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RESTRICTED 1 GENERAL ADMINISTRATION RESTRICTED  RESTRICTED 2 INDEX Ser Code Subject Page No...

RESTRICTED 1 GENERAL ADMINISTRATION RESTRICTED  RESTRICTED 2 INDEX Ser Code Subject Page No No 1. GA-01 Duties of Quartermaster and his Staff 03-13 2. GA-02 Organisation, Layout and Function of Army Service Corps 14-20 Battalion and Supply Depot including dependency of unit for vehicles, supply, hygiene and chemical 3. GA-03 Organisation and Introduction to Military Engineering 21-25 Services (MES) 4. GA-04 Maintenance of various documents in Quartermaster/ 26-32 Technical Equipment Officer Office 5. GA-05 Handing/taking over of charge 33-41 6. GA-06 Fire Fighting and Fire Audit 42-53 7. GA-07 Mobilisation 54-58 8. GA-08 Reports and Returns 59-63 9. GA-09 Administration (Adm) Inspection 64-67 10. GA-10 Technical Inspection by Commanding Officer Divisional 68-75 Ordnance Unit (Commander Army Ordnance Corps) 11. GA-11 Technical Inspection by Electronics and Mechanical 76-79 Assistant Engineer (Small Arms) : EMAE (SA) 12. GA-12 Technical Inspection by Commander Electronics and 80-82 Mechanical Engineer (CEME) 13. GA-13 Technical Inspection by Peace Ammunition Repair 83-89 Section/ Field Ammunition Repair Section (PARS/FARS) 14. GA-14 Sanitary Inspection and Fire Audit 90-108 15. GA-15 Demand of Rolling Stock for Training/Staff Duty move 109-117 including move of Advance Party by Train 16. GA-16 Demand and Online Tender of Civil Hired Transport for 118-126 Staff Duty move of main body and advance party 17. GA-17 Civil Hired Transport Impressment 127 18. GA-18 New Raising 128-130 19. GA-19 Conversion 131-135 20. GA-20 Organisation of Divisional Ordnance Unit and Field 136-141 Ammunition Depot 21. GA-21 Organisation of Electronics and Mechanical Engineer 142-146 including setup of Army Base Workshop 22. GA-22 Concept of Station Order in permanent location, on move, 147-150 during Temporary Duty etc 23. GA-23 Concept of Married Accommodation and House Rent 151-153 Allowances RESTRICTED  RESTRICTED 3 DUTIES OF QUARTERMASTER AND HIS STAFF (GA-01) References:- (a) Regulations for the Army 1987 (Revised) Paragraph 42. (b) Clothing Regulations - Paragraphs 34, 35, 37, 65 & 66. (c) Army Instructions 149/68, 22/83 & 2/91. (d) Special Army Order 7/S/80, Army Order 20/84 and Army Order 206/75. Introduction 1. The Quartermaster is a Regimental Staff Officer. He is in charge of receipt and issue of vehicles, equipment, clothing, stores, arms/ammunition, provision of rations/ fuel, oil and lubricants (FOL), hygiene & chemical, conservancy, private shops, Civil Hired Transport (CHT), watch & ward of defence land/trees, monitors accommodation & Military Engineer Service works, unit move, inspection etc. Duties in Peace 2. Detailed duties of the Quartermaster in peace with regard to various stores he has to deal with are as discussed in the following Paragraphs: - Ordnance Stores 3. Provision. He must know entitlement of the unit (as per War Equipment Table/Peace Equipment Table, Army Instruction, Army Order and other Government authority) and take appropriate and timely action to provide these stores and equipment. 4. Indenting. He must be thoroughly conversant with the procedure for obtaining stores, as given in relevant instructions/Order. 5. Receipt. He is responsible to ensure that stores received are checked, both for quantity and condition. He should also ensure that appropriate action is taken forthwith to resolve discrepancies, if any, at the time of receipt. 6. Discrepancies and Losses. He must ensure that any discrepancies or losses brought to light are pursued to finality without any loss of time. 7. Accounting. He must ensure that stores held in the unit are properly accounted for as per procedure given in Army Instruction 149/68 and stock takings are carried out as per procedures laid down. RESTRICTED  RESTRICTED 4 8. Care & Preservation. He must be conversant with the procedures for carrying out care and preservation of stores. 9. Issues. He must ensure that stores are issued strictly as per scales & entitlements (Army Instruction 149/68). 10. Repairs. He must arrange timely repair of stores so as to prolong their life and utility. 'A stitch in time saves nine' (Army Instruction 149/68). 11. Controlled Stores & Ammunition. The provision of Controlled stores and ammunition is an important function of Unit Quartermaster and it is essential that he must be conversant with the special instructions and procedures regarding their procurement alongwith timely reports and returns of the same. 12. Army Service Corps Stores. Unit Quartermaster is responsible for provision, receipt, storage and issue of Army Service Corps stores to entitled personnel as per regulations. Further, he must ensure proper turnover of rations and timely prep of monthly Ration and Forage Return [Regulations for the Army 1987 (Revised) Paragraphs 880-900]. 13. Military Engineer Service Stores. This including accommodations, electrical fittings, furniture and other ancillaries etc. Unit Quartermaster is responsible for its correct accounting and handing/taking over to/from the Military Engineer Service authority (Regulations for the Army (Revised 1987) Paragraphs 1011-1025). 14. Conservancy. Unit Quartermaster is responsible for making adequate arrangement for conservancy in the unit as per Peace Establishment and through local Station Headquarters. 15. Mechanical Transport (MT) and Fuel, Oil & Lubricants (FOL). Where a separate Mechanical Transport Officer (MTO) is not authorised, Quartermaster is called upon to perform the duties of Mechanical Transport Officer also. In such cases, he will be responsible for the receipt, issue and maintenance of unit vehicles and fuel, oil & lubricants, preparation and submission of various reports and returns and maintenance of relevant documents which require special attention eg - Monthly Vehicle Causality Return (MVCR). He will also be responsible to ensure that the unit Mechanical Transport fleet is kept ―ON ROAD‖ at all times, through Unit Repair Organisation/dependent Electronics and Mechanical Engineer workshop. 16. Fire Fighting. Provision of fire fighting equipment is also the responsibility of the Quartermaster. He should ensure that these equipment are held in the unit as per AI 2/91 and personnel & crew are trained in handling of these equipment [Regulations for the Army (Rev 1987) Para 1190]. 17. Inspection. The Quartermaster must ensure unit's readiness for the following inspections : - (a) Inspection/Technical visit by Ordnance Representative. RESTRICTED  RESTRICTED 5 (b) Electronics and Mechanical Assistant Engineer‘s (Small Arms) [EMAE (SA)] Inspection. (c) Commander Electronics and Mechanical Engineer (CEME)/ Officer Commanding Electronics and Mechanical Engineer Battalion‘s Inspection. (d) Officer Commanding Peace Ammunition Repair Section (PARS) /Field Ammunition Repair Section (FARS) Insp. (e) Administration/Station Health Officer's visit. (f) Garrison Engineer/Assistant Garrison Engineer‘s visit. Duties in Field 18. The necessity of maintaining a smooth and efficient system of supply of 'Q' services in the Field cannot be over emphasized especially towards ensuring that stores of Ordnance/Army Service Corps (ASC) held on his charge are always be fit upto the authorised scale for meeting any Operational challenges. Detailed duties of the Quartermaster in field with regard to various stores he has to deal with are given in succeeding paragraphs. Action on Receipt of Orders for Move from Peace to Field 19. Unit Survey Board. On receipt of orders for move from peace to field, Quartermaster is responsible to hold Unit Survey Board as per Army Order (AO) 206/75. 20. Completing upto War Equipment Table. Units will place emergent demands on dependent Ordnance Depots for stores required to make up the authorised field service scales. Demands will be complied with by Ordnance Depots, subject to availability of stores. Inabilities, if any will be extracted by Ordnance Depots to the Central Ordnance Depots concerned, for direct issues to units in the field area, as early as possible. A copy of such inabilities will be endorsed to the Major General Army Ordnance Corps (MGAOC) and Field Ordnance Depot (FOD)/ Advance Base Ordnance Depots (ABOD) on which the unit will be dependent for supply in the operational area. 21. Notification of Move. Informed all dependent Ordnance Depots, the dates on and the station to which your unit is to move together with a list of outstanding items/demands. Intimate units move to a new area of supply‘s dependent Ordnance Depot alongwith list of inabilities. 22. Liaise with Ordnance representative and dependent depot to ensure smooth and effective change over. 23. Ordnance Responsibilities in the Field. In the field, Ordnance responsibilities are highlighted as under:- RESTRICTED  RESTRICTED 6 (a) Supply of general stores and clothing required by the Army. (b) Supply of Ammunition. (c) Supply of Controlled stores/vehicle/ammunition as released by the staff. (d) Conditioning/condemning of Ordnance stores. (e) Inspection/repair of Ordnance stores. (f) Handling of Ordnance store/ammunition in transit including supply by air dropping, through Army Service Corps/Air Force. (g) Salvage functions. 