Forwarding Note (F/Note) PDF

CHAPTER 2:- Booking of Goods _________________________________________________________________ Forwarding Note (F/Note):- This is a printed form which can be obtained free of cost at Station Master’s Office or Goods Shed. Any businessman desirous of booking of Goods / Livestock by Railways should ex...

CHAPTER 2:- Booking of Goods _________________________________________________________________ Forwarding Note (F/Note):- This is a printed form which can be obtained free of cost at Station Master’s Office or Goods Shed. Any businessman desirous of booking of Goods / Livestock by Railways should execute a Forwarding Note. Central Government has given approval under Section 64 of Railway Act to Forwarding Note. Importance of Forwarding Note: i. This is an agreement between Railway Administration and Businessman. ii. This is a legal document which is free from stamp duty. iii. This is an important document for settlement of Claims. Forwarding Note has two sides – Front portion is filled by Consignor and back portion by Railway Employee. Following declaration should be made by Consignor on the Forwarding note:- i. Regarding Packing condition. ii. Regarding defect in Goods. iii. Selection of Route. iv. Selection of Wagon. v. Cost of Goods and whether he is willing to pay percentage charge or not. As per section 66, Goods should be correctly declared on the forwarding note. Types of Forwarding Note: 1. COM 627 F - For booking of General Goods and Livestock. 2. COM 628 F - For booking Dangerous and Explosive Goods. Type & Division of Explosives should be mentioned on the forwarding note. 3. COM 624 F – (General Forwarding Note) – This facility is given to businessman frequently booking parcels from particular station. Such businessman should execute this forwarding note at the station; the same will be forwarded to Sr DCM office. Permission will be granted by Sr DCM and specific number will be given. The same will be sending back to station, where entry will be done in specific register. The businessman who has been given this facility should execute a Parcel Declaration Form (COM 629 F) at the time of booking. This forwarding note is valid for 6 months. 14 4. COM 629 F - (Parcel declaration Form) – The businessman, who has been given the facility of General Forwarding Note, should execute it at the time of booking. On this declaration form, the specific number given by Sr DCM office should be mentioned. 5. COM 656 F – For booking of Government Explosive Goods. 6. COM 691 F - For booking of Military Goods. 7. T 1601 - For booking of Railway Material Consignment. This is a Forwarding Note as well as Credit Note. Wagon Registration Fees:– WRF IRCA Goods Tariff No. 41. Part-I, Vol. - I Rule No. 201 The amount which is collected as security deposit at the time of accepting indents is known as Wagon Registration Fee. Objective: i. To avoid false / bogus indents. ii. To avoid clashes between parties. iii. To restrict competition between parties. Rates of Wagon Registration Fees: (w.e.f 01.11.2022) Gauge Per Wagon Per Standard Rake BG Rs 6000 /- Rs 100000 /- MG Rs 6000 /- Rs 100000 /- NG No loading No loading Wagon Registration Fee is not collected in following conditions: 1. If Goods are booked from sidings owned by Platinum (above Rs 100 crore per annum), Gold (above Rs 50 crore per annum) and Silver (above Rs 10 crore per annum) Card holder. 2. All Container traffic. 3. Railway Material and Railway stores booked by Railway Officials. 4. Booking House-hold goods in Kit Wagon (On transfer of Railway employee). 5. Military traffic booked on Military Credit Note. 6. Certain traffic can be exempted by Railway Administration keeping in view competition from Road transport. 15 Lump sum deposit of Wagon Registration Fee: Lump sum deposit for Government Departments shall be Rs 5,00,000/-. The facility of lump sum deposit can be given to private parties having regular transactions with Railways. Such parties can be facilitated with lump sum deposit of WRF, instead of depositing Wagon Registration Fee frequently. The Lump sum deposit amount will be fixed by railway keeping in view the maximum number of wagon indents registered by the parties at a time. If registration fee of any rake is forfeited then the forfeited amount must be recouped by the party, otherwise forfeited amount will be reduced from lump sum deposit, and indents will be accepted up to the reduced or remaining amount. Money Receipt (MR): Money Receipt will be issued to Consignor after collecting Wagon Register Fee. It is in the form of a numbered book. There are two pages of same number– 1) Record 2) Receipt. Wagon Registration Fee is entered in Wagon Registration Fee Register according to Money Receipt. Conditions for Forfeiture of Wagon Registration Fee:- 1. Cancellation of indent after physical supply of wagon. 2. Non-payment of freight as per rule. 3. Cancellation of indent within 10 days of registration 4. Non-commencement of loading within stipulated free time. 5. If a party request for permission of loading after expiry of free time, but loading is not started and indent is cancelled, WRF will be forfeited and demurrage will be charged without giving free time. Conditions for Refund of Wagon Registration Fee:- 1. After completion of loading in supplied wagons and thereafter booking procedure such as payment of freight. 2. Non supply of wagons up to 10 days of registration and subsequent cancellation. 3. Non receipt of any order / message regarding supply of wagons up to 10 days of registration and subsequent cancellation. 4. Bans / Restrictions have been imposed, and cancellation of indents before they are lifted. 5. If open wagons are supplied against an indent of covered wagons or vice- versa. 16  When WRF is deposited in cash, refund will be granted at stations. However when payment is done through credit note refund will be granted by CCM office. If MR is lost /misplaced, refund will be granted on the basis of Indemnity bond. In case of paid freight, the amount of WRF can be adjusted with freight due. Validity of WRF Money Receipt is 3 years from date of issue. e-RD: Registration of Demand for Wagons Electronically 1. Objective: i. To provide online facility of registration of demand for wagons on FOIS portal to railway customer. ii. To make the demand registration system easier. iii. To bring the transparency in the demand registration and minimize the corruption. 