established, the trainer may certify crewmembers if all other duties are accomplished. 5.3.3.13. All training requirements will be updated and tracked on the respective AF Form 4132(A) Hose Deployment Personnel Training Record and will be kept in the HDPs individual flight evaluation folder or entered in the Aircrew Resource Management System (HARM/SARMs), as applicable. (T-1). 5.3.3.14. HDP currency will require a minimum of four missions per year, and additional requirements outlined in 2F CFETP. (T-1). DAFI23-201 23 AUGUST 2023 37 5.3.3.15. FARP and ABFDS personnel operating SFH refueling equipment during blacked-out conditions must be Night Vision Goggle (NVG) qualified. (T-1). 5.3.3.16. To standardize special equipment items, ensure team members are adequately prepared to meet mission requirements, and to eliminate frivolous spending, all FARP and ABFDS members must be issued the items in Attachment 15, Table 1 and Table 2 of the SFH-A Team Initial Issue list. The equipment items listed in Table 1 are dependent on the number of authorized members on each team and are considered a one-time purchase. These items will be issued and reissued until the equipment is considered “unserviceable”. (T-1). 5.3.3.17. SFH-A teams will use only approved fuel servicing components specified in T.O. 00-25-172 and T.O. 37A9-7-2-1, 37A9-3-16-1, 37A12-15-1, and T.O. 37A-1-101 for FARP & ABFDS operations. (T-2). Tasked FARP units will deploy with all equipment listed in JFARP, JFA2P, JFABF Unit Type Codes (UTCs). (T-2). FARP Deviations require AFSOC/A4RE approval. Report damage or equipment malfunctions to AFSOC/A4RE for all FARP UTCs. (T-2). 5.3.3.18. The unit SFH-A Team will provide a spill containment kit capable of containing/absorbing 25 gallons of fuel. (T-3). 5.3.3.19. Units requiring FARP and SFH-A operations will be responsible for any cost incurred for cleanup and taxiway/runway repair directly related to fuel spills. (T-1). 5.3.3.20. SFH-A personnel will provide AARs and Lessons Learned to the FMF and AFSOC/A4RE per paragraph 5.3.5.1 (T-1). 5.4. Fuels Vehicles and Fuels Handling Equipment (FHE). 5.4.1. Ensures color code clipboards are used per Attachment 4 for locations storing or issuing more than one grade of aviation or ground fuel. For example, locations handling fuel such as Jet-A, MUR, and LS2 and DS2 are not required to color code their aviation fuel clipboards but are required to color code their ground products clipboards. (T-2). 5.4.2. Incorporate product verification procedures in locally developed checklists to mark, isolate, and control product. Verify all fillstands, vehicles, and FHE fill/discharge connections to prevent product commingling. (T-3). 5.5. Refueling Vehicles Authorizations. 5.5.1. Requests AFPET to conduct refueling vehicle validation when mission changes warrant. Mission changes can include factors affecting Per-Accomplishment-Times (PAT), the loss or gain of aircraft, reassignment of aircraft resulting from a SATAF, new or moved facilities and changes to BSP implementation. 5.5.1.1. According to the AFPET Vehicle Validation schedule or when requested, an FMT will provide the requested data to start or support their vehicle validation. 5.5.1.2. Peacetime vehicle requirements are based off FMD data. Wartime data for vehicle validation is obtained from the supported CCMD AFFOR fuels planner and is based off the most demanding OPLAN requirements. (T-2). 5.5.1.3. Use Vehicle Validation Guide from AFPET/PTOC for a better understanding of data requests, vehicle coding, and the overall process. 38 DAFI23-201 23 AUGUST 2023 5.6. Using War Reserve Material (WRM) Expeditionary Fuels Handling Equipment (FHE) for Exercise Support. 5.6.1. Before requesting the use of WRM expeditionary FHE to support exercise planning, submit written request to AFFOR fuels planner to determine if an alternative to WRM expeditionary FHE is available to support the requirement. FMT will coordinate all requirements through supported and supporting AFFOR fuels staffs and CWRMO if/when required. If no alternative is available, submit a WRM Indirect Mission Support Request (IMSR) for FHE release and route for approval through CWRMO. (T-2). 5.6.2. When assessing to use FHE for other than OPLAN requirements, coordinate and validate equipment requirements with AFPET and follow AFI 25-101 for the use of WRM assets. (T-2). 5.6.3. Uses the following considerations when submitting FHE use requests with justification: 5.6.3.1. Provides the scope of use for request. 5.6.3.2. Use JFA/JFD fuels UTCs to identify personnel and equipment. UTCs may be tailored to suit the using organization’s requirements. 5.6.3.3. Provides the required delivery date and duration of use. 5.6.3.4. Designates point of contact, unit of assignment, and defense switch network (DSN) phone number of the person(s) responsible for receiving, maintaining, and returning the equipment. 5.6.3.5. Lists all fund sites for transportation, FHE reconstitution, and TDY of personnel per AFI 25-101 when requested. 5.6.3.6. Forwards any special transportation information, as required. Use AFI 25-201, Intra-Service, Intra-Agency, and Inter-Agency Support Agreements Procedures, reconstitution costs include the “up front” expense of associated WRM readiness spares package (RSP), fuel bladders, batteries, and any other items that will require maintenance, repair, or replacement. 5.7. Fuels Flight Administration and Guidance. 5.7.1. Writes and updates fuels operating instructions (FOI) and locally developed checklists. Assigns unique identification numbers to FOIs and checklists. FMT must document a review each year. (T-3). 5.7.2. The following serves as the minimum operational and procedural requirements for FOIs: 5.7.2.1. Review process used for FMD modules, (e.g., training, dispatch, equipment, and facility status) assessment of mission capability. (T-0). 5.7.2.2. Asset dispersal procedures for operational, regional, humanitarian, and disaster contingencies. (T-3). 5.7.2.3. Documents storage tank safe fill levels, High levels, High-High Levels and unobtainables by coordinating with liquid fuels maintenance (LFM). (T-3). 5.7.2.4. Designs a quality control (QC) hold program outlining the requirements and procedures to effectively administer the program. (T-3). DAFI23-201 23 AUGUST 2023 39 5.7.2.5. Outlines a formal rotational training plan per DAFI 36-2670. (T-3). 5.7.2.6. Incorporates procedures and validation frequency to verify product grade to prevent fuel commingling across infrastructure, vehicles, and equipment (i.e., new equipment/vehicle additions, overfill protection maintenance, semi-annual validation, asset product grade changes, etc.). (T-2). 5.7.2.7. Develops local procedures for recoverable and waste fuel management according to T.O. 42B-1-23. (T-2). 5.7.2.8. Establishes procedures to prevent unauthorized discharge of water containing residual petroleum products. (T-3). 5.7.2.9. Outlines how to maximize the use of fuels AIT equipment to gain efficiencies across FMF operations. (T-2). 5.7.2.10. Defines procedures used to meet corrosion control guidance per T.O. 36-1-191, Technical and Managerial Reference for Motor Vehicle Maintenance, and local directives. 5.7.2.11. Identifies and coordinates primary, alternate, contingency emergency plan (PACE PLAN) for classified reporting procedures with AFFOR. (T-2). 5.7.2.12. Specifies control measures to not permit smoking and spark producing items within fuels areas. 5.7.2.13. Defines additional two-person policy requirements above those outlined in paragraph 5.14. 5.7.2.14. Develops policy restricting use of cellular and other handheld devices by operators while performing any fuel handling operation, especially when operating fuel servicing vehicles. 5.7.3. Publishes locally developed checklist (LCL) per T.O. 00-5-1, AF Technical Order System. 5.7.3.1. LCLs are considered authorized for use when approved by the FMT. Signature authority resides at the FMT level. 5.7.3.2. Formats title page with a unique identification number comprised of “LCL” to identify locally developed checklists, originating organization, and designator (e.g., LCL- LGRF-001). 5.7.3.3. Writes LCLs in a simple, concise, and comprehensive manner. Create bilingual checklists when necessary. 5.7.3.4. Includes emergency action procedures at the beginning of the checklist, as a minimum, they must include the following: 5.7.3.4.1. Actions or steps to shut-down operation. 5.7.3.4.2. Actions or steps to prevent injury or environmental damage. 5.7.3.4.3. FSC contact (refer to phone numbers). 5.7.3.4.4. Fire dept. contact (refer to phone numbers). 40 DAFI23-201 23 AUGUST 2023 5.7.4. Utilizes the 2F Schoolhouse for training aids, enterprise lesson plans and/or published QTPs. 5.7.5. At joint base locations, assesses sister service and/or contract support to determine most efficient and effective use of resources to perform the fuel missions. Engage with appropriate cross service agreement POCs as required or request contract modifications through the COR. 5.7.6. FMTs will provide written guidance to specify frequency and quantity for Fuels Quality Compliance no-notice inspections. (T-1). 5.7.7. Ensures procedures are in place to provide pertinent information between shift controllers, FISC, fuels operations, FMT, and supporting agencies. 5.8. Preparing Required Reports. 5.8.1. FMTs will have a DRRS account to report readiness. (T-3). 5.8.1.1. Uses JCS web based REPOL to report bulk petroleum contingency status for all fuels activities per Chairman of the Joint Chiefs of Staff Manual (CJCSM) 3150.14B, Joint Reporting Structure Logistics. (T-0). 5.8.1.2. JCS web based REPOL considerations: 5.8.1.2.1. Regular AF, DoD civilian and DoD contractor supported bases will submit no later than the first Friday of each month. ANG locations will submit quarterly during the first day of the drill weekend. 