Applications of Nursing Informatics in Nursing Administration PDF

Applications of Nursing informatics in Nursing Administration 2020/2021 1 Learning objectives 2 At the end of this lecture, each student should be able to: identify Applications of Nursing Informatics in Nursing Administration 1. Management information...

Applications of Nursing informatics in Nursing Administration 2020/2021 1 Learning objectives 2 At the end of this lecture, each student should be able to: identify Applications of Nursing Informatics in Nursing Administration 1. Management information system 2. Automated staff scheduling 3. Electronic reporting 4. Computerized Physical Resources Management Introduction 3 Nursing informatics have many applications in Practice Education Administratio Research n intro 4 Intro, 5  Nursing administration and Management Functions  Like management,. The process of management has f ive functions: planning, organizing, staf fing, directing, and controlling. Introduction 6 Management Information Systems(MIS) 7  Use of computers/technologies for collecting, storing, retrieving, and processing information that is used or desired by one or more managers in the performance of their duties.  Applications of Nursing Informatics in Nursing Administration 8 1. Management Information Systems (MIS) 2. Automated staff scheduling 3. Electronic reporting 4. Computerized Physical Resources Management Applications of Nursing Informatics in Nursing Administration 9  Patient Classif ic ation, Nursing Workload, and Unit Staffing  E-mail for improved communication  Cost analysis and finding trends for budget purposes  Quality assurance and outcomes analysis  Nursing office automation  Types of management information systems 10  used to create reports, extract data, and assist in the decision making all level managers Uses of MIS 11  1- Decision support systems (DSS):  are computer program applications used by middle and higher management to compile information from a wide range of sources to support problem solving and decision making. A DSS is used mostly for active and passive modes in decision regarding problems. 12  2- Executive information systems (EIS):  is a reporting tool that provides quick access to summarized reports coming from all hospital levels and d ep ar tm ents suc h as ac c ounti ng , hum an resources and operations. 13  3- Marketing information systems:  are management Information Systems designed specif ic ally for managing the marketing aspects of the hospital.  4-Accounting information systems:  are focused accounting functions. 14  5- Human resource management systems:  are used for personnel aspects.  Management of people on a nursing unit is a complex, time-consuming task. Eg: for recruitment 15 y y y 15  Nurse Manager must have immediate access to such information as the following. 16  Skills and education of all nursing employees  Job classif ication and salary level for all staff on the unit  Dates for performance reviews and reports of performance appraisal  Dates for recertification of medically  Dates for annual in service education sessions 17  Annual vacation schedule summary for the unit.  Statutory holiday schedules.  Employees employed on the unit, including grievance procedures.  Sick time records for each employee. 6- Office automation systems (OAS)/Nursing Office Automation: 18  support communication and productivity in the hospital by automating workf low and eliminating bottlenecks. OAS may be implemented at any and all levels of management.  Nursing of fic e automation is the integrated electronic technology distributed throughout the nursing administrative of fice to improve effectiveness, efficiency, and control of nursing office operations.  Of fice automation affects the f iling and retrieval of documents, text p rocessin g , telep h on e commu n ication s, E- mail for imp roved communication and informal meeting. 7- Enterprise resource planning (ERP): 19  S o f t w a r e f a c i l i t a t e s t h e f lo w o f information between all hospital functions inside the boundaries of the organization and manages the connections to outside stakeholders. 8- Local databases: 20  Ca n b e s m a l l , s i m p l i f ie d t o o l s f o r managers to perform statistics and back up. 9- Total quality management system (TQM): 21  can be applied by quality assurance and outcomes analysis through standardization of care process. Uses of MIS in TQM: 22  It provides nurses and managers with feedback about the care provided  provides them with opportunity to inf luence patient care in their organization. 2- Automated scheduling 23  Using computer system to plan and organize working hours or days of employees.  It is a highly desired component of a management information system for nursing administration. 24  It can simplify the c omplex proc ess of nurse sc he d ul i ng by automating the creation of shift schedules, tracking staff availability, and facilitating ef fic ient shift exchanges. Advantages of automated scheduling of personnel 25  Mo re e f f e c t i v e ut i l i z at i o n and d i st ri b ut i o n o f personnel throughout the institution or agency  Capacity to document the effect of staff size on quality of care.  Ability to relate quantity and quality of nursing staff to patient acuity.  3- Electronic Reporting 26  Using computer system to inform or report/communicate incidents and patient critical values among healthcare providers.  Using computerized nursing assignment, patient shift report and hand off.  sharing data and developing knowledge of clinical staff at all levels. 4- Computerized Physical Resources Management: 27  The importance of Computerized Physical Resource management is to ensure you have the right Physical Resources at the right place in the right time, in order for hospital to proceed as planned.  Purchasing equipment and supplies  Inventory management (including barcode system)  Periodical maintenance 1. 28 Thank You