3.3 Notice to Correct.docx

ARTICLE 3.3 NOTICE TO CORRECT DEFICIENCIES This Article standardizes the Department's retention practices concerning the Notice to Correct Deficiencies (NTCD), Form General 78, for employees of this Unit and conforms with State law and existing City of Los Angeles administrative practices. The NTCD...

ARTICLE 3.3 NOTICE TO CORRECT DEFICIENCIES This Article standardizes the Department's retention practices concerning the Notice to Correct Deficiencies (NTCD), Form General 78, for employees of this Unit and conforms with State law and existing City of Los Angeles administrative practices. The NTCD may be used to document deficient performance or censurable incidents involving an employee(s). The concerned employee shall receive the original form, and a copy shall be placed in the employee’s Divisional Personnel Folder for one year. After one year, the NTCD shall be sent to the Personnel Records Section of Personnel Division for permanent retention. Consistent with the Standard Based Assessment (SBA) performance model, an NTCD may be attached to the SBA for the corresponding evaluation period. In such cases, the NTCD may be reviewed by oral boards or for advancement or promotional purposes. If a NTCD is attached to a SBA, any response by the employee and any subsequent document indicating improvement shall also be attached to either the same SBA or a subsequent SBA. Note: If a SBA or a NTCD that is attached to a SBA is the subject of an open grievance and the employee is engaged in a Civil Service promotional examination, the employee may submit an Employee’s Report (Form 15.7) to the Commanding Officer, Personnel Division, requesting that the SBA be temporarily removed from the employee’s personnel folder until the conclusion of the examination process or the grievance procedure, whichever comes first. The Commanding Officer, Personnel Division, shall confirm with 11 MOU24-22 the Employee Relations Administrator that the SBA or NTCD is the subject of an open grievance before temporarily removing the SBA from the employee’s personnel file. A NTCD that has not been attached to a SBA for the corresponding evaluation period shall not be available to oral boards or for advancement or promotional purposes. In such cases, the NTCD shall be filed indefinitely