2. Registration procedure for customer to avail e-RD facility: i. Self-attested copies of the relevant documents need to be uploaded to register in e- Demand module of the online website of FOIS. ii. Division from which the customer wants registration has to be mentioned. If no option is given by the customer, the system will provide all the documents to the Sr.DCM of the nearest Division based on the pin code number. iii. The selected Sr.DCM will be informed by the system on their mobile and email for verification on the day of pre-registration, on the 4th day of pre-registration and again on the 6th day of pre-registration. iv. Sr.DCM system will select the option of users verification menu and enter the date of registration of the specific new customer. He will download the documents uploaded by the customer and complete the process of registration within seven days. v. Sr.DCM will accept/reject the registration of the customer on the system. Accordingly, information will be received on the customer's mobile number and email ID. In case of rejection the reason for the same will also be informed to the customer both on mobile number and email. vi. After the completion of registration process, Sr.DCM will input the commodity type (coal or other) and customer category (consumer and/or endorsee) as applicable for the customer. 17 3. Demand Registration: i. Authorised users shall login to the e-demand module of FOIS website. a) For demand registration against sanctioned programme, the user shall select the sanctioned programme in the application and register the e-demand against the same. b) In case of general customers the consignor shall directly register the e-demand in the system. ii. Registration of e-demand shall be a two step process; a) Saving the e-demand details: User will save after entering all the details. If the verification of some details fails in the system, a popup message will be displayed. Once the e-Demand is saved, an e-Demand Reference ID and an OTP will be sent to the registered mobile number of the customer. b) Confirming the e-demand using the e-demand reference id and providing the OTP same to his mobile number and payment of WRF where applicable. iii. Demand number, forwarding Note number, priority category and number, FNR number and time and date of registration will be displayed to the users after confirmation of the e- demand. iv. Party has to submit WRF, all normal rules of WRF will apply. 4. Demand will be registered in ‘Priority Register’ of TMS and e-transaction confirmation message will be conveyed to party. 5. PDF document will be sent to party through e-mail after demand registration. Premium Indent (Goods Tariff No 41, Part- I, Vol-I, Chapter – 2) 1. This scheme shall be optional. 2. In siding the customer can indicate, date of supply of rakes and also indicates whether he will load if the rake is supplied after due date on Normal tariff. 3. The customer shall be required to pay 15% premium on normal freight (not discounted freight). It shall be deposited in advance. If rake is not supplied on the indicated date, the indent will stand cancelled and the premium paid will be refunded except in case of stacking has been granted. 4. In the Goods shed also customer will be permitted to place premium indent. Customer will get priority for allocation on two days (at present Monday and 18  Friday) notified under PTO issued by TT/Directorate of Rly board from time to time. However on other days normal order of priority of indents will follow. 5. Premium indent once placed cannot be withdrawn. Withdrawal of indent shall invite forfeiture of the premium paid. 6. This premium indent policy will not be applicable to restricted destination and destination regulated by quota. 7. Quota destinations presently arc only for Bangladesh. On date these are the only two destinations for which there are quotas on IR. 8. The number of premium indent at loading point should not exceed the loading capacity of the terminal as decided by PCOM in consultation with PCCM. 9. When a rake booked under premium indent is rebooked or diverted, then premium charge is recalculated and difference should be collected. Change in registered Indents:- A) Change in name of Commodity: 1. Change of commodity in the same priority group will be permitted in Private siding. 2. At all other terminals, change of commodity will not be permitted in a registration already made. However, in case of multiple commodities, change of commodity in up to 20% of the wagons indented may be permitted. 3. Permission of Sr.DCM / DCM is mandatory. 4. These guidelines will not be applicable for traffic pertaining to Bangladesh. B) Change in the name of Consignee and Destination station: 1. Applicable only for High profit Yielding Commodities. 2. Non supply of wagons up to 10 days of registration 3. In case of automobile traffic in NMG, Change of destination may be permitted before physical supply of wagon at those loading point where at time of request for change of destination, all the pending indents are from a single party only. (Rly board letter no 2019/TC(FM)/16/03 dt 16.08.2019) 19 Allotment of Wagons: -At the time of allotment, Station Master should keep following aspects in view. 1. Preferential Traffic Order (PTO) 2. Bans and Restrictions. 3. Date of Registration. 4. Return date of wagon 5. Open or Covered wagons as per demand 6. Water tight or Non-Water tight wagons. 