PSCP Ginners Meet 2023-24 PDF

PSCP Ginners Meet:2023-24 Aurangabad 23rd January, 2024 Session’s Agenda S.No. Topic Speaker Time Duration Vaishali...

PSCP Ginners Meet:2023-24 Aurangabad 23rd January, 2024 Session’s Agenda S.No. Topic Speaker Time Duration Vaishali/Dilip - PMK 1 Welcome Speech 10:00 – 10:10 am 10 Min Dawa - CC 2 Introduction by participants Primark, CottonConnect & Ginners 10:10 – 10:20 am 10 Min 3 Ice Breaker Session Kuldeep - PMK 10:20 - 10:35 am 15 Min Primark Introduction 4 1. PSCP for Primark (Updates on PSCP) Vaishali/Dilip/Kuldeep - PMK 10:35 – 10:50 am 15 Min 2. Traceability updates 5 PSCP Global Programme Ajay Taide - CC 10:50 – 11:00 am 10 Min 6 PSCP SOPs (REEL) & Overview Dawa Dorje - CC 11:00 – 11:20 am 20 Min 7 Supply chain & Documentation, Procurement & Sales Sudhansu Singh / Amit Ojha - CC 11:20 – 11:40 pm 20 Min Coffee Break 11:40 – 11:55 am 15 Min 8 PSCP Procurement & Verification Bhagwat – CC 11:55 – 12:15 pm 20 Min Shivaji Solanke -SEWA 9 Local Partner – PSCP & Overview 12:15 – 12:35 pm 10 Min each Srinivasarao -MYRADA 10 REEL CoC for Ginners Deepu RV - CC 12:35 – 12:50 pm 15 Min 11 Address by PMK Team -Virtual Kerry/Sheetal - PMK 12:50 – 1:00 pm 10 Min 12 Address by CEO -Virtual Alison Ward - CC 1:00 – 1:10 pm 10 Min Lunch Break 1:10 – 2:00 pm 50 Min 1. Introduction - ‘TraceBale’ - Demo/ Sop’s & FAQs. 13 Anil Dwivedi - CC 2:00 – 2:50 pm 50 Min 2. Seed Cotton Verification Platform 14 Vote of Thanks Vaishali / Dilip - PMK Dawa Dorje - CC 2:50 – 3:00 pm 10 Min 15 One to one meeting PMK & CC 3:00 – 5:00 pm 120 Min ✤ Reimagining the future for supply chains 22 January, 2024 | 3 Primark Introduction - PSCP for Primark - Traceability Updates Vaishali/Dilip/Kuldeep PSCP Global Programme RE-IMAGINING THE FUTURE FOR SUPPLY CHAINS Ajay Taide – Associate Director (Program - CottonConnect) Who are we? CottonConnect – created through a unique collaboration between C&A, Textile Exchange (formerly Organic Exchange) in 2009 A pioneering company in the sustainable cotton sector Our Mission - Reimagine the future for supply chains Sustainable Cotton Supply Chain delivering business benefits to retailers/brands ✤ Reimagining the future for supply chains 22 January, 2024 | 6  Launched in 2013 in Gujarat, India to train 1,251 female farmers with SEWA 269,149 farmers associated till 2023 in India, Pakistan, Bangladesh & Turkey The foundations have been laid for the transition to regenerative cotton farming ✤ Reimagining the future for supply chains 22 January, 2024 | 7 In India, till 2023 226,754 farmers have been associated with the Primark Sustainable Cotton Programme Active programs ❑ PSCP + More Regenerative Programme ❑ LEAN + More Regenerative Programme ❑ REEL Regenerative Agriculture Pilot Programme and Agroforestry Programme 49 Ginners are working on the PSCP cotton. ✤ Reimagining the future for supply chains 22 January, 2024 | 8 PSCP + More Regenerative Programme Launched the Primark Sustainable Cotton Programme (PSCP) in India in 2013. 130,142 farmers from Gujarat, Maharashtra and Telangana are currently associated under this program in 2023. Engages farmers in sustainable practices to reduce environmental impact and improve livelihoods. Provides three-year training program based on CottonConnect's REEL code + REEL Regen Code of Conduct. Focuses on reducing water use, improving soil health, eliminating harmful pesticides, and learning new skills. ✤ Reimagining the future for supply chains 22 January, 2024 | 9 LEAN + More Regenerative Programme Launched the LEAN + More Regenerative Programme in India in 2023. 95,661 farmers from Gujarat, Maharashtra and Madhya Pradesh are currently associated with this program in 2023. Engages farmers who have completed PSCP 3 years training program. 1 year training program based on CottonConnect's REEL Regen code of conduct. Focuses on Light handholding in training to continue adopting the sustainable practice on reducing water use, improving soil health, eliminating harmful pesticides, and new components of regenerative agriculture. Emphasis on continuous supporting traceability. ✤ Reimagining the future for supply chains 22 January, 2024 | 10 REEL Regenerative Agriculture Pilot Programme and Agroforestry Programme Launched REEL Regenerative Agriculture Pilot Programme in 2021 by Primark and CottonConnect 951 farmers from Maharashtra are currently associated with this program in 2023. Training farmers on regenerative farming practices, resilience, agroforestry awareness, climate change mitigation, biodiversity enhancement, animal welfare, social fairness, and profitability. In 2023-24, Agroforestry Programme was initiated with REEL Regen pilot farmers, promoting agroforestry integration into farming. Agroforestry Programme focuses on carbon sequestration, agro- biodiversity enhancement, water holding capacity improvement, livelihood resilience, and carbon adaptation. ✤ Reimagining the future for supply chains 22 January, 2024 | 11  ABOUT COTTON CONNECT DELIVERING IMPACT 8.9% 17.8% YIELD WATER USAGE 23.1% 