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Umm Al-Qura University Faculty of Public Health and Health Informatics Health Promotion and Education Department Community Health Education Report Writing Dr. Mohamed Osman Contents of the lecture Prerequisites of Good Report Writing Principles of Report Writing Sections of the Report Introduc...

Umm Al-Qura University Faculty of Public Health and Health Informatics Health Promotion and Education Department Community Health Education Report Writing Dr. Mohamed Osman Contents of the lecture Prerequisites of Good Report Writing Principles of Report Writing Sections of the Report Introduction • Report writing needed to document the outcomes of existing programs. • Evaluation reports are useful tools for lobbying, advocacy, soliciting funds, and raising awareness. Introduction • The evaluation report reflects the outcomes of the program and also the evaluator’s ability to communicate the findings. • The information compiled in the report is used to make policy decisions. Evaluation Report • Evaluation reports are written for: – Supervisors; – Donors; – community stakeholders; – And most ourselves. importantly for Evaluation Report  Reporting is a very important tool for: – Information sharing; – Awareness raising; – Reflecting on the major issues; – Documenting and systematizing Writing the Evaluation Report • Remember to include feedback from the community when writing up the report. • Make sure the information that you are presenting is SMART (Specific, Measurable, Attainable, Realistic and Timely). Evaluation Report • The report should be: – Clear and concise. – The presented facts are reliable and accurate. – The report should document the entire process of the project. – Make sure the achievements, challenges, and lessons learned are clearly identified. END Prerequisites to Good Report Writing 1- A Solid Evaluation Plan include: • Measurable program objectives; • Stakeholders; • Evaluation questions; • Predetermined methods for assessing the program objectives; • A time line. Prerequisites to Good Report Writing 2- Agency or stakeholder involvement: – Community partners that actively support the program; – Funders; – Local public health agencies; – Community coalitions; – Schools. (End) Principles of Report Writing 1- Visual Appearance:  Focusing on layout;  Using combination of text and graphics;  Add headers and sub-headers;  Language: short sentences, and use of an active voice. Principles of Report Writing 2- Organization of the Report: – Evaluation reports highlight the program; – The purpose of the report; – A description of the data collection process; Sections of the Evaluation Report 1- Title page:  The title page typically includes the title and location of the program;  The date of submission for the report;  The names program and affiliations evaluators representatives. and of both agency Sections of the Evaluation Report 2- Table of contents; 3- Page numbers; 4- Executive summary; Sections of the Evaluation Report 5- Introduction:  Where?  Why are we writing this report?  What are the aims of the report? Sections of the Evaluation Report 6- Project background: • Write some basic information about the beginning of the program. Sections of the Evaluation Report 7- Purpose of writing the report; 8- Goals of the program; 9- Timeline of the program; 10- Stakeholders involved in the program; 11- Evaluation methods used; Sections of the Evaluation Report 12- Data collection and analysis techniques; 13- Findings; 14- Evaluation results; 15- Discussion; Sections of the Evaluation Report 16- Recommendations: List your recommendations for action and how these could be implemented. 17- Next steps or future: Final comments and conclusions. Sections of the Evaluation Report 18- Annex: – Pictures – Statistics – Diagrams or maps. – Tools and Checklists – Guidelines Approval and Dissemination • It is the last step in the evaluation writing. • Once the report has been finalized, submit it to the key people responsible and keep a copy of it with you. Thank you