1. Preferential Traffic Order (PTO)- Section 70 of Railway Act: - According to this section no priority / preference will be given to booking and transportation of Goods. It will be done on “First come first serve” basis. Section 71 of Railway Act: - According to this section orders are issued by Central Govt. to Railway administration from time to time, for giving priority/preference to booking and movement of particular type of commodities/goods in the interest of nation, interest of public in general or for industrial development. P.T.O. is published by Central Govt. in Gazette. Railway Administration is informed of the same. Railway administration distributes the same to stations in the form of a booklet. Its validity is 1 year. While granting priority route is decided. And goods are carried by that route only. Priorities have been distinguished as under:- i. Priority A: Military traffic sponsored by Mil rail and approved by Railway Board. ii. Priority B: - a) Relief material for victims of natural calamities sponsored by an officer not below the rank of Deputy Secretary of Central / State Govt. or by a nominated Non-Government Organization and accepted by the originating Zonal Railway or Railway board. b) All Food grains except quota traffic notified by Railway Board. c) Levy sugar for Public Distribution System (PDS) or other welfare schemes sponsored by FCI / State Government or their Agencies approved by Railway Board. 20 iii) Priority C: -. iii (a).‍Coal traffic: When sponsored and accepted by authorities as under: S Commodity Sponsoring Accepting Authority No Authority 1 Coal & Coke 1. Public sector Coal 1. EDRM / Kolkata(or in including all variants companies and co-users of his absence Director/ (Except Pet Coke) siding Jt.Director-Rail 2. Private Coal companies Movement/Kolkata) for and co-users of the ER, ECR, SER, SECR washery sidings & ECOR 3. For indigenous coal moved through rail cum sea cum 2. For other Railways - rail route: COM / CFTM of respective Zones. 4. coal importers PCOM / CFTM of respective Zones. Note- i). WCL located in SECR - Approved by COM/CFTM, Central Railway. iii (b) Iron ore traffic as under:‍ Commodity Category og Priority Iron Ore Customers owning steel/Pig‍Iron/Sponge‍Iron/Pellet/Sinter/Plants‍shall Traffic be classified into priority and sub priority‍‍class as bellow:‍ Traffic Type Priority Sub priority Class When the customer is having his own private siding at C C+ both loading as well as unloading end. When the customer is having his own private siding C C either at loading end or at unloading end. When the customer is not having his own private C C- siding at both loading as well as unloading end. 21 Note: 1) Priority C+ will get preference over C,‍which will get preference over C-. 2)‍Co-user of private siding cannot be treated as owner of the such‍terminal‍and will not get‍preference admissible to owner of private siding. 3)‍PFT‍owners‍will not get benefit of higher priority C. 4)‍Common user terminals‍in Ports will be treated as Goods shed. iii (c) Programmed traffic other than Coal/Coke & Iron ore traffic- S N Commodity Sponsoring Authority Accepting Authority 1 (i) Non-refined Edible Salt Salt Commissioner Zonal Railway (ii) Common Salt (to approved iodization plants) 2 Fertilizer Concerned Fertilizer Zonal Railway Manufacturers/importers 3 POL Oil companies Railway Board. Proposal to accord priority for movement of any other commodity or‍traffic will have to be sent to railway board for approval. iv) Priority- D: - All other traffic not included in Priority ‘A’ to ‘C’. General Instruction: i. Block Rake traffic is preferred over Piece-meal traffic irrespective of class of priority or date of registration. ii. Traffic will have preference over other traffic within the same class of priority in the following order. a) Traffic covered by contractual obligation and/or guaranteed under any specific scheme of IR (e.g.-WIS, FFS, TIELS etc) or in agreement entered into by IR. b) Traffic in rakes loaded from Goods shed / Sidings with round the clock working. c) Traffic in rakes booked from full rake handling siding having mechanized loading facility d) Traffic offered for distance of more than 600 km. within the same classification e) Single point Block Rakes (including clubbed single point rake) over Multi point/ two point/ mini rakes. 22  iii. (a) Wednesday & saturday in a week shall be reserved and notified for allotment of rakes as per the date of registration (ODR) irrespective of the class of priority. (b) Monday & Friday, will be the nominated 2 days for according higher priority to traffic covered under the Premium Indent Scheme. iv. Any traffic under special orders of Ministry of Railways / Railway Board / Zonal Railway. 2. Ban & Restrictions Ban i. Restrictions imposed by Central/State Government on booking and carriage of specific goods are known as Bans. ii. These are published in Gazette of Central/State Government. iii. Railway Administration is informed through message. iv. Railway Administration should informed all concerned stations through message. v. All concerned staff should be informed under acknowledgement. vi. On receipt of message regarding imposition of bans, the same should be entered in a specific register with date and time. vii. A copy of the same should display on Notice Board for information of customer. viii. Bans should impose with immediate effect. ix. Legal action will be initiated against staff not following bans. x. For booking of Banned goods, a certificate from the authority imposing ban should be produced. Restriction- i. Railway administration imposes restrictions for booking of goods to a particular destination or through a particular route. ii. Reasons for imposing - a. Railway Accident. b. Floods. c. Breakage of Bridge. d. Congestion in Yards. iii. Railway Administration will inform concerned station through message. iv. All concerned staff should be informed under acknowledgement. 23  v. Goods will not be booked to the restricted destination or via restricted route. vi. On receipt of message regarding imposition of restriction, the same should be entered in a specific register with time and date. vii. A copy of the same should be displayed on Notice Board for information of customer. viii. Restrictions should be implemented from the next day of receipt. ix. Departmental action will be initiated against the employee not following restriction. Supply of Wagons: Stock report will be prepared on the basis of Indents registered. Number of wagons required will be mentioned in the stock report and information will be given to Section Controller on phone. A copy of stock report will be sent to Chief controller by nominated train. After receipt of stock reports from all stations, a consolidated stock report will be prepared at Chief Controller’s office keeping in view the following aspects- 1. Preferential Traffic Order (PTO) 2. Bans and Restrictions. 