24. Controlled Stores. No formal indents are required for issue of controlled stores. Units submit periodical returns to General Staff who work out the net deficiencies/surpluses and forward the same to General Staff (Staff Duty/Weapons & Equipment) branch at Division Headquarters. Division Headquarters will release the stores if available from Divisional Ordnance Unit (DOU) or alternately further progress the case through staff channel at higher headquarters. Procedure for Demanding Stores from Ordnance Depot 25. Field Repair Spares. Technical Store Section attached to Electronics and Mechanical Engineer Workshop or Light Repair Workshop affiliated with the unit, stock these spares and replenish their stocks from dependent Ordnance depot. 26. General Stores and Clothing. Demand for these stores on IAFO-2705 are forwarded to dependent Ordnance depot for issue. Units collect the stores from Ordnance depot on the day laid down in formation orders. 27. Vehicles:- (a) ‘A' Vehicles. Part X Orders are submitted by units to General Staff branch at Brigade/Division Headquarters. General Staff (Weapons & Equipment) branch consolidates and forwards deficiencies to General Staff (Weapons & Equipment) branch at Corps Headquarters who issue release Order, to Corps Delivery Squadron or forward Delivery Squadron (if formed/located in the Division). (b) ‘B' Vehicles. Based on Monthly Vehicle Causality Returns (MVCR). 28. Carriers & Towed Guns. These are Controlled stores and casualties are notified in Monthly Census Return (MCR). These are released by General Staff (Weapons & Equipment) at Corps Headquarters. RESTRICTED  RESTRICTED 7 29. Ammunition. Within Division/Brigade, ammunition points are set up to ensure automatic replenishment of ammunition from the rear during operation. Otherwise ammunition will be issued to units as is done in peace areas. 30. Disposal of Captured Ordnance Stores/Vehicles (AO 227/76):- (a) Arms. Return to Division Ordnance Units. (b) Ammunition. Report of captured ammunition is to be forwarded to Division Headquarters immediately. An Assistant Ammunition Technical Officer/Officer Commanding Peace Ammunition Repair Section/Field Ammunition Repair Section will inspect the ammunition. Ammunition sentenced dangerous will be destroyed by the Ammunition Technical Section of the Division Ordnance unit. Unit will deposit ammunition to the nearest Ammunition Company/Field Ammunition Depots. (c) Vehicles. Return to nearest vehicles company with info to :- (i) Army Headquarters Director General of Weapons & Equipment Directorate (General Staff/Weapons & Equipment-14/15). (ii) Army Headquarters Director General of Ordnance Service (Major General /Ordnance Section -4C). (iii) Army Headquarters Director General of Military Intelligence (General Staff Officer-1 (b)). (d) Other stores. Return to Ordnance unit. (e) Retention as War Trophies. Apply to DGMI (GS 1 (b) as per procedure given in Para 331 of Equipment Regulations 1981 (Revised) and Army Order 2/2004/MGO. 31. War System of Accounting. It means that provisions of Army Instructions 149/68 are not applicable in field and there is no audit. Units are only required to maintain such Records/documents, as are required for administrative purposes. 32. Adjustment of Losses:- (a) Losses caused entirely by enemy action or destroyed by own forces as military necessity, will be dealt with under Paragraph 52A, Accounting (War) India, i.e. no loss statement be prepared, but a certificate from the Officer Commanding unit stating that the loss occurred due to enemy action or destroyed by own forces, will be required. This certificate be endorsed on the form used for indenting the replacement of stores. (b) No adjustment action is necessary by the units under war system of accounting for losses due to abortive air drops of Ordnance stores, equipment clothing & necessaries. The units will however, submit returns to Army Service Corps Battalion (Air Maintenance) daily after the air drop with information to RESTRICTED  RESTRICTED 8 Brigade and Division Headquarter indicating the number of packages received and the number which could not be received/retrieved with reasons for non-retrieval. Army Service Corps (ASC) Supplies 33. Procedure for Demand/Issue of Supplies:- (a) Unit indents for rations on IAFF-1024 (Ration Indent) in duplicate, indents for payment issue is submitted in triplicate. Unit will only show the numbers of troops on the indent, for which ration is required. In addition, unit will also show any extra issues that have been sanctioned & quantity of items of rations they wish to draw. Unit representative hand over indent at supply point of the Composite Platoon well in advance as per schedule issued. (b) Composite Platoon calculates in details the rations and enters on the reverse side of unit indent after allowing for any extra issue sanctioned & deductions of any excess quantity stated by units to be in their possession. Composite Platoon consolidates all indents (IAFF-1024) on IAFF-1025 (Summary of Indent) & handover IAFF-1025 in duplicate with all supporting IAFF-1024 to issue section, one day in advance of drawing. (c) Normally there is a supply point for each Brigade & one for Division troops. These remain open for a definite period each day. The Composite Platoon having drawn the requirement from Corps Maintenance Area (CMA) returns to Bulk Breaking Point. Under normal conditions units draw from Bulk Breaking Point. When transport is loaded on unit basis then these vehicles are conveyed to forward supply points from where units collect their requirement in their own transportation. On certain occasions Division 2nd line transport may be called upon to deliver to units directly. While collecting, unit representative gives a receipt on the original copy of IAFF-1024 & collects the duplicate copy endorsed with a certificate of issue. Fuel Oil Lubricants (FOL) 34. Vehicles are filled from first line reserve and replenishment is indented on IAFF-1024A (Indent for Petrol, Oil and Lubricants) as and when required. Requirement is given in terms of fuel, oil & lubricants and not number of container. Duties of Quartermaster Staff 35. Duties of Ammunition Junior Commissioned Officer (JCO)/ Non Commissioned Officer (NCO). The following duties are to be carried out by Ammunition JCO/NCO of a unit :- (a) Draw the key of ammunition store house early in the morning from unit Quarter Guard. RESTRICTED  RESTRICTED 9 (b) Open the store houses and make necessary entry in the Magazine In/Out register. (c) Read maximum/minimum temperature and make necessary entries in the temperature record register. (d) Carryout ventilation for a period of minimum 30 minutes between 6 to 8 AM. (e) Check restriction/segregation lists received from higher formation with Batch/Lot Register (IAFO-2713 & 2714) and also from ground and report any holding of affected ammunition to unit Quartermaster for further action. (f) Segregate oldest lot of ammunition for firing. The issue of ammunition will be made on IAFO-1406 (Ammunition Requisition Form). (g) Carryout turnover of oldest lots with new lots and when received against practice. (h) Take ammunition/empties on ledger charge on receipt from depot/ write off on firing/backloading. (j) Maintain IAFO-2713 & IAFO-2714 (Batch lot records) on receipt of ammunition from depot. (k) Prepare ammunition state. (l) Ensure firefighting equipment are as per requirement and in serviceable condition at all times. (m) Update all files and documents related to ammunition. (n) Ensure scraping of grass nine feet around the ammunition store house. (o) Ensure that no oily rags/inflammable materials are thrown around the ammunition store house. (p) Ensure proper cleaning and maintenance of ammunition store house. (q) Ensure that water level in the tank of White Phosphorous store house. (r) Ensure breathing apparatus and Copper Sulphate in soft soap solution are available where White Phosphorus ammunition is stored. (s) To brief the sentries regarding detection of fire and firefighting. (t) Ensure lightening conductors are checked by Military Engineering Services (MES)/Engineers once in six months. RESTRICTED  RESTRICTED 10 36. Duties of Senior Quartermaster (SQM). SQM is responsible for the following:- (a) Correct receipt, storage, maintenance, turnover, preservation, issue and security of General Stores & Clothing items on his charge. (b) Maintaining up to date account of stores received & issued and periodically comparing ledger balances with ground balance. (c) Attending to stock taking team of the Stock Taking Board when stock taking of his store house is in progress. (d) Ensuring periodical preservation of stores under his charge and maintaining a record to that effect and bring any deterioration/biological damage to the notice of his superior. (e) Carrying out personal check of all doors, window and locks of the store at closing/opening hours to guards against theft/pilferage. (f) Ensure that firefighting appliances concerning his store houses are in working condition and that all personnel working under him know the action to be taken in case of outbreak of fire. (g) He will maintain the duplicate copy of Individual Clothing Card (IAFC-871). (h) He will issue the clothing items to troops as per scale. (j) Nominal roll for the items issued to the individual will be prepared and signed by the individual. (k) Ensure timely condemnation of unserviceable stores held on charge. 