24.1% REAL ENVIRONMENTAL PESTICIDE FERTILISER AND SOCIAL BENEFITS. USE USE 15.3% 34.2% INPUT COST PROFIT COTTONCONNECT 2021-22 AGGREGATE# IMPACT NUMBERS FOR REEL PSCP COTTON #India, Pakistan and Bangladesh ✤ Reimagining the future for supply chains 22 January, 2024 | 12 ABOUT COTTONCONNECT CottonConnect’s Core Services Overview Sustainable agricultural Social transformation Supply chain optimisation practice REEL Cotton Training Programme Sustainable Cotton Strategy Gender Empowerment Our own sustainable cotton Mapping Programme programmes – Responsible Volume analysis Environment, Enhanced Livelihoods (REEL) Supply Chain Transparency & Assurance Organic Integrity TraceBale Providing the Organic Cotton Farmer Business School Supply Chain Linkages training and GMO testing Verification REEL Regenerative Cotton Training Programme Our Regenerative cotton program Supply Chain Engagement & Education based on REEL Regen Code of Internal buying team and supplier workshop Conduct ✤ Reimagining the future for supply chains 22 January, 2024 | 13 SUSTAINABLE AGRICULTURAL PRACTICE SUSTAINABLE AGRICULTURAL PRACTICE Assessment to understand APPROACH TO REEL community needs FARMING COMMUNITIES Agronomic Training & - Linkages ag for IN INDIA Support inputs such as seed. - Crops/fibres e.g. Diversified Income gram, wheat, spices. - For women empowerment, health Community Initiatives and safety, child rights, and education. Technology Initiatives and Business & Finance Management Training THRIVING & RESILIENT - To maintain and FARMING Market Linkages create pull for sustainable products COMMUNITIES and market access Traceability & - Along with 3rd Transparency Support party verification ✤ Reimagining the future for supply chains 22 January, 2024 | 15 SOCIAL TRANSFORMATION GENDER EMPOWERMENT PROGRAMMES ‘WOMEN IN COTTON’ PROGRAMME Gender equality is one of the Sustainable Development Goals & a UN priority. 12 trillion USD could be added to global GDP by 2025 by advancing women’s equality. Source: Report by McKinsey Global Institute, September 2015 ✤ Reimagining the future for supply chains 22 January, 2024 | 17  BUILDING STRENGTHENING CONNECTING Improving the quantity, quality, and sustainability of Cotton. KNOWLEDGE LIVELIHOODS MARKETS HEALTH EDUCATION AGRONOMIC SKILLS SUPPLY CHAIN LINKAGES RIGHTS TRAINING BUSINESS SOURCING * PSLP programme is being done in Bangladesh and Pakistan only MANAGEMENT SUSTAINABLE COTTON ✤ Reimagining the future for supply chains 22 January, 2024 | 18 SUPPLY CHAIN OPTIMISATION SUPPLY CHAIN OPTIMISATION SUPPLY CHAIN CONNECTIVITY & ASSURANCE Ensuring traceability for cotton from farm to spinner. COTTON FARMING GINNER MAPPING SPINNER MAPPING Farmer profile and Unique bale ID Spinners log all production data enables ginner to sustainable lint logged. record receipt from transactions into the Unique farmer ID a farmer and to spinning facility. assigned to record confirm individual A unique yarn ID is point of origin. farmer sale assigned at this transactions. point. ✤ Reimagining the future for supply chains 22 January, 2024 | 20  SUPPLY CHAIN OPTIMISATION SUPPLY CHAIN CONNECTIVITY & ASSURANCE TraceBale, CottonConnect’s Tested extensively in cotton proprietary software tool, markets, TraceBale provides Upon scanning the barcode / provides visibility on the a snapshot into the origin of QR code on the finished good, difficult-to-track last mile to the raw material and the links the user can see the origin of farmer transactions: providing a and profiles of processors the material used in the through which the material finished good along with a chain of custody of cotton from and intermediary products chain of custody map of the farms to the finished good various processors involved. have traversed. manufacturer. E.g. Men Black & White striped T-shirt Style No. MES3452 Product Code: SS1234 ✤ Reimagining the future for supply chains 22 January, 2024 | 21 PSCP SOP (REEL) & Overview Dawa Dorje – Sr. Director (Global Supply Chain, CottonConnect)  ABOUT COTTON CONNECT Who are we? CottonConnect was created in 2009 from a unique collaboration between C&A & Textile Exchange (formerly Organic Exchange). We are a pioneering company in the sustainable cotton sector. Our mission is to Re-imagining the future for supply chains. We deliver business benefits to retailers and brands by creating a more sustainable cotton supply chain. Creating economic opportunities for over 520,000 cotton farmers in India, China, Pakistan, Bangladesh, Turkey and other countries. Impacting 2.5 million livelihoods. ✤ Reimagining the future for supply chains 22 January, 2024 | 23 REEL COTTON PROGRAM & Why REEL Cotton matters for brands. REEL Cotton Program is a three-year agricultural program providing farmers with training on sustainable cotton farming practices and enhancing their livelihood. REEL stands for ‘Responsible, Environment, Enhanced Livelihoods. About the REEL Code CottonConnect has developed a code of conduct that is internationally recognized and verified by FLOCERT www.flocert.net. The