3. Date of Registration. After preparing Consolidated Stock Report, orders for supply of wagons are given. Acceptance and Examination of Goods: 1. Proper forwarding note should be executed. 2. It should be ensured that goods have been correctly declared on Forwarding Note. 3. It should be ensured that destination station is open for such goods traffic. 4. It should be ensured that no ban has been imposed by Central / State Government for carriage of such commodity. 5. Goods should be packed properly. 6. At the time of accepting goods following should examined. i. Whether Goods are damaged prior to booking. ii. Weighment of goods. iii. Goods should be tallied with the description of forwarding note. 24 Mis-declaration of Goods (IRCA Goods Tariff No 41 P-1 V-1 Rule No 126) Section 66 of Railway Act – According to this section the consignor should correctly declare the name of goods on Forwarding Note, so that freight can be charged by the correct class rate at the time of booking. If consignor is not in a position to declare the correct name of goods, such goods will be treated as unclassified goods and freight will be charged according to type of wagon. Reasons of Mis-declaration of goods. 1. To get benefit of low rates. 2. To book goods on which ban have been imposed Due to mis-declaration, Railways loses revenue and banned goods may be booked, so Goods should be checked regularly at Destination station. Section 163 of Railway Act - According to this section, in case of booking of banned goods or frequent mis-declaration of goods, a penalty at the rate up to ₹. 500 per quintal or part thereof may be imposed. Section 102 (a) of Railway Act -According to this section, Railway administration will not be responsible for damage of mis-declared goods during transit. Penal Charge to be collected in case of Mis-declaration – 1. If mis-declaration is detected at destination station there by obtaining a lower rate, penal charges will be collected at four times of applicable rates by the route shown in the invoice. 2. If in a consignment, packages are chargeable at different rates and group of packages is found mis-declared, there by obtaining a lower rate, penalty will be charged at four times of the rate applicable to that particular group. Penalty will be charged only on the mis-declared group of packages. 3. If a consignment loaded in container is mis-declared there by obtaining a lower rate, penalty will be charged at four times of the applicable haulage rates. 25 4. In case restricted goods are found loaded and booked, in containers penalty will be charged at four times of the highest haulage rates. NOTE- a. Penal charge will be in addition to the freight already collected. b. If rule No (3) & (4) both are applicable penalty will be charged as per rule No-(4). Packing, Labeling and Marking (PLM) Packing: Objective – 1) Prevent packages from mixing with other consignment. 2) Prevent loss in transit. 3) For easy handling 4) To put marking on packages. Section 98 of Railway Act: - According to this section, goods should be properly packed. If packages are in defective condition remark should be obtained on the Forwarding Note. The same remark should be written on Railway Receipt. In such conditions Railway is not responsible for loss in transit, but Railway Administration will be responsible for loss due to misconduct or negligence on the part of Railway employees. Packing Condition- Packing conditions are given in the General Classification of Goods Book. Specific packing conditions are denoted with ‘P’. Specific Packing conditions are of six types. Also to ensure safety of goods in transit special packing conditions are prescribed. Special packing conditions are denoted with ‘S’ in General Classification of Goods. These are of three types. At the time of accepting goods for booking and carriage concerned Railway employees should examine the packing condition of goods. Non-compliance of packing condition may result in damage of goods. If any defect is noticed at the time of acceptance of Goods. Such remark should be obtained on the forwarding Note and same should be written on Railway Receipt as well. 26 Packing conditions are divided into three categories: 1) General Packing Condition:- a. The packing conditions prescribed are minimum desirable. Commodities offered with better packing conditions shall be accepted. b. Things such as Bags, Cases, Cartoons, Tins, Drums etc. used for packing should be of good quality. c. For dangerous goods, packing conditions given in Red Tariff must be strictly complied with. 2) Specific Packing Conditions:- i. P1:- For Bagged consignment- Such as Cement, Chemical manures, Food grains and pulses, Flour, Groceries etc. These should be surely packed in gunny bags/paper bags/high density polythene bags/synthetic bags etc. ii. P2:- For Loose / Bulk consignment- a. For Coal, Coke, Gypsum, Lime stone, Dolomite, Pig-iron, Stones etc. No specific packing conditions are applicable. b. Bamboos, Coir, Pipes, Fodder, and Sugarcane etc. should be securely tied in bundles. iii. P3:- Cotton and other textiles, Handloom products etc. should be surely packed in bales, boxes etc. iv. P4:- Soap , Machinery and machinery tools, Electrical appliances Milk products etc. should be packed in ply wood / wooden case / cardboard boxes / cartoons / baskets. v. P5:- Liquid items such as Edible oil, Bitumen etc should be packed in leak proof Tins, Containers, and Drums etc. vi. P6:- Applicable for Motor vehicles. a. There should be no oil or gas in vehicles. b. Detachable fittings should be separately packed. 3) Special Packing Conditions:- a. S-1 :- For metal scrap- a certificate ‘free from explosives’ should be accompanied at the time of booking. b. S-2:- For Food grains and pulses – Each door of wagon should be protected with dunnage (crushed Sugarcane, Paddy husk etc.) bags. c. S-3:- For Salt (For Human consumption) – On the forwarding note a declaration should be given that the salt is not intended for industrial use. 27 Labeling:- Objectives:- i. To indicate the type of commodity loaded in the wagon/package ii. To reach the consignment to correct destination. Type of Labels:- 1. Instructional Labels: - On this label, instructions regarding handling of package are given through instructions. 