37. Duties of Junior Quartermaster (JQM). JQM is responsible for the following:- (a) Dry Ration:- (i) JQM obtains daily feeding strength of the unit from daily parade statement of ration. (ii) Ration demand is prepared on the basis of this strength. (iii) Ration indent (IAFZ-2098) is prepared in quintuplicate. (iv) Four copies of the demand are sent to supply depot one week in advance and one copy is kept as office copy. (v) He goes to the indent sec and checks the details of items/ quantity passed for issue by the supply depot. RESTRICTED  RESTRICTED 11 (vi) He takes two copies of the passed demand (IAFZ-2098) with him to the unit. (vii) On the ration collection day, he goes to the supply depot along with the following :- (aa) Vehicles as required. (ab) Packing Material as required. (ac) Working party. (viii) He reports to the gate Non Commissioned Officer (NCO) In-charge at the gate and enters the following details in the gate register:- (aa) Details of empty Packing Material. (ab) No of vehicles and allied details. (ac) Details of working party. (ix) He goes to the Packing Material (PM) group and deposits the empty Packing Material after getting it checked by the sec In-charge. (x) If there is any deficiency in the Packing Material, details of the same is entered on reverse of the demand passed and required regular issue voucher (IAFZ-2096) is prepare for issuing additional Packing Material. (xi) Then he proceeds to the Receipt & Dispatch Section/Basic Group along with his working party. (xii) There he checks the following and collects the ration:- (aa) Quantity of ration issued. (ab) Quality of ration and Estimated Storage Life (ESL). (xiii) After collection he deposit one copy of ration indent duly collected and comes out of the depot along with the ration & second copy of collected ration indent. (xiv) He enters the details of ration collected in the depot gate register. (xv) Thereafter he returns to the unit with ration. RESTRICTED  RESTRICTED 12 (b) Fresh Ration:- (i) Demand for fresh ration is calculated on the basis of unit daily feeding strength. (ii) On the day of collection, he reports to the NCO In-charge at the gate and enters the following details in the gate register:- (aa) Details of empty Packing Material. (ab) Number of vehicles and allied details. (ac) Details of working party. (iii) He goes to the PM group and deposits the empty Packing Material (PM) after getting it checked by the sec In-Charge. (iv) If there is any deficiency in the PM, details of the same is entered on reverse of the demand passed and required regular issue voucher (IAFZ-2096) is prepared for issuing additional Packing Material. (v) He report to the NCO In-charge fresh group and signs on the Army Service Corps Ration Invoice (IAFS-1555). (vi) Then he proceed to the Receipt & Dispatch (R&D) Section/ Basic Group alongwith his working party & Dispatch foil. (xv) There he checks the following and collect the ration:- (aa) Quantity of ration issued. (ab) Quality of ration and Estimated Storage Life (ESL). (xvi) He enter the next day‘s requirement/demand on demand foil (IAFS-1555). (xvii) After collection he comes out the depot alongwith the ration & dispatch foil. (xviii) Thereafter he returns to the unit with ration. (c) Demand for Hospital Comfort/Hygiene & Chemical Items. The procedure for collecting hospital comfort/hygiene & chemical items from supply depot by unit Quartermaster is as under:- (i) Station order for the same as per unit strength will be published. (ii) Indent will be counter signed by Regiment Medical Officer /Senior Executive Medical Officer/Station Health Officer. RESTRICTED  RESTRICTED 13 (iii) Four copies of indent (IAFZ-2098) will be forwarded to supply depot six weeks in advance. (iv) The procedure for collection is same as that of Dry ration. (v) Hygiene & chemical is issued by supply depot once in a month. 38. Duties of Military Engineer Services (MES) Junior Commissioned Officer (JCO)/Non Commissioned Officer (NCO). The following duties are to be carried out by MES JCO/NCO of a unit:- (a) Complaint register for Electrical & Machinery (E/M) & Barrack & Repair (B/R) will be maintained and liaison will be carried out with MES for early response to the complaints. (b) Bulb & tube light will be collected from MES on replacement on monthly basis. (c) Ledger of all MES furniture will be maintained. (d) Distribution within the unit will be entered on reverse of ledger page. (e) Correct receipt and issue of stores. (f) Timely maintenance and repair of furniture and accommodation through MES. (g) Ensure timely stock taking of the stores. (h) Project Minor works, Major works & works for special repairs to Quartermaster for further projection with MES/Station Headquarters. (j) Maintain record of inventories of all held accommodation duly vetted by MES. RESTRICTED  RESTRICTED 14 ORGANISATION, LAYOUT AND FUNCTION OF ARMY SERVICE CORPS BATTALION & SUPPLY DEPOT INCLUDING DEPENDENCY OF UNIT FOR VEHICLES, SUPPLY, HYGIENE & CHEMICAL (GA-02) References: Army Service Corps Regulations. Introduction 1. Army Service Corps (ASC) Supply Depots are located in all stations to supply items of Army Service Corps. These depots are manned by Supply Company which are termed as Army Service Corps Supply Company type ‗A‘ to ‗G‘. The organisation of each type differs only in manpower depending on the troops they have to support in each station. Types of Army Service Corps (ASC) Units in Peace 2. Types of ASC units in peace are given below:- (a) Army Headquarters units and Composite food laboratory (CFL). (b) A & B Training Establishment and Records Office. (c) Area Troops ASC units comprises of:- (i) Supply unit. (ii) Petroleum Depot. (iii) Transport platoon. Function of Supply Depot 3. The supply branch‘s function is to provide the following:- (a) Food stuff. (b) Hospital ration‘s supplies. (b) Grain and Fodder. (d) Hygiene and Chemical stores. (e) Fuel for cooking, warming and drying purposes. (f) Fuel comprising of: - (i) Aviation spirit. (ii) Motor spirit. RESTRICTED  RESTRICTED 15 (iii) Diesel and fuel oil. (iv) Kerosene. (v) Aero and motor lubricants. (vi) Greases. 4. A Supply Depot has the following functions to perform: - (a) To receive all articles of Army Service Corps supplies. The main sources of receipt may be central purchased articles, local purchase supplies or transfers from other depots. (b) To hold the stock as may be laid down from time to time. (c) To operate local Contracts. (d) To maintain and turnover the stock which may involve correct demands, timely submission of reports and returns, a watch on estimated storage life, pest control, submission of samples and to issue substitutes for turnover of stocks. 5. Layout of stock groups of Supply Depot remains same in all stations, which is as under: - Necessary Group Basic Group Perishable Hospital & (Cased/Tinned (Bagged Supply Group Miscellaneous Stuff) eg Atta, Rice) (Fresh Group Vegetable and (Cherry, Syrup Fruits) Golden, Lime Juice, Sago, Miscellaneous) 1 2 3 4 Fodder Group Fuel Group Grain Group Hygiene & Chemical (Bhoosa, Paddy (Charcoal, (Oats & Grams Group Straw) Firewood, Gas etc) etc) (DDT, BHC etc) 5 6 7 8 PM Group Bakery Group Meat Group Fuel Oil Lubricant (Packing Material (Bread, Biscuits (Fresh Meat, Group of Dry Ration) etc) Fish & Egg) 9 10 11 12 RESTRICTED  RESTRICTED 16 6. Layout of Supply Depot is given as below:- CO 2IC Adm Offr Stk Office DSO R&D Offr Meat Gp Fresh CR Indent Sec BG, NG, Receipt FG, PG, Hyg & Pers Adm Central Dispatch Chem, Ledger Fuel, PM, Sec FOL, CG, QM Losses Misc Gp R&R Claims Audit Note : Manpower depends upon the type of supply depot. 7. Various types of supply units are given below:- Ser Type of Unit No of Dup No of Bulk If Bulk No Platoon(s) Troops Holding only is (In Tons) handled (In Tons) (a) Indep Supply Platoon 1 3200 400 2000 (b) ASC Coy Type ‗A‘ 2 640 800 4000 (c) ASC Coy Type ‗B‘ 3 9600 1200 6000 (d) ASC Coy Type ‗C‘ 4 12800 1600 8000 (e) ASC Coy Type ‗D‘ 5 16000 2000 10000 (f) ASC Coy Type ‗E‘ 6 19200 2400 12000 (g) ASC Coy Type ‗F‘ 7 22400 2800 14000 (h) ASC Coy Type ‗G‘ 8 28800 3600 18000 Notes : 1. Independent Supply Platoon is the basic unit. 2. This Brick system in organisation enables flexibility in ASC. Types of Army Service Corps (ASC) Battalion 8. Different types of ASC Battalions are given below:- (a) ASC Battalion in Mountain Division RESTRICTED  RESTRICTED 17 (b) ASC Battalion in Infantry Division (c) ASC Battalion in Armoured Division (d) ASC Battalion (Air Maintenance) (e) ASC Company Composite (f) Animal Transport Company Function of Army Service Corps Battalion in Peace 9. Provision and administration of animal and mechanical transport and air supply. Function of Army Service Corps Battalion in War 10. Role of Army Service Corps in Infantry/Mountain/Armoured Division is as under:- (a) Provision & distributions of supply, fuel oil lubricants (FOL) & hygiene chemical. (b) Carriage of water in war where necessary. (c) Carriage of ammunition. (d) For transportation of following commodity from supply depot till location of unit under war:- (i) Engineer Stores. (ii) Ordnance Stores. (iii) Canteen Stores. (iv) Mail if vehicle is not available with Divisional Postal unit. (e) Provision of animal transport in Mountain Division only. (f) Carriage of armoured tracked vehicles. Dependency of Unit for Vehicles, Supply, Hygiene & Chemical and Community Kitchen etc 11. Army Service Corps Battalion comes under Division troops units which will provide vehicles, supply, Hygiene & Chemical and Community kitchen etc to its dependent units of Division Headquarters during the peace & field service. RESTRICTED  RESTRICTED 18 Generally, Army Service Corps Battalion are manned by two Mechanical Transport Company which are holding 240 x ALS (120 x ALS each) and one Supply Company which is comprises of four Compo Platoon. Responsibilities of these companies to provide following to its dependent units is as under:- (a) Vehicles. A & B Company are providing 2nd line transportation for ferrying of stores of its dependent units during relief move/Annual Training Camp only on receipt demand from formation headquarters duly sanctioned. Indent for the same should be reached min 72 hours prior to move in peace and for ferrying of 2nd line ammunition of its dependent units during war as per their requirement. (b) Supply, Hygiene & Chemical and Community Kitchen. C Coy is providing supply items, Hygiene & Chemical and community Kitchen to its dependent units in peace and field. 