5.8.1.2.2. If JCS web based REPOL cannot be accomplished or is unavailable, FMTs are required to have a PACE plan for alternate reporting to CCMD/JPO using the following alternate mediums: secure email REPOL template, hard copy secure fax, secure voice and this will be outlined in the BSP. 5.8.2. Submits POL capability (POLCAP) report no later than 1 April annually to the respective command JPO. Flights should contact AFPET, AFFOR staff, AFRC or NGB fuels as required or needed when submitting. (T-1). 5.8.3. Provides Fuels Quick Reference Guide (QRG) annually no later than 1 April and whenever changes occur for assigned aircraft, equipment, and capability factors. 5.8.4. Obtains access and uses Basing & Logistics Analytics Data Environment (BLADE) and Advanced Analytics (ADVANA) to validate the status of capacities, assets, and other logistics planning data. BLADE access can be found on the AF Portal and ADVANA via NIPR or SIPR methods. 5.9. Managing Contracted Fuel Operations. 5.9.1. A Primary and Alternate will be appointed in accordance with federal acquisition regulation (FAR) in concurrence with squadron commander (or equivalent) to execute the duties and responsibilities detailed in AFI 63-138, Acquisition of Services. (T-0). Locations where there is not sufficient staffing for an alternate COR an exemption to policy waiver may be submitted to AFPET. Specific duties may also be outlined in the COR appointment letter. 5.9.1.1. The COR’s function is to monitor Contractor's day-to-day compliance with the Performance Work Statement and Quality Assurance Surveillance Plan. DAFI23-201 23 AUGUST 2023 41 5.9.1.2. The COR will submit required monthly inspections and approve financial reports/amendments within the Procurements Integrated Enterprise Environment (PIEE) system. 5.9.1.3. Contact AFPET Contracting ([email protected]) for initial orientation briefing prior to assuming COR and/or QAE duties. 5.9.2. COR and/or QAE will facilitate AF requirement determinations with AFPET and DLA- E or AFRC to: 5.9.2.1. Perform a technical review of contracts to ensure QASP provides quality fuel support for location. 5.9.2.2. Review the service provider’s quality control plan and recommends PWS changes to the applicable contracting officer. 5.9.2.3. Enlists the assistance of BCE or equivalent facility maintenance service provider during COR and/or QAE compliance and surveillance of contract maintenance requirements. 5.9.3. COR and/or QAE will review or submit for PWS changes when the contract is under review or if modification is required. (T-0). These considerations include: 5.9.3.1. Fuels management employee training and qualification standards must meet AFSC 2F0X1 and CFETP requirements for each duty position. (T-2). 5.9.3.2. The requirement for an approved quality assurance surveillance plan (QASP). The purpose of a QASP is to provide a documented process for surveilling the contractor's actual performance and comparing that to the technical requirements of the contract. 5.10. Budget Forecasting Requirements. 5.10.1. Identifies fiscal year flight, mobility, and WRM support funding requirements. The budget forecasting of WRM requirements must be projected though War Reserve Material Office (WRMO) to the CWRMO. Validates and tracks WRM requirements received by CWRMO. (T-2). 5.10.2. Provides and Submits budget requests for resource management of Fuels flights to include enhancement venue TDYs, exercise support, training, materials, inclement weather gear and PPE to the LRS Resource Advisor (or equivalent). Refers to AS 016, and attachments contained herein for authorized gear and equipment. (T-2). 5.10.3. Fundamental enhancement events identified in Attachment 3, requirements are a minimum of one representative per flight is required to attend. (T-1). 5.11. Fuels Personnel Safety. 5.11.1. Complies with Occupational Safety and Health Administration (OSHA), AFI, and DoD instructions to protect the health of personnel exposed to fuel and other POL hazards. (T-3). 5.11.2. Follows Attachment 5, for incident reporting and ensures the following: (T-1). 5.11.2.1. Safety Data Sheets (SDS) are available for all chemicals used by fuels personnel. 42 DAFI23-201 23 AUGUST 2023 5.11.2.2. Safety observers working in the cryogenics area wear the same level of PPE worn by the fuel’s specialist performing the task. Commercial drivers delivering shipments are required to don PPE per OSHA requirements. (T-3). 5.11.2.3. Develops and implements cost-effective improvements and process reengineering initiatives to minimize and control environmental, safety and occupational health risks. (T-3). 5.11.3. Applies risk management techniques per AFI 90-802, Risk Management, to identify and manage risks. 5.11.3.1. Does not allow untrained personnel to perform fuels or cryogenics operations without meeting certification requirements outlined in DAFI 36-2670 and CFETP 2F0X1. (T-1). 5.11.3.2. Ensures fall protection measures are used per DAFMAN 91-203. 5.12. Controlling Static Electricity. 5.12.1. Personnel must follow DAFMAN 91-203 regarding the hazards of static electricity. 5.12.2. Adhere to safety requirements outline in T.O. 00-25-172 and T.O. 42B-1-1, Quality Control of Fuels to prevent static build-up and accidental discharge. 5.13. Communication During Fuel Transfers. 5.13.1. Must ensure two-way communication is available & maintained between pumping and receiving stations for all fuel product transfers. (T-2). 5.13.2. Consider use of dedicated circuits (hot lines), extra telephone circuits, or outgoing call restrictions to ensure telephone contact in an emergency. In the event telephone capability is not available, a radio or cell phone may be used. 5.13.3. Provides a loud bell, ring tone, horn or other signaling device outside and in high noise areas; additionally, maintain radio contact, if possible. 5.14. Two-Person Policy. 5.14.1. Ensures contractor employees, or other individuals acting as a second person during fuel or cryogenic operations know the associated hazards involved with the operation and the corrective actions they are required to take in an emergency. If augmented safety personnel are not available, the task will require a qualified 2F0X1 or be suspended pending availability of safety personnel. 5.14.2. Ensures two people are present when: (T-1). 5.14.2.1. Servicing aircraft. 5.14.2.2. Expeditionary FHE operational testing and when in use 5.14.2.3. Issuing fuel to organizational tanks. 5.14.2.4. Issuing to ground equipment. 5.14.2.5. Entering confined spaces per DAFMAN 91-203. DAFI23-201 23 AUGUST 2023 43 5.14.2.6. Gauging and sampling above ground tanks and bladders. The only exception to this is aboveground low-profile tanks less than 4 feet in height, do not require second person) and does not apply to any bladders regardless of size. 5.14.2.7. Hydrant servicing using the Type III, IV, or V system requires one person at the pumphouse and one person at the refueling equipment. At locations where FMD hydrant equipment monitoring interface is available, hydrants may be unmanned per T.O. 37-1-1, General Operation and Inspection of Installed Fuel Storage and Dispensing Systems. 5.14.2.8. When manually gauging a floating roof tank from the roof, or when anyone descends to the roof, one person remains on the platform at the top of the tank. In gauging all other types of above ground tanks, one person remains on the ground. Personnel must use a self-contained breathing apparatus when descending onto floating roof tanks with geodesic domes. 5.14.2.9. Receiving, issuing, or transferring cryogenic fluids. 5.14.2.10. Transferring or filling high-pressure gases including cylinders. 5.14.2.11. Off-loading rail cars. Requires two 2F0X1 personnel. 5.14.2.12. Off-loading tank trucks. 5.14.2.13. Filling trucks or performing return to bulk operations under the following conditions: 5.14.2.13.1. Fillstands not equipped with deadman control system or Scully® overfill prevention system is inoperable or not available. Requires two 2F0X1 personnel. 5.14.2.13.2. Fuel storage tank has an inoperable automatic high-level shut-off valve, or the trucks deadman control system is inoperable. Requires two 2F0X1 personnel. 5.14.2.14. Transferring and receiving fuel requires one person at the transfer point and one person at the receiving point. Requires two 2F0X1 personnel. 5.14.2.15. Collecting fuel samples. 5.14.2.15.1. Collecting fuel samples from fixed fuel systems, pipelines and any other pressurized fixed source requires one person to take the sample and the second person is the safety observer. 5.14.2.15.2. Collecting fuel samples from pressurized refueling vehicles and equipment. A safety observer is needed; however, need not be in the immediate area, but in eye or voice contact for immediate response to an emergency. 5.14.2.16. Testing fuels in the laboratory, whereby one of the individuals is a fully qualified lab technician. Requires two 2F0X1 personnel. 5.15. Managing Personnel. 5.15.1. FMT and Section Chiefs are required to interview newly assigned personnel to include a review of current and needed qualifications, past assignments and experience, and future training required using the 2F0X1 CFETP as a guide prior to assignment or section moves. 5.15.2. Reports any training deficiency and/or discrepancies to the unit training manager (UTM). 44 DAFI23-201 23 AUGUST 2023 5.15.3. Ensures only personnel with AFSC 2F0X1, US Civil Service, US contract employees, Host National military and/or civilian, or sister service equivalent(s) are permitted to perform fuels or cryogenics operations. Non-fuels personnel may augment as the second person for safety oversight only after receiving fuels workplace specific briefing regarding their responsibilities. (T-1). 