2. Pictorial Labels: - On this label, directions regarding handling of packages are given through pictures. 3. Paste- on- Labels: - Booking particulars are written on this label and it is pasted on wagon door from inside. After unloading of goods at destination station, this label should be removed. With the help of this label, unconnected wagons can be connected. 4. Pocket Label: - Four pocket labels are prepared for each wagon. Out of which two are kept in the outside pockets of the wagon and remaining two in the inside pockets of the wagon. 5. Seal Cards: - Seal cards are tied on doors of covered wagons, on which seals are affixed. Complete booking particulars are written on seal cards and pocket labels. Types of pocket labels and seal cards:- 1. For General goods 2. For Dangerous goods 3. For Perishable goods 4. For Coal 5. For crane consignments 6. For weighment on weighing machines en -route 7. Bradma labels Marking:- Objectives:- i. To reach the consignment to correct destination. ii. To connect packages with correct consignment. iii. To prevent mixing of packages iv. To connect the consignment with correct Railway Receipt. Types of marking:- 1. Private Marking: - This marking should be done by consignor on all packages showing names and address of Consignor & Consignee, 28  name of Forwarding & Destination station, Trademark, Number of packages etc. 2. Railway Marking :- This marking is done by railway employees in the following manner :- a. Name of the Forwarding station in code. b. Complete Railway receipt no. c. Number of packages d. Full name of Destination station and Zonal Railway. e. Route / via f. Date of booking. In case of small consignment marking is done on all the packages. In case of wagon load consignments, at small station marking should be done on 20% package and at large station on 10% packages. Packages with marking should be kept near the doors of wagon. Old marking should be obliterated at the time of marking. If marking cannot be done on packages labels should be used. Importance of Packing, Labeling, Marking: - By complying with rules of PLM, packages or wagons can be dispatched to the correct destination at the earliest. Delivery can be granted to the correct person, thereby reducing claims on Railway and improving its financial condition. Electronic In -motion-weigh-bridge (EIMWB):- Objectives: i. Prevention of over loading ii. To reduce leakage of railway revenue and increase transparency. iii. To reduce delay in transportation iv. To increase accuracy in calculation of freight through linking with FOIS. v. To ensure safe transportation of Traffic. Provisions: 1. Arrangement of the weigh-bridge is being arranged on all the loading points. 2. In the future there will not be a pedestrian post in the path. 3. In place of old weigh-bridge, in-motion-way-bridges will now be installed without applying mechanical way weigh-bridge. 4. PCOM will notify associate weighbridge and alternate associate weighbridge. 29 5. It is mandatory to set in-motion-to-bridge for all new private siding. 6. All In-Motion-Way-Bridge will be linked with FOIS. 7. The new in-motion-to-bridge capacity should be 120 tones. 8. In-Motion-Way-Bridge will be treated by the Mechanical Department of Railways. 9. Siding owner will be responsible for establishing and maintaining In-Motion- Way-Bridge, installed in private siding. 10. The party will have to get the certificate for the bridge from the concerned State Government's measurement department. 11. The timely inspection of the bridge will be done by the nominated officers of the Operating, Mechanical, Civil and Finance Department of Indian Railways. 12. No exemption will be given to any party/commodity in weighment. 13. The person will be appointed by the party for the private In-Motion-Way- Bridge, for which no refund or rebate will be administered by the Railway Administration. 14. In-motion-to-bridge in private siding will be planted on the ground of the party. 15. EIMWB will be installed in the land of private party in private siding. In unavoidable circumstances, DRM may permit installment of EIMWB of private siding on Railway land. The location of such EIMWB would decided by the Sr.DOM in consultation with Sr.DCM, Sr.DEN and Sr.DME. The cost of expenditure and maintenance shall be borne by the party. 16. Some nominated steel plant sidings and coal sidings are exempted from installment of EIMWB. Sender‖s Weight Accepted (SWA): - If weighing machine of a station becomes defective, employee of the concerned department will be informed for repair. Till weighing ma chine is repaired goods will be accepted at the weight mentioned / declared by consignor. Freight will be charged on actual weight / minimum chargeable weight, whichever is more. Following remark will be passed on Railway receipt – “ Due to defect in weighing machine goods have been accepted on weight declared by sender. Before granting delivery, goods are to be reweighed and correct freight to be charged.” 30 Weighment on weighing machine en-route:- Large machinery consignment, Heavy articles, Loose commodities which cannot be weighed on weighing machine at Forwarding station will be sent for weighment after loading to a weigh bridge enroute. Freight will be charged at the weight declared by party. A specific label and seal card will be affixed on the wagon. Following remark will be passed on Railway Receipt – “ Goods have been accepted on weight declared by consignor and the wagon has been sent to _____ station for Weighment, correct freight to be charged after receipt of exact weight from Weigh Bridg e. Message will be given to the concerned station for Weighment of the wagon enroute. On receipt of wagon at the concerned station, it will be weighed in presence of Commercial Inspector (CI), Travelling Inspector of Accounts (TIA), and RPF. Weight found will entered in the weighment register in two copies. Proper remark will be passed on the seal card and a message regarding exact weight will be given to Destination station. Apart from this Weighment advice will be prepared in three copies. 