12. Layout of Army Service Corps in Mountain Division is as under:- ARMY SERVICE CORPS BATTALION IN MOUNTAIN DIVISION BATTLION HQ HQ Coy A Coy B Coy C Coy LRW AT Coy AT Coy (MA (GS Mules) Mules) Coy HQ Coy HQ Coy HQ Coy QM Bn HQ HQ Tpt Pl Pl Pl Pl Pl Pl Sup Pl 3 Comp Pl Notes : (a) Truck 2.5 Ton - 30 (b) Lorry 5/7.5 Ton ALS - 150 (c) Animal Transport (i) Ride ‗B‘ - 01 (ii) Mule MA - 08 (iii) Mule General Staff - 240 (Authorised Staff Tables - 1994) RESTRICTED  RESTRICTED 19 13. Layout of Army Service Corps in Infantry Division is as under:- ARMY SERVICE CORPS BATTALION IN INFANTRY DIVISION BN HQ LRW HQ Coy A Coy B Coy C Coy Indep Tk Tptr Pl Coy HQ Coy HQ Coy HQ QM Bn HQ Bn HQ MAST Pers Tpt ER Pl Pl Pl Pl Pl Pl Pl Pl Pl Compo Compo Compo Compo HQ Pl Pl Pl Pl Note:- Each MT Pl has 30 x 5/7.5 Ton ALS auth i.e. total of 240 x 5/7.5 Ton ALS 2nd line vehicles (Auth : Staff Tables 1994). 14. Layout of Army Service Corps in Armoured Division is as under:- ARMY SERVICE CORPS BATTALION IN INFANTRY DIVISION BN HQ LRW HQ Coy A Coy B Coy C Coy D Coy Coy HQ Coy HQ Coy HQ Coy HQ QM Pl Bn HQ Bn HQ Pers Tpt Pl Pl Pl Pl Pl Compo Compo Compo Compo Pl Pl Pl Pl Pl Pl Notes:- 1. Each Platoon of Mechanical Transport Company ‗A‘ ‗B‘ & ‗C‘ has 30 x 5/7.5 Ton ALS. 2. Each Platoon of Tank Transporter Company has 4 Platoons each (Auth : Staff Tables 1994). RESTRICTED  RESTRICTED 20 15. Layout of Army Service Corps Company (Composite) is as under:- ARMY SERVICE CORPS COMPANY (COMPOSITE) COY HQ MT-PLs Comp Pl Pl Pl (30 x 3 Tons) (30 x 3 Tons) 16. Layout of Army Service Corps Battalion (Air Maintenance) is as under:- ARMY SERVICE CORPS BATTALION(AIR MAINT) BN HQ HQ Coy A Coy (AD) B Coy (Compo) Coy Coy HQ QM Bn HQ Pl Bn HQ Tpt HQ Pl Pl Pl MT Pl Sup Pl RESTRICTED  RESTRICTED 21 ORGANISATION & INTRODUCTION TO MILITARY ENGINEERING SERVICES (MES) (GA-03) References: Regulations for the Military Engineer Services 1968 (Reprint 1982). Introduction 1. The Military Engineering Services (MES) is responsible for the provisioning of suitable accommodation & allied barrack services to the armed forces as such it is necessary that all officers & Q staff are familiar with the working of this service. Function 2. Military Engineering Services provides accommodation, barrack, and hutments or requisitioned property & maintenance to keep it in a good condition. Military Engineering Services is also responsible for the accessory services such as:- (a) Construction of roads. (b) Water Supply. (c) Electricity. (d) Sewage. (e) Furniture. (f) Strategic defence & air fields. (g) Military Engineering Services is also responsible for carrying out deposit works for cantonment board & private persons (Individual). The Military Engineering Services gets works executed usually through contracting firms, under certain circumstances works may be carried out by military labour or by civil labour directly under Military Engineering Services. (h) In all cases Military Engineering Services is responsible for designs, specification, technical supervision & Control of funds for works & projects. 3. Organisation:- (a) Quartermaster General coordinates works policy for all services. To enable the Quartermaster General to exercise his functions, the Works Directorate of the Engineer-in-Chief‘s Branch and the Military Engineering Services is placed under him. Director General of Works of the rank of Major General under the Quartermaster General is responsible for the technical Control, execution and coordination of works services. He exercises the same administrative, financial and technical powers which were previously exercised by the Engineer-in-Chief. RESTRICTED  RESTRICTED 22 (b) The Engineer-in-Chief Controls to be head of the Corps of Engineers and the Senior Technical Adviser. (c) The Director General ‗Q‘ Works is assisted by a Director of Works (Army and Factories), Director of Works (Navy) and Director of Works (Air Force). The Director of Works (Navy) also performs the function of the Chief Engineer (Navy). As regard to Air Force, there is a Chief Engineer in addition to Director of Works. The Army Chief Engineers at Command are responsible for Army and Factories works. (d) The Director of Works carried out planning and execution of works under the direction Control of the respective Services Headquarters. Director General of Works is responsible for technical planning and Control and for all other matters connected with the execution of works pertaining to all the services. (e) The Military Engineering Services representative at Area Headquarters is Commander Works Engineer. The Garrison Engineer (GE) is the executive engineer who is placed in charge of a division which comprises of an area in which a number of military units or installations are located. It is usually established on the basis of workload of approximately Rs 40 lakhs per annum, a Garrison Engineer may have to cater to the needs of all the three services and Ordnance Factories located in his division. Usually GE is available to advise Sub Area and Station Commander on works matters. (f) The GE is assisted by various subordinates distributed in station on specified projects in the field & operational areas, a GE is in-charge of works sections to which engineer troops are attached. (g) The Barrack Service was formed in 1948. It is a branch of Military Engineering Services and deals with the care and custody of vacant buildings and furniture. Handing/taking over of buildings, submission of occupation & vacation returns and the recovery of quartering & allied charges. 4. Responsibility of Q Staff:- (a) Policy matters. All works policy matters relating to major works, maintenance, special repairs, scales, the works procedure and so forth. (b) Acceptance of Necessity (AoN). In case of all statement of case for major works & special repairs projects, once the necessity has been accepted by the staff, all cases will be further progressed by the MES. (c) Priorities. Allotment of priorities for new major works & special repairs will remain ‗Q‘ Staff responsibility. (d) Budget Allotment. Initiation of demands, allocation of funds and re-appropriations for major works & special repairs will be prepared by the Military Engineering Services but will require ‗Q‘ Branch approvals. RESTRICTED  RESTRICTED 23 (e) Coordination. Coordination between ‗Q‘ Branch & the Military Engineering Services will remain a staff resp. 5. Responsibility of Engineer Staff:- (a) Administrative Approval. After the Staff has accepted the necessity for major works & special repairs projects, the Engineer will progress them further with Integrated Headquarter of Ministry of Defence (Army) & lower formation Headquarters until they have been completed. (b) Key Location Plan and Other Siting Boards:- (i) Issue of Forecasts, convening Orders, attendance of Key Location Plan boards, scrutiny of board proceedings both from the Staff & the Engineer aspects and progressing them with lower formation Headquarters and Army Headquarters until their completion. (ii) The Engineers will attend Key Location Plan boards as Staff as well as Engineer representative but where necessary, eg a major or important Key Location Plan board, the ‗Q' Staff may be detailed to attend and such cases will be left to the discretion of Staff. (c) Budget Allotment. Budget estimates, schedule of demands and changes in grants. (d) Progress of Works:- (i) Sponsoring or deciding cases of changes in scope of works amendments there to & progressing of such cases. (ii) The general progressing of major works & special repairs projects will be an Engineer responsibility. (iii) Quarterly progress report will not be submitted to the Staff, Progress will be announced at the conference. (iv) When execution of work is not satisfactory, specific cases will be referred to the Staff. (v) Any major impediments in the progress will be referred to ‗Q‘ Staff of Command Headquarters. (e) Conference. Preparation of briefs & agenda points on works matters for Formation Commanders & Army Commanders conference duly approved by the Staff. (f) Technical. For all technical matters the Chief Engineer advises the ‗Q‘ Staff. RESTRICTED  RESTRICTED 24 6. Organisation of Military Engineer Services at various levels are as under: - ORGANISATION OF CHIEF WORKS ENGINEER CWE (SE/Lt Col) DEE SBSO GE's DCWE SW Asst Offr Asst CWE (W) (Caveman) (EE/Man) (E/M) (Caveman) Gd-II Architect (Man/EE) ORGANISATION OF CHIEF ENGINEER Chief Engineer (Maj Gen) Dy CE (Brig) SO-1 SO-1 SO-1 CE SO-1 SSW SO-2 SO-1 Design Wks Plg Zone Resources Pers (Maj) Utility Insp (Lt Col) (Lt Col) (Lt Col) (Lt Col) Engr (Capt) of Mech AO Gd 1 Senior Architect RESTRICTED  RESTRICTED 25 ORGANISATION OF GARRISON ENGINEER GE (EE/ Maj) Asst GE (Tech) AEE/Capt B/R Div B/R Sub E/M Sub Div Acct Units Drawing (E6) AEE/Capt Div-II AEE/Capt Acct Clks D/Man Gd-I & II Supdt Gd-I Supdt Gd-II Supdt Gd-I Tracer & Gd-II I/C Sub Div & Gd-II Ferro Printer Clk LD Sub Maj Clk LD Clk LD E1 E2 E3 E4 E5 R/D Gen Clks Bk Duties Furniture Store Clk Drafty LD Supervisor Supervisor Keepers Peons Chowkidars Supervisor Store Gd-I&II RESTRICTED  RESTRICTED 26 MAINTENANCE OF VARIOUS DOCUMENTS IN QUARTERMASTER/ TECHNICAL EQUIPMENT OFFICER OFFICE (GA-04) References:- (a) Regulations for the Army 