CH-1 DIGITAL DOCUMENTATION.docx

[CHAPTER : 1 (Digital Documentation)] ------------------------------------------------- 1. **What are Styles ? What are the advantages of using styles.** **Answer --** A style is a collection of formats that you can use to easily change the appearance of chosen pages, text, frames, and other elem...

[CHAPTER : 1 (Digital Documentation)] ------------------------------------------------- 1. **What are Styles ? What are the advantages of using styles.** **Answer --** A style is a collection of formats that you can use to easily change the appearance of chosen pages, text, frames, and other elements in your document.\ **[Advantages:]**\ Styles help to ensure that a document is uniform.\ They also make it simple to make large formatting modifications. **2. Explain Image Cropping** **Answer --** Right-click the image and choose Picture from the pop-up menu to begin cropping it. Select the Crop page in the Picture dialogue box. The following parameters can be controlled on the Crop page: **[Keep scale / Keep image size --]** a\. When Keep scale is chosen (the default), cropping the image has no effect on the image's scale. b\. Cropping creates enlargement (for positive cropping values), shrinking (for negative cropping values), or distortion of the image when Keep image size is selected, so the image size remains constant. **[Left, Right, Top, and Bottom --]** You can crop the image using the dialog box, you can enter left, right, top and bottom margins to crop the image. **a. Keep scale --** using this option you can crop the image without changing the size of the image. **b. Keep image size --** Without changing the height and width of the image you can crop the image using keep image size. **3. List any three methods of inserting images in a text document.** **Answer --** The three methods for inserting images in digital documents are --\ Drag and Drop\ Inserting image from clipboard\ Insert image from Scanner **4. What do you understand by the terms:**\ a. Text Wrapping\ b. Anchoring **Answer --**\ **a. Text Wrapping --** Text wrapping describes the relationship between graphics and the surrounding text, which may wrap around the graphic on one or both sides, be overprinted behind or in front of the graphic, or be overprinted behind or in front of the graphic. **b. Anchoring --** The graphics' reference point is referred to as IT. This point could represent the object's location on the page or in the frame. An anchor point is always present in an image. **5. What are templates? What are the advantages of using templates?** **Answer --** A template is a type of document that you can use to make a similar type of document. Templates can contain text, graphics, style, design. **[Advantage of template are --]**\ a. Document creation is made easier with templates.\ b. It save time to giving style in document\ c. The use of templates helps to keep the audience's interest. **6. What is Mail Merge? Mention the advantages of Mail Merge.** **Answer --** A mail merge is a method of personalizing a message you've written and sending it to a large group of people, giving the impression that you prepared the letter specifically for them. [Advantages of mail merge are --]\ a. It's simple to send the same mail to a big group of recipients using the Mail Merge tool.\ b. We don't have to type each recipient's name separately in each letter when we use Mail Merge.\ c. It's one of the most efficient ways to mass-produce hundreds of personalized letters in a short amount of time.\ d. It is simple to amend the letter because any change made in the main letter will be reflected in all other recipients' letters. [Digital Documentation MCQ's ] ------------------------------------------ **1. \_\_\_\_\_\_\_\_\_\_\_ is a set of formats that you can apply to selected pages, text, frames, and other elements in your document.**\ a. Style\ b. Format\ c. Design\ d. None of the above Answer a\. Style **2. \_\_\_\_\_\_\_\_\_\_\_affect the font and size of chosen text within a paragraph, as well as bold and italic forms.**\ a. Page styles\ b. Paragraph styles\ c. Character styles\ d. Graphic styles Answer c\. Character styles **3. Which style includes headers and footers, as well as borders and margins?**\ a. Character Style\ b. Page Style\ c. Frame style\ d. Presentation Style Answer b\. Page Style **4. Styles and Formatting Window is available in \_\_\_\_\_\_ menu.**\ a. Format\ b. Insert\ c. Tools\ d. View Answer a\. Format **5. Fatima has added a photograph to a document. She wishes to cut a portion of the image. Which method should she use to complete the task?**\ a. Cut\ b. Copy\ c. Crop\ d. Layout Answer c\. Crop