1. Record 2. Accounts 3. Destination Station. Routing of Goods Traffic:- IRCA Goods Tariff 41 P-I V-I Rule No. 125 1. Goods will be dispatched by the route operationally feasible and freight will be charged by the shortest route. 2. Distance by the shortest route will be calculated on the basis of distance tables published by Zonal Railways. In case of change of guage, 200 kms. will be added for each change of gauge. 3. If consignor wants to book goods by a route other than the shortest one, he should mention the same on the forwarding note. 4. As per Section 71 (1) (b) of Railway Act, Central Government may notify a route other than the shortest one for carriage of goods under Rationalization Scheme. In such cases, freight will be charged by the notified route and not by the shortest route. 31 Rating of Goods traffic - IRCA Goods Tariff No. 41, P-I, V-I, Rule No. 176 & IRCM V-II, Para No. 1437 Following rates are applicable in goods traffic - 1. Class Rate 2. Lumpsum Rate 3. Wagon per km rate. 4. Station to station Rates (STS) 1. Class Rate – IRCA Goods Tariff No. 49, P-I, Vol-II (General Classification) IRCA Goods Tariff No. 49, P-II (Freight Rate Table) a) Different types of commodities are transported by Indian Railways. If each commodity is charged at different rate, rating will be very difficult. Hence groups of commodities with similar nature have been clubbed and each group has been given a Main Head. Each main head has been allotted a specific number, which is known as Class Rate. b) Class fixed for each commodity, is given in ‘General Classification of Goods’ and rate per ton fixed on the basis of class and distance is given in Goods Rate Table. c) Following factors are considered at the time of fixing class rate of a commodity. i. Cost of Service. ii. Cost of Transportation. iii. Loadability of the commodity in a wagon. iv. Susceptibility of that commodity to claims v. Nature of the commodity vi. Rates of Road transportation for that commodity. d) Total 23 special Class rates have been prescribed in Goods Traffic, of which (LR3)A in the lowest and 200 is the highest rate. All the commodities have been classified into 25 Main heads, i.e. 22 Main Heads for Normal commodities and 3 Divisions for Low Rated commodities. e) Class Rates :- (LR3)A, LR3, LR2, LR1, 100, 100A, 110, 120, 120A, 130, 130A, 140, 140A, 145, 145A, 150, 160, 165, 170, 180,180A, 190 & 200. f) Class rate of a commodity is fixed by Commercial Directorate of Railway board. 32 2. Lumpsum Rates: - These rates are fixed by Railway board for specific services. Benefit of these rates is given on fulfillment of specific conditions, otherwise freight will be charged on normal Class Rate. E.g. Rates for Freight Forwarder Scheme and Merry- Go-Round. 3. Wagon Per Kilometer Rates: - Irrespective of the goods loaded in the wagon, freight is charged on rate per km. basis. E.g. Haulage rates of Container Traffic. 4. Station to station rates (STS):- 1. Objective: i. To garner the more traffic from road and other modes. ii. To compete with road transport. 2. Definition: Station-to-station rate is a special reduced rate quoted for a particular commodity between the specific pairs of stations. 3. Existing and new traffic will be eligible to obtain concession under this scheme. 4. The concession under STS shall be applicable to the cluster of stations also. 5. The concession under STS shall be after crossing the benchmark. 6. The concession under STS shall be given from the next rake after the Benchmark NTKM has been crossed. 7. Permitted Terminals: All terminals (Goods Shed, Warehouse, Siding, ports, CRTs, PFTs etc.) 8. Restricted commodities:- i. All commodities with classification below Class-100. ii. All commodities under the Main Commodity head “Coal and coke”. iii. Iron ores (all types) iv. Military traffic, POL, RMC. 9. The concession under STS shall be given only after execution of agreement between the railway administration and party. 10. Agreement period: Maximum = 3 years, minimum = 1 year. 33 Unclassified Goods: -IRCA Goods Tariff No. 41 P-1 V-1 Rule No. 181. 1. The commodity which is not classified in the General Classification Book is known as unclassified goods. 2. At the time of booking such Goods, the freight will be collected as per the type of wagons used for loading at composite class rate as below:- Type of Wagon Composite Class Rate Tank wagon 200 Flat wagon 180 Open/Hopper wagon 160 Covered wagon 150 3. A sample of such goods along with the report containing type of commodity, its characteristics and suggested probable class rate will be sent to CCM office. After this, CCM office will sent this sample with detailed report to Commercial Directorate of Railway board. At Commercial Directorate of Railway board will assign a Permanent Class Rate after discussion. This class rate will be informed to all the stations. 4. Dangerous goods not listed in Goods tariff but included in the Red Tariff will be charged at the highest class rate - 200. 5. Dangerous goods which are not included in the Red Tariff shall not be booked for rail transport. General Classification of Goods:– 1. Classes for all types of commodities are given in this book. These class rates are applicable for Train Load Consignment. 2. For charging of Goods, 23 class rate have been fixed which are as under : - Low rated commodities – [(LR3)A, LR3, LR2, LR1] 100, 100A, 110, 120, 120A, 130, 130A, 140, 140A, 145, 145A, 150, 160, 165, 170, 180, 180A, 190 & 200. 3. (LR3)A is the lowest class rate and 200 is the highest class rate. If goods are to be booked as wagon load, then class rate will be 10% higher than Train load class. For each base class Train load rate and wagon load rate has been given in Freight rate table. 34 Note -Only BG traffic will be charged in the above manner. If wagon load traffic is booked on MG, charging will b e done at one class rate higher however, for class rate 200, trainload class and wagonload class will be same. Following columns are there in the General Classification Book. 1. Group Number: - Every main head has been given a Group Number. 2. Name of Commodity: - Name of commodity is printed in this column. 3. Packing condition: - In this column Specific / Special / General packing conditions applicable to that commodity are given. 