1987 (Revised) - Para 865 & 866. (b) Equipment Regulations for the Army 1981 (Revised) Para 15, 115 & 126. (c) Clothing Regulations for the Army 1963 (Revised) Para 34, 37, 57, 61, 63, 64 & 194 to 200. (d) Army Instructions 149/68 and 22/83. (e) Stores Accounting Instructions for the Army (Revised) 1965 Para 121. Introduction 1. Regulations and correct accounting will minimise the chances of pilferage and loss of Government Stores. Besides, this helps in making adequate and timely provisioning of stores and obviates unnecessary accumulation of stocks which may urgently be required elsewhere. It is essential for a Quartermaster to have good knowledge of the various ledgers, registers, reports & documents which relate to Quartermaster/Technical Equipment Officer. The object of this section is to introduce the potential Quartermaster staff to the important documents that governs his activities: - (a) Quartermaster/Technical Equipment Officer (QM/TEO) staff should ensure local/regimental orders issued in accordance with spirit and intention concerned authorities. (b) Document should be updated in accordance with daily activities whenever received /issue from/to concerned authorities. (c) All efforts to be made by QM/TEO staff regarding familiarisation of troops pertaining to beneficial & latest Instructions through sainik sammelan/ roll calls. Documents To Be Maintained In QM/TEO Office 2. Ledgers. A ledger is the principal book for recording and totalling economic transactions measured in terms of a mandatory unit of account by account type, which debits and credits in separate columns and a beginning monetary balance of each stores. RESTRICTED  RESTRICTED 27 (a) Composition of Ledger. All items of Ordnance supply, other than ammunition and vehicles will be brought to account in the ledger comprising of following documents:- (i) IAFZ-2286, Ledger Cover. (ii) IAFZ-2286-A, Accounting sheet up to 100 in number. (iii) IAFZ-2286-B, Record of documents required for audit purposes. (iv) IAFZ-2286-C, Verification of Stores. (v) IAFO-2397, Record of Inspection of Books/Registers. (vi) IAFO-2437, Pages Added & Removed Sheet. (vii) An Alphabetical Index. (viii) Audit enfacement. (b) Type of Ledgers. Quartermaster office should maintain separate ledger for each equipment/vehicle/control store:- (i) Control Stores Ledger. (ii) Unit Equipment Ledger. (iii) Mobilisation Stores Ledger. (iv) Cooking Utensils Ledger. (v) Regimental Medical Officer Tools Ledger. (vi) Regimental Medical Equipment Ledger. (vii) Equipment Camouflage Net, Garnish & Tentage Ledger. (viii) Tools & accessories of Arms & Weapon Ledger (Separate ledger for each). (ix) Tools & accessories of Control Stores Ledger (Separate ledger for each). (x) Tools & accessories of Trades Ledger (Separate ledger for each category). (xi) Expendable Stores Ledger. (xii) Fire Fighting Equipment Ledger. RESTRICTED  RESTRICTED 28 (xiii) Packing Material Ledger. (xiv) Army Commander Special Financial Power (ACSFP) Stores Ledger. (xv) Sector Stores Ledger. (xvi) Station Stores Ledger. 3. Registers. Quartermaster office should maintain the following registers to ensure correct & quick references:- (a) Demand Progress Register. (b) Receipt Voucher Control Register. (c) Issue Voucher Control Register. (d) Release/Issue of Control Stores Register. (e) Audit Objection Register. (f) Loss Statement Record Register. (g) Misuse & Neglect Record Register. (h) Local Purchase Record Register. (j) Discrepancies Record Register. (k) Loan Stores Register. (l) Tentage Airing & Drying Register. (m) Clothing Card Issue & Receipt Record Register. (n) Size Roll Register. (o) Repair Book. (p) Condemnation Board Record Register. (q) Sanitary Inspection Record Register. (r) Unit Clothing Records Register. 4. Other Important Documents. The following other important documents should also be maintained by Quartermaster Branch:- (a) IAFO-1370 Work Order. (b) IAF (EME) E-25 (Revised) Beyond Economical Repair (BER)/Beyond Local Repair (BLR) (Conditioning Certificate). RESTRICTED  RESTRICTED 29 (c) Tech Inspection Forms of Vehicle/Equipment. (d) IAFZ-2183A, Expense Exchange Indent Voucher. (e) IAFO 2705, Demand of Ordnance Stores. (f) IAFZ-2096, Receipt, Issue & Expense Voucher. (g) IAFO-2672L, Ordnance Issue Voucher. (h) IAFA-498, Loss Statements. (j) IAFO-1447, Inspection Note. (k) IAFC-844, Statement of Stoppage on Account of Public Clothing Lost/ Damaged. (l) IAFC-871, Individual Clothing Card. (m) Stock Taking Board Proceedings. Documents for Ammunition 5. References:- (a) Scale of Practice Ammunition Small : SAI 6/S/71, AI 5/73 & AI 13/76 Arms (b) Scale of Arty Ammunition (Practice) : AI 23/75 & AI 43/80 (c) Scale of Practice Ammunition : AI 50/75 Armoured Fighting Vehicle (d) Scale of Practice Ammunition : SAI 6/S/71, AI 25/75, 35/76, Demolition 49/81 (e) Indenting of Ammunition : ER Para 50 to 65 (f) Ammunition Package Accounting : AO 593/73, ER Para 236 (g) Turnover of Ammunition : AO 133/8,ER Para 228 & 231 (h) Treatment of White Phosphors Burns : AO 257/59 (j) Disposal & Retention/Return of : AO 287/75, 227/75 Captured Ammunition (k) Defect, Failure, Accident & : SAO 2/S/MGO/2003 Subsequent Action (l) Procedure for Indenting of Practice : SAO 8/S/71, SAO 32/S/68. Ammunition (Controlled restricted) RESTRICTED  RESTRICTED 30 (m) Provision of Lightening Conductor : STEC Pamphlet No 7 (E-in-C Tech paper No 15). (n) Deviation Sanction : STEC Pamphlet No 14 (o) Inside Quantity Distance (IQD), : STEC Pamphlet No 1 to 3 Outside Quantity Distance (OQD), United Nation Hazard Division (UNHD) (p) Transportation of Ammunition : STEC Pamphlet No 9 to 11 6. Ammunition Ledger. Ammunition Ledger/Registers introduced vide Army Order 601/61 and Equipment Regulations Para 227. The Instructions for their use are printed on the cover of the relevant registers and will be strictly followed as under: - (a) All items of ammunition /explosives held by the units are required to be accounted on Ammunition Account Ledger (IAFO-1444A) vide Army Instruction 149/68. This Ledger is divided into the following parts: - (i) Part I - Service Ammunition. (ii) Part II - Practice Ammunition. (iii) Part III - Ammunition obtained on payment. (iv) Part IV - Ammunition received for purposes other than those listed in Parts I to III. (v) Part V - Ammunition packages & other recoveries of ammunition empties. (vi) Part VI - Drill Ammunition. 7. Lot/Batch Details Register. The lot/batch details of ammunition /explosives will be separately maintained by units on the registers given below. The maintenance of these details is essential for the sake of turnover. Old lot should be expended first:- (a) IAFO-2713 - For explosives and Ammunition having one component only. This will be used for: - (i) Small Arms Ammunition. (ii) Pyrotechnics. (iii) Demolition Explosives. (iv) Detonators/Ignites. RESTRICTED  RESTRICTED 31 (v) Primers. (vi) Fuzes. (vii) Tubes. (viii) Breach Loaded & Quick Fired Shots and plugged Shell. (ix) Switches. (x) Demolition charges No 3, 11 and Generators Smoke No 24. (b) IAFO-2714 - For Batched ammunition & ammunition having more than one component. This will be used for: - (i) Grenades. (ii) Mortar Bombs. (iii) Demolition Charges No 2 only. (iv) Back Loaded & Quick Fired Cartridges. (v) Shells Fuzed. (vi) Rockets. (vii) Generators Smoke No 8. 8. Registers. Quartermaster Office should maintain the following Registers to ensure correct & quick references:- (a) Ammunition Demand Progress Register. (b) Net Explosive Content & Tonnage Register. (c) Proof Test List Register. (d) Loose/Exposed Ammunition Register. (e) Small Arms Magazine Inspection Record Register. (f) Receipt Voucher Control Register. (g) Issue Voucher Control Register. (h) Ammunition Turnover Record Register. (j) Periodical Checking of Ammunition Register. (k) Mine Layout Register. (l) Blind/Misfire Record Register. RESTRICTED  RESTRICTED 32 (m) Overage Ammunition Register. (n) Ventilation & Temperature Record Register. (o) Lightening Conductor Inspection Record Register. (p) Unit Fire Order & Record of Fire Fighting Practice Register. (q) White Phosphors ammunition Record Register 9. Other Important Documents. The following other important document should also be maintained by Quartermaster branch:- (a) Army Headquarter Restriction List. (b) Command wise Segregation List. (c) IAFO-2710A. (d) IAFO-2638R. RESTRICTED  RESTRICTED 33 HANDING/TAKING OVER OF CHARGE (GA-05) References:- (a) Integrated Headquarters of Ministry of Defence (Army), Arty-6 letter No A/343091GS/Arty-dt 02 Apr 12. (b) Special Army Order 4/S/93, 5/S/93 & 7/S/84. (c) Addition Director General Weapons and Equipment letter No 76476/GS/H/T/04/GS/WE-2 &3 dated 11 Jul 2007. Introduction 2. The officers & units very often have to carry out handing/taking over of stores, accommodation, accounts & other government property. The main occasions when the handing/taking over of charge between the officers and units is to be carried out are:- (a) Move of unit from one location to another. (b) Change of Command/officers proceeding on leave/temporary duty etc. 3. Move of Unit from One Location to Another. Units are moved from one location to another as Artillery relief programme being issued by Staff Duties-4 Directorate on a definite interval. The mode of move (ie by road or air) & type of move (eg with vehicle & equipment or with equipment less vehicles or without vehicle & equipment) is also given in said programme. The measure to be taken or point ensured by handing/taking over unit during relief move are given in succeeding paras. 