REEL Code verifies that farmers in the REEL Cotton Program are using sustainable practices, with added elements that ensure traceability and sustainable lives practices. Verified agronomic training ❖ Investment in improved education and technical skills ❖ Increased production at lower cost resulting in improved income for local communities Improved social mobility and engagement ❖ Supporting gender balance in cotton communities ❖ Empowering women to contribute to improving livelihoods and cotton environments Supply chain verification ❖ End-to-end supply chain mapping and traceability of supply ❖ Deliver assurance on sustainable cotton supply Brand reputation ❖ Measurable ROI for brand value ✤ Reimagining the future for supply chains 22 January, 2024 | 24 Supply Chain: Standard Operating Procedures CottonConnect: Once the farmer list is finalized, Ginner identification is done in close by areas of farm villages. To enroll particular gin into PSCP Supply Chain, we need EOI and Verification form from the ginner. Ginner audit and due diligence is done before enrollment of gins. Based on seed cotton production estimation and ginner’s capacity, allocation of farmers to each ginner. Tri-partite agreement between Local partner, Ginner and CC with clear roles and responsibility for PSCP supply chain. HSSE baseline data collection, training is conducted with gin workers and management on HSSE SOP and data collection and recommendations shared with gins. Introduction & meeting of Local Partner officers, Ginner procurement officers along with CC teams. Ginners get TraceBale IDs and training on TraceBale. Based on the allocation of cotton and expected bales production, Holograms are provided to each ginners. Local Partner: Seed cotton non contamination and awareness to keep the PSCP cotton separately. LP informs farmers on market price and linkage with allocated ginner. Farmer’s selling details should be recorded. During procurement, LP officer/FE/ Lead farmer ensures that PSCP cotton is not mixed with any other cotton. Educate the farmer on keeping the procurement receipts as a proof of transaction records. ✤ Reimagining the future for supply chains 22 January, 2024 | 25 Supply Chain: Standard Operating Procedures Ginners: PSCP cotton shall be heaped separately. Segregation needs to be maintained throughout the ginning process. Heap register shall be maintained. During bale formation, PSCP cotton should not be mixed with another cotton. Coordinating with stakeholders for entering data in TraceBale to establish the chain of custody. Recording the inward data (on SCVP & TraceBale) of the seed cotton procured from the farmers and maintain records of production and sales information. Maintain records of Lot numbers, Press Numbers, invoices, and transport information and share it with CC. Ginners must share the price confirmation through the quotation form received from the spinner. Ginner shall provide the test reports of the PSCP lint they sell, and all the parameters should match as per the quotation form sent by Spinner. Spinners: Spinner must send the PSCP quotation form to the ginner for PSCP lint procurement. Primark: List of nominated Spinners from their sustainable supply chain to create their IDs on TraceBale. ✤ Reimagining the future for supply chains 22 January, 2024 | 26  Standard Operating Procedure (SOP) Selection Process of Ginners for PSCP ✤ Reimagining the future for supply chains 22 January, 2024 | 27 Procedure for selection of new Ginning unit for Supply chain PURPOSE: To establish a process of finding suitable ginners to provide the Brand/Spinner with the right quality material and/or services (including documentation and after-sale services) at the prevailing market price in the right quantities in the agreed time. SCOPE: This procedure applies to Ginning Units RESPONSIBILITY AND AUTHORITY: CottonConnect supply chain is responsible for implementing this procedure. PROCEDURE: Identification of new potential ginning units in/near project locations. *Special Note: Only those ginners are considered that operate self-owned ginning units or units taken on lease for the entire season. Traders/exporters (stockists) are not accepted. Ginning representative involvement is a must. In the first stage, interested ginners (identified by the CC team, approached by ginning unit, or referred by other stakeholders) are contacted. ✤ Reimagining the future for supply chains 22 January, 2024 | 28 Procedure for selection of New Ginning unit for Supply chain EOI form (Expression of interest) and a brief introduction of the organization are collected from ginners. Review of EOI form as per project area and contact established. Physical visit at the ginning unit to give a brief on the REEL program and understand their business workings (existing suppliers, export capacity, bales holding capacity, etc.). During the visit, team explains CottonConnect & the Brand’s requirements and expectations. During this physical visit, the CottonConnect team checks the ginning units’ facilities, including capacity and capabilities. Shortlisted ginning units are shared with Primark for their references. Identification of third-party agencies for shortlisted ginner unit audit. as per REEL COC 03. Approved auditing agency prepares audit checklist as per REEL COC 03. The auditing agency prepares the audit plan and schedule in discussion with CottonConnect and ginning units and carries out the audit process. ✤ Reimagining the future for supply chains 22 January, 2024 | 29 Procedure for selection of New Ginning unit for Supply chain Auditing agency shares audit reports with CottonConnect, these reports are reviewed & finalised. In case of non-conformity that can impact product quality, health, safety, and environment - these are advised to respective ginning units for corrective actions and close the non-conformity, to close the nonconformity with evidence in a defined time frame. Once onboarding of ginning units is complete, their information is collected to map them in the TraceBale system. Ginners TraceBale credentials are created. Allotment of seed cotton quantity to ginning units as per minimum distance of the unit from the allotted village /including unit’s capacity and last year’s performance. In cases where ginning units are not present in the project area. Ginning units are expected to establish a procurement centre near the project location. Tentative allotment details are shared with the brand for their reference and comments. Once the allotment is finalized, a Tri-partite agreement is prepared between ginning unit, CC, and local implementation partner. ✤ Reimagining the future for supply chains 22 January, 2024 | 30  Standard Operating Procedure (SOP) Price Discovery and Quotations for PSCP Lint Transactions ✤ Reimagining the future for supply chains 22 January, 2024 | 31 Price Discovery & Quotations for PSCP Lint Transactions… Purpose: To determine Lint cotton price to avoid premium charge in the Primark Supply chain. Scope: Applicable to all Spinners, Ginners, and Lint cotton Agent/Broker. Responsibility: The Overall responsibility lies with Primark Supply Chain/CottonConnect Supply Chain. 1. Procedure: 1.1 Ginners should purchase seed cotton from farmers at a minimum support price following the CCI (Cotton Corporation of India) guidelines. Price to be decided according to seed cotton quality on the spot. The price of procurement on the spot depends on many factors like staple length, Mic, strength, RD value, cleanliness of cotton, moisture present, etc., so the same can be decided at the time of seed cotton procurement. Depending on the conditions, this can be on the higher/lower side of MSP. 1.2 Nominated Ginners will confirm details like price (also mention the Local Price Source), payment terms, and delivery dispatch scheduled through email. Copy of email to be marked to Primark Supply Chain Team and CottonConnect Team. 1.3. Ginners to take station-wise CCI price (same day price or in case of holiday or weekend, consider the last day bid price) as reference plus agent charge for quotation of lint candy price (Spot Price). For cases when CCI does not conduct any auction and the bid price is not available on the CCI portal, then the price can be decided on mutual agreement of Spinners and Ginners based on the market scenario. ✤ Reimagining the future for supply chains 22 January, 2024 | 32 Price Discovery & Quotations for PSCP Lint Transactions (contd) 1.4 Lint price per candy should be similar to that day’s CCI price (station wise or nearby station) plus Agent’s charge (as per cotton quality: length, mic, strength, and RD value) or mutually agreed price between Spinner (or Spinner’s agent) and Ginners, this will be as per their mutual understanding. 1.5 Mention the local price reference source based on the variety and other quality parameters (a local group or association that both ginners and spinners follow commonly, e.g., Smart Info Services, Gujcot Trade Association, Indian Cotton association Ltd. Etc.) 1.6 Final PO/contract copy to be prepared with mutual understanding of buyer and supplier taking this SOP as a reference. The contract’s quality parameters, payment terms, dispatch dates, material insurance coverage details, late payments, interest charges, and conditions should be mentioned per the mutual agreement between the buyer and supplier. 