4. Risk Rate - In this column, if risk rate is given as ‘OR’ the goods will be booked at Owner’s Risk and if nothing is written in the column against any goods, the same will be booked at Railway Risk. If goods of OR are to be booked at RR, 20% additional freight will be charged. 5. Type of Commodity: - In this column type of commodity is given. Against normal commodities nothing is written, bu t against dangerous goods small ‘d’ is written. 6. Base Class (Train Load):- In this column Train load class applicable to that commodity is given. Wagon Load consignment – 1. When indents are registered by consignor for wagons less than standard rake size, supplied wagons are loaded and freight is charged at wagon load class rates, such consignments are known as Wagon load consignments. 2. Wagon load consignments are charged at p ermissible carrying capacity of the wagons. 3. Wagon registration fee is collected at the time of registration of indent. After supply of wagon goods are directly loaded in wagons by consignor. 35 4. Rates of Wagon Registration Fee: Guage Per wagon B.G. Rs. 6000- M.G Rs. 6000/- N.G. No Loading 5. Only traffic on BG will be charged as above. 6. On MG- For the commodities in the highest class, the wagon load class will the same as train load class. Train Load Consignment: - (TLC) 1. When indent are registered by consignor for wagons in accordance with prescribed standard rake size, supplied wagon are loaded and freight is charged at Train load class rate, such consignment is called as Train Load Consignment. 2. Train Load Class rates are lower in comparison with wagon load class rate. 3. Train load consignment has given priorities as comparison to wagon load Consignments. 4. The number of wagons for standard rake in train load consignments is as under and indent should be placed for this numbers of wagons. 36  Standard Rake size for Train load. Standard Minimum number of S.No Type of wagons rake size wagons for train load. Open Wagon BOXN, BOXNHS, 1. BOSNHSM1,BOXNM1,BOXNHA, 59 58* BOXNEL, BOXNLW, BOXNCR 2. BOX 35 30 3. BOST 46 45 4. BKCX 32 30 5. BOY , BOYN, BOYEL 53 50 6. BOXNHL 58 57 Hopper Wagon 7. BOBR 53 50 8. BOBRN 59 56 9. BOBRNHS 59 57 10. BOBYNHS 54 52 11. BOB, BOBC, BOBX, BOXK, BOBS 40 40 12. BOBSN, BOBY / BOBYN,BOBSNM1 53 48** 13. BOBSNM1 53 48 Flat Wagon 14. BRN / BRNA / BFNS / BRNAHS 43 41 15. BRH / BRS 35 30 16. BFR / BFK / BFKI 35 30 17. BRHNEHS 42 40 18. BFNS 22.9T 42 41 Covered Wagon 19. BCN / BCXN ****** 41 39 20. BCNA / BCNAHS ****** 42 40 21. BCX 40 35 22. BCCN 30 29 23. NMG 25 24 24. BCNHL 58 42 25 BCFC (Food grains) 59 58 Tank Wagon 26. BTFLN 48 46 37 27. BCCW (Bulk Cement) 58 56 28. BTPGLN, BTPG 32 30 29. Tank Wagon (4 wheeler) @ 72 68 30. Tank Wagon - TG type (4 wheeler) 64 62 31. BTAP (Aluminum Powder) 51 49 32. BTCS(Caustic Soda) 59 57 33. BTAL(Ammonia Liquefied) 35 32 34. BTPN 50 49 35. BTPH 48 46 Mixed Rakes (BG) BOXN + BOYN 55 55 (min 15 of each BOX + BFR / BRH*** 35 type) BOXN + BRN/BRNA/BRNAHS/ BOST/ 45 30 (min 10 of each BFNS**** type) 43 40 (min 10 of each BOST + BRN/BRNA/BRNAHS/ 41 type and max 20 36. BFNS***** 55 BOXN wagons) BCN/BCNA/BCNAHS/BCXN****** 41 (min10 of each BTPN + BTCS type) 38 55(max 25 BTPN wagons) Meter Gauge Wagons (i) MG to MG 34 (in terms of 4 37 (ii) MG to BG wheelers) 90 (in terms of 4 wheelers) 38 DBKM 36 35 * BOXN in Kulem - Castle Rock section 54 wagons permitted for trainload class rate. ** The minimum number of wagons for Dallirajhara - Bhilai section will be 45 wagons. *** BFR and BRH wagons may be treated as one type and BOX as another type for reckoning the minimum 10 number of each type. **** BRN, BRNA, BRNAHS, BOST & BFNS may be treated as one type and BOXN as another type for reckoning the minimum 10 number of each type. ***** BRN, BRNA, BRNAHS & BFNS wagons may be treated as one type and BOST as another type for reckoning the minimum 10 number of each type. 38 ****** Indents for Block Rake of BCN/BCNA/BCNAHS/BCXN will be accepted for 42 wagons (8 Wheelers) against which empty rakes of any type of these types or a combination of these types of wagons will be supplied in terms of the standard rake size of these wagons. @ For TNPM sdg of IOC, standard rake size of tank wagons (4 wheeler) is 65 wagons and min no. of wagons required to be loaded for awailing train load benefit is 64 wagons. ** The minimum number of wagons for Dallirajhara - Bhilai section will be 45 wagons. *** BFR and BRH wagons may be treated as one type and BOX as another type for reckoning the minimum 10 number of each type. **** BRN, BRNA, BRNAHS, BOST & BFNS may be treated as one type and BOXN as another type for reckoning the minimum 10 number of each type. ***** BRN, BRNA, BRNAHS & BFNS wagons may be treated as one type and BOST as another type for reckoning the minimum 10 number of each type. ****** Indents for Block Rake of BCN/BCNA/BCNAHS/BCXN will be accepted for 42 wagons (8 Wheelers) against which empty rakes of any type of these types or a combination of these types of wagons will be supplied in terms of the standard rake size of these wagons. @ For TNPM sdg of IOC, standard rake size of tank wagons (4 wheeler) is 65 wagons and min no. of wagons required to be loaded for awailing train load benefit is 64 wagons. General Rules for train load consignments and its benefits :- 1. Forwarding and destination stations shall be nominated for half /full rake handing. 2. For availing benefit of train load class rates, indent should be placed for standard rake size. 3. The wagons for which standard rake size is not fixed, for such wagons minimum weight condition is 1400 tonnes. 4. If the fit wagons supplied by the Railway admini stration are less than standard rake size, party has to load all fit wagons to get the benefit of train load. 39 5. If wagons required for train load (standard size / minimum no.) could not be supplied and indent is not cancelled, benefits of trainload should be given, but Railway Administration should record the reasons for such supply. 6. If rake is split up during transit for operational reasons, benefit of train load will be given. 7. Supply of all the wagons should be done at same time in case of train load consignments. However in case of supply in parts benefit of train load rates should be given. 