4. Handing/Taking Over of Vehicles , Ammunition, Explosive, Mines and Other Stores:- (a) The following stores are required to be carried/not carried on relief move:- Ser Category Type of Move No Move with Move of Unit Move without Vehicle & with equipment Vehicle & Equipment & less Vehicles Equipment (i) Personnel Weapon Will be carried Will be carried Will be carried (ii) Vehicle Will be carried Will not be Will not be carried carried (iii) Unit Equipment & Will be carried Will be carried Will not be Control stores carried (iv) Tentage Will be carried Will be carried Will be carried RESTRICTED  RESTRICTED 34 Ser Category Type of Move No Move with Move of Unit Move without Vehicle & with equipment Vehicle & Equipment & less Vehicles Equipment (v) Station/Sector Will not be Will not be Will not be Stores carried carried carried (vi) Loan/trail stores Will not be Will not be Will not be carried carried carried (vii) Rationalisation/ Will not be Will not be Will not be Aided/Army carried carried carried Commander Special Financial Power (ACSFP) (viii) Ammunition if 1st Will be carried Will be carried Will be carried line (on weapon scale) & un-expended training ammunition (ix) 2nd Line Ammunition Will not be Will not be Will not be carried carried carried (x) War Wastage Will not be Will not be Will not be Reserve carried carried carried (b) If the relief between two units involves move over a distance upto w/o change of authorisation of equipment and operational role, the weapon, equipment and vehicles should be retained and move with the unit. (c) After receipt of relief programme, no inter unit release of stores, except to adjust surplus of the outgoing unit, will be carried out.4179331000. 5. Taking over of Barracks:- (a) Representative of incoming unit will take over building, fixtures and furniture from the officer of the Military Engineer Services or his representative prior to arrival of his unit. (b) Fixtures & furniture will be checked with respective lists & ledgers. (c) Building with fixtures & furniture will be vacated & handed over. 6. Expendable/Consumable Stores:- (a) Authorise of expendable/consumable stores for one month is given in relevant Equipment Table. Units will hold three month requirement. (b) Demand of expendable /consumable stores will be placed quarterly on dependent Ordnance depot by outgoing unit to cater for requirement of the incoming unit during the quarter. This is an important action since demand for RESTRICTED  RESTRICTED 35 lapsed period will not be accepted by Ordnance and incoming unit will face problem during that particular quarter. 7. Handing /Taking Over of General Staff Matters:- (a) Officers forming part of advance party should be briefed on operational role and is responsible in the Area of Responsibility within one week of arrival by the Commanding Officer of the handing over unit. The briefing should preferable be done in the Brigade Headquarter. Commanding Officer of the main body should be briefed about the operational role of the formation by the formation Headquarter within a week of his arrival in the station. No document pertaining to the present operational area should be taken by the outgoing unit. (b) Officer Commanding Advance party and maximum officer relieving unit must be familiarise with op area by visit the operational area along with Commanding Officer /Second in Command of handing over unit, within three weeks of arrival of Advance party. Formation Headquarter should chalk out a plan & ensure that suitably composed teams from the outgoing & incoming unit visit the operational area. (c) Endeavour should be made by the formation Headquarter for training of person of incoming unit on special equipment held in the sector by the person of handing over unit. However, depending on the time frame, the sister units of the formation may also be tasked for the same. (d) Operational clearance should be taken from formation Headquarter by outgoing unit after handing over all classified document. 8. Check list of Office Documents:- (a) Ensure that all maps, traces and enlargements of the Area of Responsibility, including operational area, are taken over as per ‗Class and accountable document ‘ register. The incoming unit should take list of maps and documents from Brigade Headquarter. Alternatively, such list must be countersigned by the formation Headquarter. (b) Ensure all document marked as ‗To be Handed Over on Relief‘ are taken over which will including training Instructions and directions for higher formation Headquarter. (c) Ensure all operational and administrative instructions, Orders and all document connected with operational responsibility are duly checked and taken over as per register/ vouchers. (d) Check list of reports and returns. (e) Check correspondence pertaining to Operation, Intelligence, Training, Staff Duty and administrative which are specific to the sector. RESTRICTED  RESTRICTED 36 9. Check list of Mechanical Transport:- (a) Officer Commanding Workshop should be approach regarding any Controlling issue, and with reference to the equipment to be inspected by the workshop before Handing/Taking over. (b) CEME inspection report of vehicles must be checked for serviceability of vehicle. (c) Modification, if any must be checked with E-03 and log books. (d) It should be ensured that no major unexpected defect like broken chassis etc exist in any of the vehicles. Check that vehicle is not involved in any type of accident. If so, it should be supported by a fully finalised Court of Inquiry in case of an accident. (e) Vehicle/equipment shall be Handed/Taken over after having duly carried out R1/R2 repairs. However, undue delay should not be caused beyond a reasonable period specially for pending R2 repairs. (f) Check the following document pertaining to the vehicle:- (i) Vehicle Log Books. (ii) Vehicle manuals. (iii) Vehicle Kit List of the vehicles and tools. (g) Check serviceability of Tools/accessories as per Vehicle Kit List shall be Handed/Taken over. (h) Take over following sporting documents for deficiencies:- (i) Sporting document for deficiencies item, i.e. Workshop Conditioning Reports sporting with Salvage Received Voucher /Condemnation Board sporting with Salvage Received Voucher and depot cancellation certificate shall be Handed/Taken over. (ii) Reconditioning cert of equipment which has not been deposited within six months of due date if required. (j) Check the class of the vehicle with all supporting document. (k) Check oiling and greasing Records. (l) Voucher for vehicles will be obtained centrally as under, duly signed by subunits representative:- (i) Vehicle Broad Arrow (BA) No. RESTRICTED  RESTRICTED 37 (ii) Chassis No. (iii) Engine No. (iv) Kilometer run since entry introduced into service & new engine fitted. 10. Check List of Gun & Equipment:- (a) Take over guns as per inspection reports E-11 & E-12. (b) All concerned documents should be correct and up to date. (c) Following documents should be checked for their correctness:- (i) Gun history sheets. (ii) Calibration Records. (iii) Inspection reports. (iv) Defect register. (v) Gun maintenance and log books for all equipment‘s. (d) Outstanding modification, if any, needs to be checked with workshop and authorise for the modification must be ascertained. (e) Record of base overhaul and strip inspection should be entered in gun history sheet. (f) Pre firing and after firing inspection Records must be updated. 11. Check list of Unit Reserved Small Arms Ammunition/Second Line Small Arms Ammunition. Unit reserve/second line Small Arms ammunition will be handed/ taking over based on the following:- (a) Latest Field Ammunition Repair Section (FARS) inspection report of the ammunition. (b) Lot details of the ammunition should be tallied with the inspection report. (c) Only training ammunition is carried by the outgoing unit and the balance should be handed over. (d) Depot sealed boxes will not be opened. (e) Misfired/fired carts must be deposited by handing over unit. RESTRICTED  RESTRICTED 38 (f) Deviation statement, if any be checked with storage report (IAFO-2638R). 12. Check list of Arty Ammunition:- (a) 1st line, 2nd line, War Wastage Reserve (WWR) ammunition and forecast of requirement operational training ammunition for the next training year with authorise, should be handed/taken over. A board proceeding of balance training ammunition should be carried out by formation headquarters to carry forward in next training year. (b) Ammunition held on ground should be tallied with the ammunition inspection report IAFO-2710A. (c) Factory sealed ammunition boxes are not required to be opened for Handing/Taking over. (d) 100% unsealed/FARS sealed ammunition boxes will be checked for Serviceability of the ammunition before taking over. (e) No deficiencies in 1st line/2nd line ammunition should be handed/taken over. (f) Ensure necessary turnover of ammunition has been done by the outgoing unit. 13. Check list of Loan Stores:- (a) Serviceable/Partially Worn loan stores can only be accepted. (b) Original copy loan application duly sanctioned should be obtained. 14. Check list of Ration & Fuel Oil & Lubricants (FOL). General Staff reserve ration and Fuel Oil & Lubricants (FOL) will be taken over from the unit being relieved with authority and voucher signed by Officer In Charge Supply Depot. 