1.7 Final PO (Purchase Order) or contract copy to be mailed to Primark and CottonConnect teams (by Spinner/Agent/Ginner). ✤ Reimagining the future for supply chains 22 January, 2024 | 33 Supply Chain Documentation, Procurement & Sales Sudhansu Singh - Associate Director, (Supply Chain, CottonConnect) Amit Ojha – Sr. Manager (Supply Chain, CottonConnect) Supply Chain Process ✤ Reimagining the future for supply chains 22 January, 2024 35 Supply Chain – Ginner Chain of Custody Ginners are responsible to procure all the PSCP seed cotton allocated to them. Once the Seed cotton reaches the ginning unit, please enter the details of Cotton quantity, price and transportation details in excel sheet & share for verification. Ginner should unload and place the PSCP cotton separately in a marked area. Hologram Ginner should process PSCP bales separately. Ginner should follow the SOP of lint quotation. Ginner should enter the lint sale details into TraceBale and should print the Unique Bale Id from TraceBale. All the PSCP bales must have bale Ids printed and pasted on each bale, Hologram should be pasted on TraceBale Id for every shipment. Ginner should enter all the details such as Quantity, Price, Cotton Quality certificate and transport details into TraceBale along with all necessary documents to be uploaded on TraceBale. Ginner need to follow with the spinning mill on quality feedback of the first Bale Unique Id Print batch of cotton in time; Ginner should notify CottonConnect timely incase of any issues. ✤ Reimagining the future for supply chains 22 January, 2024  Gin Process Flow and Essential Needs: Cotton Heap Date of Lot Procured Information process Number Heap Cotton Number of Bale formation arrival bales Number date ✤ Reimagining the future for supply chains 22 January, 2024 37  Information to be recorded during seed cotton procurement Seed cotton to be procured from nominated farmers under PSCP project. Key points to be taken care for verification purpose: 1. During purchase assure that quantity should not exceed estimated quantity. 2. Seed cotton purchase should be as per local market yard price and as per cotton grade. 3. Transport vehicle details should mention in procurement sheet. 4. Quantity loaded in Vehicle should not exceed more than legal permissible capacity. 5. No. of vehicles arriving at your premises should not be more than available area for the heap in the premises. 6. Once ginners share the details in this format through SCVP, it will be verified by local partner (SEWA/MYRADA) after verification it will be uploaded on TraceBale by technical team. 38  Ginner Requirements: contd… Seed cotton arrival at Gin Bale formation Bales segregated Sales details entered Ginner must verify cotton into TraceBale quantity with inventory Press number and and stored page lot number Invoice uploaded. Stacked and recorded and lots Must have details: lot Procurement register stored separately, stored number, press maintained - Transportation clearly marked separately. Bale number, TraceBale ID details of Farm to Gin, Village Name, Total Quantity weight recorded TraceBale ID sticker ( Seed Cotton), Date of for each lot and pasted onto bales as material received, Farmer inputted onto soon as created Code, Farmer Name, TraceBale - PSCP must not be Quantity per farmer ( Seed sold cotton), Vehicle Number, unless TraceBale stick Receipt Number of cotton er on bale procure from Farmer ✤ Reimagining the future for supply chains 22 January, 2024 39 TRACEABILITY DOCUMENTS REQUIRED TO BE MAINTAINED AT GINNING LEVEL ❖ Purchase Register with Farmers ❖ Weighbridge Record of Seed Cotton Purchase (at Ginning Unit) ❖ Heap Register (Farmer Name-Code, Quantity, and Vehicle Details with Date) ❖ Lint (Cotton Bales) Production ❖ Bale Check List ❖ Stock Register (Produce, Sale, Balance) ❖ Lint Cotton Testing Report (Heap-Based Testing Report) ❖ Sell Invoice of Ginning to Spinning ❖ Lorry/Vehicle Receipt of Cotton Transaction ✤ Reimagining the future for supply chains 22 January, 2024 40  Ginner Traceability Requirement: Everyday, the ginner shall share cotton price in WhatsApp group. Whenever the ginner receives sustainable cotton, weighing is done and the total weight from each transport vehicle is recorded. The ginner shall maintain a purchase register. The quantity of received cotton at the ginner premise is ratified with the quantity in the inventory page of ginner’s TraceBale account. Upon acknowledging the cotton in the TraceBale, the quantity would be added to the inventory. If the transaction is rejected, the reason need to be informed to the CC admin. This cotton will not be added to ginner inventory, rather would be credited back to the local partner account. The PSCP cotton shall be heaped separately. Segregation needs to be maintained throughout the ginning process. Heap register shall be maintained. Farmer invoice shall be maintained by the ginner. ✤ Reimagining the future for supply chains 22 January, 2024  Ginner Traceability Requirement (cont..) During bale formation, PSCP cotton should not be mixed with another type of cotton. Lot number, Press numbers shall be recorded, and the lots shall be stored separately. The weight of each bale shall be recorded for each lot and the information shall be maintained and entered in the TraceBale. (Excel or CSV template will be shared for this purpose) The quality parameters, if available also may be entered in the TraceBale. (Excel or CSV template will be shared for this purpose) The PSCP cotton bales should be stacked and stored separately without mixing with conventional cotton bales. The designated storage area is to be marked and labelled. ✤ Reimagining the future for supply chains 22 January, 2024 10  Ginner