8. In special circumstances benefit of train load class rate can be given to such train load consignment which originates from one place and ends at two places or originates from two places and ends at one place. For which rules are as under : - a. One of the two places is a serving station and the other its siding or both are siding served by the same serving station. b. Two IBP – Independent Booking Point siding under one serving stations. c. The stations may be different, if approved by Railway Board. 9. If wagons are loaded with more than one commodity then higher class rates commodities freight will be charged. Maximum two commodities can be loaded in a wagon. 10. In case of rakes loaded from two points, at least 10 wagons should be loaded from each point and in case of rakes loaded to two points; at least 10 wagons should be loaded to each point. 11. For the allotment of rake, Indent of BCN group and BCNHL group will be treated as interchangeable. 12. For the allotment of rake, Indent of BOST group and BRB/ BRNA/ BRNAHS/ BFNS group will be treated as interchangeable. 13. This transportation product is applicable to all types of wagons and systems over BG and MG. 14. Party has to pay all other applicable charges as per rule like busy season surcharge, congestion surcharge and development charge etc. 15. On request of customers Railway can combine multiple wagonload indents either registered by same / different customers of the same location to form train load rake. 40 Issuing of Invoice Number in Goods Traffic: - 1. The serial number given to consignments booked between two stations is known as Invoice number. 2. At a particulars forwarding station separate invoice numbers are given for separate destinations. 3. While booking Railway material consignments, separate invoice numbers are given prefixed with ‘R’. 4. Separate invoice numbers will be given for traffic booked to same destination via different routes. 5. Period of invoicing is 6 months which are as under: i. From 01 st April to 30 th September. ii. From 01 st October to 31 st March. 6. At every Goods Shed following Invoice Index Registers are maintained: - i. Outward Invoice Index Register - Local ii. Outward Invoice Index Register - Foreign iii. Inward Invoice Index Register - Local iv. Inward Invoice Index Register - Foreign 7. Following details are maintained in an Invoice Index Register - i. Name of Station ii. Distance iii. Route iv. Invoice number v. Railway Receipt vi. Date vii. Signature of employee 8. At the time of invoicing if any number is left or given double by mistake, information should be given to destination station. 9. Objective for giving Invoice number: i. To keep record of the number of consignments booked to a particular destination station within a specific period. ii. To keep record of the number of consignments received from a particular forwarding station within a specific period. 41 Invoice Book / Railway Receipt Book: - This is an important money value book and should be kept in safe custody. Separate books are kept for General Goods, Railway Material, and Coal. Similarly Railway separate books are maintained for local and foreign traffic. These books are as under: - i. Invoice book for Local Traffic - Paid ii. Invoice book for Local Traffic - To pay iii. Invoice book for Foreign Traffic - Paid iv. Invoice book for Foreign Traffic - To pay For local traffic Railway receipt is prepared in four foils and and foreign traffic in five foils:- 1. Record. 2. Railway Receipt. 3. Accounts. 4. Invoice. 5. Transit invoice only in foreign traffic. Serial numbers are printed on this book and is prepared with the help of double sided carbon. Disposal of foils is as under: - 1. Record: - This foil is kept as record along with forwarding note at forwarding station. 2. Railway Receipt: - This foil is meant for party and on the basis of this foil delivery is granted at destination station. At the time of giving receipt to party, Railway receipt number will be entered in a specific register and party’s signature will be taken. 3. Account: -Accounts foils shall be sent to Accounts office on nominated days through Commercial courier. 4. Invoice: - This foil is meant for destination station. It is sent to destination station by first available train in case of Local traffic and by post in case of Foreign Traffic. 5. Transit invoice only in foreign traffic: - This foil is prepared only in case of foreign traffic and is kept in the wagon along with goods. Abstract Invoice: - This is a printed form prepared for local traffic. Details of wagon and booking particulars are written on it and kept in the wagon along with goods. 42  Railway Receipt and its importance – 1. Section 65 of Railway Act - Railway Administration issues Railway receipt under this section. 2. It is treated as a prima facie legal document. 3. Railway Receipt is not issued in duplicate and not in favor of more than one consignee. 4. Rules regarding monetary liability, booking and delivery are printed on the back side of RR 5. It is a document on which the delivery of goods can be given to another person also by making endorsement 6. Remark written on the forwarding note is also recorded on RR which plays important role at the time of settlement of claims. i. Any damage or deficiency in packing condition ii. If packages are in broken or damaged condition iii. Regarding permit or license iv. Remarks regarding weighment of goods en -route on weigh bridge. v. Damaged conditions of Goods. vi. Regarding selection of route and wagon 7. Railway Receipt is prepared on the basis of information filled in by the railway employee on the back portion of Forwarding Note. 8. Maximum 12 Railway receipts can be issued for a wagon. For this Rs.300/- will be collected per additional Railway receipt. 9. Railway Receipt is having various columns like – i. Wagon Number ii. Forwarding Note Number iii. Invoice Number iv. Name of Forwarding & Destination station v. Distance, Class rate vi. Total freight vii. Date of booking viii. Name & Address of Consignor & Consignee ix. Number of packages x. Description of goods xi. Railway marking xii. Actual and chargeable weight xiii. Undercharges. xiv. Overcharges etc. 43