5.15.4. Ensures all prerequisites are met prior to attending fuels courses as listed in 2F CFETP. 5.15.5. Staffs the FSC with a minimum of two personnel with SEI 040. Contracted, ANG, and AFRC fuels operations may staff the FSC with one person with SEI 040. (T-0). 5.15.6. Contracted and civilian operated FSCs are required to be staffed by at least one graduate of the DLA-E Base Level Defense Fuels Management Course. 5.15.7. Ensures fuels functions are manned with the right grade, SEI and skill commensurate with each AFMD earned position for the following: (T-1). 5.15.7.1. FMTs must equate to para 5.1.1. 5.15.7.2. Fuels Quality Compliance dedicated to performing quality compliance functions. Fuels Quality Compliance personnel will reside within the FMF for direct personnel performance assessment of core functions outlined in CFETP, conduct competency behavior assessments, observe daily mission generation procedures and to abide by funded manpower positions. (T-1). 5.15.7.3. FESO must have one person dedicated to performing environmental and safety compliance functions. (T-1). 5.15.7.4. Will establish this office as a manning Minimum Essential Level (MEL) according to Table A2.1. Note 1. (T-1). 5.15.7.5. Fuels laboratory with a minimum of one person awarded the SEI 039. (T-1). 5.15.7.6. Cryogenics must have a minimum of one person awarded with SEI 036. (T-1). 5.15.7.7. SFH-A/FARP must have SEI 369 & 035 respectively. 5.15.7.8. Contract and civilian operated fuels laboratories require at least one graduate of the AF Fuels Quality Control Course. 5.16. Manpower Management Process. 5.16.1. Manpower Engineering Program provides analytical assistance for FMs and/or superintendents to improve productivity and determine standardized manpower requirements. 5.16.2. Understands and abides by Air Force Manpower Determinant (AFMD) 42FX, Fuels Management. 5.16.3. Evaluates the number of personnel assigned to the FMF and reconciles the grade distribution with the manpower table outlined in AFMD 42FX. 5.16.4. Takes action to identify personnel overages, shortages, or grade imbalances. 5.16.5. Advocates for manpower to accomplish the mission, as necessary. 5.16.6. Coordinates with the local manpower office and/or CSS to correct errors. DAFI23-201 23 AUGUST 2023 45 5.16.7. Notify AFPET/PTOC and AFIMSC/MFM of significant mission changes or SATAFs affecting manpower, equipment, and infrastructure requirements. 46 DAFI23-201 23 AUGUST 2023 Chapter 6 FUELS MANAGEMENT TEAM (FMT) REQUIREMENTS FOR FUELS FACILITIES, TOOLS, AND EQUIPMENT ITEMS 6.1. Facility Management. 6.1.1. Refers to DAFMAN 32-1084, Standard Facility Requirements and UFC 3-460-01, Design: Petroleum Fuel Facilities to determine requirements needed to develop and construct new or existing fuel facilities. 6.1.2. Submits work requests for BCE to provide facilities per DAFMAN 32-1084. 6.1.3. Reviews submission of SRM projects and tracks DD 1391 submission status. 6.1.4. Provides alternate to BCE to submit RM&MR work request on behalf of BCE. 6.2. Proper Use of Facilities and Equipment and Securing Assets. 6.2.1. Will not use hydrants systems, tanks or refueling vehicles to collect or store waste or unreclaimable fuels. (T-0). 6.2.2. Ensures proper security and storage of flight assets and secures entry gates to areas within the FMF’s span of control per DAFI 31-101. (T- 3). 6.2.3. Locks and secures all fuels and cryogenic equipment and facility access/dispensing points not located within a secure area with the exception of automated dispensing pumps. (T- 3). 6.2.4. Establishes key control procedures. 6.2.4.1. The number and types of locks used requires the approval of the Resource Protection Committee. 6.2.4.2. Magnetic locks are preferred for areas where climatic conditions are severe. 6.3. Fuels Laboratory Requirements. 6.3.1. Maintains base fuels laboratory function to perform sampling requirements specified by 42-Series T.O.s for all products handled and ensures the quality, cleanliness, and proper operation of fuel-handling systems, vehicles, and equipment. 6.3.2. Furnishes fuels laboratory with authorized equipment prescribed in AS 460. 6.3.2.1. Uses UFC 4-310-03, DAFMAN 32-1084, and DAFMAN 91-203 to identify fuels laboratory criteria. 6.3.2.2. Posts lab safety instruction in accordance with Attachment 11. 6.3.3. Leverages cross utilization support with the host FMF or through Total Force Integration for co-located units where the lab capability does not exist under each activities’ function to assure laboratory technician training, proficiency is obtained and maintained. DAFI23-201 23 AUGUST 2023 47 6.4. Fuel Spill Prevention and Containment. 6.4.1. Ensures all FMF fuel tanks are maintained and meet the requirements outlined in UFC 3-460-03 and T.O. 37-1-1. Coordinates with BCE to establish and document safe fill levels, high levels and high-high levels for all storage tanks. 6.4.2. Programs inventory alarms in FuelsManager® Operate to alert users and record alarm activity. (T-0). 6.4.2.1. Sets the FMD high level alarm to each tank’s established safe fill level. 6.4.2.2. Sets the FMD high-high level Alarm between the system’s audible alarm and the mechanical high level control valve shutoff. 6.4.3. Ensures fuels personnel understand responsibilities as outlined in the base SPCC plan (or equivalent) per AFMAN 32-7002, and the base’s hazardous material emergency planning and response plan (hazardous materials plan), which addresses federal, state, and local spill prevention and response requirements. 6.4.3.1. Obtains a copy of the SPCC from BCE anytime it is updated or revised. 6.4.3.2. Ensures each fuels facility has the applicable section of the SPCC printed and readily available for use in the event of an emergency. 6.4.4. Notifies the BCE environmental manager of any changes in fuels operations that may require an amendment to the hazardous material plan. 6.4.5. Ensures spill prevention and clean-up material are readily available as identified by the SPCC. 6.4.6. Ensures any chemicals or additives injected into DLA-E fuel is approved and documented per T.O. 42B-1-1. 6.4.7. Ensures operator training is provided on installed leak detection systems. 6.4.8. Manages water from petroleum operations. 6.4.8.1. Coordinates with BCE to establish procedures for the proper operation, inspection, and maintenance of oil/water separators. 6.4.8.2. Coordinates with the base environmental manager to sample and properly dispose of tank dike drainage, tank water bottoms, and water containing residual petroleum per approved base policy. 6.5. Hydrant Utilization Strategy (HUS). 6.5.1. Fuels Operations coordinated through FMT will establish a HUS documented on a memorandum for record to ensure the maximum use of hydrant systems and most efficient use of available fuel servicing assets and personnel. The HUS is crafted by the FMT to best suit the installation’s mission attributes. This can include defuel operations. (T-0). 6.5.1.1. The goal of the HUS is the targeted percentage of aircraft servicing operations for the optimal use of hydrant fueling systems. 6.5.1.2. FMT will coordinate the HUS with the operations group (OG), maintenance group (MXG), flying functions with hydrant operation equities, and transient alert (or installation equivalents) every 3 years or as dictated by mission changes. 48 DAFI23-201 23 AUGUST 2023 6.5.1.3. The HUS document will include the following: 6.5.1.3.1. Mission of the installation, the number of available aircraft parking locations with hydrant outlets, aircraft fuel servicing requirements, and available hydrant servicing equipment. 6.5.1.3.2. Separate objectives for independent systems to capture any unique requirements when multiple hydrant systems are utilized. All objectives will be documented on one signed HUS. 6.5.1.3.3. Minimum fuel quantity for aircraft servicing operations that is included in objective calculation or specifically exclude fuel servicing operations that must occur on ramps with no hydrant capability (such as hazardous cargo loading areas). 6.5.1.3.4. Systems designed for fighter aircraft will be included and be calculated in the overall strategy. 6.5.1.3.5. A method to track the HUS objective. Additionally, the HUS must clearly state the procedures to correct deficiencies when underutilization of these systems is detected. 6.5.1.4. Installation CC (or equivalent) will approve the final HUS. (T-2). 6.5.1.5. Forwards a signed copy of the HUS to AFPET/PTOC for record, [email protected]. 6.5.2. Hydrant Utilization Rate (HUR). 6.5.2.1. FMTs will use the following calculation to determine the local Hydrant Utilization Rate (HUR). 6.5.2.1.1. Hydrant Utilization Rates are calculated as a percentage by dividing (A) the total gallons serviced to aircraft via hydrant fueling systems for the period being calculated by (B) total gallons serviced to aircraft at eligible hydrant locations meeting minimum fuel load quantities (as established by HUS) for the period being calculated: (X = (A/B) * 100). 6.5.2.1.2. Example: In the month of July 20 C-17 refueling operations meeting HUS established eligibility criteria were issued 200,000 gallons (representing B). Of the 20 operations 18 C-17s were serviced via hydrants. These 18 aircraft were issued 180,000 gallons (representing A). The calculation and result in this example is: (90% HUR = (180,000/200,000) * 100). 6.5.3. FMF will use FMD 20-Codes which affect the HUS (e.g., 20-L, 20-Q, 20-R, 20-T). 6.6. Cryogenic Facilities. 6.6.1. Provides the following to ensure a safe, functional, and secure cryogenic facilities: 6.6.1.1. Electrical power for maintenance equipment must be 3 phase, 220/480 volts, 50/60 cycle. 6.6.1.2. Indoor and outdoor lighting for storing, receiving, and servicing areas. 