15. Check list of Handing/Taking Over of Station/Sector Stores:- (a) Check authorise for holding Station/Sector stores from Station Headquarters/Brigade Headquarters. (b) Check demand details/cancellation of demand of deficiencies items check initial Issue Voucher during taking over. (c) Operational works stores will be taken over on the basis of Numerical Asset Record (NAR) Register duly signed by the Engineers/Formation Headquarter. RESTRICTED  RESTRICTED 39 16. Check list of H/T Over of Army Commander Special Financial Power Stores:- (a) Annual Survey cum conditioning board of the current year. (b) Depot issue voucher on which stores have been collected. (c) Unserviceable items of Army Commander Special Financial Power stores will be handed/taken over based on conditioning certificate from the workshop. (d) A large Number of items pertaining to Army Commander Special Financial Power fund may be in Unserviceable/Beyond Economical Repair condition. During Handing/Taking over, these stores must be checked as per existing document in formation Headquarter. If disposal Order is yet to be received, the unit taking over may have to take over the stores in unserviceable condition. 17. Check list of Military Engineer Services (Other Than Married/ Married Accommodation):- (a) Military Engineer Services building are handed/taken over as per original barrack inventory duly signed by Military Engineer Services representative. (b) Deficiencies are mentioned on inventory if any. (c) Details of maintenance, minor, major and special repair works will be handed over. (d) Charts if Area of Responsibility for maintenance as issued by the formation Headquarter / Station Headquarter, will be taken over. (e) Details of accommodation and its use and last vacation report submitted by the outgoing unit. 18. Check list of Defence Land:- (a) As per existing Orders, an officer of handing over unit will show Defence Land and Area of Responsibility and also brief security measures to Officer Commanding Advance Party. Encroachment, if any will be briefed in detail along with connected documents. Defence land album/ register should be updated and duly countersigned by Station Headquarter and be handed over to relieving unit before move. (b) Ideally, every formation should task the units to maintenance a defence land album and album of the defence land should have following details:- (i) Maps of the area duly signed by Defence Estate Officer and Station Headquarter. RESTRICTED  RESTRICTED 40 (ii) Type of defence land. (iii) Total area of defence land with Khasra No. (iv) No of Board Proceedings and their Grid Reference as shown on maps and check on ground. (v) Details of encroachment if any with complete correspondence. (vi) Key Location Plan/Interim Location Plan (vii) Zonal Plan. (viii) Military Engineer Services site plan alongwith layout of existing bldg. (ix) Photographs of buildings, area and boundary pillars. 19. Check List of Arboriculture. The following document pertaining to arboriculture will be handed/ taken over:- (a) A tree Record register duly audited. (b) Details of arboriculture as existing in the station. (c) Approved Board Proceeding for dangerous/cutting tree (Where applicable). 20. Check List of Miscellaneous Matters:- (a) Check authority and allotment of conservancy staff and their document. (b) Check local/ station Orders regarding administrative. (c) Carry out liaison with dependent Supply Depot, Ordnance Depot and Station Headquarter. (d) Check economy wagon duties with full details. 21. Miscellaneous/General Issues:- (a) Before Handing/Taking over any equipment tally Registration No with log book. (b) Tools and spares must be taken over as per Complete Equipment Schedule. Outstanding demand details and demands duly cancelled by the concerned depot will be taken over for deficiencies tools if any. RESTRICTED  RESTRICTED 41 (c) Check demand and Control No of deficiencies equipment /stores. The demand should not be of more than one year of vintage and if there is any, it should have been renewed. The demands against concerned Ordnance depots along with Control and demand No in original schedule of indent should be checked. (d) Take over modification spares/ kits outstanding if any as per log book. (e) All R1 and R2 repairs noted during last Commander Electronics Mechanical and Engineer (CEME) inspection should have been carried out in case a doubt, inspection of the equipment should be carried out by workshop before transfer. Transfer inspection, will only be carried out on need basis and in exceptional cases, on Order of formation Headquarters. (f) If any equipment is damaged/ broken/cracked Court of Inquiry is required along with the equipment. If any equipment is deficiencies, loss statement of deficiencies equipment duly approved by appropriate Competent Finance Authority is required. RESTRICTED  RESTRICTED 42 FIRE FIGHTING (GA-06) References:- (a) Army Instruction 2/91 -Scales of Fire Fighting Equipment. (b) Army Order 190/79 - Recommendation of equipment by Station Fire Committee. (c) Regulations for the Army (Rev 1987) Paras, 1186 to 1196. Introduction 1. The prevention of fire is of greater importance than actual fire fighting. Fire is a great destructive force of nature. There have been innumerable cases in the Army where vital equipment and stores have been destroyed beyond reclamation mainly due to carelessness ignorance, lack of discipline and failure to observe rules and regulations. Hence, it is very important that units ensure prevention of fires and master drills for fighting fires effectively. The fire fighting equipment that is authorised to a unit must be always held complete and in serviceable condition. Units must strictly adhere to the precautionary measures to prevent the outbreak of fires. 2. Causes of Fire. The fires that occur in units can easily be prevented by common sense and good discipline. Most of the fires occur in a unit during the non-working hours. It entails that personnel should ensure to eliminate all causes of possible fires during working hours itself. The duty Officer/Junior Commissioned Officer/Non Commissioned Officer should check thoroughly the storage areas, workshop and offices during non-working hours. Though a list cannot engulf all causes of fire some of the important ones are as under: - (a) Indiscriminately throwing oily rags causing spontaneous combustion. (b) Careless and unrestricted smoking. (c) Non-extinguishing of naked lights. (d) Not turning off of electrical mains. (e) Accumulation of rubbish. (f) Storing of packing material/saw dust near stores houses. (g) Improper cook houses. (h) Improper use of Bukharies, stoves oil, wickless lamps incandescent. (j) Incorrect storage of Fuel, Oil and Lubricants (FOL) paints and oils. RESTRICTED  RESTRICTED 43 (k) Improper ventilation of store houses. 3. Preventive Measures. It is vitally important that highest possible standard of fire prevention should be achieved and maintenance so that losses by fire may be reduced to a minimum. All possible causes of fire must be eliminated well in time. Some of the important precautionary measures are: - (a) It must be ensured that no oily rags or other combustible material is lying in the store houses or in an area of 15 meters around it. (b) All doors windows and ventilators of the store, offices should be securely closed. (c) Lighted cigarettes/bidi ends should not be lying about. (d) All naked lights should be completely extinguished. (e) All electrical switches including main switch should be turned off. (f) Bukharies, kerosene oil or wood burning should never be left unattended. (g) Smoking or naked lights near FOL stores should be strictly prohibited. (h) Grass and undergrowth should be cleared. (j) Paints and oils must be handled with care and stored properly in pits. (k) Combustible stores like packing material, rubber, celluloid sheets, films (Nitro cellulose) must be stored carefully and should not be mixed with any other stores. (I) Spontaneous combustible stores like camouflage nets, blankets, cotton waste must be given special attention. The store and conditions are:- (i) Blankets, camouflage nets - When Stores damp tentage (ii) Calcium oxide - In Control act with water. (iii) Cotton waste, sand bags - in Control act with tarpaulins oxidising oils (iv) Saw dust, leather, rubber - When stores near source scrap of heat. 4. Station Fire Committee:- (a) Composition. The Station Commander shall appoint a standing station fire committee in every station. The committee shall comprise of three RESTRICTED  RESTRICTED 44 Officers preferably an Engineer officer, an officer from Army Service Corps (ASC) and third officer selected from any other unit in the station but should be field officer (Rank of Major) and one of them should be qualified in Defence Institute of Fire Research (DIFR), New Delhi. (b) The committee acts in an advisory capacity on all the matters relating to precautions against outbreak of fire. Some of its detailed duties are as under:- (i) To submit the recommendation for the fixation or revision of scales of fire fighting equipment including the provision of static water tanks (AO 190/79). (ii) Periodical but not less than twice yearly inspection of all units/establishment in the station and submission of report of inspection. (iii) To ensure that fire fighting arrangements in unit/establishment are adequate and that the fire fighting equipment is maintenance in serviceable condition and can be instantly made available for use. (iv) To ensure that arrangements for training of personnel in fire fighting duties as prescribed are adequately made by the unit/ establishment (Regulation for the Army, Revised 1987 Para 1190). 5. Fire Fighting Equipment. The fire fighting equipment‘s are divided into two main categories. These are given in the succeeding paragraphs. These equipment are authorised as per Army Instructions (AI) 2/91 and recommended by station fire committee. These equipment are centrally stocked in Central Ordnance Depot Kanpur (KND) under Catalogue of Ordnance Stores (COS) Section K7. The central provision is undertaken by central provision cell at Army Headquarter. 