Traceability Requirement (cont..) During the sale, the invoice should mention the PSCP cotton. The lot number, press numbers details are also to be mentioned in the invoice. Sale details shall be entered in Traceable once the sale is completed. Digital invoice will be generated by TraceBale during the sale, which will be digitally transferred to the spinner account. ✤ Reimagining the future for supply chains 22 January, 202411  Major Issues… ABC ginning Pvt. Ltd. Acknowledgment of seed cotton should be done whenever you receive seed cotton at gin. As soon as you complete process, please enter the details in TraceBale. Before entering sale details, check quantity, which should match invoice quantity. Please upload the invoice with signature and seal of the factory. If there is moisture loss, that should be entered correctly. While choosing bales from multiple lots, check the weight at the bottom, which should match your sale invoice weight. Don’t forget to mention the REEL Ids in invoice. ✤ Reimagining the future for supply chains 22 January, 2024 44 Trash & Contamination  Definition of Trash and Contamination & Best Practices at Ginning Mills Trash refers to non-lint materials such as leaves, stems, seed coats, and other foreign matter that may be present in raw cotton. contamination includes any unwanted substances or impurities that can compromise the quality of the cotton fibers. These unwanted elements may include, but not limited to plastic, metal, fabric pieces, jute bag strips, plastic pouches, dirt, and other materials that are not integral to the natural composition of the cotton fibers. Best Practices at Ginning Mills are listed below: 1. Improved Pre-Cleaning: Emphasizing the importance of thorough pre-cleaning to remove as much foreign matter as possible before ginning. 2. Regular Maintenance of Equipment: Stressing the need for regular inspection and maintenance of ginning machinery to ensure optimal performance and reduce the risk of contamination. 3. Educating Workers: Providing ongoing training to grass-root workers about the importance of their role in maintaining a clean and efficient ginning process. 4. Implementing Best Practices: Encouraging the adoption of industry best practices in ginning, including proper handling, storage, and transportation of cotton to minimize the introduction of contaminants. ✤ Reimagining the future for supply chains 22 January, 2024 | 46 PSCP Procurement & Verification Bhagwat– Sr. Manager (Farm Projects, CottonConnect)  PSCP Procurement & Verification Process Extend the PSCP supply chain model beyond compliance: Today’s Objective: 1) Producer Engagement Maximize ginners uptake of PSCP cotton 2) Ginner Engagement from all programme areas 3) Local Partner Engagement Ultimate goal is to: 4) Compliance to Requirement of REEL code of conduct 5) Collective Aggregation Unlock barriers for sourcing Implementing better coordination 6) Coordination among Farmer, Ginner and Local Partner Robust verification and monitoring process. 7) Supply chain - Farm to Ginn - Monitoring ✤ Reimagining The Future for Supply Chains ✤ ✤ Reimagining the future for supply chains 22 January, 2024 | 48 Coffee Break 12:00 – 12:15 PM Local Partner – PSCP Overview: SEWA Shivaji Solanke (Project Coordinator, SEWA) GEOGRAPHICAL PRESENCE IN MAHARASHTRA & MADHYA PRADESH Maharashtra: Number of farmers – 112558 Districts- 03 Blocks/Mandal - 10 Madhya Pradesh: Number of farmers – 17315 Districts- 01 Blocks - 3  PSCP Organogram- MH (State Coordinator) (Associate State Coordinator) 1 1 (Procurement Officer) 2 (Project Coordinator) 26 (Agronomist) (Documentation Officer) 19 19 Field Executives 421  PSCP Organogram- MP (State Coordinator) (Associate State Coordinator) 1 1 (Project Coordinator) (Accountants) 3 1 (Agronomist cum (Documentation Officer) Procurement officer) 3 3 Field Executives 51  Lead Partner –SEWA MH Organogram S.No. Designations Planned/Target Achievement 1 State Coordinator 1 1 2 Associate State Coordinator 1 1 3 Procurement Officer 2 2 4 Project Coordinator 27 27 5 Agronomists 19 19 6 Documentation Officer 19 19 7 Field Executives 421 421 ✤ Reimagining the future for supply chains 22 January, 2024 | 54  Lead Partner –SEWA MP Organogram S.No. Designations Planned/Target Achievement 1 State Coordinator 1 1 2 Associate State Coordinator 1 1 3 Accountant 1 1 4 Project Coordinator 3 3 5 Agronomists cum Procurement 3 3 officer 6 Documentation Officer 3 3 7 Field Executives 51 51 ✤ Reimagining the future for supply chains 22 January, 2024 | 55 Local Partner – PSCP Overview: MYRADA Srinavasan Rao (Coordinator, MYRADA-CIDOR)  PSCP coverage area in Telangana-2023-24 Nekkonda Telangana: Number of farmers – 12667 Districts- 02 Blocks/Mandal - 03 Villages – 157 Producer Groups – 3 Farmer Groups - 291 Thorrur Nellikudur Mr. Srinivas Rao, MYRADA-CIDOR ✤ Reimagining the future for supply chains 22 January, 2024 | 57  PSCP Organogram- TS Mr. Kalyan Sheeti, PO, MYRADA – CIDOR (In-charge for PSCP,TS) District Program coordinator (Mr. Srinivas Rao, MYRADA-CIDOR) Block