6.6.1.3. Solid concrete foundations for storage, receiving and servicing cart parking areas. LOX compatible sealant must be used in concrete foundation joints to prevent product run DAFI23-201 23 AUGUST 2023 49 off, the accumulation of dirt and other hazards. This requirement also applies to cart storage areas. 6.6.1.4. Area and accessibility must be capable of supporting commercial cryogenics delivery vehicles and maintenance vehicles. 6.6.1.4.1. A clear exit readily available and maintained during cryogenic product movement. 6.6.1.4.2. Utilize a spotter to ensure safety when backing any vehicle in the cryogenics area. (T-2). 6.6.1.5. A telephone connected to a visual indicator or an audible tone with the ability of being heard above the noise of the cryogenic operation. In the event telephone capability is not available, a radio or cell phone may be used. 6.6.1.6. Grounding points for all storage tanks and servicing units. 6.6.1.7. Permanent overhead structure for cryogenic storage facilities(s) to protect cryogenic storage tanks, ensure cryogenic conservation, and maintenance support equipment from the elements. Leased temporary cryotainers will not drive new construction of overhead structures. 6.6.1.8. Facilities(s) with roll up style doors must ensure doors remain fully open during receipt, servicing, transferring of cryogenic products or when using maintenance support equipment. 6.6.1.9. Snow must be removed prior to performing receipt, servicing, and transfer operations. 6.6.1.10. Use cryogenic inspection guide when inspecting LOX and/or LIN facilities. 6.7. Tool Management Program. 6.7.1. Establishes a Tool Management Program and designates primary and alternate tool kit (TK) custodians in writing. (T-3). 6.7.2. Implements procedures outlining the control, security, and accountability of all tools and limits the number of personnel authorized to procure tools. 6.7.2.1. Standardizes and assigns a unique identification number to each TK and expediter tool kit (ETK). (T-3). 6.7.2.2. Includes actions for lost or missing tools using applicable guidance provided in DAFI 21-101, Aircraft and Equipment Maintenance Management. 6.7.2.3. Outlines tool disposition instructions, the exchange of tools under warranty and when replacing tools and/or other items contained in the TK and/or ETK. (T-3). 6.7.2.4. Establishes procedures for transfer of TKs and/or ETKs when custodians change. Custodians involved in the transfer are to accomplish a joint inventory and document accordingly. 6.7.3. Develops a master inventory list, identifying all tools for each TK and/or ETK. 6.7.3.1. Identifies tools on the master inventory list by name, location (marked container), and quantity of items. 50 DAFI23-201 23 AUGUST 2023 6.7.3.2. List the total number of small tools, (e.g., drill bits, Allen wrenches) including their marked container, on the master inventory list. 6.7.4. Ensures only tools controlled through TK and/or ETK are authorized for use on the flightline. 6.7.5. Establishes inventory and inspection procedures to document TK and/or ETK use in a locally determined manner. 6.7.6. TK custodians are responsible for managing an effective tool management program to include the following: (T-3). 6.7.6.1. Completes and documents a full inventory of all tool kits quarterly. 6.7.6.2. Assigns a location for tools, equipment, or consumables contained in a TK and/or ETK. Identifies their location using inlay cutouts, shadowed layouts, labels, or silhouettes. 6.7.6.2.1. Ensures no more than one item per cutout, shadow, or silhouette except for tool sets (e.g., Allen wrench set). 6.7.6.2.2. Consumables placed in TKs and/or ETKs will be identified on the master inventory list as consumables (e.g., safety wire, bonding plug). 6.7.6.2.3. Marks tools, non-Custodian Inventory Report equipment and TKs and/or ETKs by means of etching, stamping, labeling or affixing a tag. 6.7.6.2.3.1. Fiberglass handled hammers are etched per T.O. 32-1-101, Use and Care of Hand Tools and Measuring Tools. 6.7.6.2.3.2. Labels storage locations, cabinets, and drawers to identify contents. 6.7.6.2.3.3. Small tools or items that cannot be marked with an identification number are to be maintained in a container. Mark container with the TK and/or ETK unique identification number and the number of tools enclosed. The container is counted as one of those items. 6.7.6.3. Ensures tools and TKs utilized for cryogenic maintenance are specified for LOX use only in addition to marked identification number. 6.7.6.4. Establishes safeguards to keep LOX tools hydrocarbon free. DAFI23-201 23 AUGUST 2023 51 Chapter 7 FUELS INFORMATION SERVICE CENTER (FISC) REQUIREMENTS 7.1. Fuels Information Service Center. 7.1.1. Manages flight resources, mobility support, equipment, training, and product accounting programs. 7.1.2. Oversees the FSC and Support Elements. 7.1.2.1. Reviews applicable inspection reports and validates corrective actions. 7.1.2.2. Champions training enhancements and streamlines flight support required. 7.1.3. Reviews flying schedules and coordinates with Fuels Operations to meet mission requirements. 7.1.4. Familiarizes fuels controllers with DWWCF principles and procedures set forth in DoDM 4140.25 Vol 12, DoD Management of Energy Commodities: Defense Fuel Support Point (DFSP) Inventory Ordering, Receipts and Shipments. 7.1.5. Submits request for operating a fuels radio net, preferably a separate radio net for fuels management. (T-3). 7.1.6. Ensures 24 hours a day/7 days a week accessibility and availability of a classified computer system. (T-3). 7.1.7. Outlines the FSC relocation process to ensure uninterrupted fuel support is maintained. 7.1.8. Use a detailed base “liquid fuel system” map schematic from BCE and color codes active facilities by product per the clipboard color scheme described in Attachment 4. Identify all FMF facilities by name on the schematic (e.g., laboratory, cryogenics, and hydrants). (T-1). 7.2. Fuels Service Center (FSC) Responsibilities. 7.2.1. Coordinates fuels operations and maintains all product accounts according to this DAFI and DLA-E Policies to ensure audit readiness. 7.2.2. Accounts for all products stored, issued, and received per DLA-E Policies. 7.2.3. Uses FMD to collect, store, monitor, and process: 7.2.3.1. All product accounting transactions. 7.2.3.2. Product inventory management. 7.2.3.3. Will document task activity times of all servicing operations. (T-2). 7.2.3.3.1. Required for all product servicings, (e.g., aviation, ground fuels, cryogenics). 7.2.3.3.2. At a minimum, the following must be captured in FMD: time of request, arrival time (10-97), start of operation (10-24), stop time (10-25), end of operation (10- 98). 7.2.3.3.3. Cryogenic servicings will be separated by cart and not be multi-dispatched (20-F). 52 DAFI23-201 23 AUGUST 2023 7.2.3.3.4. Fast log function will only be used for hot pits, server outages or when radio transmissions are prohibited. Fast log justification will be documented using FMD 20- Codes found in Table A7.1 (T-2) 7.2.3.3.5. Vehicle and FHE status. 7.2.3.3.6. Flightline activity using FMD 20-Codes found in Table A7.1. 7.2.3.3.7. Issue point codes of fuel vehicles and equipment based on mode of operation (hydrant use and/or mobile refueler) using the FMD Issue Point Codes and definitions located in Table A7.2. 7.2.3.4. Reconciles transactions daily and submit data per DLA-E Policy. 7.2.3.4.1. Rejects must be cleared within 2 business days. If a reject cannot be cleared, contact the DLA-E help desk for assistance. 7.2.3.4.2. For aerial refueling mission locations, validate and process DD 791, DoD In-Flight Issue Log, transactions in accordance with AFI 11-253, Managing Purchases of Aviation Fuel and Ground Services. Coordinate rejected transactions with wing refueling document control officers. (T-3). 7.2.3.5. Maintains a list of FMF emergency power generator locations, trained operators, and POCs. 7.2.3.6. Monitors and provides current inventory status of all products and pertinent information in regard to receipts, storage, issue transactions, and MEL/IMP/War Reserve Materiel. Reports minimum inventory penetrations in accordance with DoDM 4140.25 Vol 6 and forwards an information copy to parent MAJCOM/FLDCOM fuels office and AFPET Requirements. (T-0). 7.2.3.7. Performs back-up of the BLSA system(s) per DLA-E Policy. 7.2.3.8. Reclaimed aviation fuel, non-fly aviation fuel, and ground fuel will be credited back to the generating activity and returned as the original grade to bulk fuels storage, at the DoD standard price, to the aircraft or organization from which the fuel was collected. (T-0). 7.2.3.9. For cash sale information and guidance, must use procedures in DLA-E P-31, Cash Sales Procedures for Defense Working Capital Fund Owned Fuel. (T-0). For additional information and processing procedures when cash sales transactions are authorized and required, contact AFPET Requirements. 7.2.3.10. Uses controller’s log to capture any significant information that affects the FMFs ability to generate sorties, fuels capabilities, emergent situations, or other as defined by FMTs. FMT may identify other specific items that must be captured. 7.2.4. Coordinates with customers, host, tenant and other using organizations of fueling products sold annually to forecast FY product requirements. (T-3). 7.2.4.1. Uses External Enterprise Business Portal (EEBP) for capitalized products to provide demand planning collaboration data to DLA-E monthly. 7.2.4.2. Coordinates using organizations non-capitalized product requirements with Aerospace Energy as required. DAFI23-201 23 AUGUST 2023 53 7.2.5. Monitors aircraft sortie generation status, rates, and installation FHP goals. 