6. Scale of Fire Fighting Equipment:- (a) Scale of Fire fighting Equipment for mobile units are laid down in Annexure I to AI 2/91. (b) For stores holding unit in peace area are laid -down in Annexure II to XVII of Army Instructions - 2/91. Note : These scales however can be decreased or increased by the Station Fire Committee depending on local conditions. 7. Categories of Fire Fighting Equipment (a) Major fire fighting Equipment:- (i) Extension Ladder 10.5 meter. (ii) Truck fire fighting large MK-Il. RESTRICTED  RESTRICTED 45 (iii) Trailer fire pump large. (iv) Fire Beater 10 Meter. (v) Fire Beater 5 Meter. (vi) Fire entry proximity suit. (vii) Compressed Air Type Breathing apparatus. (viii) Electric Siren. (ix) Hose building Machine. (b) Minor Fire Fighting Equipment. A portable equipment bracketed against the wall or placed at a Fire Point or for which a person has to run for not more than 15 metres and which is to be picked/pushed/rolled or handled by any single person to deal with fire in the inception stages, is termed as First Aid/Minor Fire Fighting equipment. Based on this definition, the following are classified as Minor Fire Fighting equipment: - (i) Portable water Carbon Dioxide (CO2) extinguisher of 9 litres capacity with CO2 gas cartridge. (ii) Portable water stored pressure type extinguisher 9 litres capacity. (iii) Chemical foam extinguisher of 9 litres capacity. (iv) Mechanical foam extinguisher of 9 litres capacity with CO2 gas cartridge coupled with hose and foam making branch. (v) BCF extinguisher of 0.25 Kg capacity or higher capacity not exceeding 10 kilograms capacity. (vi) Portable dry powder extinguisher, stored air pressure type/CO2 gas cartridge type with varying capacities upto 10 kilograms. (vii) Portable CO2 extinguisher of different capacities as per IS: 2878 (viii) Buckets Sand. (ix) Buckets Water. (x) Shovel GS. (xi) Pick Axe complete with halves. RESTRICTED  RESTRICTED 46 (xii) Fireman Axe complete with halves. (xiii) Axe felling complete with halves. (xiv) Ceiling hook. (xv) Fire Beaters. (xvi) Extinguisher fire trolley mounted 25 kilograms capacity with discharge hose and hand Controlled nozzle. (xvii) Dry powder extinguisher upto 10 kilograms capacity fitted with application rubber hose with suitable nozzle. (xviii) Crow Bar of different sizes. (xix) Extension ladder 7.5 metres in length. (xx) CO2 extinguisher, trolley mounted single cylinder 22.5 kilograms capacity with discharge hose and horn. (xxi) Dry powder extinguisher trolley mounted 25 kilograms capacity with high pressure flexible hose and hand controlled nozzle. (xxii) Chemical foam trolley mounted 50 litres capacity fitted with flexible rubber hose with a nozzle. (xxiii) Soda Acid trolley mounted 50 litres capacity fitted with flexible hose with a nozzle. 8. Competent Sanctioning Authorities for the Authorisation of Fire Fighting Equipment:- (a) Major Fire Fighting Equipment (i) The sanction of the Quartermaster General Branch/Army HQ will be required if the major fire fighting equipment recommended is within the scales and if minor fire fighting equipment is in excess of the scales prescribed to the extent of 25% only. Where the equipment even though within the prescribed scales are considered excessive, a cut may be imposed by the Quartermaster General. Government sanction will be obtained in all other cases and communicated to Headquarters Commands concerned who will arrange issue of equipment. (ii) The following cases will be referred to Army Headquarter/ Quartermaster General Branch by Command Headquarters together with their recommendations :- RESTRICTED  RESTRICTED 47 (aa) Where a Station Fire Committee has recommended issue of equipment over and above the scale prescribed in the Annexures to Army Instructions (AI) 2/91. (ab) Where a Station Fire Committee has recommended issue of major fire fighting equipment even though the equipment recommended is within the prescribed scales. (b) The technical advice in all cases will be obtained by Inspector Fire Service, Quartermaster General Branch/Army Headquarter from Fire Advisor, Ministry of Defence the cases go to Ministry of Defence for its expert comments on technical aspects. A pool of minor fire fighting equipment will be formed in each Command for such issues. Issues of major fire fighting equipment will be ordered by Army Headquarter (Quartermaster General Branch) in all cases. (c) Minor Fire Fighting Equipment. Headquarter Commands are authorised to issue minor fire fighting equipment within the scales prescribed in the Annexures to AI 2/91. Minor fire fighting equipment in excess of the scales to the extent of 25% will be sanctioned by the QMG. Government sanction will be necessary in cases where requirement exceeds the above limit. 9. Issue of Fire Fighting Equipment. The system of issue of fire fighting equipment to units is classified as :- (a) Static Units/Establishment. Static establishments are those units which are on peace establishment and are not likely to move from their present location during operation/emergency. (b) Mobile Units/Establishment. All other units which do not come under the category of static units establishments and are on war establishment are termed as mobile units/establishment. 10. Units as Static Establishment. The scales of minimum quantum of minor and major fire fighting equipment for certain Army establishment/units are shown in Annexures 2 to 17 of AI 2/91. These have been prepared to ensure uniformity in the recommendations of Station Fire Committees/Board of Officers in computing the quantum of fire fighting equipment as per risk assessed in respective establishments. The scales of fire fighting equipment laid down in the Annexures of AI 2/91 are guidelines for the Station Fire Committee/Board of Officers for assessing authorisation of equipment required for a unit/installation before processing the case for obtaining authorisation of fire fighting equipment from the competent authority. The minor fire fighting equipment once issued would be termed as Unit Store and would be permanently held by the unit and would not be termed as Unit Station Store. Siting location and number of fire points to be erected in a unit would be determined at unit level. However, the fire points should be erected at conspicuous locations, accessible from all directions and further siting or location should not restrict the functional requirement/movements of user. RESTRICTED  RESTRICTED 48 11. Units as Mobile Establishment. The scale of issue of fire fighting equipment to store holding units is given in Annexure to AI 2/91.The units affected will be :- (a) Army Service Corps. Field Supply Depot, Fuel Oil & Lubricants Depot, Army Service Corps Battalion etc. (b) Army Ordnance Corps Field Ordnance Depot, Ordnance Field Park, Ammunition PIatoon, Ordnance Transit PIatoon etc. (c) Army Medical Corps. Field Ambulance, Casualty Clearing Station, Para Field Ambulance, Convalescent Depot, Base Depot Medical Stores, Sub Depot Medical Stores, Anti-malaria Unit, Staging Section, Light Field Ambulance etc. (d) Engineers Park, Field Park Company Engineer Workshop etc. (e) Others - All units of other Arms/ Services on War Establishment. 12. The minor fire fighting equipment once issued to a unit will be treated as Unit Stores like other equipment possessed by a unit irrespective of its location and movement and should be construed the property of the unit part-parcel to other battle equipment issued to the unit. The scales of fire fighting equipment laid down in the Annexure of AI 2/91 are the guidelines for the Station Fire Committee/Board of Officers for assessing the quantum of equipment required for a unit/establishment before processing the case for obtaining authorisation of fire fighting equipment from the competent authority. These will in due course, be incorporated as an Appendix in the Equipment Table of the unit concerned. 13. The Station Fire Committee constituted under the rules may, in view of the enhanced gravity of fire risk recommend increase in the Annexures. Detailed instructions regarding preparation of recommendations of Station Fire Committee based on the AI 2/91 are given in AI 190/79. In the absence of Station Fire Committee, a Board of Officers can recommend the quantum of fire fighting equipment. 14. Initial issue without indents is made by Ordnance Depots under Orders of Headquarter Command/Area Headquarter as Station Fire Committee proceedings are approved. Replacement demand for TFPs rendered Beyond Local Repair (BLR)/Beyond Economical Repair (BER) and those which cannot be repaired within one month are routed through staff channels alongwith supporting documents. Replacements for other stores are demanded in the normal manner. 15. Fire Duties and Fire Defence Organisation:- (a) Fire Duties. For details regarding Station Fire Committee, general precaution against fire, action on outbreak of fire and follow up measures, courts of inquiry of fire ref to Defence Service Regulation for the Army (1987) Chapter XXXVI. RESTRICTED  RESTRICTED 49 (b) Fire Defence Organisation:- (i) Fire Precautions. The fire precautions as maintained in unit standing orders will at all Military Engineer Services be strictly observed. (ii) Fire Fighting Equipment. (aa) Minor fire fighting equipment Fire points are situated at....... They consist of the following items (ab) Major fire fighting equipment Details of equipment showing where they are