Block Block M&E, Agronomist-1 Agronomist-2 Agronomist-3 Accountant (1) Coordinator-1 Coordinator-2 Coordinator-3 Documentation Officers (2) Field Executive Field Executive (14) Field Executive (24) (12) Farmer Farmer Farmer Farmer Farmer Farmer Farmer Farmer Groups Groups Groups Groups Groups Groups Groups Groups ✤ Reimagining the future for supply chains 22 January, 2024 | 58 Local Partner Team Composition Sl. No. Designation Sanctioned Placed Remarks 1 District Project Coordinator 1 1 Overall In-charge 2 Block Coordinators 3 3 Nekkonda, Warangal Dist., Nellikuduru and Thorrur, Mahabubabad Dist. 3 Agronomists 3 3 Nekkonda, Warangal Dist., Nellikuduru and Thorrur, Mahabubabad Dist. 4 M&E and Documentation 2 2 Nekkonda, Warangal Dist. & Officers Thorrur, Mahabubabad Dist. 5 Accountant 1 1 Field Office, Thorrur 6 Field Executives 50 50 (Nekkonda – 24, Thorrur-12 & Nellikuduru – 14) 60 60 ✤ Reimagining the future for supply chains 22 January, 2024 | 59  Project Level Implementation Highlights 2023-24 Activity Target Achiev. Activity Target Achiev. Baseline Survey (LCA+HRDD) 800 800 Training of Trainers (I) 60 60 Warangal – 400 Farmer Training (Module-1) 13346 13231 Mahabubabad – 400 Farmer Training (Module-2) 13346 13321 Needs Assessment 157 157 Labour Training -1 2229 2209 Warangal – 38 villages Training of Trainers (II) 60 60 Mahabubabad – 119 villages Farmer Training (Module-3) 13346 13176 Soil Testing & Recommendations (Warangal 785 785 Farmer Training (Module -4) 13346 13317 – 190 & Mahabubabad – 595) Pre-Sowing Farmers list (farmer onboarding) 13607 13346 Training of Trainers (III) 60 59 Post-Sowing farmers’ list 13346 12667 Farmer Training (Module -5) 12667 12536 Demonstrations (1 demo will cover 3-4 35 35 Farmer Training (Module -6) 12667 12510 villages) Warangal – 12 Farmer Training (Module -7) 12667 12581 Mahabubabad – 23 Labour Training – 2 2229 2196 ✤ Reimagining the future for supply chains 22 January, 2024 | 60  Contd….. Activity Target Achiev. Activity Target Achiev. Control farmers (5% on total 748 748 Decent Work Declarations 12667 12667 farmers) Water Testing & Recommendations 314 314 World Cotton Day Celebration 25 villages 912 farmers from 34 villages Self Assessment (covered all 157 364 Women convention day 3 1 villages) Farmer Exposure visits to demo 6240 6528 Farmer Exposure visits to 785 791 plot RARS/KVK Raw Cotton sample collection 50 50 Ginner allocation 2 2 School Activities (covered 4183 46 46 Farmer Field Book filling 12667 6380 Students) Meeting with Ginners and LP team Completed ✤ Reimagining the future for supply chains 22 January, 2024 | 61  GINNERS ALLOCATION Plant In- charge/ Sl.No. Ginner Location Phone Number Contact Person Sy.No: 155/157/158, Thirumalagiri road, Etoor 9637424954; 1 Siddhi Fibers Mr. Sagar Village, Nagaram Mandal, 8788147704 Suryapet, 508279 S.No 746/A, Kaveri Ginning Paddakaprthi, Chityala, 2 Mr. Santhosh 9885451994 Industries Pvt. Ltd. Nalgonda, Telangana - 508114 Note: M/s. Kaveri Ginning has established a Collection centre at Nekkonda (H.No. 1-55, Narsampeta Road, Nekkonda, Warangal, Telangana – 506122 and point of contact details for the procurement process(Mr. Santosh – 9885744533 / 8179000422 & Mr. Prashant – 9059226780) Farmers Allocation to Ginn Sl. Ginner Allotted Blocks Villages Farmers Seed Cotton No. District Quantity (Kgs.) 1 Kaveri Ginning Warangal Nekkonda 38 5984 11151450 Industries Pvt. Limited 2 Siddhi Fibers Mahabubabad Thorrur 56 3183 10274825 3 Mahabubabad Nellikuduru 63 3500 5120150 Total 2 3 157 12667 21426275 Note: M/s. Kaveri – 11151 MT Seed Cotton – 3680 MT Lint – 21028 Bales M/s. Siddhi – 15395 MT Seed Cotton – 5080 MT Lint – 29030 Bales allotment done as per expected yield 63 REEL CoC for ginners Deepu RV (Associate Director - Verification, Quality Assurance, CottonConnect) Objectives REEL Code Introduction Review the REEL Codes applicable to Gins ✤ Reimagining the future for supply chains 22 January, 2024 65  REEL COC (Responsible Environment Enhanced Livelihoods) The Responsible Environment Enhanced Livelihoods Cotton (REEL COTTON) Aims sourcing more sustainable cotton whilst improving environmental, quality, and traceability conditions in their supply chain factories and farms worldwide. Goals: Improved farm performance Reduced environmental impacts Improved cotton quality in the supply chain Traceability of REEL Cotton from farmer to store Social fairness in farming communities The REEL Cotton Code of Conduct (CoC) is based on our Theory of Change to improve farm performance, reduce environmental impacts and improve cotton quality in the supply chain. ✤ Reimagining the future for supply chains 22 January, 2024 66  REEL COC Expectation and Process ▪ Written contracts, memberships, and agreements shall be in place at Ginner Level a. Tri-party agreement copy (Ginner, CottonConnect, and Local partner) with seal and signature with the agreed procurement quantity must be available for every season ▪ Quality and Traceability system at Ginner level shall be in place a. Procurement