7.2.6. Serves as the single point of contact for the FMF. FMT must designate a point of contact to facilitate reporting, notification, and response during other than normal duty hours. (T-3). 7.2.7. Informs FMF sections FMT, LFM and/or VM whenever in-commission rates fall below MEL. 7.2.8. Assists FKO with document control per DLA-E Policy if/when required. 7.2.9. Radios are the primary means of communication between FSC and personnel performing fuel operations. The FSC will maintain positive control over all fuels facilities, product accountability and FHE operations. (T-1). 7.2.10. Ensures the following are available, on-hand and maintained: 7.2.10.1. Ability to have direct communication with Maintenance Operations Center (MOC) and Airfield Management (Tower). (T-2). 7.2.10.2. Ability to receive aircraft crash net and emergency notifications. (T-3). 7.2.10.3. A liquid fuel system map with flight line layout of all piping, facilities, and servicing locations. (T-3). 7.2.10.4. A Base Disaster preparedness layout with associated cordon plotter. (T-3). 7.2.10.5. Alert recall roster with key flight personnel listing. (T-3). 7.2.10.6. Maintains a forecast roster of primary and alternate team members on standby provided by SFH-ATC. 7.2.10.7. Disaster and emergency checklists and operating instructions. (T-3). 7.2.10.8. Alternate parking plan to relocate vehicles and/or expeditionary FHE. (T-3). 7.2.11. Provides fuel inventory and equipment status to the Installation Control Center when requested. (T-3). 7.2.12. Documents all delivery refusals in writing within 24 hours per DLA-E Policy, Receipt and Shipment of Energy Products, and provides information copy to AFPET, DLA-E, and/or DLA-E Regional Offices. (T-0). 7.2.13. Requisitions cryogenic products according to DLA-E P-11, Energy Aerospace. 7.2.14. Clipboards are comprised of the following: 7.2.14.1. Must be marked with vehicle and/or expeditionary FHE registration number and color coded per Attachment 4, and paragraph 5.4.2. (T-1). 7.2.14.2. AFTO Form 422, Differential Pressure Log. 7.2.14.3. DD 1898, Energy Sale Slip. 7.2.14.4. AF4427, Operator’s Inspection Guide and Trouble Report (Fuels Support Equipment) and waiver card. 7.2.14.5. Locally generated dispatch form, if used. 7.2.15. Provides FHE operator(s) with the following when dispatched: (T-0). 54 DAFI23-201 23 AUGUST 2023 7.2.15.1. Clipboard matching FMD dispatch. 7.2.15.2. Servicing location. 7.2.15.3. Aircraft type and tail number, vehicle/equipment type, or facility number. 7.2.15.4. Applicable checklist. 7.2.15.5. Estimated fuel quantity, reason, and if contamination is suspected (for defuels only). 7.2.16. Verifies fuel grade required, organizational tank, billing data and tank custodian prior to fuel delivery. 7.2.17. Weather notification responsibilities consist of the following: 7.2.17.1. Notify all applicable fuels personnel and terminate those operations outlined in DAFMAN 91-203 to include: commercial cryogenics receipts, cryogenic issues performed outdoors, and bare base cryogenic operations. 7.2.17.2. Record all pertinent information associated with weather conditions in FMD control Log. 7.2.18. Key control prevention measures. (T-3). 7.2.18.1. Maintains spare keys for fuels equipment, facilities, and access points in the FSC. Negotiates an agreement for control of vehicle spare keys with the VM fleet management to either possess keys or VM to provide emergency response for lost or damaged keys. 7.2.18.2. Conducts a semi-annual key inspection in February & August each year to validate inventory and correct deficiencies for all spare keys retained for fuels operations and facilities. Route completed inspection report through the FMT for review, corrective actions, and signature. 7.2.18.3. Requests and replace keys or locks when required. 7.2.18.4. Fuel servicing vehicle keys must remain in the vehicle’s ignition. 7.2.18.5. Ensure keys issued for operational use over extended periods of time are signed out using the AF1297, Temporary Issue Receipt. 7.2.18.6. Ensure offloading header keys are coded or separated to maintain positive control of separate product grades and sign these keys out after verification individually to prevent any commingling of fuel. 7.2.19. Units with Vehicle identification link (VIL) management. 7.2.19.1. Encodes VIL keys for vehicles with the appropriate fuel grade when available on base or within the local area as prescribed by AFI 24-302, Vehicle Management. 7.2.19.2. Requires organizations whose mission requires them to frequently travel off base to have their VIL key encoded with sufficient grade codes to prevent mission impact. Justify, coordinate, and approve requests for multiple grade codes programmed on VIL keys on the VIL key request form. 7.2.19.3. Coordinates with fleet management and analysis to reconcile the installation vehicle listing quarterly. (T-3). DAFI23-201 23 AUGUST 2023 55 7.2.19.3.1. Reconciles the installation vehicle listing with DoD Fuel Master® Advanced Enhanced and correct all assigned vehicle organization code errors or vehicles identified as transferring off-base or to another unit. 7.2.19.3.2. Provides the unit vehicle control official (VCO) and or resource advisor with the effected VIL key encode letters for correction or disposition. 7.2.19.4. Reconciles VIL key encode letters annually per DLA-E Policy, Vehicle Identification Link (VIL) Key Encoding, Accountability, and Control. (T-0). 7.2.20. Units with Electronic Point of Sale (EPoS) Management. 7.2.20.1. Will follow DLA-Energy P-29, EPoS Customer QR Codes and DLA-Energy P- 30, DFSP EPoS Facility Responsibilities guidance. (T-0). 7.2.20.2. Keeps the Fuels RO informed of specific duties, requirements, and overall EPoS management status. 7.3. Expediter Responsibilities. 7.3.1. Maintains communication with FSC and coordinates hydrant, storage, and fuels servicing operations as needed. An expediter will be available to respond to aircraft fuel servicing operations when being conducted, as well as unique fuel servicing requirements determined by the FMT. 7.3.2. Monitors fuel servicing operations, corrects deficiencies, terminates unsafe operations, and resolves or reports discrepancies. 7.3.3. Maintains a spill response kit in the expediter vehicle for containment and clean- up of small leaks or spills. 7.3.4. Follows foreign object damage (FOD) prevention measures outlined in DAFI 21-101. 7.3.5. Ensures an expediter tool kit (ETK) is available to facilitate on-the-spot repairs. Consider the mission, flightline layout and RFM location when determining ETK tools. 7.4. Fuels Support Responsibilities. 7.4.1. Coordinates supply and equipment transactions with LRS equipment accountability element (EAE) in accordance with AFI 23-101, Materiel Management Policy. 7.4.2. Identifies FY supply and equipment budget requirements and submits them to FMT for the squadron resource advisor to adjudicate. 7.4.2.1. Provides budget estimates for FMF needed parts, tools, and equipment. 7.4.2.2. Programs for annual laboratory supplies to ensure product quality requirements. 7.4.2.3. Forecasts replenishment and resupply of PPE for all FMF. 7.4.2.4. Identifies advanced, specialized fuels training to meet the minimum requirements prescribed by the CFETP and this AFI, which do not receive AETC funding. 7.4.2.5. Forecasts spares and routine maintenance requirements authorized and approved as outlined in AFI 25-101 and up channels to WRMO for CWRMO resolution of discrepancies or deficits. 56 DAFI23-201 23 AUGUST 2023 7.4.3. Coordinates with AFPET to remedy excess or unserviceable equipment items and identifies the appropriate condition code prior to requesting disposition instructions from the Item Manager. AFPET determines, in coordination with AFFOR fuels staff, inter-command or intra-command transfers for assets identified as serviceable. Considers which items should be coded 6R or 6S advice code items while awaiting replacement. 7.4.4. Reads to understands the unit DOC statement, METLs, UTC (posturing, coding procedures, and status of all flight UTCs) as presented in DCAPES that informs DRRS reporting. 7.4.5. Coordinates with installation deployment officer and unit deployment manager’s (UDM). 7.4.6. Identifies personnel qualified as trainers meeting the requirements of DAFI 36-2670. 7.4.7. Ensures flight personnel are awarded the appropriate SEI upon completion of education and training and recommends candidates for the award per the Air Force Enlisted Classification Directory (AFECD) using the AF Form 2096 application. 7.4.8. Manages the government purchase card (GPC) program per DAFI 64-117, Government Purchase Card Program. 7.5. Fuels Equipment Program Management Responsibilities. 7.5.1. A fuels equipment program will be developed, manned and fully trained for FMF equipment management functions. (T-1). 7.5.2. Performs equipment custodian responsibilities and ensures a minimum of two personnel have access to the DPAS PA, FSM and M&U modules. Note: Locations with less than ten assigned personnel must have at least one person with access to DPAS. (T-2). 7.5.2.1. For DPAS access, users must submit following forms to [email protected]. 7.5.2.1.1. DD2875 User Agreement. 7.5.2.1.2. Role Request Form (including PAS code). 7.5.2.1.3. Current Information Assurance certificate. 7.5.2.1.4. DPAS Training Module Certificates (DPAS-1010; DPAS-1020; DPAS- 1130; DPAS-1140; DPAS-3130). 7.5.2.2. Identifies and validates new or current requirements for equipment items using DPAS https://dpas.dape.dla.mil/. 7.5.2.3. Monitors custodian inventory report authorizations and accountability of assets assigned as identified by Authorization ID 460 and Authorization ID 488. 7.5.2.4. Initiates new equipment requisitions with the LRS EAE section. Provide appropriate priority category (critical, important, routine, defer) in accordance with AFMAN 23-122, Materiel Management Procedures. Requirements automatically default to routine unless otherwise specified. If criticality upgrade is necessary, coordinate with EAE. (T-2). DAFI23-201 23 AUGUST 2023 57 7.5.2.5. Requests equipment turn-in and/or disposition approvals from AFPET prior to initiating action with Customer Support/Materiel Management activity. Approval requests will include an AFTO375, Selected Support Equipment Repair Cost Estimate, supporting documentation (AFTO95, Significant Historical Data) and any applicable pictures to aid the item manager in determining necessary action. AFPET will provide information to support the FMF initiating an AF2005, Issue/Turn-in Request with EAE. 7.5.2.6. Initiates AF601, Authorization Change Request with EAE to adjust equipment authorizations when amount on custodian inventory report is inadequate, excessive, or unsuitable for prescribed functions. 7.5.2.7. Ensures cryogenic cylinders additional to the cryogenic sampler end item are tracked as special purpose recoverable authorized maintenance (SPRAM) assets in accordance with AFI 23-101. Contact EAE to establish a SPRAM account. 7.5.3. Ensures storage, inspection, and operator maintenance is performed on FHE per applicable equipment T.O. for day-to-day use and refer to Attachment 8 when maintaining FHE in short-term or long-term storage. 7.5.4. Identifies FY support funding requirements to the FMT so it can be included in the LRS/WRM annual budget. 7.5.5. Assists FKO to maintain an operational T.O. library in accordance with T.O. 00-5-1 for all assigned FSE and FHE. 7.5.6. Prepares and processes equipment, with associated RSPs and fuel kits for each UTC when tasked. 7.5.7. Coordinates with transportation, supply, and personnel functions to meet MAJCOM deployment time frames. Transfers accountability of customer inventory report items to a deployed supply account if deployment time period exceeds initial requirements. (T-3). 7.5.8. Maintains records of all FSE and FHE transactions (e.g., movement, maintenance, inspection, salvage, and transfer of equipment). 7.5.9. Coordinates with UDM to ensure documentation is maintained to meet deployment requirements. 7.5.9.1. Evaluates and reports the overall equipment program status to FMT monthly. 7.5.9.2. Provides recommended UTC updates to readiness program manager and/or UDM. 7.5.9.3. Supports fuels mobility office to ensure members are fully qualified to meet SEI refresher training and mission capability (MISCAP) requirements prior to deployment. 7.5.9.4. Uses AFFORGEN Connect on https://tmis.us.af.mil/tmis to gain foundational level information for training, policies, and other AFFORGEN knowledge bases. 7.5.10. Provides fuels equipment funding requirements to the fuels support NCOIC. 7.5.11. Prepares and processes equipment tasked for deployment. 58 DAFI23-201 23 AUGUST 2023 7.6. Fuels Training Responsibilities. 7.6.1. The fuels training supervisor resides in fuels flight due to the need to specifically focus on fuels management training, UGT requirements, and reoccurring FHE behavioral acumen. (T-1). 7.6.2. Coordinates with the UTM for upgrade training programs per DAFI 36-2670. 7.6.3. Maintains fuels operator qualifications associated with fuels and cryogenic operations in FMD and leverages CFETP behavioral competencies. (T-1). 7.6.4. Provides annual budget considerations to fuels support NCOIC for training requirements (e.g., training mock-ups, commercial and unit funded classes and information technology items). 7.6.5. Familiarizes fuels personnel on controlled or restricted area procedures per DAFI 31- 101. 7.6.6. Provides fuels personnel with industrial security training upon arrival and annually thereafter DoDM 5220.22V2_AFMAN16-1406V2, National Industrial Security Program: Industrial Security Procedures for Government Activities. 7.6.7. Develops master training plan as determined by the FMT for all assigned equipment and systems used by the FMF per DAFI 36-2670. The master training plan employs a strategy for ensuring the completion of all work center job requirements by using a master task listing and provides milestones for all tasks, on-the-job training (OJT) completion, and prioritizes deployment/unit type code, home station training tasks, upgrade, and qualification tasks. (T-1). 7.6.7.1. Assists work center supervisors to develop master task listings consisting of a comprehensive list (100%) of all tasks performed within a work center, consistent as outlined in the CFETP and locally developed AF797, Job Qualification Standard Continuation/Command JQS, lesson plans and QTP implementation. (T-3). 7.6.7.2. Seeks out additional literature and directives pertinent to the OJT program and publication familiarization program, to include commercial training sources. 7.6.8. Prepares and submits MRT and non-MRT training requests to AFIMSC MFM annually. Screens personnel for FMT approval that have at least two years retainability to attend SFH-A course and advance training requirements for these skill sets. 7.6.9. Synchronizes fuels vehicle operator training with fuels distribution and (VCO) schedules. 7.6.10. Coordinates vehicle QTP changes per AFI 24-301, Ground Transportation with 2F Schoolhouse & AFIMSC MFM. 7.6.11. Coordinates generator training with BCE and FMF facility managers to ensure fuels personnel are ready to operate fuels facility emergency power generators in accordance with AFMAN 32-1062 and documents accordingly. 7.6.12. Inspects and documents all training records per DAFI 36-2670 and coordinates with work center supervisors for corrective actions. (T-3). 7.6.13. Implements the approved rotational training program utilizing CFETP against the master training plan. DAFI23-201 23 AUGUST 2023 59 7.6.14. A formal rotational training program is not required at locations with fewer than 20 military personnel and those with less than 15-month tour lengths. (T-2). 7.6.15. Training and certification of TQT will be accomplished per AFI 10-2501, Emergency Management Program and DAFI 36-2670 as identified in CFETP. 7.6.15.1. Task standardization is key to TQT, ensuring readiness while in a chemical, biological, radiological, and nuclear environment. 7.6.15.2. Documents completed TQT training on MTP according to CFETP. (T-1). 7.6.16. Assists supervisors to initiate AF2096, Classification/On-The-Job-Training Action for skill-level upgrade and SEI award. Fuels training supervisor will manage and track document until the member’s records reflect correctly. 7.6.17. Coordinates hot refuel training with Aircraft Maintenance Unit or equivalent. (T-1). 7.6.17.1. Maintains roster of hot refuel qualifications to meet DAFI 21-101 FMF personnel requirements. 7.6.17.2. Hot refuel qualifications are to be classified in the following categories and are not limited to specific mission design series (MDS) or location: (T-1). 7.6.17.2.1. Fixed Wing Fighter Aircraft. 7.6.17.2.2. Rotary Aircraft. 7.6.17.2.3. MAF/Bomber Aircraft. 7.6.18. Will manage a forklift training program for 2Fs. All 2F members must be forklift qualified to support Multi-Capable Airmen (MCA) paradigm in contested environments. At a minimum, members will be qualified on 4K, 6K, and 10K AT using QTP24-3-E814. (T-1). 7.7. Fuels Mobility Responsibilities. 7.7.1. The Fuels Mobility Supervisor is the Fuels Flight POC for the readiness of personnel and equipment. 7.7.2. Conducts periodic exercises of mobility capabilities. These “in-house” exercises can be with personnel, equipment or both and will be evaluated by the Quality Compliance office (e.g., Base Support Plan, Installation Deployment Plan, REPOL, Defense Support of Civil Authorities, Non-Combatant Evacuation Operations). 7.7.3. Prepares Fuels personnel for all deployment tasking requirements and family member support requirements. 7.7.4. Coordinates with the Logistics Planners on planning documents concerning fuels management to include but not limited to: BSP part I and II, TPFDD Monitoring, Logistics Module (LOGMOD) Logistics Detail (LOGDET)/Manpower Force Requirement (MANFOR) updates, Designed Operational Capability statement. 7.7.5. Provides a monthly status update report to the FMT. At a minimum, this report will include all JFA/JFD UTC current status in order to inform squadron DCAPES reporting. Additionally, Fuels Mobility will aid FMT to inform the squadron DRRS reporting cycle. 60 DAFI23-201 23 AUGUST 2023 7.7.6. Assesses and monitors personnel requiring special qualifications training in coordination with UDM and UTM to meet JFA UTC MISCAP or pre-deployment requirements. 7.7.7. Coordinates with the Fuels Equipment Management Supervisor on assigned JFD UTCs to ensure all MISCAP/LOGDET requirements. 7.7.8. Performs increment monitor role for all Fuels Flight assets. 7.7.9. In conjunction with the Fuels Training supervisor, ensures the appropriate SEI is awarded in accordance with DAFI 36-2670. SEIs will be contributing factors when posturing Fuels Flight members into UTCs with MISCAP requirements. 7.7.10. Maintains current listing of all flight personnel that hold SEIs, have completed flight physicals, physiological training and any other unique training requirements for all UTC requirements outlined in the AF Enlisted Classification Directory and UTC Mission Capability. 7.7.11. Schedules personnel selected by FMT, with at least two years’ retainability to attend SFH-A course training as outlined in CFETP. (T-2). 7.7.12. Schedules flight physicals and physiological training at least 45 days before due date. 7.7.13. Maintains copies of AF1274, Physiological Training, and DD2992 records for ABFDS qualified personnel. 7.7.14. Provides annual budget considerations to Fuels Support NCOIC for mobility requirements. DAFI23-201 23 AUGUST 2023 61 Chapter 8 FUELS QUALITY COMPLIANCE REQUIREMENTS 8.1. Fuels Quality Compliance Responsibilities. 