Strategy & SOP to procure PSCP Cotton with process flow should be available b. Ginner needs to maintain proper documents with supporting as shared and agreed with the CottonConnect supply chain team (listed under): WAYBRIDGE SLIP of Seed Cotton Purchase (Used For Weighment Bridge Calibration Record) Purchase Register With Farmers Details(if engaging Agents, list of Agents and registers) Purchase Invoice Raised To Farmers Heap Register Lint (Cotton Bales) Production Detail Bale and Stock Register Cotton Testing Report If Needed By the Buyer Sell Invoice Of Ginning To Spinning Lorry Receipt Of Cotton Transaction E-Way Bill Of Dispatch The Goods GST Return Of Trade Any Other Documents Required By Buyers ✤ Reimagining the future for supply chains 22 January, 2024 67  Employment and Social Conditions ▪ Freedom of Association (ILO 87) & Collective bargaining (ILO 89) a. Respect the right of all workers to form or join a trade union or informal labour group b. Respect the employees right to chose a leader/representative c. If there is no Trade union or Labour group, workers committee shall be established d. Workers committee have the freedom to operate in the workplace ▪ Prohibition of Forced Labour (ILO 29 & 105) a. Forced labour, including bonded or involuntary prison labour, does not occur b. Salaries or wages shall not be retained for the purpose of forcing workers to stay. c. Spouses work voluntarily and on a separate contract basis ▪ Prohibition of Child Labour (ILO 138) a. Policies and procedures to prevent children are not employed (contracted) b. Ensure that working does not jeopardize schooling, health, safety, and the social, moral, or physical development ▪ Prohibition of worst forms of child labour (ILO 182) a. Trafficked, bonded, forced, or abused child labour, does not occur b. Action plan to Prevent, Monitor, and remediate mechanisms for the same should exist ✤ Reimagining the future for supply chains 22 January, 2024 68  Employment and Social Conditions ▪ Warranty of Occupational Safety (HSSE) a. Workers in all work areas must be provided with the basic services, resources and working conditions b. Workers shall receive regular and recorded health and safety training, and such training shall be repeated for new or reassigned workers c. Shall have first aid services emergency health care , should place first aid box in the premise d. Access to portable drinking water e. Protective equipment for those engaged in hazardous work. f. Basic safety standards need to be complied. ▪ Employment conditions a. Legal contracts for employees with clear JD and remuneration b. Payment made on time and other legal provisions on leave and insurance, working hours and overtime to be followed c. Workers are aware of their rights and duties, responsibilities, salaries, and work schedules d. Work - including subcontracted work - is equally remunerated according to the type of work provided and for both genders alike e. Deductions in salaries are only made as agreed by national laws, as fixed by a Collective Bargaining Agreement or if the employee has given his/her written consent ✤ Reimagining the future for supply chains 22 January, 2024 69  Employment and Social Conditions ▪ No discrimination in the workplace (ILO 111) a. Any form of discrimination or abuse is absent (basis of race, caste, national origin, religion, disability, gender, sexual orientation, union, membership, political affiliation) b. The organization and the members do not engage in or support the use of corporal punishment c. Ginner shall form, document, and follow the ‘no discrimination policies’ at the workplace ▪ Grievance mechanism a. There is a grievance mechanisms which designed and working effectively. b. Workers know their rights and processes to submit complaints and don't fear repercussions. ✤ Reimagining the future for supply chains 22 January, 2024 70 Address by Primark H.Q- Virtual Kerry Conway – PSCP Lead, Ethical Trade, Primark – UK Sheetal Nischal – E.S.P Manager, Ethical Trade, Primark – UK Address by Alison Ward C.E.O, CottonConnect Lunch Break 1:10 – 2:00 PM TraceBale - Introduction, Demo / SOPs - Seed Cotton Verification Platform Anil Dwivedi Manager Technical Services, CottonConnect Vote of Thanks ! - Primark - CottonConnect  Thank You! ❖ All content of this presentation (including designs, drawings, graphics, specifications, etc.) is the intellectual property of CottonConnect Ltd. Making any copies/reproduction of content of this document is not permitted unless authorized and any unauthorized use of this document shall be subject to appropriate action. All trademarks and logos are the property of CottonConnect Ltd., its affiliates and its subsidiaries or their respective owners. Nothing in this presentation shall be construed as granting, by implication, estoppel, or otherwise, any license or right to use any trademark, logo or service mark, registered or unregistered, displayed on the presentation without the owner’s prior written permission, except as otherwise described herein.