8.1.1. Will reside within Flights to directly oversee the FMF Compliance functions, and supervise the Fuels Environmental and Safety, and Laboratory functions. (T-1). 8.1.2. Ensures AFTAT accounts have been established and remain active for all Laboratory and Fuels Environmental and Safety personnel. (T-1). 8.1.3. Reviews AFTAT laboratory reports and informs FMF offices when there are trends, deficiencies, or suspect samples for situational awareness. (T-1). 8.1.3.1. Removes access to AFTAT when personnel no longer perform functions. Personnel with access to AFTAT will ensure accounts remain active by logging in to the system within 30 days after last log in. (T-1). 8.1.4. Validates all MICT inputs prior to squadron submission with recommendations to FMT. (T-1). 8.1.5. Assesses the FMT in areas such as management effectiveness, accounting, administration processes, operator performance, safety, proper care and use of facilities and equipment, training, and procedures to maintain and enhance fuels mission capabilities at least once per quarter. (T-1). 8.1.5.1. Reviews rotation plan for MEL filter separator elements once a quarter with applicable agencies to ensure they do not expire before use. (T-2). 8.1.6. Evaluates each functional element responsible to a Section Chief and FKO, except its own function, at least once every six months. FMTs may direct inspections of Section Chief and FMT responsibilities as appropriate. (T-1). 8.1.6.1. Revisits after 30 but within 45 days to check each discrepancy found during the semiannual assessment as a corrective measure to resolve root cause. (T-1). 8.1.6.2. Advises the section supervisor, 14 days in advance, of the areas to be evaluated, special items, and discrepancies from the last assessment. (T-1). 8.1.6.3. The FMT designates an evaluator to perform a semiannual assessment of the fuels quality compliance section. (T-1). 8.1.6.4. Evaluators have 3 duty days of inspection time per FMF element. Assessments will be a comprehensive evaluation of training and mission generation capability and will be completed within five duty days, including the in-brief, evaluation, and summation of findings. (T-1). 8.1.6.5. Assessments will be scheduled in advance with FMT, section chiefs, and the section supervisors, so it does not interfere with mission generation. (T-1). 8.1.6.6. Performs no-notice inspections across all shifts and operations to maintain fuels mission capabilities. The focus for these inspections will align with competency objectives in CFETP and tasks, knowledge, and technical references. (T-1). 62 DAFI23-201 23 AUGUST 2023 8.1.6.7. FMTs may change frequency of inspections to be more often based local factors or the need for additional management of that element. (T-2). 8.1.6.8. Conduct test procedures to assess the readiness of the FMF, at a minimum, the following will be conducted and inspected once per quarter (or more frequently at FMT’s discretion) to prepare for unanticipated circumstances: (T-1). 8.1.6.8.1. Power and Comm-out scenarios, to include loss of generator capability. (T-1). 8.1.6.8.2. Recall procedures. [Example: 70% of section is non-mission capable and requires other members to be recalled]. (T-1). 8.1.6.8.3. Severe mission generation impacts. [Examples: simulated Taxiway Bravo is no longer accessible and requires an alternate route or the primary Entry Control Point is closed] (T-1). 8.1.6.8.4. Severe fuels capability degradation. [Examples: 75% loss of hydrant or storage capacities or scheduled resupply is delayed by 60 days] (T-1). 8.1.6.8.5. All exercises should be well coordinated and communicated with base agencies to not interfere with other mission sets or cause problems and in some cases a tabletop may be a more suitable means of execution depending on goals set to achieve to adjudicate readiness. (T-1). 8.1.6.8.6. Test dispersal procedures. [Examples: building relocations and/or asset dispersion] (T-1). 8.1.7. Inspection Documentation: 8.1.7.1. Use AF2419, Routing and Review of Quality Control Reports and AF2420, Quality Control Inspection Summary or electronic equivalent to document inspections. (T-1). The Logistics Evaluation Assurance Program and Inspector General Enterprise Management System (IGEMS) will not be used to document or record inspections. (T-1). 8.1.7.2. Assessment Criteria. Rate all inspections as either “Satisfactory” or “Unsatisfactory”. Other rating system may be used at the discretion of the FMT. (T-1). 8.1.7.3. If a no-notice inspection is rated unsatisfactory identify the failure and circumstances involved. Route through the responsible supervisor and section chief within three calendar days. (T-1). 8.1.7.4. If one of the following conditions during any inspection is observed, stop the operation immediately and notify the immediate supervisor and the FMT: 8.1.7.4.1. An unsafe or hazardous facility, vehicle, and equipment that has not been identified, withdrawn from use, or properly danger and/or caution tagged. (T-1). 8.1.7.4.2. A safety violation that could reasonably be expected to result in injury to personnel or damage to aircraft, equipment, or facilities. (T-1). 8.1.7.5. Provides the assessments and inspections to FMT monthly. (T-1). 8.1.7.6. Documents recurring discrepancies and route to the FMT for correction. (T-1). 8.1.8. Preparing and routing the report: DAFI23-201 23 AUGUST 2023 63 8.1.8.1. Prepares and routes applicable findings on AF2419 and/or AF2420, or electronic equivalent using chain of command to the LRS/CC. (T-2). 8.1.8.1.1. For all unsatisfactory assessment findings, develops a closed loop process that addresses the following: identifies root cause, circumstances of the assessment, the direct failure found, proposed corrective action to eliminate root cause, validation of corrective actions and proposed closure date. 8.1.8.1.2. Carry forward open items to the next report. 8.1.8.1.3. LRS/CC may delegate acknowledgement of semi-annual inspection completion. (T-2). 8.1.8.2. Assists FKO with assessment and inspection document control in accordance with flight file plan. (T-1). 8.2. Fuels Environmental and Safety Responsibilities. 8.2.1. Manages environmental and safety programs. 8.2.2. Provides daily safety and weekly environmental briefing topics and attends daily operational safety briefings on a random basis to check for effectiveness. Will incorporate this instruction, T.O. 42B series, T.O. 37 series, environmental guidance and AFPET generated Back-to-Basics (B2B), incident summaries, and safety flashes which are maintained on AFPETs SharePoint® site at https://usaf.dps.mil/teams/AFPET- SharePoint/Back%20To%20Basics/. (T-3). 8.2.3. Reports flight mishaps and incidents within 24 hours. Conduct incident reporting in accordance with Attachment 5. (T-2). 8.2.4. Creates and updates JSTO per AFI 91-202, The US Air Force Mishap Prevention Program. Contacts wing safety office and BE for assistance as needed for assistance to conduct a hazard analysis when workplace operations change and/or when new hazardous materials are introduced, processes or procedures are changed, or engineering controls are modified or added per DAFMAN 91-203. (T-3). 8.2.5. Prepares for environmental, safety, and occupational health compliance assessment and management program (ESOHCAMP) inspections per AFMAN 32-7002 and AFI 90-201. (T-2). 8.2.6. Develops work area specific hazard communication (HAZCOM) program per AFI 90- 821, Hazard Communication (HAZCOM) Program. (T-1). 8.2.7. Establishes hazardous energy control also known as lock-out tag-out (LOTO) program management per DAFMAN 91-203 and in coordination with the wing occupational safety office, if needed. (T-1). 8.2.7.1. Ensures LOTO devices comply with DAFMAN 91-203 are maintained separate from the fuels QC hold program locks and clearly labeled and identifiable (e.g., POL/LO- 1, POL/LO-2). (T-1). 8.2.8. Briefs all fuels personnel at least quarterly on safety matters. This briefing includes hazards, safety precautions, first-aid measures and off-duty seasonal hazards and precautions. (T-3). 64 DAFI23-201 23 AUGUST 2023 8.2.8.1. Briefing should also include flight high trend items, and other things such as safe handling of fuel-soaked clothes, prenatal precautions (if applicable), ways, means, and methods to improve safety in operations and mission support. (T-3). 8.2.8.2. Recommends best practice or benchmarked process to the FMT for inclusion for flight enhancement. (T-3). 8.2.9. Assures compliance with federal, state, and local environmental laws and regulations, and AF Policy Directives (AFPD) and AFIs. At overseas locations, assure compliance with FGS or the overseas environmental baseline guidance document in the absence of the FGS. (T-0). 8.2.10. Ensures adequate spill prevention and clean-up materiel are readily available. (T-3). 8.2.11. Consults the installation occupational safety office and BE for required PPE per DAFMAN 91-203. 8.2.11.1. Identifies fall protection equipment requirements safety guidance and task performance (confined spaces, aboveground storage tank gauging). (T-3). 8.2.12. Identifies operations requirements for equipment to enter toxic environments (e.g., permit required confined spaces). Contacts base BCE environmental office for disposal instructions of off-specification product or fuel/water mixtures. (T-3). 8.2.13. Randomly performs evaluations of individuals for alertness and situational awareness while performing fuel and/or cryogenic handling operations. 8.3. Fuels Laboratory Responsibilities. 8.3.1. Ensures provisions outlined in DAFMAN 91-203 regarding laboratory safety and internal and external safety inspections are accomplished and documented. (T-1). 8.3.2. Schedules and administers the fuels QC program per 42B series T.O.s. (T-1). 8.3.3. Observes, and performs trend analysis of the condition and performance of installed filter and coalescer elements. 8.3.4. Ensures FMD is up to date and reflects current and accurate samples and due dates for fuel facilities, fuels equipment and cryogenic sample results. (T-1). 8.3.4.1. Only FMT designated personnel should input sample data into FMD Quality Control Module. (T-1). 8.3.4.2. FMT designees will utilize FMD to record additional fuel samples from vehicles, FHE and facilities as required for trend analysis and additional quality surveillance. (T-1). 8.3.5. Uses AFTO150, Base Fuels Sampling and Testing Record if FMD Quality Control Module fails. Update all records into FMD when issue is resolved. (T-2). 8.3.6. Administers the QC hold program in accordance with local FOI and accounts for assets used to identify and isolate fuels and cryogenics storage and dispensing equipment. (T-2). 8.3.6.1. Ensures isolation devices (locks) are maintained separate from the LOTO devices and be readily identifiable (e.g., LGRF-1, LGRF-2). (T-2). 8.3.6.2. Assigns caution tag(s) per the FOI. (T-2). DAFI23-201 23 AUGUST 2023 65 8.3.6.3. Notifies FSC when placing or removing an AF980, Caution Tag. (T-2). 8.3.6.4. Records caution tag actions in FMD. (T-2). 8.3.6.5. Places an AF980 and lock on assets that are overdue for laboratory sampling. (T-2). 8.3.6.6. Removes overdue asset from service and secures the corresponding clipboard in the QC hold box. (T-2). 8.3.6.7. Ensures only the laboratory personnel maintain keys and locks used for the fuels QC hold program. (T-3). 8.3.7. Ensures AFTAT accounts have been established for all laboratory personnel. Removes access to AFTAT when personnel no longer perform laboratory functions. (T-2). 8.3.7.1. Ensures all required product samples are processed in AFTAT and submitted to an Aerospace Fuels Laboratory. (T-2). 8.3.7.2. Includes FMT’s email addresses in AFTAT report automated distribution. (T-2). 8.3.7.3. Reviews AFTAT analysis reports to identify negative trend patterns and recommend changes to the FMT to improve product quality. (T-2). 8.3.8. Establishes sampling requirements schedule and Laboratory program per 42B series T.O.s. (T-1). 8.3.9. Notifies FSC immediately of any suspected contaminated or off-specification products. Immediately implement QC hold per local FOI. (T-2). 8.3.10. Provides FSC with a laboratory standby roster. (T-3). 8.3.11. Maintains aircraft crash kit per T.O. 42B-1-1. Inspects and inventories crash kit quarterly for serviceability and documents inspections in FMD. Use tamper-proof seal(s) to prevent equipment removal., inspect quarterly to ensure seal integrity. Re-inspect kit and inventory if there is any evidence of seal tampering. Inspect and inventory crash kit annually for equipment serviceability. Document all inspections in FMD. (T-2). 66 DAFI23-201 23 AUGUST 2023 Chapter 9 FUELS OPERATIONS REQUIREMENTS 9.1. Fuels Operations Responsibilities. 9.1.1. Manages product servicing resources, flight line support, equipment maintenance, product movement, and storage of bulk petroleum, cryogenic, and hypergolic products as applicable. (T-2). 9.1.1.1. Reviews applicable inspection reports and validates corrective actions. 9.1.1.2. Develops methods to enhance operational support and streamline equipment management. (T-2). 9.1.1.3. Validates scheduling to ensure individuals are not performing beyond 12 hours of continuous work. (T-2). 9.1.2. Reviews aircraft flying schedules for fuels support requirements and tailors work shifts accordingly. (T-2). 9.1.3. Submits requests for facility and equipment changes in coordination with FKO and fuels equipment supervisor to support mission. (T-2). 9.1.4. Manages assigned vehicles in accordance with AFI 24-302. (T-2). 9.1.5. Establishes product rotation procedures for hydrant and fuel storage facilities per DoDM 4140.25 Vol 4, DoD Management of Energy Commodities: Quality and Technical Management. (T-0). 9.1.6. Uses all serviceable tanks, transfer pipelines, pumps, meters, filter separators, and fillstands on a rotational, routine basis to prevent deterioration of pumps, seals, and gaskets. (T-2). 9.1.7. Validates alternate resupply capability: 9.1.7.1. Tests resupply capability (not resupply capacity) annually or when system modifications alter capability. (T-2). 9.1.7.1.1. Performs test to validate DLA-E support, maintain training proficiency, and exercise receipt system capabilities. FMT will ensure military member training proficiency to operate bulk storage fuel resupply systems in event civilian and/or host nation support personnel are unable to perform contractual obligations. (T-2). 9.1.7.1.2. Initiates feasibility analysis with AFPET/PTOR to determine most efficient means of resupply. This ensures funding and construction are not committed to provide a resupply capability where commercial markets are able to fulfill requirements. (T-2). 9.1.7.2. Bases whose resupply capability is solely accomplished by a single available conveyance, do not require exercising alternate receipt capability. Additionally, bases that receive via railcar and use the same off-loading headers during alternate mode of receipt do not require retesting of their receipt capability. 9.1.8. Establishes a cryogenic conservation plan. Must coordinate plan with using organizations and ensure the conservation plan provides the following at a minimum: (T-3). DAFI23-201 23 AUGUST 2023 67 9.1.8.1. Limits fill periods to minimum number to support mission requirements. (T-3). 9.1.8.2. Designates cryogenic servicing times. (T-3). 9.1.8.3. Identifies minimum cart limit to maximize conservation efforts. Encourage using organizations to keep active carts to a minimum, and maintain other carts in a purged, standby status. (T-3). 9.1.8.4. Coordinates with using organization(s) to determine number of active carts needed to support using organization while maintaining inactive carts in purge and stand-by status. (T-3). 9.1.9. Monitors FARP/SFH-A personnel and equipment to ensure all training is accomplished, qualifications are maintained, and readiness status meets mission requirements. (T-2). 9.1.10. Nominates members from FARP/SFH-A qualified operators pool for FMT to fulfill the SFH-ATC responsibilities. (T-2). 9.2. Fuels Distribution Responsibilities. 9.2.1. Supervises the mobile distribution and fuels equipment maintenance elements. 9.2.2. Assists fuels operations with requirements listed in paragraph 9.1, and ensures actions directed by the FSC are accomplished in a safe and efficient manner. 9.2.3. Coordinates with VM to de-conflict scheduled maintenance and deficiency repairs. 9.2.4. Reviews flying schedules to ensure resources are available to meet mission requirements. 9.2.5. Monitors personnel performing fuel servicing operations, equipment maintenance functions, and flightline operations. 9.2.6. Performs FMF primary VCO duties in accordance with AFI 24-302 and local VCO guidance. Alternate VCO will be determined by FMT. 9.3. Mobile Distribution Responsibilities. 9.3.1. Maintains close liaison with the FSC to report progress of operations and coordinates changes in scheduled work plans. 9.3.2. Ensures personnel are trained as outlined in FMF’s master training plan. 9.3.3. Trains personnel on radio operation, discipline, and use of radio transmission codes listed in Attachment 9. 9.3.4. Familiarizes servicing vehicle operators with flightline safety, aircraft parking ramps, runway crossings, aircraft taxiways, and control tower signals. Conducts familiarization on infrequently used routes or infrequently performed operations. 9.3.5. Initiates disqualification action when an individual’s attitude, mental, or physical state are potentially unsafe for operating vehicles. 9.3.6. Ensures Airfield Driving Program Manager (ADPM) training for the FMF primary and alternate managers have been completed per DAFI 13-213, Airfield Driving. 9.3.7. Conducts pre-operation inspection (pre-trip inspection) for vehicles as required using applicable inspection form. (T-1). 68 DAFI23-201 23 AUGUST 2023 9.3.8. Operationally checks vehicles and/or FHE and reviews inspection forms prior to returning assets to service. Once vehicle is received from maintenance, particular attention should be given to making sure sump drains are closed and filter separator air eliminators are properly installed. 9.3.9. Uses applicable forms as prescribed in Attachment 10, to annotate discrepancies. 9.4. Equipment Maintenance Responsibilities. 9.4.1. Documents, and maintains vehicles, FHE and FSE per T.O. 36-1-191 and applicable T.O.s. 9.4.2. Develops work center operator maintenance listing and trains personnel to perform maintenance. 9.4.3. Coordinates with Fuels Equipment Program Management for status updates impacting overall equipment management and DPAS inputs. 9.4.4. Provides or requests for a covered shelter for equipment maintenance operations. Consider co-location of equipment maintenance and refueling maintenance as an option at locations where facilities and space are limited. 9.4.4.1. Removes unsafe or inoperable vehicle and/or expeditionary FHE from service and turn in to appropriate maintenance activity for corrective action. 9.4.5. Initiates vehicle modification or expeditionary FHE requests and routes through FMT, VM and AFPET for approval. Approved modifications are maintained in the vehicle’s historical record in accordance with AFI 24-302. Major modification requests are approved by AFCLMC/WNZ vehicle IPT for vehicles and fuels IPT for expeditionary FHE. Modifications should not be made until approved at this level. 9.4.6. Coordinates with VM to ensure all required vehicles and/or expeditionary FHE are turned in on ti
